Solicitation Number: 26-44

Solicitation title: Structural Assessment, Repairs, and Vehicular Traffic Coating at Arapahoe Plaza Parking Deck

Issued : July 30, 2026

Pre-Solicitation Meeting: Mandatory Thursday, August 06, 2026, at 1:00 p.m.

OAK Conference Rooms A & B, APZ South 1690 W. Littleton Blvd.

Littleton, CO 80120

Question deadline: Monday, August 10, 2026, at 2:00 p.m.

on www.bidnetdirect.com/colorado

Please only enter one question per line #.

Proposal will be received until: Thursday, August 27, 2026, 2:00 p.m.

on www.bidnetdirect.com/colorado

Please submit (1) pdf with the contractor’s name as the 1st word in the document name.

Goods or services to be delivered to or performed at: Arapahoe County 1690 W. Littleton Blvd., Littleton, CO 80120

Administrative questions not related to scope: Sarah Huerta, CPPB Senior Purchasing Agent

Email Address: shuerta@arapahogov.com

Contact with the requesting department may result in Contractor disqualification.

Documents included in this package: Request for Proposal Security / Background Check

THE FOLLOWING INFORMATION MAY BE FOUND ON THE COUNTY PURCHASING WEB SITE:

• Arapahoe County General Terms and Conditions

• Sample Service Agreement

Arapahoe County Purchasing Website

Purpose:

Arapahoe County seeks a qualified contractor to perform a comprehensive structural integrity assessment of the designated concrete parking facility. This engagement includes the development of a detailed remedial recommendations report and the application of a high-performance, weather-resistant traffic coating system to the structure's upper level. The Arapahoe Plaza parking structure is located at 1690 West Littleton Blvd. in Littleton, CO.

Arapahoe County Finance Department Purchasing Division

5334 South Prince Street Littleton, Colorado 80120

REQUEST FOR PROPOSAL

COVER SHEET

http://www.bidnetdirect.com/colorado mailto:shuerta@arapahogov.com https://www.arapahoeco.gov/Finance/purchasing/General%20Terms%20and%20Conditions.pdf https://www.arapahoeco.gov/Finance/purchasing/2022%20Sample%20Service%20Agreement.pdf https://www.arapahoeco.gov/your_county/county_departments/finance/purchasing.php

APPLICABILITY. These General Terms and Conditions apply, but are not limited, to all bids, offers, proposals, qualifications, and quotations (hereinafter referred to as “Responses”) made to Arapahoe County (hereinafter referred to as “County”) by all prospective responders (herein after referred to as “Contractors”) in response, but not limited, to Requests for Bids, Requests for Proposals, Requests for Qualifications, and Requests for Quotations (hereinafter referred to as “Solicitations”).

GENERAL TERMS AND CONDITIONS. Contractors are required to submit their Responses in accordance with the following expressed conditions:

1. Contractors shall make all investigations necessary to thoroughly inform themselves regarding the facilities affected by the delivery of materials, equipment, and services. No plea of ignorance by the Contractor of conditions that exist or that may hereafter exist as a result of failure to fulfill the requirements of the contract documents will be accepted as the basis for varying the requirements or the compensation to the Contractor. The County will not be responsible for any expenses incurred by any Contractor in preparing and submitting its Response.

2. Contractors are advised that all County contracts are subject to all legal requirements contained in

County Rules and Policies and Colorado State and Federal Statutes. When conflicts between this Solicitation and these legal documents occur, the highest authority shall prevail.

3. Successful Contractors shall be familiar and comply with all local, state, and federal directives, ordinances, rules, orders, and laws applicable to, and affected by, any awarded agreement.

4. Venue. Colorado law, rules, and regulations shall be applied in the interpretation, execution, and enforcement of this Solicitation and any awarded Agreement. Any provision included or incorporated herein by reference which conflicts with said laws, rules, and regulations shall be null and void. All suits or actions related to this Solicitation and any awarded Agreement shall be filed and proceedings held in the State of Colorado and exclusive venue shall be in Arapahoe County.

5. Variations and Exceptions. Contractors are required to state exactly what they intend to furnish to the

County via this Solicitation and must indicate any variances to the terms, conditions, and specifications of this Solicitation no matter how slight in a separate electronic file submitted with the Response before the solicitation submission deadline. If variations are not stated in a file submitted before the solicitation deadline, it shall be construed that the Contractor’s Response fully complies with all conditions identified in this Solicitation.

Contractors who qualify their Responses by requiring alternate contractual terms and conditions must include such alternate terms and conditions in their Offers. The County reserves the right to declare Contractors’ Responses as non-responsive if any of these alternate terms and conditions are in conflict with the County's terms and conditions, or if they are not in the best interests of the County.

6. Non-appropriation. Financial obligations of the County payable after the current fiscal year are contingent on funds for that purpose being appropriated or otherwise made available by the Arapahoe Board of County Commissioners. The County’s obligations under any awarded Agreement shall be from year to year only and shall not constitute a multiple-fiscal year direct or indirect debt or other financial obligation of the County within the meaning of Article X, Section 20 of the Colorado Constitution (TABOR) pursuant to C.R.S.§ 29-1-110. The awarded agreement will automatically terminate on January 1st of the first fiscal year for which funds are not appropriated.

