biddoc.pdf

Rev 06/11/2026

REQUEST FOR PROPOSALS

FOR

PROFESSIONAL ENGINEERING SERVICES

PAR 1499

NORTH CAMPUS SITE DEVELOPMENT AND PERMITTING PROJECT

September 2026

Introduction Metro Water Recovery (Metro) intends to engage a consulting engineer (consultant or Firm) to provide professional study, preliminary design, final design, construction and post construction services for the North Campus Site Development And Permitting (Project) at Metro’s Robert W. Hite Treatment Facility (RWHTF) located at 6450 York Street in Denver, Colorado. The Firm will also assist in determining the appropriate delivery method for the Project following the Site Permitting Phase, which may include Construction Management-At-Risk (CMAR), utilizing Metro’s pre-qualified Job Order Contract contractors or traditional design-bid-build.

Project Objective Metro is advancing its North Campus Master Plan and is currently in design for a new personnel building and laboratory on a largely undeveloped site. As a critical next phase, this site development project will establish essential infrastructure including grading, paving, utilities, stormwater control, and perimeter fencing, while securing the jurisdictional approvals required to support the broader campus vision. The Project excludes the design of the new buildings and instead focuses on the site development planning necessary to support the future facilities, including design services for the portion of the site associated with a new personnel building and laboratory.

About Metro Water Recovery Metro Water Recovery was formed under Colorado law in 1961. Metro is the largest water and resource recovery agency in the Rocky Mountain West, serving more than 2 million people in an 817-square-mile area. In partnership with 65 local governments, comprised of municipalities and special districts, we clean millions of gallons of water every day to be suitable for agriculture, aquatic life, recreation, and water supply.

Facilities:

• Robert W. Hite Treatment Facility (RWHTF) - 6450 York Street Denver, CO o Treats an average of 130 million gallons per day (MGD) o Capacity to treat 220 MGD

• Northern Treatment Plant (NTP) - 51 Baseline Road, Brighton, CO o Treats an average of 12 MGD o Capacity to treat 28.8 MGD

• METROGRO Farm - Elbert and Arapahoe Counties, CO

PAR 1499 – North Campus Site Development And Permitting Project Request for Proposals September 2026 - Page 2

Rev 9/9/2026 o 52,000 dryland farm and pasture acres o Approximately 33,500 dry tons of Class B biosolids are beneficially reused per year

• Transmission System (Metro owned) o 251 miles of interceptors o 3 lift stations o Odor control facilities, metering facilities, and other associated appurtenances.

Visit us at www.MetroWaterRecovery.com

Schedule of Events The following Schedule of Events represents the best estimate of the schedule Metro will follow, which is subject to change at Metro’s discretion. Metro reserves the right to add or delete events as necessary.

Event Date/Time Solicitation Posted on Bid Net September 23, 2026 Mandatory Virtual Pre-Proposal Conference September 30, 2026, 10:00 AM Voluntary One-on-One Meeting October 6 - 9, 2026 Requests for Information/Clarification Deadline October 12, 2026, 2:00 PM Response to Requests for Information/Clarification October 15, 2026 Proposal Due Date October 22, 2026, 2:00 PM Notify Shortlisted Firms October 30, 2026 (Estimated) Presentation/Interview November 16, 2026 Selection Committee Ranking of Firms November 17, 2026 (Estimated) Board Action on Agreement December 15, 2026 Execute Agreement December 16, 2026 (Estimated)

All listed times are mountain time zone.

Metro Representatives The Metro Project Manager, Jenny Trujillo, will administer the consultant agreement and manage the Project for Metro.

Jenny Trujillo, PE 6450 York Street Denver, CO 80229

(303) 286-3107; jtrujillo@metrowaterrecovery.com

The Technical Lead, Renee Paplow, Principal Permitting Engineer, will provide input on the Project’s permitting requirements and approach.

The Technical Lead, Mark Gipe, Senior Mechanical Engineer will provide Metro expertise to the consultant, collaborate with the Project team, and analyze the technical elements of the Project for the campus thermal utility system.

http://www.metrowaterrecovery.com/ mailto:jtrujillo@metrowaterrecovery.com

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Delivery Method The delivery method for the Project will be determined collaboratively with the selected consultant following the Site Permitting Phase.

