BPM006918_Request_for_Information__RFI_.pdf

Request for Information (RFI) Solicitation No. BPM006918

Television Programming Delivery in a Correctional Environment

Arizona Department of Corrections, Rehabilitation & Reentry 701 E. Jefferson Street

Phoenix, AZ 85034

Description: Television Programming Delivery in a Correctional Environment

Date: April 9, 2025

Procurement Officer:

Nora Valenzuela nvalenzuela@azadc.gov

(602) 364-3779

Response Due: April 30, 2025 at 3:00 PM AZ MST

GENERAL INFORMATION

In accordance with Arizona Revised Statutes (A.R.S.) § 41-2555, the Arizona Department of Corrections, Rehabilitation, and Reentry (ADCRR and/or the Department) hereby gives notice via this Request for Information (RFI), that it is seeking responses, feedback, suggestions and comments regarding the items set forth herein.

In accordance with Arizona Administrative Code (A.A.C.) R2-7-G301, responses to an RFI are not Offers (as defined in A.A.C. R2-7-101(34)) and cannot be accepted to form a binding contract. To the extent allowed by law, information contained in a response to an RFI shall remain confidential until the procurement process is concluded or two (2) years from the RFI’s due date have lapsed, whichever occurs first.

If information in the RFI submission is considered proprietary, trade secret, or otherwise confidential, please follow the instructions regarding confidential information below to maintain the confidentiality beyond the conclusion of the RFI process.

Respondents are solely responsible for expenses associated with responding to the RFI. The State of Arizona is under no obligation to the respondents with respect to the outcome of this RFI; there is no guarantee that this RFI will lead to a solicitation.

RFI Template Written Submissions | Revision No. 0 | Revised 04-24 | Page 1 of 4

Television Programming Delivery in a Correctional Environment

Arizona Department of Corrections, Rehabilitation & Reentry

INSTRUCTIONS

1. Inquiries

All questions related to this RFI must be submitted no later than April 30, 2025, at 9:00 AM AZ MST, through the State’s eProcurement System, Arizona Procurement Portal (APP) (https://app.az.gov/) using the Discussion Forum tab. All inquiries must be marked as Q&A and addressed to the Procurement Officer identified as the solicitation’s owner. Any other contact shall be directed to the Procurement Officer listed in APP. Questions should reference the applicable page and paragraph number.

2. Submission of RFI Response

2.1. Any submission contents considered by the respondent to be proprietary or confidential shall be clearly marked as such. In response to such requests, the State will make reasonable efforts to maintain the confidentiality of these materials to the extent permissible by law. However, should the State be required to release these materials, the State will provide the respondent reasonable notice in advance of doing so in order to allow the respondent time to take any action to prevent these materials from being released.

2.2. Respondents should, at a minimum, address those items listed in the “Requested Items” section of the RFI. Information should be provided in the same relative order as requested in the RFI for consistency and continuity. Responses should be as detailed as possible.

Respondents may provide supplemental information in addition to those items requested.

2.3. RFI responses must be submitted electronically through the State’s eProcurement system before the due date and time identified in APP.

2.4. The State may request respondents to provide a presentation as it relates to their response.

2.5. APP Support: To assist the respondent in the submission of a response, additional resources are offered by the State Procurement Office with Quick Reference Guides available. This information can be found at https://spo.az.gov/app/supplier/training. Additional assistance is available through the APP Help Desk. The Help Desk can be contacted via email at app@azdoa.gov or via telephone support at (602) 542-7600.

RFI Template Written Submissions | Revision No. 0 | Revised 04-24 | Page 2 of 4 https://app.az.gov/ https://spo.az.gov/app/supplier/training mailto:app@azdoa.gov

Television Programming Delivery in a Correctional Environment

Arizona Department of Corrections, Rehabilitation & Reentry

3. PURPOSE/INTRODUCTION

The purpose of this RFI is to provide ADCRR information on new, existing, and updated technology available to broadcast live television programming in a correctional environment.

4. OVERVIEW

ADCRR currently contracts with Satellite Management Services to deliver satellite television through Dish Network. There are approximately fourteen (14) head-end(s) used within the ADCRR locations for broadcasting live television throughout. ADCRR Complexes have tablets deployed and in use by inmates.

The estimated TV count per ADCRR Location is as follows;

ASPC - Douglas/Papago Unit: 0

ASPC - Douglas: 1233

ASPC - Eyman: 2770

ASPC – Florence/Globe Unit: 185

ASPC – Lewis/Eagle Point and Sunrise Unit: 381

ASPC – Lewis: 2254

ASPC – Perryville: 2189

ASPC – Phoenix: 217

ASPC – Safford: 545

ASPC – Safford/Ft. Grant Unit: 245

ASPC – Tucson: 3480

ASPC – Winslow: 448

ASPC – Winslow/Apache Unit: 260

ASPC – Yuma: 3011

RFI Template Written Submissions | Revision No. 0 | Revised 04-24 | Page 3 of 4

Television Programming Delivery in a Correctional Environment

Arizona Department of Corrections, Rehabilitation & Reentry

5. REQUESTED ITEMS

Please provide a response to the questions identified below in Attachment No. 1 - Response. When responding, consider all correctional environment factors of need, fit, resources, readiness, and capacity.

1. Provide details regarding technology that is currently available to broadcast live TV channels in a correctional environment. Please include all options offered such as streaming, satellite, or fiber optic.

2. Describe what kind of "all in one" solution your firm has in lieu of cable TV, set top boxes.

3. Provide details regarding the benefits and challenges associated with your firm’s solution.

4. Identify the timeline to implement said services after solicitation and award of such requirements.

5. Provide any additional comments and or information (optional).

RFI Template Written Submissions | Revision No. 0 | Revised 04-24 | Page 4 of 4