BNJ Microsoft App Renewal FY23_SSN.docx

Memorandum for Record – Limiting Competition at or below the Simplified Acquisition Threshold

1. Contracting Activity: MICC-Carlisle Barracks

· Hybrid Funds: ☒ Operations & Maintenance, Army (OMA) ☐ Other Funds: FY: 2023_

Name of Proposed Contractor(s) and Address:

Microsoft Applications

Brand Name Buy: ☒ Yes ☐ No

3. Description of Services or Supplies: Annual Renewal of Microsoft 365 Applications

Delivery Date: 15 May 2023-14 May 2024

Microsoft Agreement # 576574

Control

No:

23- 006C

Version

February

FOR

OFFICIAL

USE

4. Authority: Select the appropriate authority below:

☒ FAR 13.106-1(b)(1): For purchases not exceeding the simplified acquisition threshold (SAT), only one source reasonably available, urgency, exclusive licensing agreements, brand name, or industrial mobilization.

5. Reasons for Authority Cited:

This is a brand name requirement. Microsoft Applications License Renewal is required to maintain the US Army War College Microsoft Core Servers, SQL Servers and SharePoint servers. Microsoft server licenses must be purchased through an authorized Microsoft Reseller. Changes platform licenses would require a complete change in our server environment and the mission could not be met.

6. Publicizing Contract Actions: For FAR Part 13 actions, the public display and synopsis requirements of FAR 5.101 and FAR 5.203:

☒ Apply and will be followed

Requirement to post Brand Name justification in accordance with FAR 8.405-6(b)(3), FAR 13.105(c), or FAR 16.505(a)(4)(iii)(A) ☒ Action is a brand name restriction, over $25K. It will be redacted and posted with the solicitation.

7. Market Research:

Microsoft Products are the standard for the Army and the CSA approved platform, there are no substitutes. There are numerous authorized resellers who can provide Microsoft software, resellers should compete for best price and value; however, the exact number of software licenses must be received. RFQ 434643 was submitted in Chess, 2 quotes received back from vendors. Those quotes were not for educational license. Memo was grated for educational software purchases from the HQDA CIO, with this memo no Chess quote/ITAS required to purchase. G6 is approved to choose proper quote that meets all requirements.

8. Other Facts: N/A.

9. Technical/Requirements Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

COOPER.JESSIC

Digitally signed by A.N.13817547

COOPER.JESSICA.N.138175478

Date:

2023.03.17

09:06:40

04'00' )Date: See electronic signature IT Project Manager

10. Contracting Officer Certification/Approval:

I hereby determine that the anticipated cost or price to the Government for this contract action will be fair and reasonable based upon competition.

I certify that this justification is accurate and complete to the best of my knowledge and belief, and that completing this purchase as a sole source is in the best interest of the Government. Additionally, I approve this justification to limit competition subject to the availability of funds and provided that the services or supplies herein described have otherwise been authorized for acquisition.

Date: See electronic signature Contracting Officer