biddoc.pdf

Documented Quote

DQ 27-201983 DP

HWY 007A Strip Map

Version 42225

Offeror to answer and acknowledges by its signature below:

● Confirm that you are aware that the award notice will be published on CDOT website: ☐ Yes

● My company is registered on BidNet, Direct: ☐ Yes / ☐ No

● Registered with the Colorado Secretary of State: ☐ No / ☐ Yes, and #

● Offeror proposes using Subcontractors for this project: ☐ Yes / ☐ No

● Offeror has reviewed Modifications made to this RFP – list the Modification # last reviewed:

Vendor Response Signature Page

DQ 27-201983 DP / HWY 007A Strip Map

VENDORS: See the solicitation document below for the response deadline and other response submission information and requirements.

Vendors responding to this solicitation must fill out this page in its entirety, sign and return with vendor’s response. This page must bear a physical or electronic signature, as electronic signature is defined in the "Uniform Electronic Transactions Act", section 24-71.3-102 (8), evincing an intent by the vendor to be bound by its response. Failure to do so may disqualify the vendor response.

The undersigned understands and agrees that misrepresentation made in this response and/or subsequent discussions or information presented to the State may be deemed sufficient cause for the refusal by the State to execute a contract as a result, and that that later discovery of any omission or misrepresentation made in the solicitation response and/or subsequent discussions or information presented to the State may be grounds for the cancellation of an existing contract.

LEGAL COMPANY NAME (OFFEROR) FEIN #

AUTHORIZED SIGNATURE

By: Name of Person Signing for Contractor

TYPED/PRINTED NAME

TITLE

PHONE NUMBER

CONTACT FOR CLARIFICATIONS

TITLE

PHONE NUMBER

EMAIL ADDRESS

EMAIL ADDRESS

Version 42225

Documented Quote Summary Sheet

The information found in this summary sheet is for reference purposes only. Vendors or other interested parties are cautioned to review the solicitation, including any later amendments, in its entirety and contact the listed Point of Contact with any questions.

1. POINT OF CONTACT: David Pollitt, Purchasing Agent IV - david.pollitt@state.co.us

2. IMPORTANT DATES:

A. Publication Date- September 11, 2026

B. Deadline for Questions- 5 PM, September 16, 2026

C. Quote Submission Deadline- 2 PM, October 6, 2026

3. OVERVIEW AND GOALS:

A. Overview: The State requires professional traffic sign installation, removal, and modification services along the SH 7A corridor from Milepost (MP) 0.00 to MP 33.08.

The work requires updating roadway signage to meet CDOT M&S Standards and current MUTCD guidelines while ensuring continuous public safety through proper traffic control management.

Goal: To meet sign installation requirements per the SH 7A strip map inventory (MP 0.00–33.08) and CDOT M&S standards, including full new installations, sign swaps, and removal/backfilling of obsolete posts and bases.

4. REQUESTED QUOTE FORMAT:

A. Quote Format see 4.C below

5. QUOTE SUBMISSION INSTRUCTIONS:

A. Respondents shall submit Quotes via www.BidNetDirect.com

B. Ensure all requested attachments are uploaded

C. A Quote received after the submission deadline may, at the sole discretion of the

State, be rejected without further consideration.

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TABLE OF CONTENTS

TABLE OF CONTENTS 1

1. SOLICITATION INFORMATION 3

A. Introduction 3

B. Background, Overview and Goals 3

C. Anticipated Term 3

D. Schedule of Activities 3

E. Procurement Point of Contact 4

F. Respondent Inquiries 4

2. REQUIREMENTS 4

A. Accessibility Requirements 4

B. Insurance Requirements 5

3. SCOPE OF WORK/SPECIFICATIONS 5

4. QUOTE SUBMISSION INFORMATION 5

A. BidNet Quote Submission Instructions 5

B. Timeliness of Quote Submission 5

C. Quote Format and Content 5

D. Pricing 7

5. AWARD 7

A. Basis for Award (See Procurement Rule R-24-103-204-01) 7

B. Negotiations 8

C. Single Quote 8

D. Notice of Award 8

E. Documents After Award 8

6. GENERAL ADMINISTRATIVE INFORMATION 9

A. Colorado Vendor Self Service 9

B. Modifications and/or Supplemental Information to the Solicitation 9

C. Solicitation Cancellation and/or Rejection of Quotes 9

D. Modifications or Withdrawal of Quotes 9

E. Mistake and Minor Informalities in Respondent Quotes 10

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F. News Releases and Announcements 10

