Bodega Bay Solicitation_dtd_21_August_2020.doc

REQUEST FOR QUOTE (RFQ)

70Z03120PLBB078

TITLE: CCTV Security System Services – USCG Station Bodega Bay, CA 94923 Issued to:

Small Business under NAICS Code 561621 Security System Services Contractors

Conducted under FAR Parts 12, Acquisition of Commercial Items and Subpart 13.5, Test Program for Certain Commercial Items.

Issued by:

The United States Coast Guard

Base Alameda Coast Guard Island Bldg 42 Alameda, CA 94501-5100 Request for Quote Due Date: 26 August, 2020 at 1:00PM Eastern

NOTICE TO OFFERORS

The U.S. Coast Guard, Base Alameda Procurement and Contract Department will acquire the services outlined in the solicitation utilizing procedures in FAR Part 12, Acquisition of Commercial Items and FAR Subpart 13.5, Test Program for Certain Commercial Items. The NAICS code is 561621.

This solicitation is issued: Set Aside for small Service-Disabled Business.

THE FOLLOWING INFORMATION IS HIGHLIGHTED FOR YOUR ATTENTION

1. This cover sheet is not intended to be all-inclusive. Please read the entire solicitation, including any attachments, to ensure completion of all required representations, certifications, and submissions. Acknowledge all Solicitation Amendments (SF-30) issued by the Government.

2. Your offer shall include ALL of the documents and information listed on pages 35-40 (FAR Provision 52.212-1, (b) Submission of Offers) and your offer shall be received by our office at or before the exact date and time specified on page 1 of the SF-1449, Block 8 to be eligible for award.

3. Submit your offer, with all required documentation and information, to the following mailing address or e-mail address.

U.S. Coast Guard

Procurement and Contract Department

Attn: Mack Kelley Coast Guard Island Bldg. 42

Alameda, CA 94501-5100 Email to: Mack.Kelley@uscg.mil

4. DO NOT submit removable memory/storage devices or media, such as, flash drives, thumb drives, memory sticks, hard drives, CD, DVD, or any other similar devices. USCG policy prohibits the use of removable memory/storage devices or media on USCG workstations and the USCG network.

5. This solicitation does not obligate the Government to compensate for any costs incurred by the Offeror in the preparation and/or submission of any offer, nor does it obligate the Government to procure for said services or supplies.

6. QUESTIONS/CONCERNS: It shall be the obligation of the offeror to exercise due diligence to discover and to bring to the attention of the Government any ambiguities, inconsistencies, or concerns regarding the information in this solicitation. All questions/concerns regarding this solicitation shall be submitted in writing (NO phone calls) to the Contract Specialist at Mack.kelley@uscg.mil no later than Friday August 21, 2020 1:00PM Eastern. Follow-up/additional questions will not be accepted after this date. Offerors shall reference the solicitation number and provide enough information in their e-mail so the Government can easily respond to their questions/concerns. All questions/concerns will be compiled and addressed on an “Amendment of Solicitation” (SF-30) and will be posted on the FedBizOpps website for viewing by all potential offerors.

*Only send questions/concerns to the Contract Specialist listed above or, if not available, to the Primary Contracting Officer listed in this solicitation. DO NOT ask or submit questions/concerns regarding this solicitation to any other USCG or government personnel (e.g., COR, program/project manager, etc.).*

7. INSURANCE – In accordance with FAR Clause 52.228-5, before commencing work under an awarded contract, the awardee shall submit a Certificate of Insurance to the Contracting Officer for at least the kinds and minimum amounts of insurance required by FAR 28.307-2, Liability.

NOTICE FOR FILING AGENCY PROTESTS

United States Coast Guard Ombudsman Program (CGAP Appendix B-Chapter 3033) It is the policy of the United States Coast Guard (USCG) to issue solicitations and make contract awards in a fair and timely manner. The Ombudsman Program for Agency Protests (OPAP) was established to investigate agency protest issues and resolve them without expensive and time-consuming litigation. OPAP is an independent reviewing authority that is empowered to grant a prevailing protester essentially the same relief as the Government Accountability Office (GAO).

Interested parties are encouraged to seek resolution of their concerns within the USCG as an Alternative Dispute Resolution (ADR) forum rather than filing a protest with the GAO or some external forum. Interested parties may seek resolution of their concerns informally or opt to file a formal agency protest.