The County shall give the Contractor written notice of such non-appropriation.

Arapahoe County Finance Department Purchasing Division

5334 South Prince Street, Room 480 Littleton, Colorado 80120

GENERAL TERMS AND CONDITIONS

7. Protection of Personal Identifying Information. In the event any awarded Agreement includes or requires the County to disclose to Contractor any Personal Identifying Information as defined in C.R.S. § 24-73-101, Contractor shall comply with the applicable requirements of C.R.S. §§ 24-73-101, et seq., relating to third-party service providers.

8. No indemnification by Arapahoe County. The County is prohibited under Article XI, Section 1 of the

Colorado Constitution from indemnifying anyone. Any term included in any awarded Agreement that requires the County to indemnify or hold Contractor harmless; requires the County to agree to binding arbitration; limits Contractor’s liability for damages resulting from death, bodily injury, or damage to tangible property shall be void ab initio. Any term included in any awarded Agreement that limits Contractor’s liability that is not void under this section shall apply only in excess of any insurance to be maintained under any awarded Agreement, and no insurance policy shall be interpreted as being subject to any limitations of liability of any awarded Agreement.

9. Indemnification. Contractor shall indemnify and hold harmless the County and its elected and appointed officials, officers, employees, agents, and assignees (the “Indemnified Parties”) as required under any awarded Agreement. Contractor’s obligation to indemnify, and to provide any extended insurance coverage where applicable, shall survive the completion of the scope of services, and shall survive the termination of any awarded agreement.

a. Confidential Information Indemnification. Disclosure or use of any County confidential information by Contractor may be cause for legal action by third parties against Contractor, the County, or their respective agents.

Contractor shall indemnify, defend, and hold harmless the Indemnified Parties as required under any awarded agreement.

b. Intellectual Property Indemnification. Contractor shall indemnify, save, and hold harmless the Indemnified Parties in relation to any claim that any deliverable, good or service, software, or work provided by Contractor under any awarded Agreement (collectively, “IP Deliverables”), or the use thereof, infringes a patent, copyright, trademark, trade secret, or any other intellectual property right as required under any awarded Agreement. Contractor’s obligations shall not extend to the combination of any IP Deliverables provided by Contractor with any other product, system, or method, unless the other product, system, or method is (a) provided by Contractor or Contractor’s subsidiaries or affiliates; (b) specified by Contractor to work with the IP Deliverables;

(c) reasonably required in order to use the IP Deliverables in its intended manner and the infringement could not have been avoided by substituting another reasonably available product, system, or method capable of performing the same function; or (d) is reasonably expected to be used in combination with the IP Deliverables.

10. Confidential information. Contractors may designate specific pages or sections within their submission as trade secret or confidential commercial information or as otherwise protected by law (“Confidential Information”). Documents and data that are considered Confidential Information shall be clearly marked as such and separated from the rest of the Solicitation submission documents. Comingling is not acceptable. The County does not favor blanket assertions of Confidential Information. Please note that blanket assertions that merely classify and/or broadly claim information is confidential are insufficient as a matter of law. Any information that will be included in any resulting awarded agreement cannot be considered Confidential Information. Under no circumstances may submission pricing information be considered Confidential Information. In the event a formal agreement is entered into with the County and a portion of the Response carries a designation indicating the Contractor believes it is Confidential Information, then the County agrees that it will use its best efforts to forward any request for the disclosure of the Confidential Information to the Contractor. By submission of its /Response, Contractor agrees to promptly respond to the request for disclosure with any objections and reasons therefor in accordance with the Colorado Open Records Act 6 C.R.S. §§24-72-101 et seq. and any other applicable law.

Further, Contractor agrees to assume the obligation to defend, hold harmless, and indemnify the Indemnified Parties in any legal proceeding that arises from non-disclosure of documents or data pursuant to the Contractor’s objection.

11. Arapahoe County intends and expects that the contracting processes of the County and its Contractors provide equal opportunity without regard to disability, race, creed, color, sex, religion, sex, sexual orientation, religion, age, national origin, ancestry, or any other characteristic protected by law. Accordingly, the Contractor and their sub-contractors shall not discriminate on any of the foregoing grounds in the performance of any awarded agreement.

12. Governmental Immunity. Liability for claims for injuries to persons or property arising from the negligence of Arapahoe County, its departments, boards, commissions, committees, bureaus, offices, employees, and officials shall be governed by the provisions of the Colorado Governmental Immunity Act, §§24-10-101, et seq., C.R.S. (CGIA). No term or condition of the Agreement shall be construed or interpreted as a waiver, express or implied, of any of the immunities, rights, benefits, protections, or other provisions contained in the CGIA.

13. Tax exempt. Contractors shall not include federal, state, or local excise or sales taxes in prices offered, as the County is exempt from payment of such taxes. Materials purchased directly by the Contractor in conjunction with this contract will, however, be subject to applicable state and local sales taxes. The Contractor shall bear these taxes. Under no circumstances shall Contractor be authorized to use the County’s tax exemption number in acquiring such materials.

The County shall not be liable for the payment of any excise, sales, or use taxes. Arapahoe County is exempt from federal excise taxes under I.R.C. Chapter 32 (26 U.S.C., Subtitle D, Ch. 32) and from State and local government sales and use taxes under §§39-26-704(1), et seq.

14. Independent Contractor. Contractor shall be considered an independent contractor. An independent contractor is not entitled to worker’s compensation benefits and will be obligated to pay federal and state income tax on any monies earned pursuant to the contract relationship. Notwithstanding any provision appearing in any awarded agreement, all personnel assigned by the Contractor to provide services under the terms of such agreement shall be and remain at all times employees of the Contractor or employees of their respective employers for all purposes. The County may require the Contractor to remove an employee it deems careless, incompetent, insubordinate or otherwise objectionable.

15. By submitting its Response, Contractor warrants and certifies that he/she is eligible to submit a Response because he/she is not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in a transaction by any Federal, State, or local department or agency.

16. The County logo is trademarked and property solely of Arapahoe County. Contractors do not have permission to use the County logo on any documentation or presentation materials and to do so would be a violation of the trademark. It is also preferred that your company does not utilize its trademark as to not influence an evaluator’s evaluation.

17. Failure to Perform. The County may, by written notice to the successful Contractor, terminate any awarded agreement if the Contractor has been found to have failed to perform its service in a manner satisfactory to the County as per specifications, including delivery as specified. The date of termination shall be stated in the notice. The County shall be the sole judge of non-performance.

18. Rejection of Offers. The County may, at its sole discretion reject any and all, or parts of any or all, Offers submitted by prospective Contractors including, but not limited to, the following conditions:

• The County chooses to re-advertise this Solicitation.

• The County postpones or cancels the solicitation process.

• Where the Contractor misstates or conceals any material fact in its Offer.

• When an offer that does not strictly conform to the law or the requirements of this Solicitation.

• Offer is missing documents, including, but not limited to, certificates, licenses, and/or samples, which are required for submission with the Offer; or

• Where communication is initiated by the Contractor or on a Contractor’s behalf regarding this Solicitation to or with any County official or employee during the submission process, except as expressly set forth in this Solicitation. Prohibited communications initiated by a Contractor shall be grounds for eliminating the offending Contractor from consideration for award.

• An Offer may not be accepted from, nor any contract be awarded to, any person or firm which is in arrears to the County upon any debt or contract or which is a defaulter as surety or otherwise upon any obligation to the County.

• An Offer may not be accepted from, nor any contract awarded to, any person or firm which has failed to faithfully perform any previous contract with the County, state, or federal government, for a minimum period of three years after that previous contract was terminated for cause.

SPECIAL TERMS AND CONDITIONS.

1. Purpose of Solicitation: Arapahoe County is issuing this Solicitation for the purpose of competitively selecting a contractor to provide construction services for a tenant finish project located at 6964 S. Lima in Centennial, Colorado. It is understood and agreed that the County may, during the term of the awarded agreement, request additional services be performed by the successful Contractor(s) at other locations within the County. This option, if exercised, is the prerogative of the County and shall be honored by the Contractor(s) throughout the contract period. No guarantees are made that additional services will be requested.

2. Prices proposed by the Contractor shall remain fixed and firm during the term of the awarded agreement.

The term shall commence upon the date specified in the awarded agreement or purchase order and shall remain in effect until such time as all items/services purchased in conjunction with this Solicitation have been delivered and accepted by the County's authorized representative. It shall be understood and agreed that any warranty period which exceeds this term shall remain in full force for the duration of the warranty period.

3. Term of Contract: The awarded contract shall commence on the date of Purchase Order of Notice of Award and shall remain in effect until such time as all items purchased in conjunction with this Solicitation have been delivered and accepted by the County’s authorized representative. Notwithstanding, it shall be understood and agreed that any required warranty period which exceeds this term shall remain in full force for the duration of the warranty period.

4. Contractors are prohibited from directly or indirectly communicating with the Arapahoe County Board of

County Commissioners regarding their qualifications or any matter related to the eventual award of a contract for the good and/or services requested in this Solicitation. Contractors are prohibited from contacting County employees or evaluation committee members regarding their qualifications or the award of a contract unless in response to an inquiry from an employee or committee member as part of the formal evaluation process outlined in the Solicitation. Any violation of these provisions may result in the Contractor’s immediate disqualification from the selection process.

5. Due to the service level required in conjunction with this Solicitation, the Contractor may be required to maintain an office within the Metro Denver, Colorado, area. This office shall be staffed by a competent company representative who can be contacted during normal working hours and who is authorized to discuss matters pertaining to the awarded agreement. Metro Denver consists of the City and County of Denver, City and County of Broomfield, Adams County, Boulder County, Douglas County, Larimer County, El Paso County, and Gilpin County, Colorado.