G. Not a Legally Binding Offer 10

H. Respondent Quote Content 10

I. Quote Response Material Ownership 10

J. Certification of Independent Price Determination 10

K. Submission of Confidential or Proprietary Information 11

L. Modifications to the State Contract 12

M. Ethics and Conflicts of Interest 12

N. Protested Solicitations and Awards 13

O. Performance Outside of Colorado 13

P. Service Disabled Veteran Owned Small Businesses (SDVOSB) (ref. §24-103-905, C.R.S., et seq 14

Q. Vendor Assistance 14

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1. SOLICITATION INFORMATION

A. Introduction

On behalf of the State of Colorado, Department of Transportation is issuing this

Documented Quote for professional traffic sign installation, removal, and modification services.

B. Background, Overview and Goals

Overview: The State requires professional traffic sign installation, removal, and modification services along the SH 7A corridor from Milepost (MP) 0.00 to MP

33.08. The work requires updating roadway signage to meet CDOT M&S Standards and current MUTCD guidelines while ensuring continuous public safety through proper traffic control management.

Goal: To meet sign installation requirements per the SH 7A strip map inventory (MP

0.00–33.08) and CDOT M&S standards, including full new installations, sign swaps, and removal/backfilling of obsolete posts and bases.

C. Anticipated Term

i. The anticipated term of the Purchase Order resulting from the award of this solicitation is 60 days once signs are received.

ii. The State is not responsible for any goods delivered or services performed by the awarded Respondent without a State issued Purchase Order.

D. Schedule of Activities

i. This Schedule of Activities is for information and planning purposes only.

Schedules for Activities listed as “Estimated” may be subject to change depending on the needs of the State. All times are stated in Mountain Time

(MT), as adjusted for daylight savings.

a. The date of publication for this solicitation on www.BidNetDirect.com is

September 11, 2026.

b. Written inquiries must be submitted via www.BidNetDirect.com no later than 5 PM, September 16, 2026.

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c. The estimated date for the State’s responses to vendors’ written inquires to be published on BidNet Direct is September 22, 2026.

d. All quotes must be submitted in the method described below no later than 2 PM, October 6, 2026.

e. The estimated date for award selection and notification is October 13, 2026.

f. The desired Purchase Order start date is October 15, 2026.

E. Procurement Point of Contact

i. The State’s sole point of contact for this solicitation is David Pollitt, Purchasing Agent IV - david.pollitt@state.co.us.

F. Respondent Inquiries

i. Respondents may submit written inquires via www.BidNetDirect.com The

State, in its sole discretion, may or may not accept inquires received after the date and time indicated on the Schedule of Activities.

ii. Where appropriate, inquiries should include references to any relevant

Section and paragraph of the solicitation.

iii. Responses to Respondent inquiries will be published on BidNet Direct collectively, as an amendment to the solicitation. Respondents shall not rely on any verbal statements that alter any specification or other term or condition of the solicitation. Such changes are valid only if provided in writing by the Procurement Contact.

2. REQUIREMENTS

A. Accessibility Requirements

i. All work performed as a result of this solicitation must comply with all applicable provisions of §§24-85-101, C.R.S., et seq., and the Accessibility

Standards for Individuals with a Disability, as established by the Office Of

Information Technology pursuant to §24-85-103 (2.5), C.R.S. and 3) all State of Colorado technology standards related to technology accessibility and with

Level AA of the most current version of the Web Content Accessibility

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Guidelines (WCAG), incorporated in the State of Colorado technology standards.

