BOM Kit Replenishment_SOW_May 2020 v2.pdf

RFP:

Attachment 1:

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Department of Homeland Security (DHS) Federal Emergency Management Agency (FEMA)

Statement of Work (SOW)

Generator Bill of Material (BOM) Replenishment Kits and 20’ Containers

Contents

PART 1: GENERAL

1.1 BACKGROUND

1.2 SCOPE

1.3 PERIOD OF PERFORMANCE

PART 2: CONTRACTOR DELIVERABLES

2.1 COMPANY POINT OF CONTACT

2.2 RECORD KEEPING

2.3 INSPECTION AND ACCEPTANCE

PART 3: SPECIFIC TASKS

3.1 DELIVERABLES

3.2 DELIVERY

3.3 PACKAGING

3.3.1 CONUS

3.3.2 OCONUS

PART 1: GENERAL

1.1 BACKGROUND

The Federal Emergency Management Agency (FEMA) is seeking to procure BOM Kit components to fill shortages amongst the fleet both CONUS and OCONUS. FEMA is required to maintain a fleet of approximately 850 generators at CONUS and OCONUS locations. Since FEMA is tasked with responding to disasters with

2 | P a g e minimal launch time, it is always essential that FEMA’s generators be fully-mission capable (FMC). Along with generator support, BOM Kits are deployed during disaster operations.

1.2 SCOPE

FEMA is pursuing a one-time purchase for procuring the components associated with the FEMA approved Generator BOM Kit. FEMA BOM Kits consist of the components as listed in Attachment 2_All Sites BOM Kit Replenishment Blank_May 2020 shall be filled in and submitted by the contractor. Currently, CONUS Locations have two (2) x 20ft BOM Kit containers and one (1) fly away kit; OCONUS has two (2) fly away kits per location. Following lessons learned from the previous two hurricane seasons, the recommendation was made that CONUS locations would have 4x 20’ BOM Kit Containers and 1 x Fly-away kit PER LOCATION (20 BOM Kits for CONUS); and that the OCONUS locations of Hawaii and Guam would have 4 x Fly-away kits PER LOCATION (8 BOM Kits for OCONUS). When a generator pack is deployed from its home location, a BOM kit will accompany so that the United States Army Corps of Engineers (USACE) Power Readiness Team (PRT) can begin the power mission. This solicitation requirement is to fill component shortages (exact quantities for component shortages are identified in Attachment 2, note that quantities needed under this solicitation differ from site to site due to current on hand inventories) at CONUS and OCONUS (Hawaii and Guam) locations in order to meet the end state of 20 CONUS Kits and 8 OCONUS Kits. Upon completion of the awarded contract, FEMA will be at 100% readiness of all kits at all locations based off the fill of the stated requirements. For the CONUS Locations, 20ft High Cube Containers are also part of this requirement – specifications and quantities are below.

Contractors MUST be able to supply the OCONUS Locations of DC Hawaii and DC Guam, in addition to the CONUS Distribution centers as listed in section 4.2 Delivery Location of this statement of work.

1.3 PERIOD OF PERFORMANCE

Each contractor shall include a proposed delivery schedule. The schedule will be subject to change, pending coordination with the delivery points of contact and the FEMA contracting officer after award. The contractor is responsible for complying with the delivery schedule and must immediately notify the contracting officer or the designated representative of any issues that may affect the vendor’s ability to meet the delivery schedule.

Vendors shall be able to track deliveries from point of shipment to point of receipt.

PART 2: CONTRACTOR DELIVERABLES

2.1 COMPANY POINT OF CONTACT

The contractor shall provide primary and alternate (if applicable) Point-of Contact person(s) who will have the authority to commit the company.

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2.2 RECORD KEEPING

The Contractor shall maintain accurate records of all shipments and deliveries and ensure that proper signatures by FEMA representatives are obtained for tracking and accountability purposes, in accordance with government regulations.

2.3 INSPECTION AND ACCEPTANCE

A FEMA representative will sign for the receipt of all the components at each location. This signature includes inspection and acceptance of the components.

Once received at each respective location, and FEMA has signed for the items, it will then become the responsibility of each site to do a proper inventory and inspection of materials received within 5 days to ensure contract compliance. If there are any discrepancies based off what was ordered, the contractor and FEMA representative at respective location will work to rectify within 10 days.

PART 3: SPECIFIC TASKS

3.1 DELIVERABLES

Under this solicitation, the government is requiring the procurement of 20’ft High Cube Containers (CONUS) as well as component shortages to make the BOM kits 100% complete based off of the government’s new requirement.

