DEPARTMENT OF LOCAL AFFAIRS

Disaster Resilience Rebuilding Program

RFQ: NLAA-2027000003

PRE-DISASTER REQUEST FOR QUALIFICATIONS

September 22nd, 2026

INTRODUCTION - SUBMITTAL GUIDELINES

Issuing Office

This Request for Qualifications (RFQ) is issued by the State of Colorado, Department of Local Affairs, on behalf of the Division of Local Government, Disaster Resilience Rebuilding (DRR) Program. This Program helps communities thrive by facilitating recovery through financial assistance. All contact regarding this solicitation is to be directed to:

Colorado Department of Local Affairs Procurement and Contracts Office, Attn: Brenda Lujan

Email: Brenda.lujan@state.co.us

**Only electronic submittals of any kind will be accepted. Staff is currently working remotely and mailed documentation will not be accepted.

Vendor Self Service (VSS) and BidNet Registration

This solicitation is published using both the Colorado Vendor Self-Service portal (VSS) and the Rocky Mountain BidNet systems. Proposing vendor/consultant(s) must be registered on both VSS and BidNet in order to download solicitation documents and information and to be considered responsive at the time set for submission competitive quotations. Proposer/vendor (selected consultant(s)) registration (Colorado VSS Registration and BidNet Registration) has to be current as of the Submission Deadline, specific to this RFQ, and as noted on the Colorado VSS and BidNet webpages.

Proposer/vendor/consultant(s) registration status is based on the Proposer Federal Employer Tax ID Number (FEIN). This FEIN shall be the number used to determine if, or if not, a submitting proposer is registered and submitted documents accepted for review.

One emailed copy of competitive quotation and one copy uploaded to the Rocky Mountain BidNet system, in .pdf format, which will serve as the “original” in place of a hard-copy, must be submitted.

Submit emailed documentation by:

October 6th, 2026, 2:00 pm (MST) to brenda.lujan@state.co.us

VSS Website & Solicitation Page, Attachments and Terms & Conditions

Colorado Vendor Self Service

1. VSS Notice (printed from VSS website) and list of all attached files.

2. Solicitation Instructions and Terms and Conditions -Standard

(See attachments link in VSS Notice).

Rocky Mtn BidNet Website & Solicitation Page, Attachments and Terms & Conditions https://www.bidnetdirect.com/ http://www.colorado.gov/vss https://urldefense.proofpoint.com/v2/url?u=https-3A__www.bidnetdirect.com_&d=DwQGaQ&c=sdnEM9SRGFuMt5z5w3AhsPNahmNicq64TgF1JwNR0cs&r=51MoPZ6uTnsX17xDC825V2jmB6YRfaO7Z0LLSvdlkkU&m=Wd1pEkuEQDxYUGNtp0rL9nbm_3FhoJqAgJAuCEnBEjQ&s=pJ2Uj5TyLrYhwIQJUwQKfck885OlcUUld2oI5fhDM_k&e=

1. BidNet Notice (printed from BidNet website) and list of all attached files.

2. Solicitation Instructions and Terms and Conditions -Standard

(See attachments link in BidNet Notice).

3. DISCLAIMER TO VENDORS: This Pre-Disaster Request For Qualifications: RFQ-NLAA- 2027000003 is being added to BidNet in order to allow for electronic responses to the RFQ due to the Coronavirus pandemic.

4. Proposers/Vendors must respond electronically through BidNet. CORE will not accept uploaded responses. If you need assistance please contact BidNet’s Vendor Support Department at 800-835-4603, Option 2. Exhibit F is a user manual for vendors seeking to register.

5. PROPOSER’S/VENDOR’S NAME, RFQ NUMBER, SUBMITTAL DUE DATE AND TIME

MUST APPEAR ON SUBMITTALS. Date and time uploaded will be recorded by the BidNet system.

a. Proposals may only be submitted via the electronic submission on BidNet (https://www.bidnetdirect.com/). Please note that proposers/vendors must register on BidNet in order to respond electronically.

b. It is free to register on BidNet. Please contact Customer Service is having difficulties. Do not ignore the solicitation thinking payment is necessary.

**Note that this solicitation is published in duplicate on ColoradoVSS as well as BidNet. Any updates or amendments to the solicitation will be posted in both locations. Bids will be received electronically via Bidnet only!

