BPM005681 Memo to File - 3 day Requirement.docx executed.pdf
PDF 922 KB Posted
- Attached to
- Master Agreement AZ|CTR070062
- Contract number
- CTR070062
- Issued by
- Arizona
About this file
This is a Procurement File Memorandum from the Arizona Department of Health Services (ADHS) dated March 1st, 2024, concerning a contract award for the Well Woman HealthCheck Program under Request for Proposal (RFP) BPM005681. The document details a procurement process issue involving the Arizona Procurement Portal (APP), where the contract award file was not disclosed to the public within the required three-day timeframe as mandated by the Arizona Procurement Code, Rules and Regulations.
The memorandum indicates that a technical issue with the Arizona Procurement Portal prevented the timely upload of contract documents, specifically a zip file containing thirteen (13) contracts. A help desk ticket (Incident #17959) was submitted to resolve the upload difficulties, with the APP help desk recommending deletion and recreation of problematic items. The procurement team was advised to review activities from February 29, 2024, when APP developers were implementing system patches. While specific details about the Well Woman HealthCheck Program's exact services are not elaborated, the document focuses on the procedural compliance and technical resolution of the contract award documentation process.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| CTR070062_Contract_Documents.pdf | ||
| DHS Temp Delegation 25M 2.23.2024.pdf | ||
| 2024.10.1 GL AL UL EL WC.pdf | ||
| CTR070062_Pricing.xlsx | XLSX spreadsheet | |
| The-State-of-Arizon_North-Country-H_24-25-GL_-AL__9-23-2024.pdf |
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Text version
Katie Hobbs | Governor Jennie Cunico, MC | Cabinet Executive Office Executive Deputy Director
150 North 18th Avenue, Suite 530, Phoenix, AZ 85007 P | 602-542-1040 W | azhealth.gov
Health and Wellness for all Arizonans
PROCUREMENT FILE MEMORANDUM
DATE: March 1st, 2024
TO: Gina Corwin, Chief Procurement Officer
FROM: Jacqueline S. Ortega-Avila, Procurement Supervisor
SUBJECT: Note to File – Contract Award (R2-7-C317), Request for Proposal (RFP) BPM005681 Well Woman
HealthCheck Program
The procurement file was not disclosed to the public within the three (3) day requirement as per the Arizona Procurement Code, Rules and Regulations, §41-2534, Competitive Sealed Proposals, R2-7-C317 (D) Contract Award.
This delay was caused by a system update in the Arizona Procurement Portal (APP) that led to difficulties in uploading a zip file into the solicitation / RFX Exhibits, impacting the finalization of the solicitation in APP. To proceed with finalizing the thirteen (13) Contracts for approval, the Sourcing project BPM005681 must be completed first.
A help desk ticket (Incident #17959) was submitted on March 1, 2024 to address this issue. An email confirming resolution was received on the same day, where the helpdesk informed the Procurement Officer that on February 29, 2024, the APP developers were implementing patches for fixes and updates while the solicitation / Contracts were being processed in APP. It was recommended to review the activities carried out on February 29, 2024 to ensure there were no other issues during that period. Additionally, it was advised to delete and recreate the items that encountered the APP error message.
Approved by: Date
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| BPM005681 - Memo to File - 3 day Requirement.docx |
| BPM005681 - Memo to File - 3 day Requirement |
| 03.01.24 State of Arizona Mail - Incident #17959 BPM005681 |
| State of Arizona Mail - Incident #17959 BPM005681 12 |
| State of Arizona Mail - Incident #17959 BPM005681 12 |
| State of Arizona Mail - Incident #17959 BPM005681 12 |
| BPM005681 - Memo to File - 3 day Requirement.docx |
| APP Error Message 2 |
| APP Error Message |
| Recap to GC and KN |
| 2024-03-01T13:22:23-0700 | |
| Gina Corwin |
File details come from the government source that posted it. Updated .