Bouquet Canyon Park Restroom Design.pdf

REQUEST FOR PROPOSALS

Bouquet Canyon Park Restroom Design

PROPOSAL # PPOS-26-27-P4038

TABLE OF CONTENTS

Bouquet Canyon Park Restroom Design

City Project No. P4038 City of Santa Clarita, California

SECTION A

NOTICE INVITING PROPOSALS

PROPOSAL INSTRUCTIONS

DOCUMENT CHECKLIST

SECTION B

SCOPE OF WORK

RESPONSE FORMAT AND SELECTION CRITERIA

SECTION C

NOTICE TO PROPOSERS REGARDING INDEMNITY AND INSURANCE REQUIREMENTS

DESIGNATION OF SUBCONTRACTORS/SUBCONSULTANTS

REFERENCES

ACKNOWLEDGEMENT AND ACCEPTANCE OF SCOPE OF WORK

CITY OF SANTA CLARITA DISCLOSURE STATEMENT

SECTION D

SAMPLE PROFESSIONAL SERVICES AGREEMENT – PROVISION A (DESIGN)

EXHIBIT A

PROJECT SITE

SECTION A

RFP Information & Instructions

CITY OF SANTA CLARITA REQUEST FOR PROPOSALS

Project Name: Bouquet Canyon Park Restroom Design

Proposal #: PPOS-26-27-P4038

City Project Number: P4038

Dates Published: September 21, 2026

Pre-Proposal Meeting: September 30, 2026 at 10:00 AM (PT)

Last Day for Questions: October 9, 2026 before 11:00 AM (PT)

Proposal Closing: October 21, 2026 before 11:00 AM (PT)

Estimated Contract $ 200,000 Value:

License(s) Required: Licensed architect or registered professional engineer

Project Description: This project will include design for replacement of the existing building that house the restrooms, maintenance storage space and utility room, new ADA walkways and surrounding landscape. The existing building was built as part of the initial construction of Bouquet Canyon Park in 1975. Many of the original components have deteriorated to the point of disrepair and/or no longer meet current Park standards, including roof leaks, peeling paint, broken windows and outdated fixtures.

Contact Information: Jaclyn Abston | jabston@santaclarita.gov

Specifications for this request for proposals (RFP) may be downloaded from the City’s Purchasing website at: www.bidnetdirect.com//cityofsantaclarita. Please refer to specifications for complete details and RFP requirements. The specifications in this notice shall be considered a part of any contract made pursuant thereto. A paper copy of the RFP documents is available upon request in the City Clerk’s office, suite 120.

RFP Questions must be submitted electronically via the BidNet “Question and Answer” tab.

Addenda, if issued by the CITY, will be transmitted on BidNet. Addenda must be digitally acknowledged via BidNet in addition to a printed and signed version submitted with the proposal response. If addenda are not signed and submitted with the proposal response, the submission may be deemed non-responsive and rejected.

mailto:jabston@santaclarita.gov

PROPOSAL INSTRUCTIONS

Bouquet Canyon Park Restroom Design

City of Santa Clarita, California

1. SUBMITTING PROPOSALS.

1.1. The response must be submitted on this form and include all forms provided or information requested or required by the scope of work or specifications, and must be uploaded via BidNet.

Proposals submitted by any other method, including paper delivery, email, or fax, will be deemed non-responsive and will not be considered for award.

1.2. All pricing schedules, unit prices, and cost breakdowns required by this Request for Proposals must be completed and submitted in support of the total proposed price.

1.3. Proposals or proposal corrections received after the proposal due date and time will not be accepted. The City is not responsible for proposals not properly or timely uploaded through BidNet. Upon award, all submissions become a matter of public record.

2. ADDENDA. The City will not accept responsibility for incomplete packages or missing addenda. It is the vendor’s responsibility to monitor BidNet for release of the addenda prior to submission of the quote to make certain the package is complete and all required addenda are included. This information will be available via BidNet. Vendors are cautioned against relying on verbal information in the preparation of proposal responses. All official information and guidance will be provided as part of this solicitation or written addenda. Addenda, if issued by the Agency, will be transmitted via BidNet. Addenda must be digitally acknowledged through BidNet in addition to a printed and signed version submitted with the proposal. If addenda are not signed and submitted with the proposal response, the proposal may be deemed non-responsive and rejected.

3. REQUEST FOR PROPOSAL QUESTIONS. Questions shall be submitted and responses provided electronically through the BidNet platform in accordance with the date and time shown on the “CITY

OF SANTA CLARITA NOTICE INVITING PROPOSALS.”

4. PRE-PROPOSAL MEETING. A non-mandatory, pre-proposal meeting to discuss the required scope of work will be held at 10:00 AM (PT) on September 30, 2026, via Zoom. Please register through the link below:

https://santaclarita.zoomgov.com/j/1651067005 Meeting ID: 165 106 7005

Passcode: 659818

5. AWARDS.

5.1. The City reserves the right to waive any irregularity in any proposal.

5.2. This RFP does not commit the City to award a contract, or to pay any amount incurred in the https://santaclarita.zoomgov.com/j/1651067005 preparation of the proposal. The City reserves the right to accept or reject all proposals received as a result of this request, to negotiate with any qualified consultant, or to cancel this RFP in part or in its entirety. The City may require the selected consultant to participate in negotiations and to submit such technical, price, or other revisions of the proposal as may result from negotiations.