6. Inspection of the Contractor’s facility may be made prior to award of the agreement. Solicitations will only be considered from firms which are engaged in the business of performing services as described in this Solicitation.

The Contractors must be able to produce evidence that they have an established satisfactory record of performance for a reasonable period of time and have sufficient financial support, equipment, and organization to ensure that they can satisfactorily execute the services if awarded an agreement.

7. In its Response, Contractor shall be required to identify any and all sub-contractors that will be used in the performance of an awarded agreement resulting from this Solicitation. Contractor shall also identify the capabilities, experience, and portion of the work to be performed by any sub-contractor(s). The competency of the sub-contractor(s) with respect to skill, responsibility, and business standing will be considered by the County when making the award in the best interest of the County.

8. Responses to this Solicitation are considered to be working documents while they are under consideration and, as such, are not subject to official bid openings. The only information released at the public opening of Responses to this Solicitation will be the names of the respondents. Only after staff makes an official recommendation of award and an agreement is fully executed will Responses to this Solicitation be available as public record.

9. If any new tariffs, duties, or similar government-imposed charges or increases to existing tariffs, existing duties or similar existing government-imposed charges, affect the products outlined in this proposal prior to http://en.wikipedia.org/wiki/City_and_County_of_Denver%2C_Colorado http://en.wikipedia.org/wiki/Adams_County%2C_Colorado http://en.wikipedia.org/wiki/Adams_County%2C_Colorado http://en.wikipedia.org/wiki/Douglas_County%2C_Colorado http://en.wikipedia.org/wiki/Gilpin_County%2C_Colorado http://en.wikipedia.org/wiki/Gilpin_County%2C_Colorado equipment shipment, a detailed explanation and documentation of costs impacted (freight, import duties, or specific material increases) that support any tariff surcharges shall be provided to the County for approval prior to ordering the products.

10. Cooperative Purchasing. The County encourages and participates in cooperative purchasing endeavors undertaken by or on behalf of other governmental agencies including the Multiple Assembly of Procurement Officials (MAPO) and the Cooperative Educational Purchasing Council (CPEC). We hereby request that any member of MAPO/CEPC/Colorado governmental agency be permitted to avail itself of any awarded agreement and purchase, as specified by the awarded agreement resulting from this Solicitation, at the contract prices established therein. Each governmental entity shall establish its own contract, issue its own orders, be invoiced directly, make its own payments, and issue its own exemption certificates as required. It is understood and agreed that the County is not a legally binding party to any other contractual agreement made between another governmental entity and the successful Contractor as a result of this Solicitation. The County shall not be liable for any costs or damages incurred by any other entity.

11. Software Piracy Prohibition. The County or other public funds payable under any awarded agreement shall not be used for the acquisition, operation, or maintenance of computer software in violation of federal copyright laws or applicable licensing restrictions. Contractor hereby certifies and warrants that, during the term of any awarded agreement and any extensions, Contractor has and shall maintain in place appropriate systems and controls to prevent such improper use of public funds. If the County determines that Contractor is in violation of this provision, the County may exercise any remedy available at law or in equity or under the awarded agreement, including, without limitation, immediate termination of the agreement and any remedy consistent with federal copyright laws or applicable licensing restrictions.

12. Insurance. Contractor agrees to procure and maintain, during the life of any awarded agreement, a policy, or policies of insurance against all liability, claims, demands, and other obligations assumed by the Contractor.

Contractor shall procure and maintain, during the life of the agreement, for itself and any sub-Contractor, the minimum insurance coverages required by the awarded agreement. The certificate of insurance provided by the selected Contractor shall be completed by the Contractor’s insurance agent as evidence that policies providing the required coverages, conditions, and minimum limits are in full force and effect and shall be reviewed and approved by the County prior to commencement of the agreement. No other form of certificate shall be used. The certificate shall identify awarded agreement and the coverages afforded under the policies. The certificate of insurance must be on file with the County prior to commencement of the agreement. The completed certificate of insurance must be sent to:

Jhanadu Garza, Risk Manager JGarza@Arapahoegov.com 5334 S. Prince St.

Littleton, CO 80120

ADMINISTRATIVE INFORMATION.

1. Arapahoe County officially distributes Solicitation documents through the Rocky Mountain E-Purchasing System Bidnetdirect.com/Colorado. Copies of solicitations obtained from any other source are not considered official copies. Only those Contractors who obtain Solicitation documents from the Rocky Mountain E-Purchasing System will be in receipt of officially posted and relevant information regarding solicitations issued by the County. The County cannot be held responsible for incorrect information, nor can it attest to the accuracy of information found on websites other than the Rocky Mountain E-Purchasing System.