Informal Forum with the Ombudsman. Interested parties who believe a specific USCG procurement is unfair or otherwise defective should first direct their concerns to the applicable Contracting Officer. If the Contracting Officer is unable to satisfy their concerns, interested parties are encouraged to contact the U.S. Coast Guard Ombudsman for Agency Protests. Under this informal process the agency is not required to suspend contract award performance. Use of an informal forum does not suspend any time requirement for filing a protest with the agency or other forum. In order to ensure a timely response, interested parties should provide the following information to the Ombudsman: solicitation/contract number, contracting office, Contracting Officer, and solicitation closing date (if applicable).

Formal Agency Protest with the Ombudsman. Prior to submitting a formal agency protest, protesters must first use their best efforts to resolve their concerns with the Contracting Officer through open and frank discussions. If the protester’s concerns are unresolved, an Independent Review is available by the Ombudsman. The protester may file a formal agency protest to either the Contracting Officer or as an alternative to that, the Ombudsman under the OPAP program. Contract award or performance will be suspended during the protest period unless contract award or performance is justified, in writing for urgent and compelling reasons or is determined in writing to be in the best interest of the Government. The agency’s goal is to resolve protests in less than 35 calendar days from the date of filing. Protests shall include the information set forth in FAR 33.103(d) (2). If the protester fails to submit the required information, resolution of the protest may be delayed or the protest may be dismissed. To be timely protests must be filed within the period specified in FAR 33.103(e). Formal protests filed under the OPAP program should be submitted electronically to OPAP@uscg.mil and the Contracting Officer of by hand delivery to the Contracting Officer.

Election of Forum. After an interested party protests a Coast Guard procurement to the Contracting Officer or the Ombudsman, and while the protest is pending, the protester agrees not to file a protest with the GAO or other external forum. If the protest is filed with an external forum, the agency protest will be dismissed.

The Ombudsman Hotline telephone number is (202) 372-3695.

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17(a-b), 23, 24, & 30(a-c)

1. REQUISITION NUMBER

2. CONTRACT NO.

3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER

5. SOLICITATION NUMBER

70Z03120PLBB078

6. SOLICITATION

ISSUE DATE

August 12, 2020

Mack Kelley

b. TELEPHONE NUMBER (No collect calls)

(510) 437-3194

8. OFFER DUE DATE/

LOCAL TIME

August 26, 2020 1:00PM Eastern

9. ISSUED BY CODE 84

U.S. Coast Guard

Procurement and Contract Department Attn: Mack Kelley Coast Guard Island Bldg. 42 Alameda, CA 94501-5100

Telephone: (510) 437-3194 Fax: (7510 437-2793

10. THIS ACQUISITION IS FORMCHECKBOX

UNRESTRICTED OR FORMCHECKBOX

SET ASIDE: % FOR:

FORMCHECKBOX

SMALL BUSINESS FORMCHECKBOX

WOMEN-OWNED SMALL

FORMCHECKBOX

HUBZONE SMALL BUSINESS (WOSB) ELIGIBLE

BUSINESS UNDER THE WOMEN-OWNED

FORMCHECKBOX

SERVICE-DISABLED SMALL BUSINESS PROGRAM

VETERAN-OWNED FORMCHECKBOX

EDWOSB

SMALL BUSINESS FORMCHECKBOX

8(A) NAICS: 561621 (Small Business) SIZE STANDARD: 500 employees

11. DELIVERY FOR FOB

DESTINATION UNLESS

BLOCK IS MARKED

FORMCHECKBOX

SEE SCHEDULE

12. DISCOUNT

TERMS

FORMCHECKBOX

Net 30

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Other: ________________________

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13a. THIS CONTRACT IS A RATED ORDER UNDER DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

FORMCHECKBOX

RFQ FORMCHECKBOX

IFB FORMCHECKBOX

RFP

15. DELIVER TO CODE

U.S. Coast Guard Station Bodega Bay

355 Doran Beach Rd, Bodega Bay, CA 94923.

16. ADMINISTERED BY CODE 84

U.S. Coast Guard (USCG) Procurement and Contract Department

CONTINUED ON PAGES 2

17a. CONTRACTOR/ OFFEROR (NAME / ADDRESS)

DUNS:

TELEPHONE NO:

FAX NO:

18a. PAYMENT WILL BE MADE BY CODE 51800 U.S. Coast Guard Finance Center

Chesapeake, VA

CONTINUED ON PAGES 3-4

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17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH

ADDRESS IN OFFER

*Payments will be made by Electronic Funds Transfer (EFT)* 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

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SEE ADDENDUM: CONTINUED ON PAGES 2 - 4

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

The USCG has a requirement for CCTV Security System Services in accordance with the attached Statement of Work.