The City reserves the right to extend the time allotted for the proposal, and to request a best and final offer, should it be in its best interest to do so.

5.3. The proposal may be awarded in its entirety as proposed; however, the City reserves the right to award elements of the work, independently, and to do portions “in-house.” Additionally, the City reserves the right to award subsequent work on this project based on information presented in this proposal, without recourse to a separate or subsequent RFP process, should it be in its best interest to do so.

5.4. The City may make an award based on partial items unless the proposal submitted is marked “All or none.” Where detailed specifications and/or standards are provided the City considers them to be material and may accept or reject deviations. The list of proposals submitted will be posted on BidNet, normally within 24 hours.

5.5. Proposals and subsequent offers shall be effective/valid for a period of 180 days after the RFP due date. The City of Santa Clarita may request Proposers to extend the validity of proposals and offers for the City’s acceptance beyond the specified time period.

6. COOPERATIVE BIDDING. Other public agencies may be extended the opportunity to purchase off this solicitation with the agreement of the successful vendor(s) and the City. The lack of exception to this clause in vendor's response will be considered agreement. However, the City is not an agent of, partner to or representative of these outside agencies and is not obligated or liable for any action or debts that may arise out of such independently negotiated "piggy-back" procurements.

7. DELIVERY. Unless otherwise specified, delivery shall be D.D.P., the City of Santa Clarita, site of user division and contract delivery may begin no later than fifteen (15) calendar days from receipt of order.

8. INVOICES. Invoices will be forwarded to:

City of Santa Clarita NS - Parks Planning & Open Space Attn: Katie Knybel 23920 Valencia Blvd. Ste. 295 Santa Clarita, CA 91355-2196

Invoices will reflect the purchase order # and goods or service delivered in accordance with the terms of the contract. Invoice processing begins on receipt of the material or invoice, whichever is later.

9. DEPARTMENT OF INDUSTRIAL RELATIONS REQUIREMENTS. No proposer or subcontractor/subconsultant may be listed on a bid proposal for a public works project (submitted on or after March 1, 2015) unless registered with the Department of Industrial Relations pursuant to

Labor Code Section 1725.5 [with limited exceptions from this requirement for proposal purposes only under Labor Code Section 1771.1(a)]. No proposer or subcontractor/subconsultant may be awarded a contract for public work on a public works project (awarded on or after April 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code Section 1725.5. This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.

10. PREPARATION. All proposals and required forms must be uploaded as laid out in the BidNet General Attachments Section.

10.1. For hard copy submissions, proposals must be typed or written in black ink except signatures.

Errors may be crossed out and corrected in ink, then initialed in ink by the person signing the proposal. In compliance with Resolution 93-9, all hard copy proposals and attachments must be submitted double-sided on recycled paper.

11. REJECTION. The City reserves the right to reject any or all proposals and to waive any informality in any proposal. The City may reject the proposal of any vendor who has previously failed to perform properly, or complete on time, contracts of a similar nature, or to reject the proposal of a vendor who is not in a position to perform such a contract satisfactorily. The City may reject the proposal of any vendor who is in default of the payment of taxes, licenses or other monies due to the City of Santa Clarita.

12. PROPOSAL VALIDITY. All proposals, including all pricing, shall be effective/valid for a minimum period of 180 calendar days after the date of RFP closing. In the event a final contract has not been awarded within this period, the City reserves the right to negotiate extensions to this period.

13. LITIGATION WARRANTY. The bidding vendor, by bidding, warrants that the vendor is not currently involved in litigation or arbitration concerning the vendor’s performance concerning the same or similar service to be supplied pursuant to this RFP and that no judgments or awards have been made against bidding vendor on the basis of vendor’s performance in supplying the same or similar service, unless such fact is disclosed to the City in the responding proposal. Disclosure may not disqualify the bidding vendor. The City reserves the right to evaluate proposals on the basis of the facts surrounding such litigation or arbitration and to require the selected vendor to furnish the City with a surety bond executed by a surety company authorized to do business in the State of California and approved by the City of Santa Clarita in a sum equal to one hundred percent (100%) of the contract price conditional on the faithful performance by selected vendor of the contract in the event the contract is awarded to selected vendor, notwithstanding the litigation or arbitration.

14. BEST AND FINAL OFFER. The City may request Best and Final offers based upon improved understanding of the offers or changed Scope of Work. Based on the initial proposals, the pre-proposal meeting, and Best and Final offers, if requested, the panel will select the proposal which best fulfills the requirements and is the best value to the City. The City will negotiate with that seller to determine final pricing, and contract form. Because this proposal is negotiable, all pricing data will remain confidential until after award is made, and there will be no public opening and reading of Proposals. Overall responsiveness to the Request for Proposals is an important factor in the evaluation process.

15. CONTRACTOR'S LICENSE. If requested and in accordance with the provisions of California Public Contract Code Section 3300, the successful vendor shall submit proof of a Licensed architect or registered professional engineer with proposal response. Failure to possess the specified license shall render the proposal as non-responsive and shall act as a bar to award the contract to any proposer not possessing said license at the time of award. As provided for in Section 22300 of the California Public Contract Code, the Contractor may substitute securities for monies withheld by the City to ensure performance under the contract.