Metro intends to engage a Firm to complete the site permitting phase, preliminary design, assist in selection of delivery method and contactor, and final design services. Based on successful performance of these services, Metro intends to negotiate with the selected Firm to proceed with consulting services for construction and post-construction phases. Metro and the selected Firm will negotiate an amendment prior to commencement of work on subsequent phases.

Background In 2022, Metro completed a Support Facilities Master Plan (Master Plan) which evaluated existing facilities and established a 20-year roadmap for capital improvement projects. The study recommended phased development of a new support facilities campus north of the RWHTF. Phase I focuses on replacing an aging personnel and laboratory building, with a consultant retained in 2024 for architectural design. Because that project scope covers only the building footprint, Metro needs to initiate a dedicated site development project to prepare for local, state and federal permitting requirements, design the site improvements necessary to support the initial building and ready the site for future development. As part of the ongoing architectural design services, the North Campus Master Plan was developed to preliminarily identify sites for new structures. This Project will use the layout established in the Master Plan as the basis for finalizing the programming requirements for site development.

Scope of Work The Project will include providing campus-wide permitting support and design services for site development of the North Campus. The scope of work includes the Site Permitting Phase, Preliminary Design Phase, and Final Design Phase. Metro’s intent in finalizing the campus-wide Master Plan Programming is to identify the most effective permitting and development approach by pursuing land use approval for the entire Campus under a broad land use designation that supports flexible and phased development. Design-phase services for site development will focus on the areas to support the new personnel building and laboratory. The purpose and objectives of each scope item are described below.

Site Permitting Phase

1. Master Plan Programming Finalization

a. Confirm the overall preliminary site development plans and establish the final site development framework for the North Campus to support development.

b. Prepare technical memoranda that forms the basis for permitting and design efforts, and summarizes the findings, evaluations and recommendations for the following: site wide drainage strategies, stormwater detention requirements for ultimate conditions, utility load planning, utility sizing, landscaping design, fencing requirements, parking requirements, and circulation strategies to support construction of a new personnel building and laboratory and to support the overall site layout. These memoranda should establish the engineering basis for proposed near-term structures and long-term overall site plan development.

c. In accordance with the local land use development code, develop high-level North Campus Site Plan drawing set to provide a master-planning level of design and landscape architecture to a conceptual design level sufficient to support internal approvals and permitting and design efforts associated with the new personnel building and laboratory and overall site layout. This set should include, but is not limited to buildings, structures, grading and stormwater treatment, landscaping and hardscaping, utilities, parking, and

September 2026 - Page 4 traffic/access site plans for advancement through the internal and external approval processes.

2. Campus Studies

a. Update and expand previously conducted environmental studies that supported land acquisition efforts to inform site development, including but not limited to preparation of documentation for floodplain analysis, aquatic resources, biological resources, cultural resources, and environmental site assessment.

b. Conduct additional studies as required and prepare necessary documentation in accordance with local, state, and federal agencies to support land use and permitting approvals and design efforts, including but not limited to traffic impact study, storm drainage and stormwater management reports.

3. Overall Site Permitting

a. Develop a comprehensive Permitting and Environmental Plan (Permit Plan) for site development of the North Campus covering the planning, design, and construction phases.

The Permit Plan should identify anticipated permits and approvals by jurisdiction; outline permit application requirements, including stakeholder outreach and notification obligations; establish milestones and timelines; and identify the environmental studies and documentation required to support those approvals.

b. Manage the Permit Plan and lead preparation, compilation and coordination of permit applications and supporting materials to facilitate timely Project permits and approvals.

Coordinate to track requirements, address agency comments, and resolve outstanding permitting matters.

c. Develop stakeholder outreach materials and documentation associated with permitting activities and approvals, in coordination with Metro. Support stakeholder meetings, communications, documentation of stakeholder feedback, and follow-up actions.

Preliminary Design Phase. Prepare 30% level of development of the site-wide civil, utility, traffic, and landscape improvements necessary to support construction and occupancy of the new personnel and laboratory building. This phase will also include 30% development of a campus thermal utility system utilizing effluent heat recovery. This phase will establish the scope for final design with accompanying schedule and Class IV Opinion of Probable Construction Cost.

Final Design Phase. Complete detailed design of all project elements. Prepare design deliverables including drawings and specifications, submitted at 60%, 90% and 100%. Provide Class II Opinion of Probable Construction Cost and prepare engineering review package/submittals and documentation as necessary to support the Firm’s engineering review as well as the contractor’s effort to obtain building permits.