25. ACCOUNTING AND APPROPRIATION DATA (FOR GOVT USE ONLY)

26. TOTAL AWARD AMOUNT (FOR GOVT USE ONLY)

FORMCHECKBOX

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1 AND 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA FORMCHECKBOX

ARE / FORMCHECKBOX

ARE NOT ATTACHED.

FORMCHECKBOX

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA FORMCHECKBOX

ARE / FORMCHECKBOX

ARE NOT ATTACHED.

FORMCHECKBOX

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN ONE (1) COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

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29. AWARD OF CONTRACT: REFERENCE __________________OFFER DATED _______________. YOUR OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print)

30c. DATE SIGNED

31b. NAME OF CONTRACTING OFFICER (Type or print)

31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

STANDARD FORM 1449 (REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA – FAR (48 CFR) 53.212

Continuation of SF-1449 Block 15: Deliver To

Place of Acceptance on behalf of the Government: U.S. Department of Homeland Security, U.S. Coast Guard Station Bodega Bay, 355 Doran Beach Rd, Bodega Bay, CA 94923.

Continuation of SF-1449 Block 16: Administered By (Contract Management)

Notwithstanding the Contractor’s responsibility for total management during the performance of the contract, the administration of the contract will require maximum coordination between the Government and the Contractor. The individuals listed below will be the Government points of contact during the performance period.

Contract Administration: The U.S. Coast Guard, Procurement and Contract Department, Coast Guard Island Bldg. 42, Alameda CA 94501-5100 will perform all contract administration. Communications pertaining to contractual administrative matters shall be addressed to one of the Contracting Officers (KO) listed below. Changes in, or deviations from, the statement of work or terms and conditions of the contract shall not be effected without written modification to the contract as executed by a USCG PROCUREMENT AND CONTRACTS DEPARTMENT Contracting Officer.

Contracting Officer: Mack Kelley

Telephone #: (510) 437-3194 E-Mail: Mack.Kelley@uscg.mil Fax #: (510) 437-2793 Alternate Contracting Officer(s): Any warranted USCG Procurement and Contracts Department Contracting Officer

Contract Administrator (Contract Specialist): Serves as the point of contact between the Contractor and the Contracting Officer(s); however, this person does not have a warrant that provides the authority to contractually commit the Government.

Contract Specialist: Mack Kelley

Telephone #: (510) 437-3194

E-Mail: Mack.Kelley@uscg.mil

Fax #: (510) 437-2793 The Contracting Officer’s Technical Representative (COTR) is a Government employee designated in writing by the Contracting Officer to act as a technical advisor for the Contracting Officer for items within the scope of this Order. The COTR performs functions such as review and/or inspection and acceptance of supplies and services and of a technical nature. A designation letter will set forth the authorities and limitations of the COTR under the Order. A COTR does not have a warrant that provides the authority to contractually commit the Government and is not authorized to change any of the terms and conditions of the Order.

Continuation of SF-1449 Block 17b: Remittance Address

Payment will be made by Electronic Funds Transfer (EFT) to the financial institution listed in the System for Award Management (SAM).

Continuation of SF-1449 Blocks 18a and 18b: Invoice Procedures

Electronic submission of invoices is mandatory for this contract and/or any orders issued in accordance with this contract.

(1) The Contractor shall submit invoices for supplies or services via the U.S. Coast Guard Finance Center Website at: https://www.uscg.mil/fincen/ (See Block 18a on Standard Form 1449

(2) The web submission requires the contractor to complete the Contractor Invoice Submission Form, select the correct Invoice Routing Code, and attach a PDF file(s) of the invoice and any necessary supporting documentation.

(3) A sample of the Contractor Invoice Submission Form is provided below. Mandatory information to be completed is highlighted in red on the website.

(4) The Contractor must select the correct Invoice Routing Code for timely invoice processing.

(5) A copy of the invoice and any supporting documentation shall also be e-mailed to the following individuals: Mack.Kelley@uscg.mil.

(6) The Contractor shall submit a proper invoice as identified in FAR Clause 52.212-4, (g) Invoice. All invoices shall be itemized to correlate to the Schedule of Supplies/Services. All improper invoices will be rejected which could delay payment.

(7) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR Part 1315.

(8) Payment will be made by Electronic Funds Transfer (EFT) to the financial institution listed in the System for Award Management (SAM) database.

The Contractor shall submit a proper invoice as identified in FAR Clause 52.212-4, (g) Invoice. All invoices shall be itemized to correlate to the Schedule of Supplies/Services. All improper invoices will be rejected which could delay payment.