16. SUBCONTRACTORS. For all projects, the vendor must list any subcontractors/subconsultants that will be used, the work to be performed by them, and total number of hours or percentage of time they will spend on the project.

Each proposer must submit with their proposal the following:

• The Full name of each subcontracting firm as required by Government Code, Sec. 4201, typed or legibly printed.

• The address of each firm.

• The telephone number at the place of business.

• Work to be performed by each subcontracting firm.

• Total approximate dollar amount of each subcontract.

Copies of subcontracts will be provided to the City Engineer upon their request.

17. TERMINATION. The City may terminate any purchase, service or contract with or without cause either verbally or in writing at any time without penalty.

The City of Santa Clarita’s “Terms and Conditions” is found on a separate attachment in BidNet.

DOCUMENTS CHECKLIST

City Project No. P4038

In addition to the items requested for the proposal the following documents are required to be completed and submitted by the proposer.

The following documents must be provided by ALL proposers:

Uploaded via BidNet (see Section C)

❑ Response File ❑ Cost File (to be submitted separately from Response File) ❑ Notice to Proposers Regarding Indemnity and Insurance Requirements Professional Services

Agreement – Design ❑ Designation of Subcontractors/Subconsultants ❑ References ❑ Acknowledgement and Acceptance of Scope of Work ❑ City of Santa Clarita Disclosure Statement ❑ All signed addendums (if any)

The following documents must be provided by the AWARDEE ONLY (With Agreement) Delivered to City Hall, Attn: Katie Knybel

❑ Professional Services Agreement ❑ Insurance Required by Contract ❑ W-9 Form

SECTION B

Solicitation Information

SCOPE OF WORK

Bouquet Canyon Park Restroom Design

EVENT DATE

Solicitation advertisement September 21, 2026 Pre-Proposal Meeting September 30, 2026 Last day for questions October 9, 2026 Return of proposals October 21, 2026 Contract award November 24, 2026

*Dates are subject to change at the City’s discretion*

1. BACKGROUND

1.1. The City of Santa Clarita (City) has a population of approximately 225,000 and is located in the center of the Santa Clarita Valley, approximately 35 miles northwest of the City of Los Angeles.

Municipal boundaries encompass over 70 square miles of land, situated primarily on the valley floor and lower reaches of the surrounding canyons. Residing within the "V" formed by two freeways, the City is bounded by the Golden State Freeway (I-5) to the west and the Antelope Valley Freeway (SR-14) to the east.

Bouquet Canyon Park is located at the northern terminus of Wellston Drive in Santa Clarita, California, and is situated on 10.5-acres in a residential area north of Alaminos Drive in the community of Saugus. The park currently provides multiple recreational amenities for local families, students, and visitors to enjoy. It features a basketball court, pickleball courts, a softball field, a playground, picnic areas, BBQs, and plenty of natural shade, making it a versatile location for outdoor activities. With ample open space, Bouquet Canyon Park is frequently used by the community for sports games, picnics, and casual gatherings.

This project will include design for replacement of the existing buildings that house the restrooms, maintenance storage space and utility room, new ADA walkways and surrounding landscape. The existing building was built as part of the initial construction of Bouquet Canyon Park in 1975. Many of the original components have deteriorated to the point of disrepair and/or no longer meet current Park standards, including roof leaks, peeling paint, broken windows and outdated fixtures. This project supports the Santa Clarita Pathway Forward theme of Sustaining Public Infrastructure.

The proposed Project will feature the following:

• Removal of existing buildings

• Replacement building to house restrooms, maintenance storage and utility room

• ADA and California State accessibility

• Interior and exterior lighting

• Utility upgrades

• ADA pathways

• Landscaping and Irrigation

The list above is meant to be a summary of potential additions to be considered in the design of the project. Actual details of the design, including quantities and types of amenities, will be the responsibility of the Consultant to coordinate with the City and other design consultants during concept design. For all new park improvements, the number of tree removals or impacts shall be a prime consideration throughout the project with the lowest amount preferable.

Coordination and collaboration with the City and other consultants will be necessary to complete the design of this project.

2. OBJECTIVES

2.1. The purpose of this RFP is to obtain the services of a well-qualified Consultant, familiar with the work required under this RFP and capable of providing design services. The selected Consultant shall prepare a concept and the required documents necessary to obtain approval of 100% plans, specifications and estimates. Services to be performed will encompass the design through construction phases of this project, which will include design development, preparation of construction plans, specifications and cost estimates, construction support, and record drawings.

The selected Consultant shall work closely with the City’s Project Manager when preparing the site plan and design of the items included in the work statement below. It is extremely important that the Consultant work closely with City staff to successfully complete the project goals and protect the interest of the City. The selected Consultant will also be part of a Construction Management and Administration team.