B. Insurance Requirements

The awarded Respondent will be required to submit a certificate(s) of insurance evidencing insurance coverage for the types and amounts of insurance as required by the Insurance provision in the Purchase Order Terms and Conditions, included in this solicitation as Attachment B, prior to execution of the Purchase Order.

3. SCOPE OF WORK/SPECIFICATIONS

i. Attachment A - HWY 007A Strip Map SOW

4. QUOTE SUBMISSION INFORMATION

A. BidNet Quote Submission Instructions

i. Respondents shall submit Quotes via www.BidNetDirect.com

ii. Quotes should be included as one or more attachments of commonly accessible file types.

B. Timeliness of Quote Submission

A Quote received after the submission deadline may, at the sole discretion of the

State, be rejected without further consideration.

C. Quote Format and Content

i. Submission Format & Business Information

a. Document Format: Official company letterhead submitted as a searchable PDF.

b. Vendor Details: Full legal business name, physical address, FEIN /

SAM.gov UEI number, primary contact name, email, and phone number.

c. Authorization: Date and signature of an authorized company officer.

ii. Required Quote Content

a. Company Profile & Relevant Experience

(a) Previous Public Sector Experience: Provide a minimum of three

(3) references for similar traffic signage or roadway installation projects completed for state DOTs (e.g., CDOT), local

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(i) Include: Client name, project manager contact info, contract value, milepost/corridor length, and a brief description of the scope (e.g., slipbase installs, removals, sign panel counts).

(b) Key Personnel Resumes: Resume for the designated Project

Manager and on-site Field Supervisor, demonstrating past experience managing MUTCD-compliant sign installation projects on state highways.

b. Safety & Traffic Control Certifications

(a) Traffic Control Supervisor (TCS) / Flagger Certifications: Copies of valid certifications (CDOT, ATSSA, or equivalent state-recognized certifications) for key personnel managing site safety.

(b) 11th Edition MUTCD Compliance Verification: A written statement or certification confirming that field crews are trained on and will execute work according to the 11th Edition MUTCD standards.

(c) Safety Record: Provide company Experience Modification Rate (EMR) or OSHA 300A summary for the past three years.

c. Execution Plan & Operations Schedule

(a) Corridor Execution Plan: A narrative explaining the sequence of work along the SH 7A corridor (MP 0.00–33.08) to manage the combination of 78 new installs, 34 swaps, and 63 removals.

(b) Traffic Control Schedule Integration: A detailed schedule (Gantt chart or linear timeline) demonstrating how the work will be phased to strictly adhere to the attached Allowable Traffic Control

Schedule (e.g., working within permitted lane closure windows, avoiding peak commute hours, or handling localized detours).

(c) Site Restoration & Utility Clearance Plan: Outline the procedures for line utility locates (811 Utility Notifications) prior to excavation, methods for cleanly pulling old bases, and compaction/backfilling processes for the 63 removal sites.

(d) Equipment & Material Sourcing Plan: Proof of supply chain availability for specified materials, including Schedule 80 brown posts, non-posi slip bases, and concrete.

d. Quality Control & Progress Reporting

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(a) Reporting Workflow: Sample template or proposed format for the mandatory Weekly Progress Reports to track daily/weekly completion counts (installs, swaps, removals).

(b) As-Built / Final Strip Map Protocol: Plan for capturing redlines and delivering signed/dated electronic copies of the completed strip maps upon project conclusion for CDOT records.

e. Completed Pricing & Financial Bid

(a) Itemized Pricing Table: Completed unit pricing and extended totals for all items listed in the pricing schedule, Attachment

A(Mobilization listed as a separate line item, post/base installs, sign swaps, removals/backfilling, panel counts, and traffic control).

(b) Subcontractor List: Names, legal entity details, and assigned work scope for any proposed subcontractors (subject to state approval prior to award).

D. Pricing

i. Proposed pricing must remain firm during the initial term of the Purchase

Order.

ii. Pricing must include any fees associated with the delivery of goods or services, including, but not limited to, shipping and installation.

iii. Vendors must submit all binding costs using the Pricing Table in

Attachment A. Unit prices for lock cylinders, keys, and lump-sum freight must be itemized completely.

