BPA Template 10_1_2020.docx

BPA Number: TBD General Services Administration Blanket Purchase Agreement

Pursuant to Federal Acquisition Regulation FAR 13.303 Blanket Purchase Agreements, Name of Company TBD (Supplier), agrees to the following terms and conditions of the single-award BPA.

Terms and Conditions

(1) Description of Agreement

a) The Supplier agrees to furnish on-site vehicle maintenance and marshalling services in accordance with the incorporated Statement of Work(s) dated June 1, 2020 and October 9, 2020 if and when ordered by the Contracting Officer or an authorized representative during the specified term of this agreement.

b) Performance location: White Sands Missile Range, NM & NASA Test Facility

c) On-Site Supplier Contact:

Name:

Email Address:

Phone:

d) This agreement will be effective upon acceptance by the Supplier and will remain in effect through [TBD].

(2) Extent of Obligation

The Government is obligated only to the extent of authorized purchases actually made under the BPA.

(3) Pricing

The Supplier agrees to the pricing in the attached Maintenance and Marshalling Price List, dated TBD

(4) Purchase Limitation

The dollar amount of any one purchase under this agreement shall not exceed $500,000 and lower amounts may be established for positions named in this agreement in paragraph 5.

(5) Authorized users to make purchases under the BPA

a) The following GSA Fleet Service Representative (FSR) personnel are hereby authorized to place orders under this agreement within the following dollar limitations:

b) GSA Contracting Officers

(6) Placing Orders

Orders may be placed, telephonically, in person, or on government order forms (SF1449, OF347, GSA300, etc.). Orders must be confirmed and accepted in writing and will be identified with the following information:

a) BPA number;

b) Order number;

c) Order date;

d) Specific line items and quantities being ordered; and

e) The unit price(s) and total price as established by this agreement with the Supplier.

(7) Invoices for Marshalling Services

a) Frequency

1. Marshalling and associated support services must, at a minimum, be invoiced on a monthly basis. The contractor and the COR may agree to invoice on a more frequent timeframe (e.g., bi-weekly, weekly).

b) Method of Submission

The Supplier must electronically submit the invoice to GSA's Finance Payment Office through the Vendor and Customer Self Service (VCSS) at https://vcss.ocfo.gsa.gov/. Unless otherwise directed by the COR in writing, all invoices submitted for payment must be submitted via VCSS.

PRIOR TO VCSS SUBMISSION, the Supplier must send the invoice to the COR for review and approval.

The Supplier must provide an electronic itemized invoice which includes the following:

· Date of Invoice;

· Invoice Number;

· Payment Terms (e.g., Net 30);

· Name of Supplier and Complete “REMIT TO” address;

· Contact Name, Title, and Telephone Number;

· VCSS Vendor Number;

· Taxpayer ID Number (TIN);

· Banking Information;

· BPA Number;

· Order Number;

· Dates the individual vehicles were marshalled;

· Listing of the vehicles marshalled to include:

· Dates Marshalled;

· License Tag Number;

· Fleet Management Center (FMC) number;

· All CLIN services rendered for each vehicle, broken out by line item number (e.g., transportation, reconditioning, plate removal, etc.);

· All completed COR approved repairs (custodial marshalled vehicles);

The list must be sorted by Fleet Management Center (FMC) number and in license tag number sequence.

For the following charges, the Supplier must submit with the invoice electronic copies of supporting documentation:

· Transporter’s invoice for transportation related to over/under sized vehicles or vehicles with special loading requirements;

· Glass Supplier’s invoice for non-standard glass repairs/replacement approved by the Contracting Officer; and

· Toll Charge Receipts.

· Accountability Form for Assignment and Termination of vehicle ( Form Provided by GSA)

(8) Invoices for Vehicle Maintenance Services

c) Frequency

Maintenance services must, at a minimum, be invoiced on a monthly basis. The contractor and the COR may agree to invoice on a more frequent timeframe (e.g., bi-weekly, weekly).

d) Method of Submission

The Supplier must electronically submit the invoice to GSA's Finance Payment Office through the Vendor and Customer Self Service (VCSS) at https://vcss.ocfo.gsa.gov/. Unless otherwise directed by the COR in writing, all invoices submitted for payment must be submitted via VCSS.

PRIOR TO VCSS SUBMISSION, the Supplier must send the invoice to the COR for review and approval.