3. WORK STATEMENT & TASKS

3.1. The overall work effort will be a collaboration between City staff and the consultant.

Requested consulting services shall hereby consist of all items of work necessary to finalize the design and produce detailed construction plans, specifications, and cost estimates for the proposed restroom including associated site amenities. It is anticipated that the consultant will provide the following services (this list is not intended to be all-inclusive or limiting):

• Architectural design services

• Landscape Architectural design services

• Civil Engineering

• Mechanical & Plumbing Engineering

• Electrical Engineering

• Structural Engineering

• Surveying

• Provide design of the immediate project site including civil engineering, drainage, fine grading, and Americans with Disabilities Act (ADA) site accessibility as-necessary.

• Provide up to three concept designs.

• Provide design options for materials, finishes, fixtures, colors, etc. (selections subject to City approval)

• Provide hardscape design including connection to surrounding walkways where required

• Prepare and file all necessary documents and other materials with appropriate governmental agencies and obtain approvals from such agencies for issuance of construction permits required from City’s Building and Safety division

• Provide bid and construction support during the construction phase of the project

Specific required services are further outlined and detailed in the following Tasks:

3.2. TASK 1: PROJECT MANAGEMENT

• Establish a Project Development Team (PDT). Members of the PDT shall include the consultant and sub-consultant team members and City project team members.

• Upon issuance of the contract and Notice to Proceed, Consultant shall schedule and conduct a kick-off meeting with all stakeholders to review the program and scope, budget, schedule, and other pertinent details of the project.

• Consultant shall develop a detailed project schedule that includes major milestones as well as short-term progress tasks and assignments as necessary for completing all aspects of the project.

• Consultant shall schedule and conduct PDT meetings on a regular basis throughout the duration of the project as well as other project meetings as deemed necessary.

• Consultant shall provide visual presentation materials including drawings, color boards, computer generated 3-D modeling, and other appropriate materials for use and display in meetings.

3.3. TASK 2: PRELIMINARY INVESTIGATION

• The City shall provide all relevant data in its possession that pertains to this project in support of the Consultant’s professional services. The City assumes no responsibility whatsoever with respect to the sufficiency or accuracy of any information supplied. The Consultant shall be responsible for evaluation of all information supplied by the City.

• The Consultant shall obtain and review all reports, studies, maps, drawings and other materials as may be available or previously prepared for the project.

• Consultant shall conduct a site visit to assess existing conditions on and in the vicinity of the site, focusing on factors that could affect the project. Any such conditions should be identified for future discussion with the City’s project team.

• Perform all necessary land surveying including horizontal and vertical control points. The Consultant shall be responsible for data collection, mapping, identifying City ownership/ROW limits and surveying necessary for preliminary engineering, design, and cost estimates.

3.4. TASK 3: DESIGN

General Prior to beginning the design process, Consultant shall be prepared to review and discuss the following:

• The scope and itemized tasks listed herein for the project

• Project schedule

• Anticipated construction costs and project budget

• Consultant shall evaluate site factors for optimal placement of building.

• Consultant shall prepare a topographic site plan of the immediate area surrounding the proposed location of the building. This drawing will be used in the site design to determine drainage layout and other site elements.

• Consultant shall prepare conceptual color renderings and elevations of the building and surrounding site during conceptual phase of design process.

• Throughout the design process the Consultant shall communicate and coordinate with the City’s project manager on a regular basis. No decisions shall be made concerning the scope, budget or other key aspects of the project without the approval of the City.

Building Design •Consultant shall prepare design of new restroom/maintenance building to City standard specification and needs.

• Design and drawings to be prepared under the direction of a licensed Architect or registered professional engineer.

• Throughout the design process the Consultant shall communicate and coordinate with the City’s project manager on a regular basis. No decisions shall be made concerning the scope, budget or other key aspects of the project without the approval of the City.

• Prepare a final schematic site plan design based on feedback from the City’s project team.

Selected design will be the basis for the construction documents.

Architectural/Structural/Electrical /Plumbing

• Consultant shall prepare all necessary drawings, details and construction notes as needed for the construction of the building and other elements associated with the project. Such documents shall include Architectural, Structural, Electrical, Plumbing and other associated drawings as necessary and shall be in accordance with accepted professional standards to clearly describe all aspects of the project.

Site Plan Design

• Once preliminary options (25% plans) have been created, the applicant shall provide exhibits. City to review and evaluate each option with the City’s project team for final selection.

• Prepare a final schematic site plan design based on feedback from the City’s project team.

Selected design will be the basis for the construction documents.

Landscape/Hardscape Design

• Design and drawings to be prepared under the direction of a licensed Architect or registered engineer.

• Consultant will meet with City staff on revisions to existing irrigation.

• Consultant shall develop recommendations for outdoor areas adjacent to and surrounding the building.

• Based on feedback from the City’s project team, Consultant shall develop a final hardscape plan for the project in conjunction with the approved site design. Consultant shall review the plan with the City’s project team for final approval

Civil Engineering

• Consultant shall prepare civil drawings, details and notes as needed for the demolition of existing amenities and construction of the building and adjacent areas.

• Drawings shall coordinate with the overall site and demonstrate ADA access from parking areas, walks, and ADA site access routes to ensure code compliance.

• Civil drawings shall include any necessary grading and drainage, as detailed in the site design.

• Civil drawings shall clearly detail all utility crossing and connections in project area.