3.1.1 BOM KIT COMPONENT Required FEMA Specifications (as per Attachment 2)

For the exact QTY required to be ordered under this solicitation, please refer to attachment 2. Below shows a comprehensive listing of the BOM KIT COMPONENTS.

ITEM DESCRIPTION REFERENCE (COL,

ROW)

20ft High Cube Container: TAA Compliant, NEW, Side Door Opening A.3

50 Foot 12 gage 15 AMP Extension Cord (Container Only) -

CONUS ONLY A.4

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Cabinet, 2 Door (Container Only) - CONUS ONLY - 42" high, 36" wide, 24" deep. Also have 4 adjustable shelves and lockable doors

A.5

Cargo Straps, Ratchet Type (Container only) - CONUS ONLY A.6 Battery Jumper Cables, 16ft, 4 gauge A.7 Battery Terminal Tool A.8 Portable Analog Battery Tester 100A 6/12V A.9 All Purpose Wipes (per Case) A.10 Drain Pan; 4 GAL, PLASTIC A.11 Fire Extinguisher, Dry Chemical 10 lb. A.12 Spill Kit, 17 GAL., HAZMAT A.13 Flashlight, LED, w/ Batteries A.14 Halogen Worklight Stand 1000 watt, 120VAC A.15 Electrical Tape (Black) (3/4 x 60ft) A.16 Phase Tape (Red) (3/4 x 66ft) A.17 Phase Tape (Blue) (3/4 x 66ft) A.18 Phase Tape (Brown) (3/4 x 66ft) A.19 Phase Tape (Orange) (3/4 x 66ft) A.20 Phase Tape (Yellow) (3/4 x 66ft) A.21 Phase Tape (White) (3/4 x 66ft) A.22 Phase Tape (Green) (3/4 x 66ft) A.23 Barricade Tape, Yellow/Black 3" x 1,000ft (PACKAGE. 4) A.24 Cable Cutter, Curved Jaw, Manual 600 kcmil, Aluminum A.25 Crimper w/ Die, Aluminum, Mechanical A.26 Oil Filter Plier, Adj, 4 Position 9" A.27 Filter Pliers, Medium A.28 Double Face Sledgehammer, 6lb A.29 Spool Roller: Adjustable roller to handle reels from 24" to 60" diameter w/ 3,000 lbs. capacity A.30

Battery Terminal Lugs, 2/0 Negative (Straight, Black) A.31 Battery Terminal Lugs, 2/0 Positive (Straight, Orange) A.32 Battery Terminal Lugs, 3/0 Negative (Straight, Purple) A.33 Battery Terminal Lugs, 3/0 Positive (Straight, Purple) A.34 Bolts 1/4"-20 x 1 1/4" long grade 5 A.35

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Bolts 3/8" -16 x 1 1/4" long grade A.36 Bolts 5/16"-18 x 1 1/4" long grade 5 A.37 Compression Lugs, #2 with 1/4" hole - Die Color: Brown / Barrel length 0.680 A.38

Compression Lugs, #2 with 3/8" hole - Die Color: Brown / Barrel length 0.875 A.39

Compression Lugs, 1/0 with 1/4" hole Die Color: Pink / Barrel length 0.875 A.40

Compression Lugs, 1/0 with 3/8" hole Die Color: Pink / Barrel length 0.875 A.41

Compression Lugs, 2/0 with 3/8" hole - Die Color: Black / Barrel length 0.875 A.42

Compression Lugs, 3/0 with 3/8" hole - Die Color: Orange / Barrel length 0.875 A.43

Compression Lugs, 3/0 with 5/16" hole - Die Color: Orange / Barrel length 0.875 A.44

Compression Lugs, 4/0 with 3/8" hole - Die Color: Purple / Barrel length 0.875 A.45

Compression Lugs, 4/0 with 5/16" hole - Die Color: Purple / Barrel length 0.875 A.46

Stakon connectors for #6 bare wire - Die Color: Blue / Barrel length 0.500 A.47

Flat Washers 1/4" grade 5 A.48 Flat Washers 3/8" grade 5 A.49 Flat Washers 5/16" grade 5 A.50 Hex Nus, 3/18" - 16 grade 5 A.51 Hex Nuts, 1/4"- 20 grade 5 A.52 Hex Nuts, 5/6"- 18 grade 5 A.53 Lock Washers 1/4" grade 5 A.54 Lock Washers 5/16" grade 5 A.55 Lock Washers 3/8" grade 5 A.56 Mechanical Lugs, 1/0 A.57 Mechanical Lugs, 2/0 A.58 Mechanical Lugs, 3/0 A.59

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Mechanical Lugs, 4/0 A.60 Electrical Cable, #2 AWG Bare 1000 ft. (cable reel size must NOT exceed 24") A.61

