biddoc.pdf

REQUEST FOR PROPOSAL (RFP)

PROJECT: Winterization, Demo, and Ground-Mounted RTU Replacement

LOCATION: Colorado’s Finest High School of Choice

300 W. Chenango Ave, Englewood, CO 80110

ISSUED BY: Englewood Public Schools (School District No. 1 in the County of Arapahoe)

SUBMISSION CONTACT: Ariel Ramos, Director of Operations and Maintenance

DATE: August 24, 2026

1. Executive Summary & Background Englewood Public Schools is seeking proposals from qualified General Contractors (GC) to provide pre-planning, pre-construction winterization, selective demolition, and turnkey replacement services for the HVAC system serving the auditorium at Colorado’s Finest High School of Choice.

Preference will be given to General Contractors with demonstrated experience working within Englewood Public Schools. Direct past performance within the district carries weight in the scoring process to evaluate operational risk reduction, contractor reliability, and familiarity with district standards and occupied facility safety protocols.

The primary objective is immediate winter prep to maintain indoor temperature thresholds and protect fire sprinkler systems, heat pump service lines, and domestic water lines to restrooms from freezing and bursting, followed by the complete removal of a failed heat pump unit and the installation/commissioning of a new ground-mounted Rooftop Unit (RTU). Cator, Ruma & Associates is currently providing engineering and design services.

2. Scope of Work The selected General Contractor will be responsible for overall project management, safety, subcontractor procurement/onboarding, and coordination with District Operations personnel and Cator, Ruma & Associates.

Phase I: Pre-Planning & Winterization Prep (Immediate)

● Interim Heating / Freeze Protection: Implement a temporary heating strategy to ensure the auditorium ambient temperature remains above freezing levels throughout the winter months, protecting overhead fire sprinkler piping, heat pump service lines, and domestic water lines to restrooms from freezing and bursting.

● Pre-Construction Coordination: Collaborate directly with Cator, Ruma & Associates during the final design phase to review constructability, equipment lead times, spatial constraints, and utility connection paths.

Phase II: Demolition & Safe-Off

● Safety & Safe-Off: Safely isolate, disconnect, and cap electrical, controls, and plumbing/refrigerant utilities tied to the non-functioning Heat Pump system in compliance with applicable building codes and District requirements.

● Demolition & Disposal: Demolish and remove the failed Heat Pump unit and associated obsolete equipment, disposing of all materials per EPA and local waste management guidelines.

Phase III: New Ground-Mounted RTU Installation

● Subcontractor Management: Onboard, schedule, and manage all necessary trades (Mechanical, Electrical, Concrete/Paving, Plumbing, Controls) required to complete the installation.

● Equipment Ground Pad & Rigging: Prep site, pour concrete equipment pad (if required per engineering design), and set/anchor the new ground-mounted RTU.

● System Integration: Connect new RTU to new and existing supply/return ductwork pathways, electrical distribution, and District building automation/controls.

● Testing, Adjusting, & Balancing (TAB): Coordinate system startup, testing, and commissioning to ensure optimal airflow and heating efficiency.

3. Submission Requirements

Proposals must be submitted no later than 3:00 PM MST on September 8, 2026, to:

● Email Submissions: Ariel_Ramos@engschools.net

● Physical Submissions:

Attn: Ariel Ramos, Director of Operations and Maintenance Englewood Public Schools 4121 S. Bannock St.

Englewood, CO 80110

Interested Contractors must submit a proposal containing the following items:

1. Company Profile & District Experience: Overview of the firm, highlighting past projects completed within Englewood Public Schools (or comparable Colorado K-12 public school districts), along with at least three (3) relevant K-12 mechanical/HVAC replacement projects.

2. Project Approach & Winter Plan: Specific methodology for immediately securing temporary heat to safeguard the auditorium's fire sprinkler system, heat pump service lines, and domestic water lines to restrooms from freezing and bursting.

3. Subcontractor Strategy: Plan for procuring, onboarding, and managing key trades under accelerated or phased timelines while adhering to school safety and background-check requirements.

4. Fee Proposal:

○ Pre-construction / Winterization setup fees.

○ General Conditions and General Contractor markups (% or fixed fee).

○ Hourly labor rates for key management personnel.

5. Schedule: Preliminary timeline covering winter prep, design review milestones, procurement lead times, and final installation.

4. Schedule of Events

Milestone Date / Target

RFP Issuance August 25, 2026

Mandatory Pre-Proposal Site Visit August 28, 2026 and Aug 31, 2026

Both days will be 1 p.m.- 2 p.m

Questions Due September 3, 2026

Proposal Submission Deadline September 8, 2026

Contract Award & Winterization Start September 11, 2026

5. Evaluation Criteria

Evaluation Criterion Weight / Max Points

Description

Technical Approach & Winterization Plan

30 Points Methodology for securing immediate temporary heat to safeguard the auditorium fire sprinkler, heat pump service lines, and domestic water lines to restrooms from freezing and bursting.

Total Cost Proposal & Markup Structure

25 Points Transparency, competitiveness, and overall value of pre-construction fees, General Conditions, GC markups, and hourly rates.

Proposals will be evaluated on a 100-point scale based on the following weighted parameters:

Trade Management & Engineering Coordination

20 Points Proven capability to manage sub-trades under tight deadlines and collaborate effectively with Cator, Ruma & Associates.

General K-12 Public School Experience

15 Points Demonstrated history working on public school facilities, occupied campuses, and state K-12 building standards.

Englewood Public Schools District Experience Preference

10 Points Points awarded based on demonstrated track record of successfully delivering projects within Englewood Public Schools (evaluating safety compliance, occupied campus protocols, and administrative standards). Pro-rated partial credit may be awarded for demonstrated experience in comparable Colorado K-12 districts.

Total Score 100 Points