2. Pre-solicitation meeting and walk-through is mandatory: A mandatory pre-solicitation meeting will be held Thursday, August 6, 2026, at 1:00 p.m. at 1690 W. Littleton Blvd., Littleton, CO 80120, Oak Conference Room, to discuss the project scope and walk the site for the project. Because contractors will have NO access to the space outside the pre-solicitation meeting, a representative of the Contractor must attend this mandatory meeting to qualify to respond to this solicitation.

mailto:JGarza@Arapahoegov.com

Contractors are advised to bring subcontractors to the pre-solicitation meeting who will be performing the work if awarded. There will be no other opportunity to walk the site, and contractors are prohibited from attempting to gain access for additional investigation by contacting County staff.

Contractors who fail to arrive at the meeting point prior to the scheduled starting time (our clock) shall be considered non-responsive and ineligible for award.

3. Questions which arise during the Response preparation period regarding issues around this Solicitation, purchasing, and/or award should be directed electronically, via the Rocky Mountain E- Purchasing system.

Contractor submitting the question(s) shall be responsible for ensuring that the question(s) is received by the date and time listed above for consideration. Please only enter one question per line on the Bidnetdirect.com/Colorado web site.

4. The County shall issue a written addendum if substantial changes which impact the technical submission of Responses are required. Addenda will be posted on the Rocky Mountain E-Purchasing System web site (Bidnetdirect.com/Colorado). Contractors are responsible for revisiting this website prior to the Solicitation due date.

5. Contractors may offer a cash discount for prompt payment. If the Contractor does not enter a percentage discount, it is hereby understood and agreed that the County will typically pay net 30, however, for this contract payment terms shall be stated as net forty five (45) days, effective on the date that the County receives an accurate invoice or accepts the products, whichever is the later date. Payment is deemed to be made on the date of the mailing of the check or electronic transfer.

6. Prices, quotes, and deliveries are to be FOB destination, freight prepaid, and shall require inside delivery unless otherwise specified in the Solicitation’s Special Terms and Conditions. Title and risk of loss shall pass to the County upon inspection and acceptance by the County at its designated point of delivery, unless otherwise specified in the Special Terms and Conditions. If the Contractor defaults on its contract or the contract is terminated for cause due to performance, the County reserves the right to re-procure the materials or services from the next lowest Contractor or from other sources during the remaining term of the terminated/defaulted contract.

7. Method of Award - Best Evaluative Score Based on Written Response. The County is a best value agency. The intent of the County to award this Solicitation to the responsive responsible proposer that meets or exceeds the specifications and requirements as determined by the County's Evaluation Committee.

If it is in the best interest of the County, the Evaluation Committee may invite a limited number of

Contractors who received the highest scores during the written phase to provide an oral presentation and discussion. The number of Contractors who may be invited to participate in this discussion will be determined by the Evaluation Committee at its sole discretion.

The County reserves the right to conduct negotiations with Contractors and to accept revisions of Responses.

During this negotiation period, the County will not disclose any information derived from Responses submitted, or from discussions with other Contractors. Once an award is made, the Solicitation file and Responses contained therein are in the public record.

8. Liquidated Damages for Incomplete Projects: Upon failure of the Contractor to complete the project in accordance with the Specifications and to the satisfaction of the County within the time stated, the Contractor shall be subject to charges for liquidated damages in the amount of $500.00 per day for each and every calendar day the work remains incomplete. As compensation due to the County for loss of use and for additional costs incurred by the County due to such non-completion of work, the County shall have the right to deduct said liquidated damages from any amount due or that may become due to the Contractor under this agreement or to invoice the Contractor for such damages if the costs incurred exceed the amount due to the Contractor.

9. Performance Bond Based on Amount of Contract: The Contractor to whom a contingent award is made shall duly execute and deliver a Performance and Payment Bond to the County in an amount of the price offered by the Contractor. The Contractor may deliver multiple bonds in lieu of a single bond, provided the total amount of these bonds equals the amount specified above. The bond shall be delivered to the County's Purchasing Division within ten calendar days after a Notice of Contingent Award is given to the Contractor, either verbally or in writing.

If the Contractor fails to deliver the bond within this specified time frame, including any extensions which may be granted by the County, the County shall declare the Contractor in default of the contractual terms and conditions and the Contractor shall surrender its Bid Bond. In lieu of a Performance and Payment Bond, the County will accept a cash bond in the form of a certified cashier's check made payable to Arapahoe County Government.

10. Bid Guaranty is Required for Percentage of the Total Price: All Responses shall be accompanied by a Bid

Guaranty in the form of a Certified Check, Cashier's Check or Bid Bond, made payable to ARAPAHOE COUNTY GOVERNMENT, in the amount that represents 5% of the total base price.

11. Licenses Required for Trades: Professional contractors performing services in/for the County must show that they have been duly licensed by the municipality where the work is being performed, if required by that municipality, prior to being awarded a contract by the County.

12. The AHJ (Authority Having Jurisdiction) for this project is City of Littleton. The Fire Jurisdiction for this project is South Metro Fire.

13. Contractor, and all engineers and consultants it employs in the fulfillment of this contract, are to be duly licensed through the appropriate licensing agency for each trade.