Project Specifications

• Consultant shall prepare Specification Documents describing the quality, performance, installation, fabrication, or method of construction for each component, product or fixture that is part of the project.

General Requirements for Construction Documents

• The submitted plans and specifications shall be issued in a condition such that the documents are complete, fully coordinated between disciplines, and ready to be issued for plan checking.

• Prior to submittal of the Construction Documents to the City’s Building & Safety Division for plan check, Consultant shall schedule a meeting with the City’s project team to review the completed Documents.

Construction Cost Estimate

• Consultant shall provide a construction cost estimate based on design drawings. Cost estimate to be reviewed with the City’s project team.

• If necessary, Consultant shall adjust aspects of the design based on the project cost estimate and input by the City’s project team.

• Consultant shall provide the City with progress plans at significant stages (25%, 75%, and 95%) of the design process for review by the City’s project team.

Construction Document Preparation and Retention

• Drawings are to be prepared utilizing AutoCAD (most recent version). Specifications and other documents shall be prepared utilizing Microsoft programs, i.e., “Word,” “Excel,” “PowerPoint,” “Primavera Scheduling,” and “Project Management Software”

• Consultant shall provide the City with progress plans at significant stages (25%, 75%, and 95%) of the design process for review by the City’s project team.

• Upon final approval of plans for permit issuance provide the City with two (2) complete sets of plans and specifications paper hard copy as well as in electronic format.

• The City shall retain ownership of the plans and specifications and the right to use such documents at their sole discretion for any future purpose.

3.5. TASK 4: PLAN REVIEW AND PERMITS

• Consultant shall coordinate the submittal of all plans, drawings and calculations to the City’s Building & Safety Division for plan review. Initial submittal to the City for plan check shall be in electronic format as instructed by the City’s Building & Safety Division. Any subsequent resubmittals should also be in electronic format until such time as the plan check process has been completed and the plans have been approved for issuance of a building permit.

• Consultant shall appropriately respond to input from Building & Safety to demonstrate full compliance with all State and local building codes and regulations in the Construction Documents for the issuance of a building permit.

• Consultant shall include and coordinate any other plan submittals, reviews or clearances required from City agencies to provide 100% complete plans and specifications for permit issuance.

3.6. TASK 5: CONSTRUCTION SUPPORT (OPTIONAL TASK)

If the City elects to award this phase of work, the Consultant shall assist the City during construction phase through final close-out of the project. Construction support services are limited to professional advisory services and do not include construction, means and methods, or direction of the contractor. This phase shall include but not be limited to the following tasks:

Subtask 5.1: Construction Meetings and Support

• Attend Pre-Construction Meeting.

• Attend weekly jobsite meetings and site observation visits.

• Respond to RFI’s and review submittals and shop drawings.

• Prepare construction bulletins as needed.

• Prepare construction correction notices to the City as needed.

• Assist with reviewing, analyzing, and advising the City on Contract Change Order requests.

• Perform final review and contribute to the punch list with the contractor. Provide and administer document-sharing software for coordination of construction documents related to design review, subject to City approval and access.

Subtask 5.2: As-Built Plans

• Consultant shall prepare As-Built Drawings upon completion of the project and acquire the Contractor’s daily red lined plans from the Contractor and their subcontractors. Final Record Drawing will need to be both in electronic files (CAD and PDF) and hard copies. This subtask shall be noted as a separate line item.

SUMMARY OF WORK STATEMENT AND TASKS

The City is seeking a well-qualified Consultant who is committed to providing high-quality work in a reasonable timeframe. The City expects the Consultant to prepare a comprehensive proposal with recommendations, actions, and procedures to accomplish each of the tasks and objectives set forth above. The Consultant is expected to possess a broad knowledge and understanding of all codes and regulations as well as creative and technical skills as appropriate for a project of this type, size and scope.

4. DESIGN REQUIREMENTS

4.1. The design and all associated construction documents shall clearly demonstrate compliance with all applicable State and local codes and regulations. The most recent edition of the following Codes shall apply but not limited to:

• Standard Plans for Public Works Construction (American Public Works Association)

• The “Greenbook”, Standard Specifications for Public Works Construction (American Public Works Association)

• The City’s adopted amendments to each of the building codes. Amendments can be found at:

http://www.santa-clarita.com

• Additional reference standards for use as applicable:

• Applicable provisions of the Americans with Disabilities Act (ADA)

• The City’s Unified Development Code (UDC) http://www.santa-clarita.com/

5. ATTACHMENTS

5.1. EXHIBIT A – Project Site

RESPONSE FORMAT AND SELECTION CRITERIA

Bouquet Canyon Park Restroom Design

City Project No. P4038 City of Santa Clarita, California

1. RESPONSE FORMAT - The organization of the response and cost files is described in this section of the RFP. All potential vendors must follow this format.

1.1. RESPONSE FILE:

1.1.1. Introduction - A general introduction and description of the proposal shall be provided.

The format of the introduction is at the discretion of the consultant.

References - The consultant and subconsultants shall provide a brief summary of minimum three relevant experience on similar projects for other public agencies. References and phone numbers of individuals responsible for the three projects listed above.