THE REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK

https://urldefense.proofpoint.com/v2/url?u=https-3A__www.bidnetdirect.com_&d=DwQGaQ&c=sdnEM9SRGFuMt5z5w3AhsPNahmNicq64TgF1JwNR0cs&r=51MoPZ6uTnsX17xDC825V2jmB6YRfaO7Z0LLSvdlkkU&m=Wd1pEkuEQDxYUGNtp0rL9nbm_3FhoJqAgJAuCEnBEjQ&s=pJ2Uj5TyLrYhwIQJUwQKfck885OlcUUld2oI5fhDM_k&e=

I. OVERVIEW AND ADMINISTRATIVE INFORMATION

A. Project Overview

Following a presidential or state declared disaster, the State of Colorado may receive federal or state funds to assist with long-term recovery as a result of a disaster or emergency. The Department of Local Affairs (DOLA) is the State of Colorado’s grantee for the U.S. Department of Housing and Urban Development (HUD) grant funds, including Community Development Block Grants for Disaster Recovery (CDBG-DR). Additionally, Colorado SB22-206 - Disaster Preparedness and Recovery Resources created the Disaster Resilience Rebuilding (DRR) Program in the Division of Local Government of DOLA. DRR’s purpose is to facilitate recovery through financial assistance which may include providing loans or grants to homeowners, owners of residential rental property, businesses, governmental entities, and other organizations working to rebuild after a disaster emergency. In contrast to HUD grants, the DRR requires a state declared disaster, but not a presidential declared disaster.

At the discretion of DOLA and upon issuance of one or more task orders, the selected provider(s) will perform, or cause to be performed, task orders identified in this Request for Qualifications in support of DOLA’s administration of long-term disaster recovery and mitigation missions in Colorado to be funded through federal, state, and/or related sources, including CDBG-DR and the DRR. Selected providers will be required to implement these services in compliance with all applicable federal, state, and local laws, ordinances, and regulations which include, but are not limited to, the C.F.R., HUD requirements as defined in the applicable federal register notices, and any specific requirements properly imposed by DOLA. Services will be defined more specifically in issued task orders. DOLA does not guarantee any amount of funds or Work under the Contract.

Respondent must demonstrate the ability to perform one or more of the task order program areas listed to be considered eligible for an award under this Request for Qualifications. Respondents should clearly indicate which tasks below that they are qualified for and provide a detailed narrative of its experience as relates to each of the task order program areas selected by the Respondent. Respondents must indicate if it intends to provide these services in-house with existing staff or through subcontracting or partnership arrangements.

Selected Respondent shall deliver assigned services to areas of the State declared by the governor or President of the United States under law to be Disaster areas. To limit travel expenses, DOLA requests that respondents have the capability to staff field offices located in the areas impacted by Disasters, with some staff located in the Denver area. DOLA may require Denver staff members to embed at DOLA or federal funding agency offices.

Some travel to Denver, Colorado may be required for field staff. Expenses for travel outside the State of Colorado will not be reimbursed and such expenses may not be included in hourly rates or other fees.

Mandatory weekly meetings may require some senior staff to participate by conference call if they are located outside of the Denver area. Any of Selected Respondent ’s staff embedded in DOLA offices will participate in a DOLA orientation session and shall be subject to a state and federal background check.

B. Inquiries, Corrections and Amendments:

Prospective contractors shall not contact Colorado Main Street® Program staff directly regarding this solicitation. All contact regarding this solicitation shall be directed to:

Brenda Lujan: Procurement and Contracts Manager Department of Local Affairs Email: brenda.lujan@state.co.us mailto:brenda.lujan@state.co.us

Prospective contractors may make written inquiries concerning this RFQ.

1. No inquiries will be accepted after the Inquiry Deadline date and time specified in RFQ Section I(C) -

Schedule of Activities.

2. Questions shall be submitted in writing via email as an attachment readable using Microsoft Word 2007 or

2010 or as an Adobe Acrobat Reader DC or equivalent.

5. All questions and answers will be posted on the Colorado VSS and Colorado BidNet.

6. If necessary, an amendment will be posted on the Colorado VSS System and Colorado BidNet.

7. In the event it should be necessary to revise any portion of this RFQ, any addenda will be posted on

Colorado VSS and Colorado BidNet.

C. Schedule of Activities:

RFQ posted on the Colorado VSS: September 22nd, 2026 Inquiry Deadline: September 29th, 2026 Questions and Answers posted on Colorado VSS (estimated):** October 2nd, 2026 STATEMENT OF QUALIFICATIONS due: October 6th, 2026, 2:00 pm (MST) Team Evaluation Period (estimated) October 7th - October 27th, 2026 Potential Interviews (estimated) October 29th - November 6th, 2026 Master Task Order Contracts Awarded (estimate): ** November 10th, 2026 Master Tasker Order Contracts Fully Executed (estimate):** Ɨ November 24th, 2026 ** Many factors will play into the timing: the number of submittals, the length of each submittal, the categories of qualification, and the number of questions received, including any follow-up questions required by the Evaluation Committee to ensure a full understanding of the submittal. Time could be greater or shorter.

Ɨ Although an award is made, it is not until the actual Master Task Order Contract is fully executed that the Agreement between DOLA and the Consultant is in effect and the State may issue any Task Orders for potential Work to begin.