14. Fuel Adjustments (Surcharges): The County will not accept fuel adjustments from the firm unless a negotiated request for such adjustments is agreed by both parties as to amount and very specific timeframe. Such an agreement must be documented before the assessment date; the County will not honor such adjustments invoiced without the attachment of such agreement to the invoice.

15. Method of Payment – Monthly Invoices: The successful Contractor(s) shall submit monthly invoices by the tenth day of each month to the attention of Megan Seacrist, mseacrist@arapahoegov.com . with the County's Project Management Office. The invoice shall reflect the appropriate Purchase Order number, the service location(s) and the type of service provided to the County in the prior month.

16. The County will withhold 5% retainage from each monthly pay application. This retainage will be released upon final project completion, once all close-out requirements—such as final inspections, submission of lien waivers, as-built drawings, warranties, and documentation—are fulfilled. Prior to release, the County will publish a “Notice of Final Settlement” on Bidnet and the County website, announcing the scheduled retainage release date. This Notice will allow interested parties fourteen (14) calendar days to submit any verified statements of claim against the Contractor per applicable state statute. Any such claims must be filed in writing with the County’s designated Claims Officer, as indicated in the Notice. After the claim period expires and all claims are resolved, the County will release the remaining retainage.

17. Warranty Shall be for ONE (1) Year: In addition to all other warranties that may be supplied by the

Contractor, the Contractor shall warrant its product and/or service against faulty labor and/or defective material for a minimum period of one year after the date of acceptance of the labor, materials and/or equipment by the County. This warranty requirement shall remain in force for the full period identified above, regardless of whether the Contractor is under contract with the County at the time of defect. Any payment by the County on behalf of goods and services received from the Contractor does not constitute waiver of these warranty provisions.

18. Superintendent Shall be Supplied by the Contractor: The successful Contractor shall employ a competent superintendent who shall attend the project site during the progress of all the work. The superintendent shall be the primary representative for the Contractor and all communications given to, and all decisions made by, the superintendent shall be binding to the Contractor. Notwithstanding, the superintendent shall be, at all times, an employee of the Contractor under its sole discretion and not an employee or agent of the County.

mailto:mseacrist@arapahoegov.com

19. Background Check: For all firms under contract to County, Contractor and all employees and

Subcontractors entering County facilities shall submit a list of all employees, within fourteen (14) days prior to appearance on site, including full name, date of birth, social security number, and driver’s license number, for background checks. Any record indicating felony violations, questionable character or possible security risk shall be just cause for denial of access to the facility. Final approval of employees list shall be at the sole discretion of the Owner and Owner’s Representative and shall not be cause for additional payment.

20. Qualifications of Bidder: The County may make such investigations as deemed necessary to determine the ability of the Bidder to perform work, and the Bidder shall furnish all information and data for this purpose as the County requests. Such information includes but is not limited to current/maximum. bonding capabilities, current licensing information, audited financial statements, history of the firm on assessments of liquidated damages, contracts cancelled prior to completion and/or lawsuits and/or pending lawsuits against the firm and/or its principals. The County reserves the right to reject any bid if. the evidence submitted by, or investigation of, such Bidder fails to satisfy the County that such Bidder is. properly qualified to carry out the obligations of the contract and to complete the work contemplated. therein. Conditional bids will not be accepted.

21. Government Standards Compliance: All items to be specified for purchase in conjunction with this

Solicitation (specifically items specified for inclusion in construction projects) shall be in accordance. with all governmental standards to include, but not be limited to, those issued by the Office of Safety and Health Administration (OSHA), the National Institute of Occupational Safety Hazards (NIOSH), and the National Fire Protection Association (NFPA).

22. Budget: Budget will not be disclosed for projects contemplated under this solicitation.

I. BACKGROUND

Originally developed in 1984 as a commercial retail center, the Arapahoe Plaza campus has since been repurposed for municipal administrative use. The parking structure underwent a significant deviation from its original design, constructed as a post-tensioned, cast-in-place facility rather than the specified precast concrete.

Consequently, verified as-built structural documentation is unavailable. Previous maintenance efforts have included the installation of supplemental steel shoring, localized concrete patching, and recent expansion joint remediation.

II. SCOPE OF WORK AND DELIVERABLES

Arapahoe County seeks proposals for the application of a high-performance vehicular traffic coating on the parking deck's upper level, complemented by a comprehensive structural assessment to identify critical remedial requirements. This assessment will inform potential secondary scopes, such as localized demolition and concrete repairs. Pricing must encompass both the coating application and the assessment; subsequent repairs remain at the County's discretion, subject to budgetary approval and assessment findings.

The selected Contractor shall provide:

• Structural Assessment: A comprehensive evaluation (utilizing non-destructive testing where necessary) resulting in a signed and sealed report from a Licensed Professional Engineer.

• Traffic Coating: Installation of a multi-stage vehicular traffic membrane, including surface preparation and manufacturer warranty documentation.

