BPM005681 Memo to File - 3 day Requirement.docx executed.pdf

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Attached to
Master Agreement AZ|CTR070066
Contract number
CTR070066
Issued by
Arizona

About this file

This is a procurement file memorandum from the Arizona Department of Health Services (ADHS) documenting an issue with the contract award process for the Well Woman HealthCheck Program, Request for Proposal (RFP) BPM005681. The document involves key personnel including Gina Corwin (Chief Procurement Officer), Jacqueline S. Ortega-Avila (Procurement Supervisor), and Brandon Keyes from the Information Technology department. The memorandum details a technical issue with the Arizona Procurement Portal (APP) that prevented timely public disclosure of the contract award as required by the Arizona Procurement Code.

The procurement involves thirteen (13) contracts for the Well Woman HealthCheck Program, which was delayed due to system upload difficulties on February 29, 2024. A help desk ticket (Incident #17959) was submitted to address technical challenges with uploading a zip file containing contract documents. The APP help desk recommended reviewing activities from the date in question, deleting unsuccessful document upload attempts, and resubmitting the materials. The incident was ultimately resolved, with the procurement team advised to attempt document uploads again and ensure all contractual requirements were met. The specific details of the contracts' goods or services are not elaborated upon in the provided documentation.

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Other files

File Type Posted
CTR070066_Contract_Documents.pdf PDF
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The-State-of-Arizon_North-Country-H_24-25-GL_-AL__9-23-2024.pdf PDF
2024.10.1 GL AL UL EL WC.pdf PDF
CTR070066_Pricing.xlsx XLSX spreadsheet
Method of Approach.pdf PDF

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Text version

Katie Hobbs | Governor Jennie Cunico, MC | Cabinet Executive Office Executive Deputy Director

150 North 18th Avenue, Suite 530, Phoenix, AZ 85007 P | 602-542-1040 W | azhealth.gov

Health and Wellness for all Arizonans

PROCUREMENT FILE MEMORANDUM

DATE: March 1st, 2024

TO: Gina Corwin, Chief Procurement Officer

FROM: Jacqueline S. Ortega-Avila, Procurement Supervisor

SUBJECT: Note to File – Contract Award (R2-7-C317), Request for Proposal (RFP) BPM005681 Well Woman

HealthCheck Program

The procurement file was not disclosed to the public within the three (3) day requirement as per the Arizona Procurement Code, Rules and Regulations, §41-2534, Competitive Sealed Proposals, R2-7-C317 (D) Contract Award.

This delay was caused by a system update in the Arizona Procurement Portal (APP) that led to difficulties in uploading a zip file into the solicitation / RFX Exhibits, impacting the finalization of the solicitation in APP. To proceed with finalizing the thirteen (13) Contracts for approval, the Sourcing project BPM005681 must be completed first.

A help desk ticket (Incident #17959) was submitted on March 1, 2024 to address this issue. An email confirming resolution was received on the same day, where the helpdesk informed the Procurement Officer that on February 29, 2024, the APP developers were implementing patches for fixes and updates while the solicitation / Contracts were being processed in APP. It was recommended to review the activities carried out on February 29, 2024 to ensure there were no other issues during that period. Additionally, it was advised to delete and recreate the items that encountered the APP error message.

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BPM005681 - Memo to File - 3 day Requirement.docx
BPM005681 - Memo to File - 3 day Requirement
03.01.24 State of Arizona Mail - Incident #17959 BPM005681
State of Arizona Mail - Incident #17959 BPM005681 12
State of Arizona Mail - Incident #17959 BPM005681 12
State of Arizona Mail - Incident #17959 BPM005681 12
BPM005681 - Memo to File - 3 day Requirement.docx
APP Error Message 2
APP Error Message
Recap to GC and KN
2024-03-01T13:22:23-0700
Gina Corwin

File details come from the government source that posted it. Updated .