Metro will provide survey and geotechnical services as well as a separate security consultant review, which should be excluded from this scope of work. Coordination with these services will be required.

Conditions The selected consulting Firm will be experienced in providing a range of services throughout the Project.

The Firm will have demonstrated expertise in the following areas:

• Civil

• Structural

• Mechanical – Wastewater Thermal Energy Recovery

September 2026 - Page 5

• Electrical

• Permitting and Environmental Investigations

• Architectural incidental to the work

• Engineering Construction Services

The selected Firm will be required to enter into an agreement using Metro's enclosed standard agreement form (attached for reference only) which is based on EJCDC documents.

Metro will only consider exceptions to Article 1 (Services), Article 4 (Compensation) and Paragraph 6.03 (Insurance). Any exceptions must be specifically stated in the Proposal. Metro may accept or reject such exceptions at its sole discretion. Other than these limited enumerated exceptions, non-acceptance of the standard Metro agreement will render a Firm non-responsive and ineligible for award, at Metro’s sole discretion. By submitting a proposal, Firms agree to these terms.

Construction contract documents will be prepared in conformance with Metro standards, which are based on EJCDC and CSI Standards.

Those individuals who are to be in responsible charge of the Project will be required to hold the appropriate professional registration in the State of Colorado. The Firm will be required to submit status reports on the progress of the work with each billing to Metro.

The selected Firm will be required to comply with Metro's policies including, but not limited to safety, security, substance abuse, non-smoking, and equal opportunity.

Mandatory Virtual Pre-Proposal Conference A one-hour mandatory virtual pre-proposal conference will be held for interested Firms on the date and time indicated in the Schedule of Events. To attend, please contact the Metro’s Project Manager at least one day prior to the event.

Voluntary One-on-One Meeting A confidential, voluntary one-on-one meeting with Metro staff is available for interested Firms on the dates indicated in the Schedule of Events. This meeting is led by the Firm, is limited to one (1) meeting per Firm, and a maximum duration of 1 hour. Oral statements may not be relied upon and will not be binding or legally effective.

To request a meeting, please contact the Metro Project Manager to arrange the date, time, and desired Metro staff. Metro-specific guidelines will be transmitted to Firm upon scheduling of a meeting. Accommodation will depend on staff availability, and no meetings with Metro staff will be scheduled after the date indicated in the Schedule of Events.

Requests for Information and Clarification Proposing Firms may make written requests for information and clarification by contacting the Metro Project Manager via email. Please ensure “RFP – PAR 1499 - North Campus Site Development And Permitting Project” is included in the subject line of all email communications. No inquiries will be accepted after the date and time indicated in the Schedule of Events. The Metro Project Manager will issue a final response through BidNet on or about the date indicated in the Schedule of Events.

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Proposal Requirements Submit an electronic proposal through BidNet by the date indicated in the Schedule of Events addressed to:

Andy Nelson, Director of Engineering Metro Water Recovery 6450 York Street Denver, CO 80229-7499

Proposals shall be brief. Limit the total length of the core proposal to ten (10) single-sided pages maximum, which does not include the cover letter, index and/or table of contents, front and back covers, title pages/separation tabs, individual résumés, and appendices. A maximum of four (4) pages can be in 11x17 tri-fold format. Proposer must use 11-point font or larger. Appendices may be provided, but information contained within the appendices should be minimal and the Selection Committee may or may not review this information. Proposals shall address the following:

• Any requested language changes to the Services, Compensation and Insurance sections of the Standard Agreement.

• Reasons the Firm should be selected for the work.

• General discussion on the approach to the work. Include any unique approaches, specialized experience, and specific ideas to accomplish the work.

• Description of the Firm including size, local office capabilities, applicable experience, and financial condition.

• Description of any joint venture and sub-consultant arrangements including applicable experience.

• Names, background, applicable experience, office location and availability of specific personnel to be assigned to the work and the work element to which they will be assigned. Include the professional registration status of those in responsible charge.

• Brief description of recent similar projects performed by the Firm(s), key personnel, and sub-consultants. Include a list of similar project locations, contact names and phone numbers.

• Brief discussion of the current workload of the Firm(s) and the personnel to be assigned, and their ability to perform the work on time.

