BPM005681 Memo to File - 3 day Requirement.docx executed.pdf

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Attached to
Master Agreement AZ|CTR070058
Contract number
CTR070058
Issued by
Arizona

About this file

This document is a Procurement File Memorandum from the Arizona Department of Health Services (ADHS) related to a contract award for the Well Woman HealthCheck Program. The memorandum, dated March 1st, 2024, is authored by Jacqueline S. Ortega-Avila, Procurement Supervisor, and addressed to Gina Corwin, Chief Procurement Officer. The document details an administrative issue with the Arizona Procurement Portal (APP) that caused a delay in disclosing the procurement file within the required three-day timeframe as mandated by the Arizona Procurement Code.

The memorandum concerns Request for Proposal (RFP) BPM005681 for the Well Woman HealthCheck Program, which involves thirteen (13) contracts that were pending approval. A help desk ticket (Incident #17959) was submitted to address technical difficulties with uploading documents in the Arizona Procurement Portal. The system was experiencing issues during patch updates on February 29, 2024, which prevented the timely disclosure of the procurement file. The APP Help Desk recommended reviewing activities from that date, deleting unsuccessful document upload attempts, and recreating the items that encountered errors. The memorandum serves to document the reason for the delay and the steps taken to resolve the technical issues.

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Katie Hobbs | Governor Jennie Cunico, MC | Cabinet Executive Office Executive Deputy Director

150 North 18th Avenue, Suite 530, Phoenix, AZ 85007 P | 602-542-1040 W | azhealth.gov

Health and Wellness for all Arizonans

PROCUREMENT FILE MEMORANDUM

DATE: March 1st, 2024

TO: Gina Corwin, Chief Procurement Officer

FROM: Jacqueline S. Ortega-Avila, Procurement Supervisor

SUBJECT: Note to File – Contract Award (R2-7-C317), Request for Proposal (RFP) BPM005681 Well Woman

HealthCheck Program

The procurement file was not disclosed to the public within the three (3) day requirement as per the Arizona Procurement Code, Rules and Regulations, §41-2534, Competitive Sealed Proposals, R2-7-C317 (D) Contract Award.

This delay was caused by a system update in the Arizona Procurement Portal (APP) that led to difficulties in uploading a zip file into the solicitation / RFX Exhibits, impacting the finalization of the solicitation in APP. To proceed with finalizing the thirteen (13) Contracts for approval, the Sourcing project BPM005681 must be completed first.

A help desk ticket (Incident #17959) was submitted on March 1, 2024 to address this issue. An email confirming resolution was received on the same day, where the helpdesk informed the Procurement Officer that on February 29, 2024, the APP developers were implementing patches for fixes and updates while the solicitation / Contracts were being processed in APP. It was recommended to review the activities carried out on February 29, 2024 to ensure there were no other issues during that period. Additionally, it was advised to delete and recreate the items that encountered the APP error message.

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BPM005681 - Memo to File - 3 day Requirement.docx
BPM005681 - Memo to File - 3 day Requirement
03.01.24 State of Arizona Mail - Incident #17959 BPM005681
State of Arizona Mail - Incident #17959 BPM005681 12
State of Arizona Mail - Incident #17959 BPM005681 12
State of Arizona Mail - Incident #17959 BPM005681 12
BPM005681 - Memo to File - 3 day Requirement.docx
APP Error Message 2
APP Error Message
Recap to GC and KN
2024-03-01T13:22:23-0700
Gina Corwin

File details come from the government source that posted it. Updated .