5. AWARD

A. Basis for Award (See Procurement Rule R-24-103-204-01)

i. This solicitation and the resulting Purchase Order(s) will be awarded to the responsible Respondent(s) whose acceptable Quote is determined to be the most advantageous to the State, with price/cost being the primary consideration. Other considerations may include, but are not limited to, sample quality, and lead time for delivery.

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ii. “Acceptable” means that the goods or services submitted in the Respondent’s

Quote will meet the state’s needs, and that the price is fair and reasonable.

The determination of whether a Respondent’s Quote is acceptable is solely within the State’s discretion.

iii. The State reserves the right to award to multiple offerors if it is determined to be in the best interest of the State.

B. Negotiations

The State may negotiate with any Respondent to clarify the Respondent’s Quote or to effect modifications that will make the Quote Acceptable or more advantageous to the State; however, any requirements identified in this solicitation may not be negotiated. Reference Procurement Rule R-24-103-204-01(d).

C. Single Quote

If only one Quote is received in response to this solicitation, an award may be made to the single Respondent if the procurement official finds that the price submitted is fair and reasonable and that other prospective Respondents had reasonable opportunity to respond to the solicitation. If the price submitted is not fair and reasonable and there is not adequate time for re-solicitation, the procurement official may enter into competitive negotiations in accordance with

Procurement Rule R-24-103-208-02.

D. Notice of Award

A notice of the intent to award will be announced on BidNet Direct.

E. Documents After Award

Prior to Purchase Order execution, the awarded Respondent must provide the

State with proof of Good Standing with the Colorado Secretary of State and an insurance certificate documenting coverage as required by the Purchase Order.

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6. GENERAL ADMINISTRATIVE INFORMATION

A. BidNet Direct

i. This solicitation is being published on BidNet Direct, so that Offerors who have an interest may submit a proposal in accordance with the terms of this solicitation.

a. Vendors can self-register free of charge.

B. Modifications and/or Supplemental Information to the Solicitation

i. Any modifications, amendments or supplemental information to the solicitation will be published on BidNet Direct.

C. Solicitation Cancellation and/or Rejection of Quotes

i. In accordance with §24-103-301, C.R.S., and the related Procurement Rules, the State may cancel this solicitation, or any and all Quotes may be rejected in whole or in part, without penalty, at any time before a purchase order is executed, when it is in the best interest of the State. The reason and documentation supporting the decision to cancel the solicitation or reject

Quote(s) shall remain confidential for the lesser of six months or until a purchase order is awarded by the State. Reference Procurement Rule

R-24-101-401-05.

ii. If the solicitation is canceled after Quotes are received, the Quotes that have been opened shall be retained in the procurement record, or if unopened, they will be disposed of, or returned to the Respondent upon request at the

Respondents’ expense.

D. Modifications or Withdrawal of Quotes

A Respondent may modify or withdraw its Quote by written notice to the

Procurement Contact prior to the established Quote submission deadline.

Withdrawal of a Respondent’s Quote following the Quote submission deadline and prior to award, may be allowed, in the State’s discretion. Withdrawal of a

Respondent’s Quote after award is not allowed. Reference Procurement Rules

R-24-103-201-08 and R-24-103-201-09.

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E. Mistake and Minor Informalities in Respondent Quotes

In certain circumstances, a Respondent may correct a mistake(s) in its Quote and/or the State may waive minor informalities. Reference Procurement Rule

R-24-103-201-08.

F. News Releases and Announcements

Respondents shall not issue any news releases, communications or announcements of any kind pertaining to this solicitation, without prior written approval by the

State.

G. Not a Legally Binding Offer

Neither this solicitation nor a Respondent’s Quote submitted in response to this solicitation constitute a legally binding offer. Reference Procurement Rule R-

24-103-204-01(b).

H. Respondent Quote Content

The contents of the Quote of the awarded Respondent and any modifications to the Quote negotiated by the State included in the resulting Purchase Order will become contractual obligations. Failure of the awarded Respondent to accept these obligations may result in cancellation of the award to that Respondent.