Invoice Content

Invoices must include the following information.

· Name and address of the Contractor (the name on the invoice must match the name listed on the Order)

· Invoice date

· Invoice number

· GSA Schedule Contract number, Order number, and Contract Line Item Numbers (CLINs)

· Period of Performance (i.e., the month service was provided) covered by the invoice

· Description, quantity, unit of measure, unit price, and extended price of the items delivered

· If applicable, shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading

· Terms of any discount for prompt payment offered

· Name and address of official to whom payment is to be sent

· Name, title, phone number, and e-mail address of person to notify in event of defective invoice

· Taxpayer Identification Number (TIN) and DUNS Number

STATEMENT OF WORK

1 GENERAL REQUIREMENTS

1.1 SCOPE OF WORK:

Contractor shall provide all labor, materials, tools, equipment, supplies, management, supervision and shall plan, schedule, coordinate, and assure effective installation and operation of a Video Surveillance System (VSS)/Closed Circuit Television (CCTV) system to include; cameras, recorder, switches, keyboard, wiring, conduit, monitor, computer, and recorder located at U.S. Coast Guard Station Bodega Bay. Contractor shall also add new marine, weather resistant, CCTV coverage capabilities to accomplish video surveillance of unit property, infrastructure, and assets. All equipment and installation must meet U.S. Coast Guard technical requirements listed in Enclosure 1; Dahua and Hikvision products may NOT be used for any part of the CCTV system.

Work to include the following:

1) Remove existing CCTV system to include; four (4) existing cameras, and removal of all existing wiring, mounts, monitors, and computer, etc. All existing CCTV equipment remains Coast Guard property and shall not be removed from the premises. CG Station Bodega Bay personnel will be responsible for disposal in accordance with CG Property Management Manual.

2) Install Bosch CCTV equipment, or approved equivalent, capable of withstanding 24/7 marine environment conditions with sea-salt air and harsh weather in accordance with CG technical requirements. Install a system with the capability for future expansion that has a sufficient quantity of new cameras to provide video surveillance of Station Bodega Bay gate, fence perimeter and docks.

3) Provide/install two (2) new video monitors and Windows 10 based computer system, in accordance with CG technical requirements at the station tower. The computer must be loaded with software capable of managing and controlling all aspects of the CCTV system to include each camera. The system shall not be internet facing and not have any remote access capability.

4) System must provide 24hr. surveillance and video recording with storage capabilities for a minimum of 30 days archive and ability to permanently store and transfer data. The installed system must be easily expandable (to install additional cameras in the future). The CCTV must have the capability to adequately cover the following areas:

a) Armory entrance

b) Front gate and parade field

c) Boat docks and eastern side of property

d) Shoreline access on channel waterfront

e) Parking lot and western side of property

5) Provide (minimum) one (1) year warranty for all CCTV hardware and electronic systems. This shall include onsite troubleshooting assistance should any part of the system not operate in accordance to the original system specifications.

6) CCTV system must meet all CG technical requirements. (See Enclosure 1). Contact the COTR for any discrepancies or questions of deviations of technical requirements.

7) All CCTV system SOWs must be approved by the CGD Eleven Security Manager and DCMS-341 prior to execution.

a) Contracting Officer Technical Representative (COTR). The COTR is identified below. The representative will ensure that the government’s technical objectives are met. To this end, the COR will provide necessary information, direction, coordination, et cetera, within the contractual work description. The COTR is not authorized to change any of the terms and conditions of this contract. Changes in the scope of work will be made by the Contracting Officer (KO) only by properly written modifications to the contract.

1.) COTR: Richard Hill, Richard.A.Hill@uscg.mil, 707-875-3596 2.) Project Manager: Shane Abold, Shane.R.Abold@uscg.mil, 707-875-3596 3.) Contracting Officer: Mack Kelley, Mack.Kelley@uscg.mil, 510-437-3194

b) Installation and equipment locations:

355 Doran Beach Rd. Bodega Bay, CA 94923

c) Local Points of Contact:

1.) POC richard.a.hill@uscg.mil | PH 707-875-3596 2.) POC shane.r.abold@uscg.mil | PH 707-875-3596

1.2 SAFETY: During the execution of this contract, the Contractor shall conform to the rules and regulations as set forth by OSHA Safety and Health Standards, 29 CFR Part 1926 - Safety and Health Regulations for Construction and Title 8, California Administrative Code Construction Standards. When the standards differ, the more restrictive standard shall apply.

