BPM005681 Memo to File - 3 day Requirement.docx executed.pdf

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Attached to
Master Agreement AZ|CTR070069
Contract number
CTR070069
Issued by
Arizona

About this file

This is a Procurement File Memorandum from the Arizona Department of Health Services (ADHS), dated March 1st, 2024, regarding a contract award for the Well Woman HealthCheck Program. The document details a procurement issue related to RFP BPM005681, specifically a delay in public disclosure of the contract award within the required three-day timeframe as mandated by the Arizona Procurement Code. The delay was attributed to technical difficulties with the Arizona Procurement Portal (APP) during a system update on February 29, 2024.

The memorandum indicates that thirteen (13) contracts are pending approval for the Well Woman HealthCheck Program. A help desk ticket (Incident #17959) was submitted to address uploading challenges, with the APP help desk recommending reviewing activities from February 29th and potentially deleting and recreating problematic items. The technical issue prevented the timely upload of a zip file containing solicitation exhibits, which was necessary to finalize the procurement process. The document demonstrates the administrative steps taken to document and resolve the technical impediment to contract processing, ensuring transparency and compliance with state procurement regulations.

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Katie Hobbs | Governor Jennie Cunico, MC | Cabinet Executive Office Executive Deputy Director

150 North 18th Avenue, Suite 530, Phoenix, AZ 85007 P | 602-542-1040 W | azhealth.gov

Health and Wellness for all Arizonans

PROCUREMENT FILE MEMORANDUM

DATE: March 1st, 2024

TO: Gina Corwin, Chief Procurement Officer

FROM: Jacqueline S. Ortega-Avila, Procurement Supervisor

SUBJECT: Note to File – Contract Award (R2-7-C317), Request for Proposal (RFP) BPM005681 Well Woman

HealthCheck Program

The procurement file was not disclosed to the public within the three (3) day requirement as per the Arizona Procurement Code, Rules and Regulations, §41-2534, Competitive Sealed Proposals, R2-7-C317 (D) Contract Award.

This delay was caused by a system update in the Arizona Procurement Portal (APP) that led to difficulties in uploading a zip file into the solicitation / RFX Exhibits, impacting the finalization of the solicitation in APP. To proceed with finalizing the thirteen (13) Contracts for approval, the Sourcing project BPM005681 must be completed first.

A help desk ticket (Incident #17959) was submitted on March 1, 2024 to address this issue. An email confirming resolution was received on the same day, where the helpdesk informed the Procurement Officer that on February 29, 2024, the APP developers were implementing patches for fixes and updates while the solicitation / Contracts were being processed in APP. It was recommended to review the activities carried out on February 29, 2024 to ensure there were no other issues during that period. Additionally, it was advised to delete and recreate the items that encountered the APP error message.

Approved by: Date

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BPM005681 - Memo to File - 3 day Requirement.docx
BPM005681 - Memo to File - 3 day Requirement
03.01.24 State of Arizona Mail - Incident #17959 BPM005681
State of Arizona Mail - Incident #17959 BPM005681 12
State of Arizona Mail - Incident #17959 BPM005681 12
State of Arizona Mail - Incident #17959 BPM005681 12
BPM005681 - Memo to File - 3 day Requirement.docx
APP Error Message 2
APP Error Message
Recap to GC and KN
2024-03-01T13:22:23-0700
Gina Corwin

File details come from the government source that posted it. Updated .