BPM005681 Memo to File - 3 day Requirement.docx executed.pdf
PDF 922 KB Posted
- Attached to
- Master Agreement AZ|CTR070070
- Contract number
- CTR070070
- Issued by
- Arizona
About this file
This document is a Procurement File Memorandum from the Arizona Department of Health Services, specifically from the Procurement Supervisor Jacqueline S. Ortega-Avila to the Chief Procurement Officer Gina Corwin. The memorandum addresses a contract award for Request for Proposal (RFP) BPM005681 for the Well Woman HealthCheck Program. The document details a technical issue with the Arizona Procurement Portal (APP) that prevented the timely public disclosure of the procurement file within the required three-day window as mandated by the Arizona Procurement Code.
The procurement involves thirteen (13) contracts related to the Well Woman HealthCheck Program, which were delayed due to system upload difficulties. A help desk ticket (Incident #17959) was submitted on March 1, 2024, to resolve issues with uploading zip files into the solicitation exhibits. The APP help desk confirmed that developers were implementing system patches on February 29, 2024, which impacted the contract processing. The recommended resolution included reviewing the activities from that date, deleting unsuccessful document upload attempts, and recreating the items that encountered errors. The memorandum serves to document the delay and the steps taken to address the technical impediments to contract finalization.
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Other files
| File | Type | Posted |
|---|---|---|
| CTR070070_Contract_Documents.pdf | ||
| CTR070070_Pricing.xlsx | XLSX spreadsheet | |
| DHS Temp Delegation 25M 2.23.2024.pdf |
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Text version
Katie Hobbs | Governor Jennie Cunico, MC | Cabinet Executive Office Executive Deputy Director
150 North 18th Avenue, Suite 530, Phoenix, AZ 85007 P | 602-542-1040 W | azhealth.gov
Health and Wellness for all Arizonans
PROCUREMENT FILE MEMORANDUM
DATE: March 1st, 2024
TO: Gina Corwin, Chief Procurement Officer
FROM: Jacqueline S. Ortega-Avila, Procurement Supervisor
SUBJECT: Note to File – Contract Award (R2-7-C317), Request for Proposal (RFP) BPM005681 Well Woman
HealthCheck Program
The procurement file was not disclosed to the public within the three (3) day requirement as per the Arizona Procurement Code, Rules and Regulations, §41-2534, Competitive Sealed Proposals, R2-7-C317 (D) Contract Award.
This delay was caused by a system update in the Arizona Procurement Portal (APP) that led to difficulties in uploading a zip file into the solicitation / RFX Exhibits, impacting the finalization of the solicitation in APP. To proceed with finalizing the thirteen (13) Contracts for approval, the Sourcing project BPM005681 must be completed first.
A help desk ticket (Incident #17959) was submitted on March 1, 2024 to address this issue. An email confirming resolution was received on the same day, where the helpdesk informed the Procurement Officer that on February 29, 2024, the APP developers were implementing patches for fixes and updates while the solicitation / Contracts were being processed in APP. It was recommended to review the activities carried out on February 29, 2024 to ensure there were no other issues during that period. Additionally, it was advised to delete and recreate the items that encountered the APP error message.
Approved by: Date
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| BPM005681 - Memo to File - 3 day Requirement.docx |
| BPM005681 - Memo to File - 3 day Requirement |
| 03.01.24 State of Arizona Mail - Incident #17959 BPM005681 |
| State of Arizona Mail - Incident #17959 BPM005681 12 |
| State of Arizona Mail - Incident #17959 BPM005681 12 |
| State of Arizona Mail - Incident #17959 BPM005681 12 |
| BPM005681 - Memo to File - 3 day Requirement.docx |
| APP Error Message 2 |
| APP Error Message |
| Recap to GC and KN |
| 2024-03-01T13:22:23-0700 | |
| Gina Corwin |
File details come from the government source that posted it. Updated .