The Supplier must provide an electronic itemized invoice which includes the following:

· Date of Invoice;

· Invoice Number;

· Payment Terms (e.g., Net 30);

· Name of Supplier and Complete “REMIT TO” address;

· Contact Name, Title, and Telephone Number;

· VCSS Vendor Number;

· Taxpayer ID Number (TIN);

· Banking Information;

· BPA Number;

· Order Number;

· Dates the services were performed;

· Listing of the vehicles serviced to include:

· Dates Serviced;

· License Tag Number;

· All services rendered for each vehicle, broken out by price list line item number;

· All completed COR approved repairs;

(9) Method of Payment

a) The Supplier agrees to accept payment by Electronic Funds Transfer-System for Award Management. See FAR 52.232-33 Payment by Electronic Funds Transfer-System for Award Management (Oct 2018) (31 U.S.C. 3332)

b) Acceptance of GSA Fleet Services Card - WEX e-Submit

If approved at time of ordering, the Supplier may choose to accept the GSA Fleet Services Card, currently WEX e-SUBMIT as a method of submission with ACH as a method of payment, for marshalling and associated support services. Current charges assessed to the contractor from WEX are 3.5% of the cost of the transaction.

The following CLIN’s are eligible for invoicing via WEX e-Submit:

· CLIN 0001 - Marshalling services

· CLIN 0003 - Telematics Installation

· CLIN 0004 - Fueling

· CLIN 0005 – Vehicle Movement

· CLIN 0006 - License Plate/Fleet Services Card Removal

· CLIN 0009 - Reconditioning

· CLIN 0010 - Electronic Inventory Management System

· CLIN 0011 - Additional Security and Storage

· All Maintenance services line items

c) Suppliers are required to submit an application packet to WEX. Once a Supplier’s application is processed (generally 3-5 business days if all paperwork is included), they will receive the e-Submit spreadsheet with their vendor number hard coded at the top of the form. The form will also be locked down to the maximum cost they are allowed to charge and includes appropriate product codes specific to the types of services they will be providing. WEX will provide the vendor with e-Submit transaction process instructions and their unique spreadsheet for the vendor to utilize to submit transactions to WEX for payment. The Supplier will be responsible for any charges associated with accepting payment via ACH through the WEX e-Submit process (currently 3.5% of the cost of the transaction).

d) For Supplier sites where the Contracting Officer and Supplier have agreed on the WEX e-Submit submission and ACH as a method of payment, the invoice will follow the card provider’s specifications and contain: transaction date, unique invoice number, GSA license plate number, VIN, current odometer reading, total amount, number of units, price per unit, total dollar amount and a product code of the service provided. (See Fleet Services Card Acceptance in definitions in SOW). The COR or their designee must review and approve eSubmit invoices prior to submission to WEX.

(10) Cancellation

Either party (the Government or Supplier) may cancel this BPA by providing written notice. The cancellation will take effect 30 calendar days after receipt of the cancellation notice. BPA cancellation does not release the BPA Supplier from the duty to continue performance on existing BPA orders. Ongoing orders continue until completion, even if the BPA is cancelled. Termination procedures for orders are addressed in FAR 52.212-4(l)&(m).

(11) Supplier BPA Administrator

TBD

(12) Terms and Conditions

The terms and conditions included in this agreement apply to all purchases made pursuant to this agreement. In the event of an inconsistency between the provisions of this agreement and the Supplier's sales receipt or invoice, the provisions of this agreement will take precedence.

ATTACHMENTS:

The following attachments are hereby incorporated into this agreement.

· Attachment 1: Clauses

· Attachment 2: Marshalling Statement of Work, dated 6/1/2020

· Attachment 4: Maintenance Statement of Work, dated 9/17/20

· Attachment 5: Marshalling Price List, dated x/x/2020

· Attachment 6: Maintenance Price List, dated x/x/2020

· Attachment 7: Marshalling Deliverables Schedule

· Attachment 8 Maintenance Deliverable Schedule

· Attachment 9: DOL Wage Determination # 2015-5455 Rev. # 13

· Attachment 10: IT Security Procedural Guide: Incident Response (IR) CIO-IT Security-01-02

· Attachment 11 Annex A – Screening, Vetting, Escorting and Credentialing

· Attachment 12 Annex B – Additional Access Control Procedures

· Attachment 13 Annex C – Installation Access Denial Waiver Process

· Attachment 14 Annex D – Installation Access Waiver Denial Appl

· Attachment 11: ESOP Hazmat January 2018

(13) Acknowledgement

The Supplier is hereby requested to acknowledge acceptance of this agreement, including its items, conditions, and clauses, by signing and returning a copy to:

Name Contracting Officer General Services Administration

(xxx) xxx-xxxx xxxxx@gsa.gov

Date

Accepted by:

(Print Name Here & Sign Above)

Date

Title

Company

Mailing Address

Remittance Address (if different from mailing)

Phone

Email

Taxpayer Identification No.

Type of Business (check one)

Corporation

Partnership

Sole Proprietorship