D. “Mini”- Request for Proposals (RFP):

Once a need has been identified the program will issue mini-RFPs to one or more contractors (typically at least three) qualified to perform the project-specific work needed based on the service area(s) in which the contractor is qualified in the Master Task Order Contract. The format of these RFPs may vary but will typically include a description of the project, a proposed scope of work (including tasks and deliverables), and submittal instructions.

Proposals submitted in response to a mini-RFP will be reviewed by the DRR staff serving as the selection committee, which will consider a variety of factors in selecting the awardee. These include but are not limited to the contractor’s understanding of the project, the detail and quality of the proposal and scope of work, the assigned staff/team, level of related experience, past performance (if applicable), schedule, proposed value-added optional tasks, and cost. In reviewing proposals, DRR Program reserves the right to accept or reject, in part or in its entirety, any or all responses received in response to a mini-RFP, to clarify details of submitted proposals verbally or in writing prior to selection, and to negotiate final scope and price after selection. If the proposal is selected, a Task Order will be submitted to the contractor for signature (See Exhibit A of the attached sample Master Task Order Contract). Once all signatures are in place, a purchase order will also be executed. At that time, the contractor will be notified by staff that the project work can begin.

Please be advised that DOLA is under no obligation to issue a mini-RFP to a contractor because a Master Task Order Contract is in place. In addition, the issuance of a mini-RFP does not commit the DRR Program to award a

Task Order, pay any costs incurred in the preparation of a submittal in response to a mini-RFP, or to procure or contract for services or supplies.

II. REQUIREMENTS AND POTENTIAL SERVICES

A. Task Order Program Areas and Qualifications

DOLA has identified the following task order program areas to support DOLA’s administration of long-term disaster recovery and mitigation missions in Colorado. These program areas include 1. Technical assistance with Disaster Recovery Planning and Program Development; 2. Reconstruction/Rehabilitation of Residential Dwellings; 3. Grant and Loan Administration; 4. Buyout Program; 5. Rental Assistance Services; and 6.

Transitional and Intermediate Housing Services. The State anticipates that in most cases, not all of these services will be needed. Each program area outlines the qualifications and services the respondent shall be capable of performing.

1. Provide Technical Assistance with Disaster Recovery Planning and Program Development

Respondent shall have technical expertise in disaster planning and program development and be able to provide the following services to assist DOLA or subrecipients:

● Advise the State on best use of limited federal and/or state recovery resources;

● Modify or develop existing programs to best meet the needs for the unique circumstances of the disaster(s);

● Assist as needed with unmet needs assessments;

● Assist as needed with meeting federal planning requirements including development of the CDBG-

DR action plan (if applicable); and

● Assist with developing systems to ensure that all applicable federal requirements are adhered to.

2. Reconstruction/Rehabilitation of Residential Dwellings

Respondent shall be capable of performing, at a minimum, the following reconstruction/rehabilitation administration and construction services to assist DOLA or Subrecipients:

Reconstruction/Rehabilitation Administration Services

● Provide pre-designed residential floor plan options for disaster survivors;

● Provide construction oversight to implementation and construction timelines. Construction oversight may also include the following:

○ Create, monitor, and update construction project schedules;

○ Review and process Certificate of Occupancy Completion Reports and review construction closeout documents for compliance with applicable contractual language; and

○ Participate in kick-off meeting(s) with DOLA and its contractors to discuss program requirements;

● Conduct estimated Cost of Repairs report for single and multiple family housing projects, and mobile homes;

● Conduct Property Condition Assessment for single and multiple family housing projects, and mobile homes;

● Create unmet-needs inspection and damage assessment procedures to evaluate applicant home repair/reconstruction recovery needs;

● Review documentation as submitted by housing construction/rehabilitation service providers, for the following:

○ General conformance to performance statements;

○ Cost reasonableness and level of effort to complete a defined scope of work which includes major works tasks and hours to complete the tasks;

○ Compliance to schedule milestones;

○ Program procurement compliance;

○ Limits of construction; and

○ Any other criteria deemed necessary for review by DOLA and any other applicable authority;

● Apply the following standards for on-site inspections at various stages of projects, dependent upon the type of property (single family, multi-family and others - including mobile homes):

○ HUD Housing Quality Standards (HQS): Multi-Family New Construction & Rehabilitation;

○ 2010 ADA Standards;

○ IRC 2021 Standards, as applicable;

○ IBC 2021 Standards, as applicable;

○ State and Local Building codes as applicable;

○ Perform Decent, Safe, and Sanitary (“DDS”) Inspections, as applicable; or

○ Applicable environmental and historic preservation laws and regulations;

○ Certification to achieve a higher building performance standard (e.g. EnergyStar, Passive

House, DOE Zero Energy Ready Home, etc).

○ Colorado Wildfire Resiliency Code (as applicable)

● Prior to execution of property repairs, provide for each property an initial inspection report to include: the location, physical address, and GPS coordinates of the property; date of construction;

and an exterior photo of the property;

● After DOLA- or Subrecipient-contracted construction contractor completes work on a home, provide a completed inspection report; and

● Assist DOLA in any other reasonable activity associated with reconstruction/rehabilitation administration services that may arise during the course of work.