Electrical Cable, #2 AWG THHN 1000 ft. (cable reel size must NOT exceed 24") A.62

Electrical Cable, #6 AWG Bare 500 ft. (cable reel size must NOT exceed 24") A.63

Electrical Cable, 2/0 AWG Bare 1000 ft. (cable reel size must NOT exceed 24") A.64

Electrical Cable, 2/0 AWG THHN 1000 ft. (cable reel size must NOT exceed 24") A.65

Electrical Cable, 3/0 AWG THHN 1000 ft. (cable reel size must NOT exceed 24") A.66

Electrical Cable, 4/0 AWG THHN 500 ft. (cable reel size must NOT exceed 24") A.67

Fly Away: Electrical Cable, #2 AWG Bare 500 ft. (cable reel size must NOT exceed 24") A.68

Fly Away: Electrical Cable, #2 AWG THHN 500 ft. (cable reel size must NOT exceed 24") A.69

Fly Away: Electrical Cable, #6 AWG Bare 500 ft. (cable reel size must NOT exceed 24") A.70

Fly Away: Electrical Cable, 2/0 AWG Bare 500 ft. (cable reel size must NOT exceed 24") A.71

Fly Away: Electrical Cable, 2/0 AWG THHN 500 ft. (cable reel size must NOT exceed 24") A.72

Fly Away: Electrical Cable, 3/0 AWG THHN 500 ft. (cable reel size must NOT exceed 24") A.73

Fly Away: Electrical Cable, 4/0 AWG THHN 500 ft. (cable reel size must NOT exceed 24") A.74

Ground Rod Connectors A.75 Ground Rod Driver, Manual A.76 Grounding Rod - 3 Piece with Connectors - 36inches in length w/ connectors A.77

Fuel Caddie, 25 Gallon, Assembled w/ all fittings A.78

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Low Pressure Fuel Hose, 1/2" - 25ft A.79 Low Pressure Fuel Hose, 1/4" - 25ft A.80 Low Pressure Fuel Hose, 3/16" - 25ft A.81 Low Pressure Fuel Hose, 3/8" - 25ft A.82 Low Pressure Fuel Hose, 5/16" - 25ft A.83 1/2" M NPT to 1/2" B A.84 3/8" M NPT to 1/2" B A.85 1/2" M NPT to 3/8" B A.86 3/8" M NPT to 3/8" B A.87 1/4" M NPT to 3/8" B A.88 1/4" M NPT to 5/16" B A.89 3/8" M NPT to 5/16" B A.90 1/2" M NPT to 5/16" B A.91 1/8" M NPT to 1/4" B A.92 1/4" M NPT to 1/4" B A.93 3/8" M NPT to 1/4" B A.94 1/2" M NPT to 1/4" B A.95 1/8" M NPT to 3/16" B A.96 1/4" M NPT to 3/16" B A.97 3/8" M NPT to 1/2" M NPT A.98 1/2" M NPT to 3/8" F NPT A.99 1/2" M NPT to 1/4" F NPT A.100 3/8" M NPT to 1/4" F NPT A.101 3/8" M NPT to 1/8" F NPT A.102 1/4" M NPT to 1/8" F NPT A.103 Quick Disconnect - H3 Male A.104 Quick Disconnect - H3 Female A.105 Quick Disconnect - H4 Male A.106 Quick Disconnect - H4 Female A.107 Magnetic Generator Help Line Signs A.108 OCONUS ONLY: 5TON Spreader Bar A.109

FEMA requires the following of the components above:

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• Cabinet, 2 Door (Container Only) - CONUS ONLY - 42" high, 36" wide, 24" deep. Also have 4 adjustable shelves and lockable doors. The cabinet should be bottled to the container in such a way that it is easily accessible

• Portable Analog Battery Tester 100A 6/12V

• Electrical Tape (Black) is to be ¾ x 60’ft (thickness x length)

• Phase tape (Red – Green) is to be ¾ x 66’ft (thickness x length)

• Spool Roller: Adjustable roller to handle reels from 24" to 60" diameter w/ 3,000 lbs. capacity

• Barricade Tape, Yellow/Black 3’x 1,000ft (package 4)

• Compression Lugs are the specific color and barrel lengths:

o Compression lug #2, ¼-inch hole - Die Color Brown barrel length 0.680 o Compression lug #2, 3/8-inch hole - Die Color Brown barrel length 0.875 o Compression lug 1/0, ¼ inch hole - Die Color Pink barrel length 0.875 o Compression lug 1/0, 3/8-inch hole - Die Color Pink barrel length 0.875 o Compression lug 2/0, 3/8-inch hole - Die Color Black barrel length 0.875 o Compression lug 3/0, 3/8-inch hole - Die Color Orange barrel length 0.875 o Compression lug 3/0, 5/16-inch hole - Die Color Orange barrel length 0.875 o Compression lug 4/0, 3/8-inch hole - Die Color Purple barrel length 0.875 o Compression lug 4/0, 5/16-inch hole - Die Color Purple barrel length 0.875