1.3 SITE INVESTIGATION: Investigate the site per FAR 52.236-3 to ascertain the general and local conditions which can affect the work or its cost. Contact points of contact listed above to arrange site access.

1.4 CONTRACTOR SECURITY REQUIREMENTS:

A) The Contractor shall provide a list of all on- site personnel, including sub-contractors (including second and third-tier subcontractors) and suppliers, to the Contracting Officer Rep (COTR) and to the Unit’s Points of Contact. The contractor shall update this list when changes occur. Contractor personnel not listed may be denied access to CG Station Bodega Bay. Contractor personnel will be restricted to designated working areas. Any personnel violating this policy may not be able to access CG Station Bodega Bay. Contractor personnel shall have valid state or government issued photo identification at all times while working on Coast Guard property.

B) Contractor employees working on-site at Government facilities shall wear a valid Contractor’s identification card. All Contractor employees shall identify themselves as Contractors when their status is not readily apparent and display the Government issued badge in plain view above the waist at all times.

1.5 CONTINUITY OF STA BODEGA BAY OPERATIONS:

A) Schedule work to minimize interference with the facilities normal operations. Notify the COR and the site points of contact 3 business days in advance of any shutdowns. Perform all on-site work between the hours of 8:00 AM and 4:00 PM, Monday through Friday (Federal Holidays excluded), unless otherwise approved by the Project Manager.

B) The Contractor shall coordinate with the COTR to schedule a date and time for project commencement.

C) The government shall use a 100% surveillance method. Inspection of work shall be performed periodically while work is being performed and prior to contractor leaving the site.

D) Contractor shall keep the Contracting Officer and/or COTR fully informed on the daily progress of work, from start through completion of installation services requested.

E) The government will periodically evaluate the contractor’s performance in accordance with the Quality Assurance Surveillance Plan.

F) Unsatisfactory performance shall result in work being re-accomplished at no cost to the government.

G) The Contractor shall be responsible for the security of their material, tools, supplies, and equipment. The Government shall not be responsible for their loss.

1.6 NOTIFICATION OF SERVICE:

A) A planned schedule of installation and equipment requested is required in this contract and shall be submitted as part of the requirement to compete for this contract. The install schedule shall ensure that each piece of equipment received can be worked on or replaced if needed. The aforementioned schedule is to be approved by a US Coast Guard representative.

B) All documentation, records, and schedules as described in this SOW that are the responsibility of the contractor, are the property of the Government and shall be turned over to the Freedom of Information and/or Privacy Acts and any requests for release of any records shall be handled accordingly.

1.7 ACCESS: A Point of Contact will be available during Contractors work hours to provide access to CG Station Bodega Bay facilities. If other spaces around the facilities need to be accessed, Station Bodega Bay Personnel shall accompany Contractors until work is complete.

1.8 DUNS AND SAM: In order be considered, vendor must be have a Data Universal Numbering System (DUNS) and be registered in the System for Award Management (SAM).

1.9 DISPOSAL: The contractor shall turn over existing CCTV equipment to Station Bodega Bay personnel for disposal. Contractor is not to remove any existing equipment from CG property.

1.10 TRAINING: The contractor shall provide adequate training to Station Bodega Bay personnel upon completion of work to ensure their ability to properly operate the system.

1.11 GOVERNMENT REMEDIES: The Contracting Officer shall follow the requirements of FAR 52.212-4, Contract Terms and Conditions for Commercial Items, for contractor’s failure to correct nonconforming services.

1.12 GOVERNMENT FURNISHED SERVICES: Temporary services shall be the responsibility of the Contractor and coordinated through the Contracting Officer and/or COTR. Approval from the Contracting Officer and/or COTR shall be obtained prior to installing any hook-ups or connections. Coast Guard Sector LA/LB on-site potable water and electrical power will be furnished free of charge to the Contractor for the performance of work under this contract. All electrical connections shall be in accordance with the National Electric Code. Provide ground fault circuit interrupter (GFCI) devices when connecting to Coast Guard.

1.13 DAMAGE TO GOVERNMENT PROPERTY: Any damage caused to Government or private property shall be corrected at the Contractor’s expense.

1.14 TRAVEL REQUIREMENTS: all cost associated with travel to complete this task are to be included within the Contractor’s proposal.

1.15 TRANSPORTATION OF EQUIPMENT: All costs associated with transportation of equipment/materials are to be included within the Contactor’s proposal.