3. Miscellaneous

Provider(s) may be assigned to perform any other ancillary construction related services that may be required to complete Provider’s assignments. This may include performing services to enhance structure and property resilience during rebuilding and repairs, along with exterior site work, such as grading and resilient landscaping. Said ancillary services may go beyond what would be required for the inspection of a property. Respondent must enumerate any other services that it may be able to provide in its SOQ.

4. Additional Requirements

● Obtain all necessary state and local permits and approvals, including any required homeowner association approval, prior to the commencement of the work under any Work Order (if applicable);

● Familiarity with specialty construction elements associated with historic properties, including coordination with the History Colorado and local commissions, historic districts, and stakeholders;

● Provide professional labor, equipment, and materials adequate to perform assigned work in accordance with the written scope of work issued for each residential structure while ensuring that all applicable housing standards and codes are met;

● Perform all reconstruction and repairs in a manner consistent with current deed restrictions, local building codes, standards, or minimal acceptable construction industry standards by the area, permitting, inspection requirements, and all applicable environmental planning and historic preservation (EHP) laws and regulations, including the current Colorado Wildfire Resiliency Code, the Colorado Model Electric Ready and Solar Ready Code (electric ready, solar ready, and EV ready requirements). as well as, at a minimum, 2021 International Residential.

● Provide documentation and tracking of construction progress;

● Meet with individual property owners to review the scope of work to be performed;

● Provide all necessary bonding and insurance requirements;

● Provide a one-year warranty applicable specifically to work performed, a third-party ten-year structural warranty, and, when necessary, a third-party one-year flood insurance policy; and

● Maintain all aspects of Project documentation;

● Perform repairs using materials of standard grade quality used in current new construction, in accordance with 44 C.F.R. § 206.117(b)(4)(iii), and taking into account the accessibility needs of the occupant; and

● Perform repairs to accessibility features and accessible routes according to the Americans with Disabilities Act Accessibility Guidelines (ADAAG) and Department of Housing and Urban Development (“HUD”) Design Details for Accessible Disaster Relief Housing;

● Disconnect and deactivate utilities as needed;

● Provide legible documentation of completed or verified removal of hazardous, mitigated materials to registered landfills (“dump tickets”) with the address of the applicant’s damaged property;

● Provide copies of architectural and house plan renderings;

● Provide Project cost estimates in a timely manner as stated by DOLA;

● Conduct a close-out for each project, which may include obtaining certificate(s) of occupancy from applicable state and local authorities.

● Perform any other reasonable activity associated with these services that may arise during the course of work.

5. Grant and Loan Administration

Respondent shall be capable of performing, at a minimum, the following grant and loan administration services to assist DOLA or Subrecipients:

● Following DOLA Housing Recovery Program policies and guidelines, determine grant and loan housing assistance eligibility and awards for residents impacted by a disaster;

● Manage and monitor the status of all grant and loan funding sources throughout the eligibility, award determination, and funding process;

● Assist in implementing a system through which all required reports shall be drafted and submitted to the proper authority;

● Assist in implementing an accurate record-keeping system to ensure that all important grant and loan documentation are properly stored and easily accessible;

● Assist in establishing a system through which all potential grant and loan administration activities are monitored to ensure compliance with the applicable rules set forth by the funding source;

● Assist in planning, conducting, documenting, and distributing housing assistance grant and loan funds to citizens in areas impacted by Disaster;

● Assist in establishing and managing the appeals process for all grant and loan determinations;

● Provide loan administration and management services, including the following:

○ Payment processing and escrow management;

○ Customer service and communication;

○ Record keeping and disclosures;

○ Default management; and

○ Maintain loan servicing standards.

● Assist in any other reasonable activity associated with grant and loan administration and planning services that may arise during the course of work.

6. Buyout Program

Respondent shall be capable of performing, at a minimum, the following buyout program administration services to assist DOLA or Subrecipients:

● Use hazard and risk identification assessments, mapping tools, and documentation review to verify that a residence is located within an area eligible for the buyout program;

● Develop a formula and criteria for buyout award calculations

● In coordination with the disaster case management provider, and the grant and loan administration provider if applicable, align or supplement their services in support of a buyout program;

● In coordination with the disaster case management provider if applicable, assist property owners with identifying potential relocation communities; and

● Must be able to adhere to all federal standards for real property appraisal and acquisition.

7. Rental Assistance Services

Respondent shall be capable of performing, at a minimum, the following rental assistance program administration services to assist DOLA or Subrecipients. Rental assistance services may be temporary relocation during relocation or providing subsidized permanent relocation until applicants can re-establish themselves financially:

● Conduct eligibility determinations based on income and losses.

● Assist applicants in finding available rental resources.