• Stakon connector - Die Color Blue barrel length 0.500

• Grounding rods should be 36”-inches with connectors

• Electrical Cable (All):

o Reel size must NOT exceed 24”

• Magnetic Generator Help Line Signs:

o Size: 6x8 with size 18 FONT --- vendor is required to send a PROOF before printing o MUST BE magnetic and of why dry erase material o An example is below of the government requirement:

3.1.2 Empty 20ft Container Specifications

Under this solicitation, the government is requiring the following distribution of 20’ft High Cube Containers (Empty)

Generator Hotline Linea directa del generador

For emergencies call:

Para emergencias llame al:

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Distribution Center 20’ft High Cube

Container Requirement DC Atlanta 1 DC Frederick 2 DC Fort Worth 1 DC Tracy 3 DC Hawaii No requirement, kits are palletized DC Guam No requirement, kits are palletized

• MUST BE: 20’ High Cube One Trip Container

• Door requirement:

o Double Doors one end o One side that completely opens up

• Color: White or tan

• Forklift tested flooring o 1 1/8” thick marine plywood floor o Tested to 16,000 lbs. per 44 square inches

• Forklift pockets (capability of loading and offloading container)

• They shall be NEW and comply with Trade Agreement Act (TAA) Compliance – must be manufactured in the U.S. or from a TAA designated country (https://gsa.federalschedules.com/resources/taa-designated-countries/)

3.2 DELIVERY

3.2.1 Delivery Locations

The Government will require delivery to the following Distribution (DCs) as required:

DC Frederick, MD 44220 Buckeystown Pike; Frederick MD 21704 DC Atlanta, GA 3780 Southside Industrial Court; Atlanta GA 30354 DC Fort Worth, TX 501 West Felix Street; Bldg. 12; Fort Worth TX 76115 DC Tracy, CA 1547 E. Grantline Road; Tracy CA 95304 DC Hawaii 99-1269 Iwaena Street; Aiea HI 96701 DC Guam Bldg., 1; Barriagada GU 96913

The Government reserves the right to require delivery of Critical Orders to locations other than those listed above.

https://gsa.federalschedules.com/resources/taa-designated-countries/ https://gsa.federalschedules.com/resources/taa-designated-countries/

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Delivery is to include door to door transportation. The government will provide material handling equipment (MHE) to offload pallets/containers at the delivery location. The eventual awardee is responsible for providing weights and dimensions of ALL pallets and containers PRIOR to delivery.

3.2.2 Hours of Performance

Work hours may differ for each location. All deliveries performed under the resultant purchase order shall be performed during the applicable DC’s standard work hours between 0800 – 1400 Monday - Friday, unless otherwise agreed upon. The vendor shall schedule all delivery activities with the appropriate delivery point of contact after award (to be provided after award by the Project Officer).

3.2.3 Delivery Schedule Requirements

The delivery schedule shall be NLT 365 days from award.

3.3 PACKAGING

3.3.1 CONUS

For the CONUS locations of DC Atlanta, DC Frederick, DC Fort Worth and DC Tracy, the BOM Kit components shall be packaged in the vendor’s standard commercial packaging. Note: Plastic pallets are acceptable and preferred

3.3.2 OCONUS

For DC Hawaii, DC Caribbean and DC Guam (OCONUS) the BOM Kit components shall be packaged in the vendor’s standard commercial casing which shall be shipped on industry standard size pallets (40 inches by 48 inches - 4-way plastic pallet). Properly secured appropriate banding straps to include Stretch wrap; wrap shall fully cover all sides, (excluding the top and bottom) with a minimum of ten (10) layer stretch-wrap. The contractor shall label each sealed pallet container in accordance with the following minimum requirements:

(1) A statement identifying the commodity

(2) The name and place of business of the manufacture, packer or distributor

(3) Net quantity of contents in terms of weight, measure or numerical count (measurement must be in both metric and inch/pound units)

(4) Each pallet will be labeled with the FEMA logo printed on all four sides

The finished product will be placed onto a 40-inch by 48-inch 4-way plastic. The over-all height of the pallet will not exceed 55 inches. Contractor (s) may suggest or recommend other techniques to preserve the integrity of the material as well as the finished pallet. This recommendation should be provided to the Project Officer.