1.16 TESTS AND INSPECTION PROCEDURES: The Contractor shall provide the Government a Material Receiving and Inspection Report, upon final inspection and acceptance of installation. Upon final acceptance the Government and Contractor shall sign the Material and Inspection Report. The Contractor shall perform all tests and inspections in the presence of the CG Inspection Personnel designated by the Contracting Officer or COTR. The Government reserves the right to perform any additional inspections deemed necessary to ensure the work conforms to the prescribed requirements. The Contractor shall provide 48 hours of archived video to ascertain that all camera locations are properly adjusted, positioned, and recorded. Each camera location for the CCTV system will be reviewed for image quality as it pertains to field of view, focusing, and iris adjustment for viewing during daylight and nighttime hours and must be found acceptable for acceptance. Additionally, the following items shall be tested and successfully demonstrated for final acceptance of that installation:

A) Field of View: Cameras must be equipped with the proper focal length lens in order to ensure the entire alarm zone is viewable. Positioning of the cameras shall be reviewed to ascertain an identifiable image of persons entering and exiting the protected area. Consideration shall be given to camera placement so architectural design does not hinder the field of view. The contractor shall notify the government when foliage or heavy vegetation needs to be removed to ensure that fields of views are not obstructed.

B) Focusing: Cameras focus must be reviewed to ensure that all images are recognizable and that image quality is adequate for identification purposes. The focus of the images must be irrespective of lighting and other conditions.

C) Iris Adjustment: Irises must be adjusted to ensure that all images are adequately viewable during any lighting conditions so that the quality of the images does not diminish between daylight and nighttime hours.

1.17 FINAL SYSTEM ACCEPTANCE PHASE: System testing shall be conducted in two phases.

A) Phase 1-- Testing shall be conducted by the Contractor to ensure that all systems, software and hardware are operating to each manufacturer’s specifications. No later than ten (10) business days prior to testing the installation, the Contractor shall provide the Government with a written copy of the testing record document used to record identified deficiencies and operating conditions of the installed system. The Contractor shall correct any problems found during Phase 1 testing prior to beginning Phase 2 testing.

B) Phase 2 – Acceptance Testing shall be conducted by the Contractor in the presence of the appointed Government Command Security Officer, COTR or CG Designated Personnel. Testing shall be scheduled with the appropriate parties no later than one (1) week in advance.

END OF SECTION

Enclosure 1

A. Closed Circuit Television (CCTV).

1. All USCG facilities shall use Bosch CCTV equipment, or approved equivalent, for recording and control of CCTV cameras. The recording and control equipment shall be compatible with all other Electronic Security System (ESS) equipment installed at these facilities. The equipment shall meet all requirements of the Unified Facilities Guide Specification Section (UFGS) 16751A and shall be approved by the Command Security Officer (CSO) and Facilities Engineering Officer prior to installation.

2. Cameras covering perimeter entry/exit points are to be positioned so that the field of view provides positive identification of individuals and vehicles both entering and exiting controlled areas. All camera positions will be verified and approved by the local physical security specialist or CSO responsible for the site. Screen captured still photographs of images indicating final camera positioning shall be provided by the installation contractor to the CSO prior to product acceptance.

B. Video Monitors.

1. There will be several different configurations of monitors used in the ESS installation depending on the video control equipment used. All configurations will use a minimum of two video monitors.

2. Cameras will be connected to appropriately sized Network Video Recorders: A flat screen, HDMI capable monitor with a viewing area of 20 inches or more shall be used for multi-screen viewing, recorded video viewing, and programming of the CCTV system. A second monitor shall be standard color video monitor with a viewing area of 20 inches or more to view the output from the NVRs and view the pan-tilt zoom (PTZ) cameras during viewing and control.

C. Cameras.

1. Interior/Exterior Fixed Cameras. Interior fixed cameras shall be Bosch LTC0485 series camera or approved equivalent. Exterior fixed cameras shall be Bosch LTC0495 series camera or approved equivalent.

2. Interior/Exterior Fixed Camera Enclosures. Interior or exterior fixed cameras requiring protection from the surrounding environment shall use Bosch housings or approved equivalent. Exterior fixed cameras requiring protection from the surrounding environment shall use Bosch UHO-HBPS-10 housings or approved equivalent.

3. Fixed Camera Lenses. Bosch LTC0485, or approved equivalent, interior cameras shall use Bosch auto-iris, or approved equivalent, variable focal length lenses. The lens shall have a focal length sized to observe the desired coverage area. Bosch LTC 0630, or approved equivalent, shall be used for exterior applications and shall use Bosch auto-iris, IR-corrective, variable focal length lenses, or approved equivalent. The lens shall have a focal length sized to observe the desired coverage area. All exterior cameras shall be installed in the appropriate UHO housing configuration specified above.