● Develop award amounts and durations based on applicant needs in accordance with program guidelines.

8. Transitional and Intermediate Housing Services Respondent shall be capable of performing, at a minimum, the following transitional and intermediate housing and program administration services to assist DOLA or Subrecipients. Transitional and intermediate housing services may include rental, repair and loan assistance; replacement; factory-built housing; semi-permanent construction; referrals; identification and provision of safe, secure, functional and physically-accessible housing; and access to other sources of temporary housing assistance.

B. General Program Management and Implementation Requirements for all Task Orders

Respondent shall be capable of performing, at a minimum, the following general program management and implementation services for all task orders to assist DOLA or Subrecipients:

● Mobilize a team to perform task order services:

○ Set up office(s) at affected location(s) that are easily accessible by applicants: e.g., near bus routes, in the center of the affected area, near city offices, or in other locations to be discussed by DOLA (more than one office location may be required/proposed); and

○ Arrange staff to manage each office location in person during established business hours;

● Develop Standard Operating Procedures (“SOP”) outlining and defining all assigned task order deliverables, duties, and/or responsibilities, which may include the following based on the task order:

○ Disaster survivor case management and customer service procedures;

○ Program communication and outreach procedures;

○ Grant and loan administration procedures;

○ Program data management, security, and integrity procedures;

○ Applicant eligibility and review procedures and processes to meet program requirements outlined in DOLA Housing Recovery Program Guidelines or updated requirements as published by DOLA;

○ Develop applicant complaint and appeal procedures for DOLA approval;

○ Housing construction oversight procedures;

○ Fraud protection procedures; and

○ Continuity procedures to ensure the continuation of essential functions in the aftermath of a major disruption;

● Use and maintain a turnkey Project Management Information System (PMIS) with the capability of managing all phases of the project, which may include the following information based on the task order:

○ Housing applications eligibility, review, and award tracking and status;

○ Case management information and notes;

○ Grant and loan funding and award tracking and status; and

○ Housing construction/rehabilitation service provider project status and oversight;

● Provide reports on program schedules, progress, and forecasting;

● Participate in reoccurring status meetings, in-person or remotely, as requested by DOLA;

● Provide support and participate in any quality control plan or audit conducted by DOLA or assigned auditors;

● Assist DOLA in developing a list of potential risk situations that may arise during the course of implementation of the program(s) and create scripts to assist property owners, contractors, Subrecipients, DOLA staff, and other stakeholders with responding to customer service requests;

● Respond to DOLA open records requests in a timely manner;

● Provide one-on-one technical assistance and group training to DOLA staff, Subrecipients, and other service providers;

● Provide web-based, instructor-led training and blended learning virtually, in Denver, and/or in the field with a prepared training presentation, digital resource manual, question-and-answer session, and training survey results;

● Process and perform case management with each applicant through all phases of eligibility criteria, including the following:

○ Application intake and portfolio setup;

○ Application approval, withdrawal, and fall-out;

○ Application close-out; and

○ Other eligibility criteria phase deemed necessary by DOLA and any other applicable authority;

● Notify and update disaster survivors on eligibility and award determinations, and funding status throughout all phases of the program;

● Provide technical assistance on housing assistance application procedures and required documentation;

● Establish case management services with official job site locations, case managers and procedures for the assignment to each case manager of a reasonable amount of applicant cases to timely manage each applicant’s recovery.

● Provide call center and applicant service support for communicating, via inbound and outbound voice calls, with eligible applicants regarding housing assistance benefits.

● Develop applicant complaint and appeal procedures, which may include:

○ Utilize-approved forms for all complaints and appeals and document all inbound and outbound correspondence;

○ Research and resolve all related CDBG-DR, DRR, or related allocations complaints and appeals including:

■ Maintain contact with the applicant and provide updates as needed until the complaint or appeal is resolved;

■ Draft correspondence related to applicant complaints, appeals, and correspondence; and

■ Provide a close-out letter for all appeals performed;

○ Provide weekly reports and complaints and appeals statuses, significant issues, lessons learned, and items needing to be addressed;

● Utilize DOLA customer service requirements and standards;

● Have a CRM system in place to track communications with disaster survivors, monitor ongoing needs and provide adequate follow-up at appropriate intervals;

● Provide menus identifying applicant-user options;

● Provide instructions and information in both English and Spanish (additional languages may be required);

● Allow customers to access Customer Service Representatives that are fluent in both English and

Spanish;

● Establish additional hours outside of regular business hours to accommodate working families.