1.1.1. Plan of Study/Work Statement - Describe the work program. Explain the proposed technical approach that addresses the specific issues identified in this RFP. Provide a description of the relationships between these activities. Include an explanation of any division of work proposed between the consultant and the City. The organization of the plan of study should be as follows:

1.1.1.1. TASK - A one or two sentence overview of a related group of subtasks or activities.

1.1.1.2. SUB-TASK - A detailed description of the work, including the methodology to be performed. Generally one to ten paragraphs depending upon the complexity of the activities described in the subtask.

1.1.1.3. OUTPUT - A one or two sentence description of the result of this particular activity or sub-task.

1.1.1.4. The task, sub-task, and output format should be repeated throughout the plan of study until all proposed work has been described.

1.1.2. Schedule - Describe the time schedule for each proposed task and subtask described in Section B above. Proposed work periods and completion dates, as well as the anticipated meeting dates, should also be identified.

1.1.3. Program Management - Indicate which method of program management will be used to internally manage and direct this project. Provide the proposed project schedule on a time line chart according to the selected system.

1.1.4. Personnel, Equipment, and Facilities - Describe the activities of the designated Project Manager and lead/support personnel. Provide a resume for each person named, including their qualifications (education and experience), as well as their relationship and cost to the proposed project activities.

1.1.5. Sub-Consultants - List all sub-consultants proposed for this project and include their qualifications and specific responsibilities.

1.2. COST FILE – Statement of Offer and Signature - The proposal shall be signed by an individual authorized to bind the consultant, shall contain a statement to the effect that the proposal is a firm offer for a 180-day period, and shall contain a statement that the proposed work will be performed at the “not-to-exceed” price. This will include all deliverables and meeting attendance as laid out in the scope of work.

Proposers shall provide a not-to-exceed fee for the base design services identified in the Scope of Work. Task 5 – Construction Support Services shall be priced separately as an optional task and shall not be included in the base design services total. Pricing for Subtask 5.2 – As-Built Drawings shall also be identified as a separate line item.

2. SELECTION CRITERIA - The overall criteria are listed below. As proposals are considered by the City to be more equal in their technical merit, the evaluated cost or price becomes more important so that when technical proposals are evaluated as essentially equal, cost or price may be the deciding factor.

2.1. SCORING CRITERIA:

2.1.1. Consultant and subconsultant qualifications, Work Statement, Program Management (35 points)

2.1.2. Experience on similar projects (35 points)

2.1.3. Thoroughness of proposal, approach to providing sound services, and ability to provide services to meet objectives and standards (30 points)

2.2. During the selection process, the evaluation panel may wish to interview bidders with scores above a natural break. Should an interview process take place, the results of the interview will carry greater weight in the selection process. The City reserves the right to make a selection solely on the basis of the proposals without further contact.

SECTION C

Forms

NOTICE TO PROPOSERS REGARDING INDEMNITY AND INSURANCE REQUIREMENTS

PROFESSIONAL SERVICES AGREEMENT – DESIGN

PROPOSAL # PPOS-26-27-P4038

Bouquet Canyon Park Restroom Design

City Project No. P4038 City of Santa Clarita, California

SUMMARY OF CONTRACTUAL REQUIRMENTS

1. A contract is required for any service performed on behalf of the City of Santa Clarita (City).

2. By submitting a proposal, you have reviewed the sample contract documents contained within this request for proposals and agree to be bound by the requirements set forth.

3. Questions and requests for modification of these terms must be negotiated and approved prior to proposal submission and are at the full discretion of the City.

SUMMARY OF INDEMNITY AND INSURANCE REQUIREMENTS

1. These are the Indemnity and Insurance Requirements for Contractors providing services or supplies to City of Santa Clarita (City). By agreeing to perform the work or submitting a proposal, you verify that you comply with and agree to be bound by these requirements. If any additional Contract documents are executed, the actual Indemnity language and Insurance Requirements may include additional provisions as deemed appropriate by City’s Purchasing Agent.

2. You should check with your Insurance advisors to verify compliance and determine if additional coverage or limits may be needed to adequately insure your obligations under this agreement. These are the minimum required and do not in any way represent or imply that such coverage is sufficient to adequately cover the Contractor’s liability under this agreement. The full coverage and limits afforded under Contractor’s policies of Insurance shall be available to Buyer and these Insurance Requirements shall not in any way act to reduce coverage that is broader or includes higher limits than those required.

The Insurance obligations under this agreement shall be: 1—all the Insurance coverage and limits carried by or available to the Contractor; or 2—the minimum Insurance requirements shown in this agreement, whichever is greater. Any insurance proceeds in excess of the specified minimum limits and coverage required, which are applicable to a given loss, shall be available to City.

3. Contractor shall furnish the City with original Certificates of Insurance including all required amendatory endorsements and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to City before work begins. City reserves the right to require full-certified copies of all Insurance coverage and endorsements.