• Safety & Traffic Plan: A strategy to minimize disruption to County operations and public access during the project.

• Detailed Pricing: A cost breakdown for the assessment and coating, plus unit pricing for potential concrete repairs (e.g., per square foot of patching).

III. REQUIRED DOCUMENTATION

COMPANY INFORMATION & EXECUTIVE SUMMARY

1) Profile of the Firm – Include the following for the office this work would originate from:

a. Size of the Firm

b. Location of the office, where the work on this engagement is to be performed

c. Identify the points that make your firm uniquely qualified for this engagement.

d. Provide detail to identify and describe any substantiated complaints against the firm in the last 3 years and any outstanding litigation.

IV. RESPONSE FORMAT

SUBMISSION OF RESPONSES: ONE (1) electronic submittal must be submitted online at www.bidnetdirect.com/colorado . It is the responsibility of the contractor to ensure that t he electronic proposal is submitted prior to the proposal closing time. No physical submissions will be accepted. Please name your pdf file with your company name as the first word(s). Provide submittal without reference to Arapahoe County logo.

SPECIFICATION FORM

SIGNATURE FORMS AND REQUIRED DOCUMENTATION

1. Completed Submittal Form

2. Provide sample Certificate of Liability Insurance and W-9

3. Return completed Security/Background check form.

V. EVALUATION CRITERIA

1. Technical Proficiency & Past Performance (30%): Proposers must demonstrate a proven track record with post-tensioned concrete structures. Provide 3–5 case studies from the last five years, including original budgets vs. final costs. Resumes for key personnel must highlight specific experience in structural remediation and traffic coating systems.

2. Project Methodology & Implementation (25%): Proposals will be evaluated on the strategic approach to the structural assessment and phasing. Include a detailed project schedule that identifies milestones and specific strategies to minimize disruption to County operations and public access.

3. Pricing Proposal & Contractual Compliance (45%): Provide an itemized fee schedule, including fixed fees for the assessment and coating, plus unit pricing for potential concrete repairs. Confirm the ability to meet all insurance requirements and specify a change order markup (capped at 10%).

PRICES SHALL BE FIXED AND FIRM FOR THE TERM OF THE CONTRACT: If the Contractor is awarded a contract under this Solicitation, the prices proposed by the Contractor shall remain fixed and firm during the term of the contract, provided, however, that the Contractor may offer incentive discounts from this fixed price to the County at any time during the contractual term.

The County will not contemplate an increase to fixed price due to failure of Contractor to anticipate existing conditions, scope specified or reasonably implied by the construction drawings, jurisdictional or code requirements, or extensions to duration of project unless a clear change of scope is agreed-upon between the parties. Such scope change must be requested by Contractor and accepted by County Representative prior to commencement of related work.

(For all costs, in case of discrepancy, written amount shall govern)

SUBMITTED BY:

Company Name: ___________________________________________________________________________

Contact Names: Sales/Customer Service: ________________________________________________________

Address: __________________________________________________________________________________

Phone: (______) ____________________ Email(s): ________________________________________________

The undersigned hereby affirms that:

• He/she is a duly authorized agent of the vendor;

• He/she has read all Terms and Conditions and technical specifications made available in conjunction with this solicitation and fully accepts and acknowledges this offer is consistent with the specifications and terms and conditions, unless specific variations have been clearly and expressly listed in the offer.

• The Offer is in all respects fair, without outside collusion or otherwise illegal action.

By__________________________________ ______________________ _______________________________ Signature of Authorized Agent Date FEIN

Typed/Printed Name of Agent Title of Agent Agent email

PAYMENT TERMS: If the vendor does not accept a percentage discount, the County typically pays net thirty (30) days after the date that the County receives an accurate invoice and has accepted the product or service. Payment is the date of the check mailing or date of the credit card transaction.

Discount: ___% ___ Days earlier than Net: 30 Days, Accept ACH? _____________________________

VARIATIONS: The vendor shall identify all variations and exceptions to any RFP documents. Submittal of a Vendor Contract is considered excessive in Variations and may be cause for determining that the Bid/Offer is non-responsive and ineligible for award.

For each variation listed, reference the applicable section of the solicitation document as per the example below. If no variations are listed here, it is understood that the vendor's Offer fully complies with all terms and conditions. Attach additional Variation sheets in the same format as below.

Page #:______ Item # or Section: ________Variance _________________________________________________

Arapahoe County must have completed W-9 prior to doing business with contractors.

REQUIRED SUBMITTAL FORM

SUBMITTAL INSTRUCTIONS:

Proposals should include each section and clearly identified.

� Submit questions and submittal ON-LINE at BidnetDirect.com before deadlines

� Cover & Executive Summary. Detail Firm’s and employees’ Capabilities, Experience & Licensing

� Details of Proposal – Proposed products & services, implementation timeline and warrantees.

� Completed Submittal Forms including this sheet and all other attachments specifically requested including a

Performance Measures Form when requested.

� Required Documentation – Provide documentation that satisfies the request.

� Pricing – All fee and costs associated with the proposal.