● Provide access to the deaf or hearing impaired;

● Alert applicants if system maintenance or hours of operation preclude talking to a live person;

● Allow for scalability based on the size of the applicant pool and customizable based on future needs;

● Perform duties associated with program outreach, which may include:

○ Develop and initiate a marketing and outreach plan for the program;

○ Provide outreach packets and forms to affected applicants as approved by DOLA;

○ Conduct local community outreach with documentation including, but not limited to, sign-in sheets and agendas for each meeting; and

○ Coordinate with HUD-certified housing counseling organizations and provide documentation of meetings, referral of applicants, and/or other services that may be provided;

● Ensure all customer-facing services are functional prior to the start of community outreach efforts;

● Report case management, customer service, and outreach accomplishments, applicant status, and applicant demographic information to DOLA on an ongoing basis as established by DOLA; and

● Assist DOLA in any other reasonable activity associated with program management and implementation services that may arise during the course of work.

C. Task Order Development

Upon the issuance of a presidential or state disaster declaration during the initial five (5) year terms of any contracts issued under this Solicitation, DOLA may identify from time-to-time specific Work within the scope of the contracts to be performed. DOLA may either: 1) issue a Work Order directly to a Provider from the pool of qualified vendors solicited under this Solicitation to perform the identified services, as allowed by state law; or 2) present a competitive Request For Work Order Proposals (“RFWOP”) to all Providers qualified under this RFQ for the relevant service category or categories, select the proposal that represents the best value to the State, and issue a Work Order to that Provider. DOLA may reject all proposals if none are found to be acceptable and may request additional proposals from other Providers. No Work Orders shall be issued to Providers outside of the initial five (5) year contract term.

Total compensation under any Work Order awarded under a RFWOP will depend on the availability of funds as determined by a federal funding agency or the State of Colorado.

To initiate a Task Order, the State will provide a request to Contractor describing the general scope and intent of the Work it desires Contractor to perform under that Task Order and the timeline for Contractor to submit a proposal in response to the request. Contractor shall submit a proposal to the State, within the timeline provided by the State, in response to the State’s request that contains, without limitation, a description of all of the following for the Project described in that Task Order:

● The final deliverables and other end results of the Project that the State will use to determine if the Project is complete and the dates on which those deliverables and other end results will be complete.

● All activities necessary for the Contractor to complete the Project. This description may be in the form of a work breakdown structure if requested or approved by the State.

● All timelines and milestones that the State will use to determine if the Contractor is on schedule to complete the Project. This description may be in the form of a project plan if requested or approved by the State.

● The total price of the Project, including a breakdown of any applicable materials costs, labor costs, and other cost components as requested by the State as described in the Contract. The total price of a Project shall be determined based on the rates described in the Contract, and Contractor shall not include any work in a Task Order for which an applicable rate is not provided in the Contract.

D. Task Order Issuance

If the State accepts a signed proposal from the Contractor, then the State will include that proposal as the statement of work for a Task Order. The contractor shall not begin work on any Project until the Task Order for that Project is fully executed.

E. Outline of Statement of Qualifications

Information that must be included in the proposal is as follows.

1. Cover Letter

A one (1) to two (2) page cover letter signed by an individual legally authorized to bind you/your firm, which includes the following:

a. The request number: RFQ: NLAA-2027000003.

b. The name under which you legally do business in the State of Colorado and your business type (e.g., sole proprietor, LLC, partnership, S-Corp, C-Corp).

c. Contact information for the individual that signs the cover letter, including address, phone number, and email address.

d. Federal Employer Identification Number (FEIN) or Social Security Number if no FEIN exists.

e. Statement of acceptance of the Colorado Special Provisions and all other terms of the sample Master Task

Order Contract.

f. Statement confirming the ability to meet the insurance requirements outlined in the sample Master Task

Order Contract. (Note: Submitting the ACORD with the proposal is mandatory to ensure timely execution of the final contract.).

g. Statement affirming that any contractor (or their subcontractors) staff driving a vehicle to perform any work has a valid driver's license.

2. Certificate of Good Standing

Include your Certificate of Good Standing from the Colorado Secretary of State. Entities located outside the State of Colorado are still required to register with the Colorado Secretary of State to conduct business within the State.

https://www.sos.state.co.us/ https://www.sos.state.co.us/

3. Management, Staff, Personnel Summary:

a. In two (2) pages or less, please list the name, title, and billable (loaded) hourly rate of key individuals you believe will perform work should it be awarded by the DDD Program. In addition, please describe the proposed role(s) and responsibilities of each individual listed. Although not required, the use of a table to organize this information is encouraged.

Please note: Although this list should accurately reflect the primary staff anticipated to be assigned by the contractor to projects at this time, contractors with an executed Master Task Order Contract may be asked to provide updates to staff and capabilities from time to time. Additionally, contractors responding to a mini-RFP will be asked to propose specific staff and their role(s). Staff proposed in response to a specific mini-RFP may include individuals not listed herein or provided as part of any staff update request. The State reserves the right to request a resume for each staff member proposed and to evaluate their educational background, experience, expertise, etc. as it relates to meeting the project needs.

For each key team member listed, attach a one (1) page resume highlighting their educational background, relevant past/current work/project experience, and any other information deemed relevant. There is no resume page limit, only the requirement that each one is no more than one (1) page in length.

