Purchase Order Request for Proposals (PORFP) DGS Statewide Master Contract DGS-19-304-IQC

Provide Electrical Work and Related Services

Revised 051623 1

Section 1 –General Information

PORFP Number:

(ADPICS PO Number or eMMA BPM Number)

BPM058940

PORFP Type:

Fixed Price

Region for this PORFP:

Central

Eastern

Western

Southern

Electrical Work Electrical Work at the Facility – One Time Work Order

Designated Small

Business Reserve?(SBR):

Yes

This is a Small Business Reserve Procurement for which the award will be limited to certified small business vendors. Only businesses that meet the statutory requirements set forth in

State Finance and Procurement Article, §§14-501—14-505, Annotated Code of Maryland, and that are certified by GOSBA

Small Business Reserve Program are eligible for the award of a contract.

Information on eligibility for the SBR program is available on the following website:

https://gomdsmallbiz.maryland.gov/Pages/sbr-program.aspx

Information on the SBR Vendor Registration processes is available on the following website:

https://gomdsmallbiz.maryland.gov/Pages/SBR-Registration.aspx

Minority Business Enterprise (MBE) Goal: 0 %

PORFP Issue Date:

9/24/2026 PROPOSAL

DUE DATE

and TIME:

10/13/2026 by 2:00 pm

Place of Performance: Clifton T. Perkins Hospital Center

8450 Dorsey Run Rd.

Jessup, MD 20794

Special Instructions:

LIMITED TO MASTER CONTRACTORS

Only Master Contractors that are awarded a contract under the

DGS-25-304-IQC Master Contract, are eligible to submit a bid in response to this secondary competition Purchase Order

Request for Proposal (PORFP). A current Master Contractor under the named contract may submit an LOA with their bid to be considered for the award.

BID SUBMISSION INSTRUCTIONS

Purchase Order Request for Proposal (PORFP) responses will be accepted no later than the due date to the Agency Point of

Contact listed in Section 2. Bids may be submitted via eMMA https://gomdsmallbiz.maryland.gov/Pages/sbr-program.aspx https://gomdsmallbiz.maryland.gov/Pages/SBR-Registration.aspx

Revised 051623 2 or by contacting the agency point of contact via email by the following:

• All bids must be password protected by the bidder prior to submission.

• Bidders must e-mail the password-protected bid to the

Agency Point of Contact listed in Section 2.

• DO NOT SEND PASSWORDS WITH BID E-MAIL.

• The password must be e-mailed separately from the bid after the bid due date.

Questions Due (Closing) Date and Time:

10/6/2026 by 12:00 PM EDT

Questions must be submitted in writing with the subject line, “Question for PORFP # BPM058940,” and be submitted in writing via e-mail to the Agency Point of Contact listed in Section 2 no later than the date and time specified.

Security Requirements (if applicable):

The following requirements are applicable to the Contract:

Employee Identification

a) Contractor Personnel shall display his or her company ID badge in a visible location at all times while on State premises. Upon request of authorized State personnel, each Contractor Personnel shall provide additional photo identification.

b) Contractor Personnel shall cooperate with State site requirements which includes, but not limited to, being escorted at all times and providing information for State badge issuance.

c) Contractor shall remove any Contractor Personnel from working on the Contract where the State determines, in its sole discretion, that Contractor Personnel has not adhered to the Security requirements specified herein.

d) The State reserves the right to request that the

Contractor submit proof of employment authorization of non-United States Citizens, prior to commencement of work under the Contract.

A criminal background check for each Contractor Personnel on-site shall be completed prior to each Contractor Personnel providing any services under the Contract.

Invoicing Instructions:

Send invoice via e-mail to dlctphcfiscalservices_MDH@maryland.gov.

An invoice not satisfying the requirements of a Proper Invoice (as defined at COMAR 21.06.09.01 and .02) cannot be processed for payment. To be considered a Proper Invoice, invoices must include the following information without error:

1) Contractor name and address;

2) Remittance address;

3) Federal taxpayer identification (FEIN) number, social security number, as appropriate;

mailto:dlctphcfiscalservices_MDH@maryland.gov

Revised 051623 3

4) Invoice period (i.e. time period during which services covered by invoice were performed);

5) Invoice date;

6) Invoice number;

7) State-assigned Contract number;

8) State-assigned (Blanket) Purchase Order number(s);

9) Goods or services provided;

10) Amount due; and

11) Any additional documentation required by regulation or the Contract.

For items of work for which there is one-time pricing, those items shall be billed within 30 days of acceptance.

For items of work for which there is annual pricing, items shall be billed annually. The first year’s invoice shall be billed within 30 days of contract start. Each additional year shall be billed on the anniversary of the first year’s invoice.

Section 2 – Agency Point of Contact (POC) Information

Agency / Division Name: MDH/Clifton T Perkins Hospital Center-Procurement Office

Agency POC Name: Victoria Bell, Procurement

Director

Agency POC

Phone

Number:

410-724-3104

Agency POC E-mail

Address:

Victoria.bell1@maryland.gov Agency POC

Fax:

n/a

Agency POC Mailing

Address:

Same

Section 3 – Delivery Address / Work Site POC Information (if different from above)

Agency On-site Contact

Name:

Michael Carter Agency On-site Phone

Number:

410-724-2043

Agency On-site E-mail

Address:

michael.carter@maryland.go v Agency On-site Fax:

n/a

Agency On-site Address: same

Section 4 – Scope of Work

(Provide product specifications below. If some or all specifications are unknown, Master Contractors may propose products based on a detailed description in the

Business Need / Required Functionality field*)

*Business Need /

Required Functionality

Clifton T. Perkins Hospital Center (CTPHC) is in need of an electrical contractor to provide electrical work at the facility due inadequate electrical issues preventing the facility from mailto:Victoria.bell1@maryland.gov mailto:michael.carter@maryland.gov mailto:michael.carter@maryland.gov

Revised 051623 4 completing installation of new commercial washing machines. Due to the age of the facility, a recent purchase of twenty-four washing machines have not been installed due to the wrong type of power outlets at the location for installation, and a need for new circuit breakers to allow for dedicated lines. They will require

208v circuits, 208v outlets and 30amp circuit breakers. In addition the Contractor will need to account for any concealment in ceiling and must clean up their area after work. All vendors can request a site visit via email to the Procurement Director prior to bid closing.

Bidding Requirement Service Desription Labor

Price/Hr

Qty Total

1. Required Master Electrician 1

2. Not Required Journeyman 1

3. Not Required

Apprentice

Total =

Parts and Materials

Bidding Requirement Description Qty Total

1. Required 30 amp Circuit Breakers 24

2. Required 208v Circuits 24

3. Required 208v Outlets 24

4. Required Cable & Misc. Parts One Price

Total =

Time and Material Labor

1. This is a one-time work order for installation of the electrical circuits, outlets and breakers needed for the new washing machines. All items within this PORFP shall include the labor, hours, and parts estimated including warranty in order to complete the work order.

2. All parts and materials used by the contractor shall be billed to CTPHC at actual cost to the

Contractor. No mark-up cost in addition to the cost to the Contractor will be accepted. The Contractor shall not markup the sales tax portion of the source materials invoice. CTPHC will reimburse sales tax paid by the contractor on a dollar-for-dollar basis only. A copy of the Contractor’s source invoice(s) for all parts/materials used for the work order must accompany the invoice in order to be reimbursed.

Payments shall not be made for any parts/material without the proper documentation attached to the

Contractor’s original invoice.

Manufacturer’s Extended Warranty

(Provide a detailed description of warranty requirements and deliverables)

Warranty Requirements

Deliverables

Correction

Additional

Cost

Revised 051623 5

1. 2 year parts and labor (DGS norm)

Work contains no faulty or imperfect material or equipment or imperfect, careless or unskilled workmanship.

Correction, repair or remove and replace with proper work without cost to

Hospital.

Section 5 – Total Price for Bid

TOTALS FROM EACH LINE ITEMS

1. SERVICE DESCRIPTION TOTALS

2. PARTS AND MATERIALS TOTALS

3. EXTENDED WARRANTY

TOTAL PRICE FOR BID (sum of all items)

Section 6 – Evaluation Criteria

1. Price per Section 4 on the scope of work (service descriptions); parts and materials.

2. Extended Warranty (additional cost).

3. Total Price for Bid.

4. Response Time to Provide Service:

Basis for Award Recommendation

The agency Point of Contact listed in Section 2 will recommend the award to a responsive and responsible Master Contractor that provides the most advantageous offer considering the price and evaluation factors above. The agency Point of Contact will initiate and deliver a PO to the selected Master Contractor.

All awards from this PORFP shall comply with the requirements of COMAR 21.05.13.06.

Signature of Authorized Representative:

Printed Name and Title:

Telephone:

Email address:

Bidder Company Name:

Bidder Company Address:

City/State:

Date:

FEIN: eMMA#:

CSB#: MBE/DBE#:

VSBE#:

NO BID NOTICE/VENDOR FEEDBACK FORM

To help us improve the quality of State solicitations, and to make our procurement process more responsive and business friendly, please provide comments and suggestions regarding this solicitation. Please return your comments with your response. If you have chosen not to respond to this solicitation, please e-mail or fax this completed form to the attention of the Agency Point of Contact listed in Section 2.

Title: DGS Statewide Master Contract: Provide Electrical Work and Related Services

Solicitation No: DGS-19-304-IQC

PORFP: BPM058940

1. If you have chosen not to respond to this solicitation, please indicate the reason(s) below:

Other commitments preclude our participation at this time.

The subject of the solicitation is not something we ordinarily provide.

We are inexperienced in the work/commodities required.

Specifications are unclear, too restrictive, etc. (Explain in REMARKS section)

The scope of work is beyond our present capacity.

Doing business with the State is simply too complicated. (Explain in REMARKS section)

We cannot be competitive. (Explain in REMARKS section)

The time allotted for the completion of the Bid is insufficient.

Prior State of Maryland contract experience was unprofitable or otherwise unsatisfactory. (Explain in REMARKS section)

Other: _________________________________________________________

2. If you have submitted a response to this solicitation but wish to offer suggestions or express concerns, please use the REMARKS section below.

REMARKS: _________________________________________________________________

Offeror Name: ________________________________ Date: _______________________

Contact Person: _________________________________ Phone (____) _____ - ________

Address: _________________________________________________________________

E-mail Address:____________________________________________________________