I. Quote Response Material Ownership

All material submitted in response to this solicitation becomes property of the

State.

J. Certification of Independent Price Determination

By submitting a Quote, the Respondent certifies that the prices and other terms in the Quote have been arrived at independently without any consultation, communication, agreement with, or knowledge of the contents of the Quote by any other competing Respondent. For purposes of this paragraph, "consultation, communication, agreement with, or knowledge" does not include knowledge of prices or terms gained through availability of established price lists or catalogues made available to the public by the competing Respondents. No attempt has been made or will be made by the Respondent to induce any other person or firm to submit or not to submit a Quote for restricting competition. Reference §6-4-101, Version 02.2026Documented QuotePage 10 of 14

C.R.S., et seq., (Colorado Antitrust Act of 1992) as amended.

K. Submission of Confidential or Proprietary Information

i. The State of Colorado is subject to the requirements of §24-72-200.1, C.R.S., et seq., Colorado Open Records Act.

ii. A Respondent may submit, as a part of its Quote, a written request for classification of certain portions of the Quote as a trade secret or other confidential or proprietary information. Material for which the Respondent is requesting confidentiality shall be readily identifiable and separated from other portions of the Quote to facilitate public inspection of the non-confidential portion of the Quote. Commingling of confidential and non-confidential information is not acceptable. Neither price information nor any information that will be included in a resulting purchase order will be considered confidential.

iii. The Respondent must include the rationale for any request to classify portions as a trade secret or confidential or proprietary, including references to the authority that allows for such treatment.

iv. A complete redacted Quote response should also be included along with an unredacted Quote and confidentiality justification.

v. In no event shall an entire Quote be classified as confidential. The

Procurement Official or his or her designee shall determine if the information identified in the Respondent’s request is exempt from disclosure in accordance with §24-72-204, C.R.S., and shall inform the Respondent in writing of his or her determination. If the Respondent does not agree with the determination, the Respondent may protest the determination in accordance with article 109 of the Colorado Procurement Code and the terms of this solicitation. Reference Procurement Rule R-24-101-401-03.

vi. Any additional Respondent information, which may be part of the evaluation/negotiation process and for which a Respondent claims

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L. Modifications to the State Contract

i. A draft State Purchase Order terms and conditions is included in Attachment

B to this solicitation.

ii. Respondents are instructed to review the attached draft Contract and submit any proposed modifications or redlines with their Quote. The decision to reject, accept, or further negotiate any requested changes will be at State’s discretion. If a Respondent normally seeks counsel on Contract terms, they are advised to do so before submitting a Quote in response to this solicitation.

iii. In the event that a Respondent’s requested modifications violate State law, regulation, or policy, or would otherwise not be justifiable as being in the best interest of the State, the State may make a determination that a

Respondent’s Quote is no longer acceptable and therefore ineligible for award. The section of the Contract identified as the Colorado Special

Provisions are considered non-negotiable.

M. Ethics and Conflicts of Interest

i. The Respondent must disclose in its Quote any potential or actual conflict of interest in connection with a response to this solicitation. A conflict of interest may include, but is not limited to, access to any non-public information by the Respondent regarding the solicitation or its subject matter.

ii. The Respondent acknowledges that even the appearance of a conflict of interest may be harmful to the State’s interests. The Respondent shall disclose in its Quote whether there currently is, or potentially could be, the appearance of a conflict of interest regarding this solicitation, its staff, any proposed subcontractors or partners, or any related business with the State.

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iii. Requirements set forth in this Section are continuing requirements throughout the solicitation process and, for the awarded Respondent, the Purchase Order term, including any extensions. Reference §24-18-201, C.R.S., et seq.

(Proscribed Acts Related to Contracts and Claims); §24-50-507, C.R.S.(Conflict of Interest); §18-8-301, C.R.S., et seq. (Bribery and Corrupt Influence);

§18-8-401, C.R.S., et seq. (Abuse of Public Office); §6-4-101, C.R.S., et seq., (Colorado Antitrust Act of 1992); §24-109-105, C.R.S .(Debarment and

Suspension); and Procurement Rule R-24-101-107-01 (Ethics).