• Discussion on where the work will be performed and managed.

• Permitting, Preliminary design, design, construction, and commissioning schedule.

Selection Process Proposals will be evaluated by Metro staff members who will select up to three Firms for presentation/interviews (P/I's). The P/I's will include a 30-minute presentation by the Firm and a 15-minute question and answer period. The short-listed Firms will be asked to present a rate schedule, total man hours, and its upper-limit cost for performing the requested services. A Selection Committee made up of three Metro staff members plus two Board Directors will conduct the P/I's and will recommend to the Board the negotiation of an agreement with the top ranked finalist.

Miscellaneous Provisions Metro is not liable for any cost incurred in developing or submitting a proposal, attending meetings, presentations, or other necessary requirements.

September 2026 - Page 7

Proposals must be submitted via BidNet. All proposals must be clear, concise, accurate, and legible so that there is no doubt as to the intent and scope of the proposal.

Proposals may be withdrawn, in writing, at any time prior to the due date and time.

All proposals must be valid for a minimum of 60-calendar days from the date proposals are due. All responses and accompanying documentation will become the property of Metro at the due date and time.

Any person, Firm, corporation, or association submitting a proposal shall be deemed to have read and understood all the terms, conditions, and requirements in the solicitation and attached information.

No proposal shall be accepted from, nor any contract be awarded to, any Firm that is in arrears upon any obligations to Metro, or that otherwise may be deemed irresponsible or unreliable.

By submission of a proposal, the Firm certifies that the proposal has been arrived at independently and submitted without collusion with any other Firm, and that the contents of the proposal have not been communicated to any person not an employee or agent of the Firm or its surety on any bond furnished herewith and will not be communicated to any person prior to the due date and time for proposals.

News releases, including social media, pertaining to this solicitation and/or resultant award shall not be made without Metro’s written approval.

Metro reserves the right to cancel this solicitation in whole or in part, at any time, without penalty. This solicitation implies no obligation on the part of Metro and does not constitute an offer or a contract with any proposing Firm or other party.

Confidentiality of Submitted Information The Consultant acknowledges that Metro is a public entity subject to the Colorado Open Records Act §24- 72-201, et. seq., C.R.S. (“CORA”). Consequently, the proposal, including any accompanying information and/or documentation that the Consultant submits in conjunction therewith, is a public record available for public inspection under CORA.

Written requests for confidentiality shall be submitted by the Consultant with the proposal. The Consultant must state, specifically, what elements of the proposal are claimed as confidential and/or proprietary and must clearly stamp or watermark all such documents with the word “confidential.” The Consultant must also state the statutory basis for each claim under CORA. Elements of the proposal that are not substantiated as confidential and/or proprietary to Metro’s satisfaction will not be entitled to protection as such.

The following elements of a proposal will not be considered confidential and/or proprietary:

1. The proposal in its entirety;

2. Price information;

3. Information that becomes a part of the public domain through publication or otherwise but through no fault of Metro;

4. Information already in Metro’s possession or otherwise publicly available prior to the date of disclosure;

September 2026 - Page 8

5. Information subsequently disclosed to Metro by a third party who has a lawful right to disclose such information;

6. Information that Metro is required to disclose by court order or applicable law; and

7. Any information that will be included in any resulting contract.

The Consultant acknowledges and agrees that the Consultant is solely responsible for submitting any arguments, authorities, or other information regarding information claimed as confidential and/or proprietary, that Metro has no liability for releasing this information, and that the Consultant will not be entitled to exercise any remedy for a disclosure made pursuant to CORA.

To the extent that Metro withholds from disclosure all or any of the Consultant’s documents claimed as confidential and/or proprietary, the Consultant agrees to fully indemnify, defend, and hold harmless Metro from all damages, penalties, attorneys’ fees and costs Metro incurs related to withholding information from public inspection.

Attachments

• 01 Standard Agreement between Metro Water Recovery and (Consultant) for Professional Services (including Exhibits) (for reference only)

• 02 Consultant Guidelines for Performing Professional Services for Metro Water Recovery

• 03 Contractor, Vendor, and Visitor Safety Awareness Manual Non-Construction Activities

(RWHTF)

• 04 Security and Access Control Procedure

• 05 Existing North Campus Site Plan

• 06 Master Plan 2050 Buildings & Infrastructure