I. INDEMNIFICATION:

To the fullest extent permitted by law, including without limitation Civil Code sections 2782 and

2782.8, CONSULTANT shall defend (with legal counsel reasonably acceptable to CITY), indemnify and hold harmless CITY and its officers, agents, departments, officials, representatives and employees (collectively “Indemnitees”) from and against any and all claims, loss, cost, damage, injury (including, without limitation, economic harm, injury to or death of an employee of CONSULTANT or its subconsultants), expense and liability of every kind, nature and description that arise from or relate to (including, without limitation, incidental and consequential damages, court costs, attorneys’ fees, litigation expenses and fees of expert consultants or expert witnesses incurred in connection therewith and costs of investigation) that arise from or relate to, directly or indirectly, in whole or in part, from: (1) any negligent act or omission of CONSULTANT, any subconsultant, anyone directly or indirectly employed by them, or anyone that they control; (2) any actual or alleged infringement of the patent rights, copyright, trade secret, trade name, trademark, service mark or any other intellectual or proprietary right of any person or persons in consequence of the use by CITY, or any other Indemnitee, of articles or Services to be supplied in the performance of this Agreement; or (3) any breach of this Agreement (collectively “Liabilities”). Such obligations to defend, hold harmless and indemnify any Indemnitee shall not apply to the extent such Liabilities are caused by the sole or active negligence or willful misconduct of such Indemnitee, but shall apply to all other Liabilities.

The foregoing indemnification provisions will not reduce or affect other rights or obligations which would otherwise exist in favor of the CITY and other Indemnitees.

CONSULTANT shall place in its subconsulting agreements and cause its subconsultants to agree to indemnities and insurance obligations in favor of CITY and other Indemnitees in the exact form and substance of those contained in this Agreement.

II. INSURANCE

(A) Before commencing performance under this Agreement, and at all other times this

Agreement is effective, CONSULTANT will procure and maintain the following types of insurance with coverage limits complying, at a minimum, with the limits set forth below:

Type of Insurance Limits Commercial general liability: $1,000,000/$2,000,000 (aggregate) Professional liability $1,000,000 Business automobile liability $1,000,000 Workers compensation Statutory requirement

(i) Commercial general liability insurance will meet or exceed the requirements of

ISO-CGL Form No. CG 00 01 11 85 or 88. The amount of insurance set forth above will be a combined single limit per occurrence for bodily injury, personal injury, and property damage for the policy coverage.

Automobile coverage will be written on ISO Business Auto Coverage Form CA 00 01 06 92, including symbol 1 (Any Auto). Liability policies will be endorsed to name CITY, its officials, and employees as

“additional insureds” under said insurance coverage and to state that such insurance will be deemed

“primary” such that any other insurance that may be carried by CITY will be excess thereto. Such endorsement must be reflected on ISO Form No. CG 20 10 11 85 or 88, or equivalent. Such insurance will be on an “occurrence,” not a “claims made,” basis and will not be cancelable or subject to reduction except upon thirty (30) days prior written notice to CITY.

(ii) Professional liability coverage will be on an “occurrence basis” if such coverage is available, or on a “claims made” basis if not available. When coverage is provided on a “claims made basis,” CONSULTANT will continue to renew the insurance for a period of at least three (3) years after this

Agreement expires or is terminated. Such insurance will have the same coverage and limits as the policy that was in effect during the term of this Agreement, and will cover CONSULTANT for all claims made by

CITY arising out of any errors or omissions of CONSULTANT, or its officers, employees or agents during the time this Agreement was in effect.

CONSULTANT will furnish to CITY duly authenticated Certificates of Insurance evidencing maintenance of the insurance required under this Agreement, including endorsements, and such other evidence of insurance or copies of policies as may be reasonably required by CITY from time to time.

Insurance must be placed with California-admitted insurers with (other than workers compensation) a current A.M. Best Company Rating of at least “A:VII.”

Waiver of Subrogation: The insurer(s) agree to waive all rights of subrogation against CITY, its elected or appointed officers, officials, agents, volunteers and employees for losses paid under the terms of the workers compensation policy which arise from work performed by CONSULTANT for CITY.

Should CONSULTANT, for any reason, fail to obtain and maintain the insurance required by this Agreement, CITY may obtain such coverage at CONSULTANT’s expense and deduct the cost of such insurance from payments due to CONSULTANT under this Agreement or terminate pursuant to TERMINATION section. In the alternative, should CONSULTANT fail to meet any of the insurance requirements under this Agreement, City may terminate this Agreement immediately with no penalty.

Should CONSULTANT’S insurance required by this Agreement be cancelled at any point prior to expiration of the policy, CONSULTANT must notify City within 24 hours of receipt of notice of cancellation.

Furthermore, CONSULTANT must obtain replacement coverage that meets all contractual requirements within 10 days of the prior insurer’s issuance of notice of cancellation. CONSULTANT must ensure that there is no lapse in coverage.

The CITY shall be entitled to any coverage in excess of the minimums required herein.

I have read and understand the above requirements and agree to be bound by them for any work performed for the City.

Authorized Signature: ______________________________ Date: ___________________

Printed Name: ____________________________________

DESIGNATION OF SUBCONTRACTORS/SUBCONSULTANTS

Listed below are the names and locations of the places of business of each subcontractor, supplier, and vendor who will perform work or labor or render service in excess of ½ of 1 percent, or $10,000 (whichever is greater) of the prime contractor's total bid. If no Subcontractors will be used fill out the form with NA. Please add additional sheets if needed.

Subcontractor

DIR Registration No. Dollar Value of Work

Location and Place of Business

Bid Schedule Item No’s: Description of Work

License No.

