BPM005681 Memo to File - 3 day Requirement.docx executed.pdf

PDF 922 KB Posted

Attached to
Master Agreement AZ|CTR070062
Contract number
CTR070062
Issued by
Arizona

About this file

This is a Procurement File Memorandum from the Arizona Department of Health Services (ADHS) dated March 1st, 2024, concerning a contract award for the Well Woman HealthCheck Program under Request for Proposal (RFP) BPM005681. The document details a procurement process issue involving the Arizona Procurement Portal (APP), where the contract award file was not disclosed to the public within the required three-day timeframe as mandated by the Arizona Procurement Code, Rules and Regulations.

The memorandum indicates that a technical issue with the Arizona Procurement Portal prevented the timely upload of contract documents, specifically a zip file containing thirteen (13) contracts. A help desk ticket (Incident #17959) was submitted to resolve the upload difficulties, with the APP help desk recommending deletion and recreation of problematic items. The procurement team was advised to review activities from February 29, 2024, when APP developers were implementing system patches. While specific details about the Well Woman HealthCheck Program's exact services are not elaborated, the document focuses on the procedural compliance and technical resolution of the contract award documentation process.

View the file

Other files

On GovTribe

Work with this file

  • Download the original file
  • Contacts named in this file
  • Similar government files
  • Ask GovTribe AI about this file

Text version

Katie Hobbs | Governor Jennie Cunico, MC | Cabinet Executive Office Executive Deputy Director

150 North 18th Avenue, Suite 530, Phoenix, AZ 85007 P | 602-542-1040 W | azhealth.gov

Health and Wellness for all Arizonans

PROCUREMENT FILE MEMORANDUM

DATE: March 1st, 2024

TO: Gina Corwin, Chief Procurement Officer

FROM: Jacqueline S. Ortega-Avila, Procurement Supervisor

SUBJECT: Note to File – Contract Award (R2-7-C317), Request for Proposal (RFP) BPM005681 Well Woman

HealthCheck Program

The procurement file was not disclosed to the public within the three (3) day requirement as per the Arizona Procurement Code, Rules and Regulations, §41-2534, Competitive Sealed Proposals, R2-7-C317 (D) Contract Award.

This delay was caused by a system update in the Arizona Procurement Portal (APP) that led to difficulties in uploading a zip file into the solicitation / RFX Exhibits, impacting the finalization of the solicitation in APP. To proceed with finalizing the thirteen (13) Contracts for approval, the Sourcing project BPM005681 must be completed first.

A help desk ticket (Incident #17959) was submitted on March 1, 2024 to address this issue. An email confirming resolution was received on the same day, where the helpdesk informed the Procurement Officer that on February 29, 2024, the APP developers were implementing patches for fixes and updates while the solicitation / Contracts were being processed in APP. It was recommended to review the activities carried out on February 29, 2024 to ensure there were no other issues during that period. Additionally, it was advised to delete and recreate the items that encountered the APP error message.

Approved by: Date

#�������� ������"� ��������0 1&%(���� ������"� ��������2 ���

3456789:;8�<=>8?4@AB:94�CD456789:;8EF=>8?4@4B:94G4HIJKE?FBLM;5:I8;>�NOPQRQ�STUVVRWXO��&�%%�(�ATT�Y89Z�[8K\�@�]>4>8�F̂�A=:HF;4�_�$$̀ �����'(�.a b������������ ���� �c�$�d�e��� ���f��$�g�%+���� �������_�$$̀ �����'(�.ae���h��i)�����'�� �(���.���̀ ���#%'(�. c�$�d��j�.�� ] k�)��������� �/�%������.��k�)��������� ���� �!"��l�� ���m�/�%������.��'�k�)�/����j���� %�$��(��%%'n�op�goe �q� Sr ��������s�d�%����� �������� ���� ������ ��!�&���e� t%�����i)����(��j�) ��/����/%'t%���)��j���

���d'g���

�d�)������&$��

�i)��+�����������()���%���d�)�����% d���������� ���u$��� #�%���i)�%

#�������� ������"� ��������0 1&%(���� ������"� ��������2 ���

3)��#�)�%�����$��� �������������4� #��)(#�5����4����&�"�� ��&� �&�'����%��#�.��4�)���)$$������6����7�8��6��)&9���:;�<=�����4'�7#��+�4�)�������� ���>��$�6�%+'�

��9) �(���.���A���#%'(�. ������ 4B�/C����.���� ���� ���� ������ ��!�&���7 �� ���������D�4�% 6�$�� ����7��#����(41�

�(��4;CC3C E��F�9�)9��

�(��413<7C ���>��$�6�%+���� �������94������F���%6�/�����������F���%����.����6�%+

#���������������"� ��������0�1&%(������������!���������2 ���

3456789:;8�<=>8?4@AB:94�CD456789:;8EF=>8?4@4B:94G4HIJKE?FBLM;5:I8;>�NOPQRQ�STUVVRWXO��&�%%�(�ATT�Y89Z�[8K\�@�]>4>8�F̂�A=:HF;4�_�$$̀ �����'(�.a b����������������
����!���c�$�d�e����

�f��$�g�%+���� �������������_�$$̀ �����'(�.ae���h��i)�����'�� �(���.���̀ ���#%'(�. c�$�d��j�.�� Sk �������l�d�%���%��.���������� �������m8KF97>:F;n�]F9B8Io%�����i)����(��j�) ��/����/%'o%���)��j���

���d'g���

�d�)������&$��

�i)��+�����������()���%���d�)�����% d���������� '''pJ8�̂F99Fq:;?�5J4;?8�q4K�r4I8n� ���#��(������&�stu� ��ct�vwxtgx�tu�gte��w�

#���������������"� ��������0�1&%(������������!���������2 ���

34 �������5�6�%����� �������� ���� ������ ��!�&���7� 8%�����9)����(��:�) ��/����/%'8%���)��:���

���6';���

�6�)������&$��

�9)��+�����������()���%���6�)�����% 6���������� #�%���9)�% �������������6� #��)(#�>����6����&�"�� ��&�

���%��#�.��6�)���)$$������;����7�<��;��)&:���?@�AB�����6'�7#��+�6�)��������

�C��$�;�%+'��

�%���.������9)�% ��D��9)�����'�� �(���.���E���#%'(�.

6F�/G����.���� ���� ���� ������ ��!�&���7 ��

� �������5�6�% ;�$�� ����7��#����(61�

�(��6@GG=G H��I�:�):��

�(��61=A7G�17

BPM005681 - Memo to File - 3 day Requirement.docx
BPM005681 - Memo to File - 3 day Requirement
03.01.24 State of Arizona Mail - Incident #17959 BPM005681
State of Arizona Mail - Incident #17959 BPM005681 12
State of Arizona Mail - Incident #17959 BPM005681 12
State of Arizona Mail - Incident #17959 BPM005681 12
BPM005681 - Memo to File - 3 day Requirement.docx
APP Error Message 2
APP Error Message
Recap to GC and KN
2024-03-01T13:22:23-0700
Gina Corwin

File details come from the government source that posted it. Updated .