� Insurance – Checking this box accepts that the insurance requirements listed by the County are acceptable unless listed in the variations on the previous page.

� CONFIDENTIAL information, if any, MUST be stamped as such on each page and submitted separately.

� Please initial to acknowledge Addenda, if any, have been considered in your proposal:

#1 ____________ #2 ____________ #3 __________ #4 ___________ #5 ___________

REFERENCES:

� Check here if Firm’s standard reference sheet is attached, otherwise, use the space below.

Name: ____________________________________ Contact Person: ________________________

Address: _________________________________________________________________________

Telephone No: ______________________________________ Email: ________________________

Describe type of work/service performed or items supplied: _________________________________________

Telephone No: ______________________________________ Email: ________________________

Describe type of work/service performed or items supplied: __________________________________________

Telephone No: ______________________________________ Email: ________________________

5334 South Prince Street, Room 480

Littleton, Colorado 80120

SECURITY / BACKGROUND CHECK

I. SECURITY

BACKGROUND CHECK:

Contractor and all Subcontractors entering any County facility shall submit a list of all employees, within fourteen (14) days prior to appearance on the work site including full name, date of birth, social security number, and driver’s license number for background check. Any record indicating felony violations, questionable character, or possible security risk s halmay be just cause for denial of access for that person to the facility. Final approval of employees list shall be at the sole discretion of the Owner and Owner’s Representative and shall not be cause for additional payment.

PARKING:

All parking at any County Facility shall be in designated parking areas to be determined by the County Project Manager or project sponsoring County Department.

All parking lots are County Property. As such, the Owner reserves the right to search any parked vehicle or any vehicle entering or leaving the facilities. This is a warrantless search; the Owner does not need a warrant to search a vehicle. Workers shall take personal responsibility to inspect their own vehicles to insure no items therein are identified as contraband. Examples of contraband include, but are not limited to, include guns, knives, bullets, alcohol, narcotics, and medications (prescribed or otherwise).

SECURITY RULES AND REGULATIONS:

The following Rules and Procedures will apply to all Contractors, sub-contractors and their employees working at the Facility.

Key staff will be briefed on the goals and objectives of each project awarded and, should questions/problems arising concerning rules and procedures, the Contractor or sub-contractor shall contact the County Project Manager as designated at the Pre-construction Meeting.

Contractors are obligated to abide by the laws of the United States and the laws of the State of Colorado along with the rules, regulations, and procedures of the Arapahoe County Sheriff’s Office. The rules and regulations take precedence if an emergency situation develops.

All rules have been enacted for the purpose of protecting the public and for security of staff and visitors.

All the rules and regulations are not listed in this section. It is the responsibility of the Contractors to familiarize themselves with the rules and regulations.

There are two most important rules to remember:

(1) When in doubt, ask an Officer, and

(2) The Officer on duty will enforce the rules according to policy.

PERSONAL SEARCH:

All construction personnel entering the facility may be required to submit to a personal search, which may be conducted electronically, or “hands on” by the officer on duty. Each contractor employee will be required to sign a “Consent to Search” form. This form allows a search of any person or any articles in the Contractor’s or workmen’s possession to be searched. If there is reason to suspect that a person is attempting to bring contraband into the facility, that person will be denied access to the facility.

All Contractor/Employee vehicles, tools, and equipment brought onto County property are subject to search at any time for alcohol and other listed contraband.

INTOXICANTS:

Possession of and/or consumption of alcoholic beverages is prohibited prior to entering County property.

While on County property, no intoxicants will be allowed in any workmen’s possession, including his vehicle.

SMOKING:

This is a non-smoking facility. Cigarettes and other forms of smoking tobacco are not to be brought into this facility under any circumstance.

POSSESSION AND/OR USE OF DRUGS AND MEDICATION:

Illicit drugs are prohibited. Legal medications, when prescribed by a doctor, must be controlled. Any workman taking prescribed medications must bring in only the dosage for that day and such medication must be in the original prescription container. Any excess medication may be confiscated.

WEAPONS:

No weapons or items that can be readily converted to dangerous weapons or any parts thereof are permitted on County property.

CONTROL OF EQUIPMENT AND VEHICLES:

Equipment/tools shall be inventoried and accounted for at all times by the project Superintendent. When a piece of equipment is not in use, it shall be properly secured and stored.

Contractor/Employee vehicles shall have windows rolled up and doors locked when parked on County property.

KEYS:

The Contractor is responsible for control of keys obtained from the Maintenance Supervisor and the security of those areas for which and when they are used by his representatives. The Contractor shall be responsible for immediately reporting all the facts relating to losses incurred as a result of break-ins to those areas of the facility. The facility representative shall designate the individual authorized to receive these reports.

The Contractor shall be responsible for replacement of lost keys and the cost of re-keying and replacement of lock cylinders if required as a result of his negligence and/or loss of keys.

GUESTS:

No guests are authorized on County property unless properly cleared by the Contractor and Sheriff’s Office.

Unauthorized…