4. Experience Please be advised that DOLA intends to execute Master Task Order Contracts with numerous contractors based on proposals submitted. Contractors should only respond to those areas of expertise that match their specific strengths and qualifications.

a. Based on the potential services listed in RFQ Section II(A), please describe related, relevant experience performed in the past for each service area in which you are seeking to be qualified and the years of experience in each service area.

i. Descriptions shall be no more than two (2) pages in length per service area (no more than ten (10) pages total).

b. For any specific projects included by name, please provide a very brief summary of the project purpose, the general process or approach taken to successfully complete the work, and the name and project role of an individual(s) included in above who worked on the project.

5. Service Disabled Veteran Owned Small Businesses

SDVOSBs are incorporated or organized in Colorado, or maintain a place of business or have an office in Colorado, and are officially registered and verified as a SDVOSB by the Center for Veteran Enterprise within the U.S. Department of Veterans Affairs (www.vip.vetbiz.gov). A SOQ submitted by a SDVOSB may receive an additional 5 points during evaluation The SDVOSBs must meet all other qualifications required in this RFQ.

SDVOSBs claiming this preference shall submit documentation of SDVOSB certification issued through the U.S. Department of Veterans Affairs in their response to the SOQ. SOQs without this documentation will not be given a preference.

6. References

Please provide the current name (must still work at the referred entity), accurate mailing address, email address, and phone number of exactly three (3) individuals representing current or past clients who have procured services like those referenced herein to act as reference. The individuals identified must have been in a position of authority as to the services rendered, not just serving in a contract administration role.

For each reference listed, please include the following information.

a. Service(s) provided.

b. Date of project completion (or a note that it is ongoing).

c. Any issues with adherence to the original schedule or budget (e.g., list and explain any change orders).

This portion of the proposal shall be no more than two (2) pages in length.

Note: If the contact information for references is not current, this will reflect negatively on the scoring and evaluation.

7. ACORD

Submitting the ACORD confirming the ability to meet the insurance requirements outlined in the sample Master Task Order Contract is mandatory to ensure timely execution of the final contract.

IV. EVALUATION PROCESS

A. Introduction

Each proposal will be reviewed and scored by an Evaluation Committee based on the criteria listed below to select qualified contractors. The Evaluation Committee will seek to identify those contractors that best conform to the needs defined in this RFQ and prove most advantageous to the State of Colorado, price and other factors considered. The relative value of competing responses will be compared. Based on final review and discussion of the proposals, along with information gathered through written and/or verbal interviews (if conducted), reference checks (will be checked). The Evaluation Committee will identify the contractors qualified to perform work for the DRR Program and recommend that the State enter into a Master Task Order Contract with these contractors.

B. Evaluation

The sole objective of the Evaluation Committee will be to review and score the proposals and recommend the contractors whose response is determined to be most advantageous to the State of Colorado, taking into consideration the rates and all evaluation factors set forth herein, and as defined in Section 24-103-203(7) CRS.

Following review by the Evaluation Committee, successful contractors will be those determined to be able to meet the needs of the DRR Program, and thereby deemed most advantageous to the state, and able to successfully reach agreement as to final Master Task Order Contract terms and conditions. Contractors are urged to thoroughly read the provided MTOC (Exhibit A) and be willing to abide by the terms and conditions of this document. Reviewing prior to submission of a proposal can/will save time for all concerned parties.

Each proposal submitted will be evaluated based on completeness and the criteria outlined below. The evaluation will result in a score (number of points) for each numbered element below with 100 possible points.

1. Cover Letter (10 points)

Contractor has submitted a cover letter with all requisite information that conforms to the page length requirement (maximum 2 pages). The cover must include: the request number, legal business name, contact name, address, phone, and email of the signatory authority for the business, Federal Employer Identification Number (FEIN), or

Social Security Number if no FEIN exists, statement of acceptance of the Colorado Special Provisions and all other terms of the sample Master Task Order Contract and related documents (Scope of Work, sample option letter, form of task order,

2. Certificate of Good Standing: Included Y/N (1 points)

3. Qualifications (30 points)

a. If the minimum requirements are met, the balance of the proposals will be evaluated.

b. Whether and to what extent the additional qualifications are met.

c. You must complete your qualifications using the following link to the Google Form with this solicitation: link to the form is here.

4. Management, Staff, Personnel Summary (30 points) The qualifications of the individuals included and a determination about their ability to complete Main Street projects successfully. In addition, the proposed hourly rates will be evaluated to ensure they align with general market rates for the same or similar services.

5. Experience (25 points)

The proposals will be evaluated based on the years of experience, similar projects completed or in progress, and the general process or approach taken. The general process or approach taken will be reviewed to determine if a logical workflow was employed and as a means of evaluating contractors’ ability to perform work at a task level to successfully complete deliverables and projects that align with a pre-determined scope of work, schedule, and budget.