Exp. Date: / / Phone ( )

Bid Schedule Item No’s:

Description of Work

Bid Schedule Item No’s: Description of Work

NOTE: A contractor or subcontractor shall not be qualified to propose on, be listed in a proposal, subject to the requirements of Section 4104 of the Public Contract Code, or engage in the performance of any contract for public work, as defined in this chapter, unless currently registered and qualified to perform public work pursuant to Section 1725.5 of the Labor Code. It is not a violation of this section for an unregistered contractor to submit a proposal that is authorized by Section 7029.1 of the Business and Professions Code or by Section 10164 or 20103.5 of the Public Contract Code, provided the contractor is registered to perform public work pursuant to Section 1725.5 of the Labor Code at the time the contract is awarded.

REFERENCES

The following are the names, addresses, and telephone numbers of three public agencies for which proposer has performed work of a similar scope and size within the past 3 years. If the instructions on this form conflict with the references requested in the scope of work, the scope of work shall govern. Complete this form out accordingly. Fill out this form completely and upload it with your proposal.

1. __________________________________________________________________________________ Name and Address of Owner / Agency

Name and Telephone Number of Person Familiar with Project

Contract Amount Type of Work Date Completed

2. __________________________________________________________________________________

Name and Telephone Number of Person Familiar with Project

3. __________________________________________________________________________________

Name and Telephone Number of Person Familiar with Project

ACKNOWLEDGEMENT & ACCEPTANCE OF SCOPE OF WORK

Bouquet Canyon Park Restroom Design

City Project No. P4038 City of Santa Clarita, California

By providing the required signature below, the Contractor acknowledges full understanding, complete agreement to, and accepts in its entirety, all Scope of Work for the Bouquet Canyon Park Restroom Design.

The Contractor will be expected to perform maintenance practices and uphold the standards herein to the established Scope of Work throughout the length of the contract.

*Owner’s Signature:______________________________________________Date:__________

CITY OF SANTA CLARITA DISCLOSURE STATEMENT

City Project No. P4038 City of Santa Clarita, California

The following information must be disclosed:

1. List the names of all persons having a financial interest in the Request for Proposals.

2. If any person identified pursuant to No. 1 above is a corporation or partnership, list the names of all individuals owning more than ten percent of the shares in the corporation or owning any partnership interest in the partnership.

3. If any person identified pursuant to No. 1 above is a non-profit organization or a trust, list the names of any persons serving as a director of the non-profit organization or as a trustee or beneficiary or trustor of the trust.

4. Has the offeror had more than $250.00 worth of business transacted with any member of the City of

Santa Clarita staff, boards, commissions, committees, and Council within the past twelve months? If yes, please indicate the person(s) with whom you have conducted business.

NOTE: Attach additional pages as necessary.

Signature of Offeror

Print or Type Name of Offeror

Date

SECTION D

Sample Contract

STANDARD AGREEMENT – SAMPLE ONLY

CON-6

Council Approval Date:________

Agenda Item: ________

Contract Amount:________

PROFESSIONAL SERVICES AGREEMENT

BETWEEN

THE CITY OF SANTA CLARITA AND

FOR

This AGREEMENT by and between the CITY OF SANTA CLARITA, a municipal corporation and general law city (“CITY”) and _______________________________________, a ________________________________________________________ (“CONSULTANT”), and is dated ________________________.

CONSIDERATION.

As partial consideration, CONSULTANT agrees to perform the Services listed in the

SCOPE OF SERVICES, below; and

As additional consideration, CONSULTANT and CITY agree to abide by the terms and conditions contained in this Agreement; and

As additional consideration, CITY agrees to pay CONSULTANT a sum not to exceed dollars ($ ) for

CONSULTANT’s Services. CITY may modify this amount as set forth below.

Unless otherwise specified by written amendment to this Agreement, CITY will pay this sum as specified in the attached Exhibit(s) “ ” which is/are incorporated by reference.

SCOPE OF SERVICES.

CONSULTANT will perform Services listed in the attached Exhibit(s) “ ” which is/are incorporated by reference.

CONSULTANT will, in a professional manner, furnish all of the labor, technical, administrative, professional and other personnel, all supplies and materials, equipment, printing, vehicles, transportation, office space and facilities, and all tests, testing and analyses, calculation, and all other means whatsoever, except as herein otherwise expressly specified to be furnished by CITY, necessary or proper to perform and complete the Services and provide the professional Services required of CONSULTANT by this Agreement.

PERFORMANCE STANDARDS.

By executing this Agreement, CONSULTANT represents that it has demonstrated trustworthiness and possesses the quality, fitness and capacity to perform the

Agreement in a manner satisfactory to CITY. CONSULTANT represents that its financial resources, surety and insurance experience, service experience, completion ability, personnel, current workload, experience in dealing with private consultants, and experience in dealing with public agencies all suggest that

CONSULTANT is capable of performing the proposed contract and has a demonstrated capacity to deal fairly and effectively with and to satisfy a public

CITY.

CONSULTANT will perform its Services in a skillful manner, comply fully with all City established criteria, and with all applicable federal, state, and local laws, codes, and professional standards.

CONSULTANT agrees to comply with all applicable federal and state employment laws…