4. Pan, Tilt, and Zoom Cameras.

a. PTZ cameras shall be Bosch Modular Autodomes, or approved equivalent.

b. The camera shall have:

(1) ¼” CCD imager.

(2) Fully interchangeable CPU’s, cameras, housings, communications & mounts.

(3) Horizontal resolution of 540TV lines.

(4) Lens F1.6 to F4.5 (3.4 ~ 122mm optical).

(5) Zoom 36X optical, 12X electronic.

(6) Video signal to noise >50 db.

(7) Maximum sensitivity 0.083 lux, color and 0.016 lux, black and white.

(8) Clear lower dome.

D. CCTV Lighting Requirements. The lighting configuration for CCTV cameras shall be LED (Light Emitting Diode) and be a minimum of 4000k (Kelvin) for optimum CCTV assessment of each zone. This includes, but is not limited to, coordinating the lighting fixtures with the spectral sensitivity of the camera, adding infrared illumination, and providing sufficient lighting to meet the minimum faceplate illumination requirements of the camera. Approved IR illuminators will be controlled by their respective cameras and activated only when those cameras require IR illumination. Refer to UFGS 16528A for additional design requirements for CCTV assessment lighting.

E. Audio Monitoring.

1. Where one-way listen or two-way listen/talkback capabilities are desired at USCG Arms Rooms or CWSs, Louroe Electronics model AP-12TB or AP-16TB audio monitoring base station and applicable components, or approved equivalent, shall be used.

2. This system allows monitoring of up to sixteen individual zones by manually pressing a button for the desired zone. The audio monitoring system shall be integrated with the IDS to allow listen in capabilities during an alarm event in the Arms Rooms and CWSs.

F. Network Video Recorders (NVRs). NVRs shall be installed to record all CCTV activity. The units shall be installed in secured electrical or telecommunications rooms to protect the units from tampering. The USCG Facilities Engineer shall provide the appropriate hardwired communications path or network connection and IP information as specified by the installation contractor. The units shall be configured to alter/improve recording quality when video activity is detected to maximize hard disk utilization.

G. Virtual Matrix Control Systems. Virtual Matrix Control Systems shall communicate directly with the ESS to call up and display selected cameras at the monitoring locations. Bosch, or approved equivalent, workstations are the only approved CCTV control systems for USCG applications. Bosch, or approved equivalent, workstations will utilize Video Management Software (VMS) and ensure virtual matrix operation from any authorized workstation, including existing PCs, as designated by the CSO. Such existing PCs will be connected to the ESS network, and any required equipment such as NIC cards will be installed under the direction of the CSO and Base IT personnel.

H. Power Supplies. Power supplies shall be Bosch, Altronix, or approved equivalent.

1. Each camera shall be powered from an individually fused output, separate from the heater/blower. No plug-in transformers will be allowed.

2. No plug-in transformers will be allowed.

I. Surge Protection.

1. All equipment connected to AC power shall be protected from surges. Equipment protection shall withstand surge test waveforms described in IEEE C62.41. Fuses shall not be used for surge protection.

2. Video and Sync Signal Transmission Line Surge Protection. All cable, except fiber optic cable, used for sync or video signal transmission shall include protective devices to safeguard the CCTV equipment against surges. The surge suppression device shall not attenuate or reduce the video, control or sync signal under normal conditions. The surge suppression device shall be capable of dissipating not less than 1500 watts for 1 millisecond, and the response time from zero volts to clamping shall not be greater than 5 nanoseconds. Fuses shall not be used for surge protection.

3. Control Line Surge Protection. All cables and conductors, except fiber optic cables, which serve as communication, control, or signal lines shall be protected against surges and shall have surge protection installed at each end. Protection shall be furnished at the equipment and additional triple electrode gas surge protectors rated for the application on each wire line circuit shall be installed within 3 feet of the building cable entrance. Fuses shall not be used for surge protection. The inputs and outputs shall be tested in both normal mode and common mode using the following waveforms:

a. A 10-microsecond rise time by 1000 microsecond pulse width waveform with a peak voltage of 1500 volts and a peak current of 60 amperes.

b. An 8-microsecond rise time by 20-microsecond pulse width waveform with a peak voltage of 1000 volts and a peak current of 500 amperes.