Please note that the number of examples used to demonstrate experience is not as important as the quality of the experience.

6. Service Disabled Veteran Owned Small Businesses (SDVOSBs) (up to 5 additional points)

Only IF the following three items are present or can be verified will 5 additional points be assigned as described above in Section.III.B.7 above

a. The SOQ includes documentation of SDVOSB certification issued through the U.S. Department of Veterans Affairs.

b. The program can verify that the contractor is officially registered and verified as a SDVOSB by the Center for Veteran Enterprise within the U.S. Department of Veterans Affairs.

c. The program can verify that the contractor is incorporated or organized in Colorado, or maintains a place of business, or has an office in Colorado.

7. Completed Preferred Payment method and submission of related forms: (4 points)

You must attach a current W-9 (See Exhibit D) on the May 2022 form only. If you prefer Electronic Fund Transfer (EFT) please complete the authorization form included in the appendix (instructions included).

8. Proof of insurance - Include ACORD.

9. References (Included (y/n), with potential to affect points in other areas) References will be contacted. They may be asked any question deemed relevant to gathering pertinent information to assist with contractor evaluation. This includes, but is not limited to, verification of past projects/work and related details, work style, attention to detail, qualifications, management team/staff, and issues with deliverables (e.g., content, formatting, editing, etc.), schedule, budget, etc.

https://docs.google.com/forms/d/1kJEf6YU_UtCflOlg6XiG6beNi2pTQaajc1h_rd4bTvw/edit

The Evaluation Committee reserves the right to utilize information in the proposal references response or from verbal or written contact with references provided to assist in determining the appropriate points allocated in other areas of the evaluation.

10. Vendor Disclosure Statement – Must be completed and submitted with the proposal.

C. Interviews

At the conclusion of the evaluation and discussion of the proposals by the Evaluation Committee, the committee, at its sole discretion, may conduct written and/or verbal interviews with any contractor for any reason before a final determination is made. Information received from written and/or verbal interviews will be evaluated as defined in Section 24-103-203(6) CRS.

If the Evaluation Committee determines written and/or verbal interviews will assist them in making a final selection, DOLA will conduct them for the purpose of:

1. Allowing the contractor an opportunity to verbally present its proposal to the evaluation committee.

2. Allowing DOLA an opportunity to clarify information included in the SOQ, obtain additional information, or to resolve any uncertainties.

3. Resolving suspected mistakes by calling such perceived errors to attention.

4. Allowing DOLA an opportunity to ask specific questions of the contractor regarding its proposal.

D. Notification of RFQ Results

All contractors will be notified in writing regarding the results of the RFQ evaluation. Upon review and approval of the Evaluation Committee’s recommendations, the DOLA Procurement Office will issue an Award Notification letter to contractors deemed qualified. Provided, however, that all contractors understand that such letter, by itself, does not grant any property interest or right of any nature in the RFQ work/services or to the receipt of an RFP or Task Order for the performance of such work/services.

Any contractor requested changes to the sample Master Task Order Contract terms that are consistent with the RFQ must be agreed to by the State. If agreed to, a revised Master Task Order Contract must be prepared and signed by all parties and the State Controller before any such right exists. Therefore, any contractor receiving an Award Notification letter shall not rely on that letter to make commitments to third parties and shall not take any actions(s) to prepare for, or start, the performance of the RFQ potential services until a Task Order and Purchase Order are in place.

E. Funding Availability

Financial obligations of the State of Colorado payable during or after the current fiscal year are contingent upon funds for that purpose being appropriated, budgeted, and otherwise made available. In the event funds are not appropriated, all affected Task Orders will become null and void, without penalty to the State of Colorado.

LIST OF EXHIBITS PART OF THIS REQUEST FOR QUALIFICATIONS

SOME MUST BE SUBMITTED WITH PROPOSAL - EXHIBITS B, D, E.

EXHIBIT A MUST BE READ IN ITS ENTIRETY RECOGNIZING THAT THE

STATE SPECIAL PROVISIONS CANNOT AND WILL NOT BE CHANGED.

OTHER LANGUAGE MIGHT, IN A FEW CASES, ALLOW FOR ADJUSTMENTS

TO BE MADE. BE CLEAR IN REQUESTS.

EXHIBIT F IS VERY HELPFUL IN NAVIGATING BIDNET

Please download all documents to ensure all needed documents are obtained prior to preparing and submitting a response to this Request For Qualifications. NOTE: Exhibit C not included.

Exhibit A – Sample State of Master Task Order Colorado Contract (do not return with proposal) Exhibit B - Independent Contractor Certification (return with proposal) Exhibit D - TIN W-9 (return with proposal) Exhibit E - Vendor Disclosure Statement (return with proposal) Exhibit F - Vendor EBS Guide_BidNet 20 (do not return with proposal)

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LIST OF EXHIBITS PART OF THIS REQUEST FOR QUALIFICATIONS