N. Protested Solicitations and Awards

An aggrieved party may file a protest concerning a Material Issue(s), at any phase of solicitation, including but not limited to, specifications, award or a disclosure of information marked confidential in the Quote. “Material issue” means a nontrivial defect in the solicitation or award that would prejudice the outcome of the procurement. The presence of multiple nonmaterial issues in a solicitation or award does not constitute a material issue unless the aggrieved party can establish that those nonmaterial issues together would prejudice the outcome of the procurement.” The protest shall be submitted to the Procurement Official within three (3) business days after such aggrieved person knows, or should have known, of the facts giving rise thereto. Reference §24-109-102, C.R.S., as amended, and

Procurement Rule R-24-109-102-01, et seq. Protests should be submitted via email to Ryan Yarrow - ryan.yarrow@state.co.us.

O. Performance Outside of Colorado

Awarded Respondent, per Section 24-102-206, C.R.S., prior to contracting shall disclose in a written statement whether it anticipates performing or subcontracting any services under the contract, where such subcontracted services will be performed under the contract, including any subcontracts, and whether any subcontracted services under the contract or any subcontracts are anticipated to be performed outside the United States or the state. If the prospective vendor anticipates services under the contract or any subcontracts will be performed outside the United States or the state, the vendor shall provide in its written

Version 02.2026Documented QuotePage 13 of 14 mailto:ryan.yarrow@state.co.us statement a provision setting forth why it is necessary or advantageous to go outside the United States or the state to perform the contract or any subcontracts.

P. Service Disabled Veteran Owned Small Businesses (SDVOSB) (ref. §24-103-905, C.R.S., et seq

i. SDVOSB Respondents must submit documentation of certification issued through the U.S. Small Business Administration in their Quote. §24-103-905

C.R.S. sets a SDVOSB goal of at least 3% of all contracts by dollar value be awarded to SDVOSBs who must be incorporated or organized in Colorado or they must maintain a place of business or have an office in Colorado and must be officially registered and verified as a SDVOSB by the United States Small

Business Administration.

Q. Vendor Assistance

Any vendors needing support responding to solicitations may contact the Colorado

Supplier Diversity Navigator in the Statewide Equity Office's Supplier Diversity program. Services provided include assistance with responding to solicitations, interpretation of solicitation documents, technical assistance referrals, availability of resources, construction assistance, and free business directory listings and verifications through the Colorado Supplier Diversity Directory. The office can be reached during normal business hours by calling 303-866-5765 or emailing

DPA_SupplierDiversityHelp@state.co.us.

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SERVICE DISCLOSURE FORM

Vendor Disclosure Statement

In compliance with the Contractor Performance Outside the United States or Colorado, CRS 24-102-206, the awarded Supplier is required to disclose information on where the services will be performed under this award.

Indicate percent and value of Services Performed:

Outside Colorado - ___________% $_________________ value

Outside United States - ___________% $_________________ value

Independent contractor information.

Please select Yes, No, or NA (Not applicable) for each question.

YES NO NA

Is the State the only client the contractor works with?

Is the contractor registered with the Secretary of State’s Office and/or the IRS to conduct business as an independent contractor?

Does the contractor hire retired state employees to perform the work?

Does the contractor have their own place of business?

Does the contractor offer services to the general public and have other clients?

Does the contractor need to be trained by the State to be able to provide the service?

Does the contractor determine how and when the services will be performed?

Does the contractor work on state property?

Does the State control the route or location where the work must be performed?

Does the State provide the contractor with equipment, tools or materials to conduct the work?

Does the contractor have unemployment and workers’ compensation insurance?

Does the contractor have direct daily control over state employees?

Is your company a sole proprietor?

Does the contractor bill by an hourly rate?

Does the contractor bill by a lump sum?

Is your company a sole Proprietor?