4. Power Line Conditioners. A power line conditioner shall be furnished for security console equipment. The power line conditioner shall be of the Ferro-Resonant design, with no moving parts and no tap switching, while electrically isolating the secondary from the power line side. The power line conditioner shall be sized for 125 percent of the actual connected kVA load. Characteristics of the power line conditioner shall be as follows:

a. At 85 percent load, the output voltage shall not deviate by more than plus or minus 1 percent of nominal when the input voltage fluctuates between minus 20 percent to plus 10 percent of nominal.

b. During load changes of zero to full load, the output voltage shall not deviate by more than plus or minus 3 percent of nominal. Full correction of load switching disturbances shall be accomplished within 5 cycles, and 95 percent correction shall be accomplished within 2 cycles of the onset of the disturbance.

c. Total harmonic distortion shall not exceed 3 ½ percent at full load.

J. Cabling.

1. CCTV Power Cabling.

2. CCTV power cables shall be 18-gauge minimum and shall be sized according to distance and voltage. Power Cable Color Code VDC+ Red VDC-Black

3. CCTV Video and Data Cabling.

a. Indoor CCTV cabling shall be CAT6 for IP based camera systems, RG-59/U coax for runs less than 750 feet for systems requiring coax. RG-59/U shall have a 20-gauge solid center conductor and 95% braided copper shield. Cable outer jacket material shall be rated for the application. For runs greater than 750 feet, twisted pair or optical fiber shall be used. Refer to Sections 3 and 4 below for determination of fiber type (i.e. single mode or multi-mode).

b. Outdoor CCTV cabling and cabling located in hazardous areas shall be fiber optic. Refer to Sections 4 and 5 below for determination of fiber type (i.e. single mode or multi-mode).

4. Multi-mode Fiber. All fiber runs less than three miles shall be Corning Gigabit Plus CL multi-mode fiber (MM) 62.5/125um two strands minimum. The fiber shall be terminated with ST type connectors, meet or exceed the following performance specifications, and be rated for the use:

a. Wavelength (850/1300 nm)

b. Maximum Attenuation 3.5/1.0

c. Typical Attenuation @ 23 degrees C (db/KM) 3.0/1.0

d. Minimum LED Bandwidth (MHz KM) 200/500

e. Gigabit Ethernet Distance Guarantee (M) 300/550

f. NEC 770 compliant

g. OFNP and FT-6 listed

h. All dielectric construction

i. Operating temperature 0 to +70 C (+32 to + 158 F)

j. UL-910 (for plenum, riser, and general building applications)

5. Single-Mode Fiber.

a. All fiber runs greater than three miles shall be Corning MIC single-mode fiber (SM) with a core diameter of approximately nine micrometers. The fiber shall be terminated with ST type connectors, meet or exceed the following performance specifications, and be rated for the use:

(1) Wavelength (1310/1550 nm).

(2) Maximum Attenuation 0.4/0.3.

(3) Typical Attenuation @ 23 degrees C (db/KM) 0.5/0.4.

(4) Gigabit Ethernet Distance Guarantee (M) 5,000.

(5) NEC 770 compliant.

(6) OFNP and FT-6 listed.

(7) All dielectric construction.

(8) Operating temperature 0 to +70 C (+32 to + 158 F).

(9) UL-910 (for plenum, riser, and general building applications.

b. The manufacturer of the fiber shall certify the installation contractor to install and service the fiber. The contractor shall have all of the proper tools to install, test and certify the fiber system. A certification document will be provided to the USCG CSO’s office and the local representative for Facility Engineering upon completion of the system. The contractor will size the cables to include 100% spare capacity for use by USCG.

6. Fiber Systems for IP based systems.

a. When fiber optic cable is used between network switches, any media conversion devices required shall meet the environmental requirements for such switches (i.e. Hardened/extended temperature), selected to meet the need of the individual site requirements. Link aggregation enabling increased bandwidth through the use of multiple fiber strands shall be utilized to maximize signal transmission bandwidth between switches. All aggregate settings shall be documented.

b. All fiber equipment shall be supplied with enclosures, mounting hardware, and a UPS or battery backup.

7. CCTV Cable Identification Methods. All cables shall be clearly marked within six inches of both ends and at splice points using self-adhesive printed cable markers.

CONTRACT CLAUSES

FAR CLAUSE 52.212-4: Contract Terms and Conditions-Commercial Items (JAN 2017)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Government-wide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer— System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR Part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR Part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109 , which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in 32.608-2 of the Federal Acquisition Regulation in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. - Modified The contract price (including unit prices) includes all applicable Federal, State, and local taxes and duties

(l) Termination for the Government’s convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience.