BPM056376_-_WebFOCUS_Ren_-_Solicitation_-_PORFP.pdf

Purchase Order Request for Proposals (PORFP) COTS Software Master Contract

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Section 1 - General Information

PORFP Number:

(eMMA BPM Number) BPM056376 – ibi WebFOCUS Subscription Renewal

PORFP Type: Fixed Price

Functional Area/s (FA) for this PORFP:

☒ FA I – COTS Software ☐ FA II – Installation and Training Services ☒ FA III – Manufacturer’s Software Maintenance and Support

Manufacturer Name: Tibco

Designated Small Business Reserve? (SBR):

Yes

Information on eligibility for the SBR program is available on the following website:

https://gomdsmallbiz.maryland.gov/Pages/sbr-program.aspx

Information on the SBR Vendor Registration processes is available on the following website:

https://gomdsmallbiz.maryland.gov/Pages/SBR-Registration.aspx

PORFP Issue Date: 06/03/2026 Proposal Due Date and Time:

06/15/2026 @ 12:00

PM ET

Place of Performance:

Maryland Department of Housing & Community Development 7800 Harkins Road Lanham, MD 20706

Special Instructions: LIMITED TO MASTER CONTRACTORS — ELIGIBILITY

Only Master Contractors holding an active contract under the Commercial Off-the-Shelf Software (COTS 2012) Master Contract (060B2490021) and meeting all authorization requirements stated in this PORFP are eligible to submit a Proposal. The State reserves the right to request a Letter of Authorization (LOA) from the Manufacturer or Distributor at any time to verify reseller authorization.

PROPOSAL SUBMISSION INSTRUCTIONS

Responses to this PORFP will be accepted only through the State’s eMaryland Marketplace Advantage (eMMA) e-Procurement system.

Instructions for submitting Proposals electronically through eMMA are available under Vendor Instructions at:

https://mdprocurement.freshdesk.com/support/solutions

QUESTIONS

https://gomdsmallbiz.maryland.gov/Pages/sbr-program.aspx https://gomdsmallbiz.maryland.gov/Pages/SBR-Registration.aspx https://mdprocurement.freshdesk.com/support/solutions

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Questions Due (Closing) Date and Time:

06/09/2026 at 12:00 PM ET

All questions regarding this PORFP must be submitted in writing with the subject line:

“Question for PORFP # BPM056376 – ibi WebFOCUS Subscription Renewal”

Questions must be sent via e-mail to the Agency Point of Contact listed in Section 2 no later than the date and time specified above.

SPECIAL REQUIREMENTS

1. Scope Limitation (Renewal Only) This procurement is for the renewal of existing ibi WebFOCUS subscription licenses only and does not include migration, implementation, training, or professional services of any kind.

2. Authorized Source Requirement All software licenses must be newly issued, unused, and issued by the Manufacturer, and provided through the proposing Master Contractor, who must be an authorized reseller of the Manufacturer and hold an active contract under the COTS 2012 Master Contract.

3. Pricing Validity Pricing submitted in response to this PORFP must remain valid for at least ninety (90) calendar days after the Proposal due date.

4. MSRP Disclosure The Master Contractor must include a screenshot of the Manufacturer’s Suggested Retail Price (MSRP) with its Proposal.

5. Timely Submission Proposals must be received by the date and time specified in the solicitation. Proposals received after the due date and time will not be accepted.

6. No Proposal Submission A completed “No Proposal” form must be submitted by the Proposal due date and time if a Master Contractor elects not to submit a Proposal.

7. Funding and Quantities The Department reserves the right to purchase more or less than the specified quantity, subject to the availability of funding.

Pricing for multi-year charges, if any, must be provided on a per-year basis.

8. Security and Malware Protection Master Contractors must ensure that the proposed software is free of malware and complies with all applicable State IT security, confidentiality, and data protection requirements.

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9. Contractual Terms Disclosure The State is not bound by any agreement or terms and conditions not included in the Master Contractor’s Proposal. No action by the State, including use of the software, shall be deemed acceptance of any such agreements or terms and conditions unless expressly agreed to in writing by the State in a contract amendment or other authorized written agreement, and any such agreements or terms are void ab initio and unenforceable against the State.

10. SaaS Data Use Requirements Software-as-a-Service (SaaS) products and contracts are subject to the Additional Terms and Conditions specified in Attachment Y — Data Use Agreement, as applicable.

11. Data Ownership All data generated, stored, or processed by the software remains the property of the State of Maryland.

12. Calendar Days All time periods referenced in this PORFP are calendar days unless otherwise stated.

Security Requirements (if applicable):

Contractor personnel accessing State systems or facilities shall comply with all applicable State IT security and confidentiality requirements.

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Invoicing Instructions:

Send invoice e-mail to termia.jones@maryland.gov

An invoice not satisfying the requirements of a Proper Invoice (as defined at COMAR 21.06.09.01 and .02) cannot be processed for payment. To be considered a Proper Invoice, invoices must include the following information without error:

1. Contractor name and address;

2. Remittance address;

3. Federal taxpayer identification (FEIN) number, social security number, as appropriate;

4. Invoice period (i.e., the time period during which services covered by invoice were performed);

5. Invoice date;

6. Invoice number;

7. State-assigned Contract number;

8. State-assigned (Blanket) Purchase Order number(s);

9. Goods or services provided;

10. Amount due; and

11. Any additional documentation required by regulation or the

Contract.

For items of work for which there is one-time pricing, those items shall be billed within 30 days of acceptance.

For items of work for which there is annual pricing, items shall be billed annually. The first year's invoice shall be billed within 30 days of contract start. Each additional year shall be billed on the anniversary of the first year's invoice.

Section 2 - Agency Point of Contact (POC) Information

Agency / Division Name: Office of Procurement

Agency POC Name: Amanda Sadler Agency POC Phone Number: 301.429.7780

Agency POC E-mail Address:

amanda.sadler@maryland.go v

Agency POC Fax: N/A

Agency POC Mailing Address:

Maryland Department of Housing & Community Development 7800 Harkins Road Lanham, MD 20706

Section 3 - Delivery Address / Work Site POC Information (if different from above)

Agency On-site Contact Name: AnnaLisa Nelson Agency On-site

Phone Number: 301.429.7562

Agency On-site E-mail Address:

annalisae.nelson@maryland.

gov

Agency On-site Fax: N/A

Agency On-site Address: Maryland Department of Housing & Community Development mailto:termia.jones@maryland.gov mailto:amanda.sadler@maryland.gov mailto:amanda.sadler@maryland.gov mailto:annalisae.nelson@maryland.gov mailto:annalisae.nelson@maryland.gov

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7800 Harkins Road Lanham, MD 20706

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Section 4 - Scope of Work

FA I – COTS Software Business Need / Required Functionality

DHCD requires the renewal of existing ibi WebFOCUS subscription licenses to support departmental analytics and data reporting.

Product Name Product Description

Version

Release

Quantit y of

License s

Due Date mm/dd/yyy y ibi WebFOCUS Analytics Select (ProdPlus)

500x Named User -ibi Silver -

Subscription (1Y)

Current supported release

Current supported release 1 08/31/2026

FA II – Installation and Training Services

Installation / Training Services

Deliverables Start Date mm/dd/yyyy

End Date mm/dd/yyyy

Not applicable. This procurement does not include installation, training, implementation, migration, or professional services of any kind.

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FA III – Manufacturer’s Software Maintenance and Support Warranty / Maintenance

Requirements Deliverables Start Date mm/dd/yyyy

End Date mm/dd/yyyy

Year 1 08/31/2026 08/30/2027

Section 5 - Evaluation Criteria

1. Price: The total price for the one-year software subscription renewal will be evaluated for reasonableness and must be at or below the Manufacturer’s Suggested Retail Price (MSRP).

2. Conformance to Scope: Compliance with the specific ibi WebFOCUS licensing requirements and adherence to all technical specifications outlined in Section 4.

Basis for Award Recommendation

The Agency Point of Contact will recommend the award to the responsive and responsible Master Contractor whose Proposal meets all technical specifications (Conformance to Scope) and offers the lowest total price. All awards from this PORFP shall comply with the requirements of COMAR 21.05.13.06.

NO PROPOSAL NOTICE AND VENDOR FEEDBACK FORM

To help us improve the quality of State solicitations and to make our procurement process more responsive and business-friendly, please provide comments and suggestions regarding this solicitation. Please return your comments with your response. If you have chosen not to respond to this solicitation, please e-mail or fax this completed form to the attention of the Agency Point of Contact listed in Section 2.

Title: Commercial Off-the-Shelf Software 2012 (COTS 2012) Solicitation No: 060B2490021 PORFP: BPM056376 – ibi WebFOCUS Subscription Renewal

1. If you have chosen not to respond to this solicitation, please indicate the reason(s) below:

� Other commitments preclude our participation at this time.

� The subject of the solicitation is not something we ordinarily provide.

� We are inexperienced in the work/commodities required.

� Specifications are unclear, too restrictive, etc. (Explain in REMARKS section)

� The scope of work is beyond our present capacity.

� Doing business with the State is simply too complicated. (Explain in REMARKS section)

� We cannot be competitive. (Explain in REMARKS section)

� The time allotted for the preparation of the Proposal is insufficient.

� Prior State of Maryland contract experience was unprofitable or otherwise unsatisfactory.

(Explain in REMARKS section)

� Other: _________________________________________________________

2. If you have submitted a response to this solicitation, but wish to offer suggestions or express concerns, please use the REMARKS section below.

REMARKS: _________________________________________________________________

Offeror Name: ________________________________ Date: _______________________

Contact Person: _______________________________ Phone (___) ______ - ___________

Address: _________________________________________________________________

E-mail Address: ____________________________________________________________

Only Master Contractors holding an active contract under the Commercial Off-the-Shelf Software (COTS 2012) Master Contract (060B2490021) and meeting all authorization requirements stated in this PORFP are eligible to submit a Proposal. The State reserves the right to request a Letter of Authorization (LOA) from the Manufacturer or Distributor at any time to verify reseller authorization.