biddoc.pdf

Weld County Finance Department Purchasing Division

1301 North 17th Avenue Greeley, Colorado 80631

Construction – Request for Proposal (RFP) Cover Sheet

Solicitation Number: B2600086

Title: Weld County Chase Building Fire Alarm Panel Upgrade

Advertisement Date: August 3, 2026

Pre- Bid Meeting: August 17, 2026, at 10:00 am

Pre- Bid Location: 822 7th Street Greeley CO 80631

Questions Due: August 21, 2026, by 2:00 pm

Questions Posted: August 26, 2026, by 2:00 pm

Questions email: bids@weld.gov

Bid Due Date: September 4, 2026, by 10:00 am, Purchasing’s Clock

Bid Delivery: Preferred email to bids@weld.gov or option to hand delivery to 1301

North 17th Avenue, Greeley, CO 80631

For additional information: bids@weld.gov

Documents Included in this Proposal Package

RFP Schedules

Schedule A: Proposal Instructions Schedule B: Scope of Work Schedule C: Project Schedule Schedule D: RFP Response - Criteria Schedule E: Proposal Form Schedule F: Insurance & Bonds Schedule G: Weld County Contract

RFP Attachments

Attachment 1: Chase Building Existing Floor Plan and Scope Details Attachment 2: Chase Building 2025 Inspection Reports

Form Revision 6-2025 mailto:bids@weld.gov mailto:bids@weld.gov

Table of Contents Construction – Request for Proposal (RFP) Cover Sheet 1 Documents Included in this Proposal Package 1

RFP Schedules 1 RFP Attachments 1

Table of Contents 2 Schedule A - Proposal Instructions 3

Purpose/Background 3 Proposal Advertisement 3 Proposal Submission 3 Introductory Information 4 Cooperative Purchasing 4

Schedule B - Scope of Work 6 Project Overview 6 Method of Procurement 6 Pricing Method 6 Specific Requirements and Responsibilities 6

Schedule C - Procurement Schedule 11 Schedule D – RFP Response Criteria 12

RFP Response Submittal 12 Response Format 12 Grading Criteria 13

Schedule E - Proposal Response Form 17 Proposal Submittal Instructions 17 Fees 17

Schedule F – Insurance and Bonds 19 Insurance 19 Bonds 23 Insurance Mailing Information 23

Schedule F - Weld County Contract 24 Contractual Obligations 24 Weld County Standard Contract 24

BID REQUEST # [Purchasing Insert Bid #] Page 2

Schedule A - Proposal Instructions

Purpose/Background The Board of County Commissioners of Weld County, Colorado, by and through its Purchasing Office (collectively referred to herein as, “Weld County”), wishes to purchase the following:

Weld County Chase Building Fire Alarm Panel Upgrade

A Mandatory pre-bid conference will be held on August 17, 2026, at 10:00 am at the Chase Building Main Lobby Located at 822 7th Street Greeley, CO 80631. Bidders must participate and record their presence at the pre-bid conference to be eligible to submit bids.

Bids will be received until: September 4, 2026 at 10:00 am (Weld County Purchasing Time Clock). The submitted bids will be read over a Microsoft Teams Conference Call on September 4, 2026 at 10:30 am. To join, call the phone number and enter the Conference ID provided below or you are invited to attend the bid opening in person at the Weld County Purchasing Conference Room, 1301 N. 17th Avenue, Greeley, CO 80631.

Proposal Advertisement You can find information concerning this request on the BidNet Direct website at https:// www.bidnetdirect.com/ Weld County Government is a member of BidNet Direct. BidNet Direct is an on-line notification system which is being utilized by multiple non-profit and governmental entities. Participating entities post their Proposals, quotes, proposals, addendums, and awards on this one centralized system.

Proposal Submission

1. PREFERRED: email Proposals to bids@weld.gov If your Proposal exceeds 25MB please upload your Proposal to https://www.bidnetdirect.com. The maximum file size to upload to BidNet Direct is 500 MB. If vendor does not desire email submission, sealed Proposals will be received at the Office of the Weld County Purchasing in the Weld County Building located at 1301 North 17th Avenue, Greeley, CO 80631 by the Proposal due date and time.

2. PDF format is required. Emailed Proposals must include the following statement on the email: “I hereby waive my right to a sealed Proposal”. An email confirmation will be sent when your Proposal has been received. Please call Purchasing at 970-400-4222 or 4223 with any questions.

Microsoft Teams By Phone

Join: Teams Meeting Meeting ID: 237 423 615 137 903

Passcode: PA2m4LM2

+1 720-439-5261,509504345# United States, Denver Phone conference ID: 509 504 345#

BID REQUEST # [Purchasing Insert Bid #] Page 3 https://www.bidnetdirect.com/ https://www.bidnetdirect.com/ mailto:bids@weld.gov https://www.bidnetdirect.com/ https://teams.microsoft.com/meet/237423615137903?p=qoWZesN4ltVsg6e9c8

Introductory Information

1. Proposals shall be typewritten or ink on forms prepared by the Weld County Purchasing

Division. Each Proposal must give the full business address of Proposer and be signed by authorized person. Proposals by partnerships must furnish the full names of all partners and must be signed with the partnership name by one of the members of the partnership or by an authorized representative, followed by the signature and title of the person signing.

Proposals by corporations must be signed with the legal name of the corporation, followed by the name of the state of the incorporation and by the signature and title of the president, secretary, or other person authorized to bind it in the matter. The name of each person signing shall also be typed or printed below the signature. A Proposal by a person who affixes to his signature the word "president," "secretary," "agent," or other title without disclosing his principal, may be held to be the Proposal of the individual signing. When requested by the Weld County Procurement Manager satisfactory evidence of the authority of the officer signing on behalf of a corporation shall be furnished. A power of attorney must accompany the signature of anyone not otherwise authorized to bind the Proposer. All corrections or erasures shall be initialed by the person signing the Proposal. All Proposers shall agree to comply with all of the conditions, requirements, specifications, and/or instructions of this Proposal as stated or implied herein. All designations and prices shall be fully and clearly set forth. All blank spaces in the Proposal forms shall be suitably filled

in. Proposers are required to use the Proposal Forms which are included in this package and on the basis indicated in the Proposal Forms. The Proposal must be filled out completely, in detail, and signed by the Proposer.

2. Late or unsigned Proposals shall not be accepted or considered. It is the responsibility of the Proposer to ensure that the Proposal arrives in the Weld County Purchasing Division on or prior to the time indicated in Section 1, entitled, "Notice to Proposers." Hard copy Proposals received prior to the time of opening will be kept unopened in a secure place.

No responsibility will attach to the Weld County Procurement Manager for the premature opening of a Proposal not properly addressed and identified. Proposals may be withdrawn upon written request to and approval of the Weld County Procurement Manager; said request being received from the withdrawing Proposer prior to the time fixed for award.

Negligence on the part of a Proposer in preparing the Proposal confers no right for the withdrawal of the Proposal after it has been awarded. Proposers are expected to examine the conditions, specifications, and all instructions contained herein, failure to do so will be at the Proposers’ risk.

3. In accordance with Section 14-9(3) of the Weld County Home Rule Charter, Weld County will give preference to resident Weld County Proposers in all cases where said Proposals are competitive in price and quality. It is also understood that Weld County will give preference to suppliers from the State of Colorado, in accordance with C.R.S. § 30-11-110 (when it is accepting Proposals for the purchase of any books, stationery, records, printing, lithographing or other supplies for any officer of Weld County). Weld County reserves the right to reject any and all Proposals, to waive any informality in the Proposals, to award the Proposal to multiple vendors, and to accept the Proposal that, in the opinion of the Board of County Commissioners, is to the best interests of Weld County. The Proposal(s) may be awarded to more than one vendor.

Cooperative Purchasing Weld County encourages cooperative purchasing in an effort to assist other agencies to reduce their cost of soliciting and to make better use of taxpayer dollars through volume purchasing.

BID REQUEST # [Purchasing Insert Bid #] Page 4

Vendor(s) may, at their discretion, agree to extend the prices and/or terms of the resulting award to other state or local government agencies, school districts, or political subdivisions in the event they would have a need for the same product/service. Usage by any entity shall not have a negative impact on Weld County in the current term or in any future terms.

BID REQUEST # [Purchasing Insert Bid #] Page 5

Schedule B - Scope of Work

Project Overview Weld County is seeking Proposals for a vendor to provide a Fire Alarm Control Panel Upgrade at Weld County’s Chase Building located at 822 7th Street Greeley CO 80631.

Method of Procurement

Best Value: Best Value refers to a project procurement method where price and other key factors, such as quality and expertise, are considered in the evaluation and selection process. Best Value is typically achieved through a two-step process using a Request for Qualifications (RFQ) and Request for Proposal (RFP) to evaluate proposers.

Pricing Method

Lump Sum Price: The lump sum price is the simplest and easiest price. Based on specifications, the contractor estimates their cost to provide the work, adds a profit margin, then proposes the sum as a price of the project. Lump Sum requires the proposals to include a fixed, not-to-exceed lump sum, which shall include all costs that may be paid to the contractor. The solicitation may include an itemized list of costs, in which case the proposals shall include itemized costs.

Specific Requirements and Responsibilities

Proposal Must Include:

Turn Key Fire Alarm Panel System Replacement Solution. The scope of this project is to design, furnish, and install a fully functional fire alarm system which shall include all necessary equipment to meet the needs of each building as well as meet all applicable Federal, State, and Local laws.

Including:

1. Contractor will provide a detailed submittal package for each building including shop drawings that include all wiring schematics and devices.

2. Weld County does not have all current fire alarm drawings. PDFs for each building may be available.

3. Contractor is responsible for all programming to provide a fully functional fire alarm system.

4. All existing equipment is to be removed and replaced. This includes but is not limited to the following: control panel, annunciation panels, smoke detectors, pull stations, and all existing wiring. All new devices must meet current use of each room. Renovations to each of these facilities may have occurred since original construction and it will be the contractor’s responsibility to provide appropriate devices that meet or exceed code.

5. Contractor is responsible for replacing all exterior notification devices.

6. The current existing HVAC fire system connections will remain. Contractor is responsible for providing new addressable modules, duct detectors, wiring, and programming the existing connections into the new fire alarm system.

7. All devices are required to be addressable devices, and smart devices.

8. The new Fire Alarm System will need to have the capabilities of communicating and dispatching through Mesh Radio as the primary, then have network capabilities as

BID REQUEST # [Purchasing Insert Bid #] Page 6 secondary.

9. Mesh Radio must be purchased and not leased. Purchasing and licensing costs shall be included in this bid.

10.Contractor is responsible for all electrical connections including power supply for Mesh

Radio. All electrical connections will be required to be done by a state-licensed and qualified electrician.

11. The Chase building is classified as a high rise and will require voice activated evacuation.

12.Contractor is responsible for full design scope including engineering and meeting current code. Contractor is responsible for any permit(s) and their associated cost and shall be included in their bid.

13.Weld County will provide the network cable needed to each Fire Alarm Control Panel

(FACP).

14.Contractor must include all system wiring, raceways, pull boxes, terminal cabinets, mounting boxes and any accessories and miscellaneous items required for a fully functional code compliant system.

15.Contractor will provide the appropriate County personnel with training of the system and how it operates for each building, if requested.

16.Contractor will include all labor, equipment and materials for this scope and specifications to provide a fully functional fire alarm and detection system.

17.All work and materials shall conform to all applicable federal, state, and local codes and regulations governing the installation. If there is a conflict between the referenced standards, federal, state, or local codes, it is the bidder’s responsibility to immediately bring the conflict to the attention of the Weld County project manager for resolution.

National standards shall prevail unless local codes are more stringent.

18.Contractor is responsible for all final testing and inspections and shall be included in their lump sum cost.

19.Contractors will be required to design and install the solution for a fully operational system per the approved equipment below. Substitutions will not be allowed.

20.Existing Fire Systems to remain fully functional until new system is installed and has passed all functional tests with city/state inspections.

21. Installation of new fire systems & equipment may require after-hour work. All work during normal business hours will need to be approved by Facilities Team at the time of installation.

22.All wiring within enclosed conduit raceways may be reused if wiring meets the requirements of the current codes and standards. If cabling is reused contractor needs to ensure that the revisions to the system do not create a situation where the existing cable would be overloaded by the addition of any devices or appliances.

23.All wiring above ceiling without enclosed raceways needs to be completely replaced with plenum rated wire.

24.Reference Attachment 1-Chase Building & Chase Annex

a. Cross Hatch Areas to have complete new systems.

b. New Voice Evacuation system is required to be installed on the fire system throughout Chase Main Building & Chase Annex Building per International Fire Code, International Building Code and the Greeley Fire Department.

c. Dot Hatch Areas

i. Replace and Relocate the FACP Building Fire map, devices for new vestibule at South entrance and stair core devices.

d. Contractor to coordinate through the Weld County project manager for access to chase subleasing spaces. Any disruptive may require after-hours work and will need to be coordinated 1 week prior to installation.

a. Contractor will be responsible for coordinating through the Weld County project manager for access to current construction zones.

BID REQUEST # [Purchasing Insert Bid #] Page 7

b. All stair cores to receive new fire alarm systems.

c. Exterior devices to be replaced.

d. Contractor to use existing pathways between floors. Any deviations need to be coordinated and approved prior to installation.

e. Attachment-2 includes fire alarm data predating 5th floor renovations. Contractor to verify devices throughout the entire building and to use Attachment-2 as a guide for investigating devises.

f. Areas in White within the Attachment 2: Will require replacement of all horns and strobes in the newly remodeled areas, existing wiring maybe reused.

25.Reference Attachment 2- Existing System Devices List

26. Proposal must include 10 owners stock smoke and 5 owners stock duct detectors.

27.Scope to be completed in one phase, including both afterhours and regular business hours work. A proposed schedule that minimizes impact to building operations M-F 7am- 5pm must be submitted along with the bid.

28. Additional Required Inclusions:

a. Submittals, Engineered Shop Drawings

b. On Site Project Management

c. Fire alarm equipment based on a code-minimum design per above referenced construction documents

d. Programming and Commissioning Pretesting

e. Final Testing and AHJ Inspection

f. Owner Training

g. Close Out Documentation

h. Bonding

i. Permit Fees

29.Please include an allowance of $20,000.00 to address unforeseen existing conditions. Any additional scope due to unforeseen existing conditions must first be approved by the Weld County project team.

Approved Equipment:

1. All equipment is required to be fully addressable with network capabilities approved manufacturers are below.

a. Honeywell Firelite – Control Panel

b. Honeywell Silent Knight - Control Panel

c. AES 7707P-88-M IntelliNet 2.0 – Mesh Radio

d. All addressable devices must be compatible with the Honeywell Firelite or Silent

Knight control panel.

BID REQUEST # [Purchasing Insert Bid #] Page 8

2. All equipment and devices must meet all current NFPA and UL listings.

3. All buildings fall under the jurisdictions of the City of Greeley Fire Department and

Mountain View Fire District & must meet all current local requirements.

Project Close Out

1. Contractor will provide all manufacturers’ warranty documentation as well as all equipment manuals.

2. Contractor will provide a maintenance schedule for all systems and or equipment as required to maintain all warranties.

3. Contractor will provide a detailed report for all craftsmanship and labor warranties.

4. Contractor will provide formal training as outlined and required by all manufacturers’ recommendations, to Weld County’s designated staff.

5. Contractor is responsible for all programming and set up within each building.

Contractor will coordinate with Weld County’s 3rd party monitoring company Central Security.

6. Contractors are required to provide in their lump sum bid the cost of the first annual inspection for each building fire alarm system.

7. Contractor will host a Project Closeout meeting with all contractors, design team, and Weld County personnel associated with this project.

8. Any damage to building structure and finishes shall be repaired to original condition as a part of this contract.

9. All electrical work will be done by a qualified State Licensed electrician.

10. Any temporary protection for flooring, walls, ceilings, furniture, or any other surface or equipment that could be damaged is the responsibility of the contractor to protect at their cost. Any damage occurred will be the contractor’s responsibility to repair or replace.

11. All lifting and hoisting equipment shall be provided by the contractor as needed.

12. Work will comply with all applicable Federal, State, and local laws, ordinances and regulatory requirements.

13. No bid bond is required for this project.

14. Bids over $50,000 will require a payment (100%) and performance (100%) bond.

15. Performance and payment bonds must be submitted using an AIA-A312 bond form.

Other bond forms will not be accepted.

16. All trash and debris to be properly disposed of offsite.

17. Weld County is a tax-exempt entity.

18. Davis-Bacon and Buy American requirements are NOT required.

19. Contractors will be required to enter a standard Weld County contract for this service

20. Contractor is to provide lien waivers with each pay application.

BID REQUEST # [Purchasing Insert Bid #] Page 9

BID REQUEST # [Purchasing Insert Bid #] Page 10

Schedule C - Procurement Schedule

Below is the anticipated schedule for procurement of this solicitation:

Advertisement Date August 3, 2026

Pre-Proposal Meeting (Mandatory) August 17, 2026, at 10:00am 822 7th Street Greeley CO, 80631

Technical Questions Due August 21, 2026, by 2:00pm

Technical Questions email bids@weld.gov

Questions Answered via Addendum August 26, 2026

Proposals Are Due September 4, 2026, by 10:00am Purchasing’s Clock

Interviews (Anticipated) September 10, 2026 – Sep 14, 2026

Solicitation Notice of Award (Anticipated) September 16, 2026

Contract Execution (Anticipated) October 7, 2026

Solicitation # B2600086 Page 11

Schedule D – RFP Response Criteria

RFP Response Submittal

Weld County is seeking the proposer with the best value for the County. To aid in the determination, contractor shall address the following items in the RFP response submittal, The RFP Response should be arranged in order of the evaluation criteria shown in the RFP Review Scoring Table below. The response items include:

1. The RFP Response shall include statements showing the proposer clearly understands the scope of the project and its objectives.

2. Describe how the proposed methodology will meet the desired goals of the project.

3. Include a brief description of similar or related projects completed within the last 5 years.

4. Emphasize projects that have included aspects related to this RFP.

5. The RFP Response shall include a description of critical issues that the proposer considers to be of importance for the project and how those issues will be solved.

6. Describe how the proposer will ensure that all Federal, State, and Local procedures will be followed.

7. Describe how the proposer will handle the quality control for the entire project.

8. The RFP Response will show a detailed cost break down of the lump sum price.

9. Describe any judgements, claims, or suits pending or outstanding against proposer’s company.

10.Describe any citations by OSHA for violations within the last 5 years.

11. Describe any projects where the proposer has been assessed liquidated damages within the last 5 years.

12.Describe any changes in company ownership in the last 5 years.

13.The RFP Response shall include a description of the proposer’s location and explain how it will not affect the project coordination with the County.

14.Explain how the proposer is familiar with Weld County’s project specifications and policies.

15. Include a list of the number of employees and the annual operating budget.

16.Explain the proposer’s knowledge about Weld County in general.

17.The RFP Response shall include a preliminary construction schedule showing major construction items associated with this project, and how the proposer would complete the project within the contract time.

18.References from at least three other projects with similar requirements that have involved the staff proposed to work on this project. The County may choose to visit one or more of the listed projects and/or request a copy of the plans and documentation completed.

Response Format

The following defines the response format:

1. Limit the total length of RFP Response to a maximum of 17 pages.

Solicitation # B2600086 Page 12

a. The County will reject RFP responses received that are longer than 17 pages in length.

b. The front and back cover will not count as pages.

c. Section dividers also do not count as pages unless they have photos or text on them, then they will be included in the pages count.

d. The Proposal document forms included in this request which are mandatory to submit with your Proposal will not be included in the page count for your proposal.

2. RFP Responses shall be mainly made up of 8 ½” x 11” paper.

a. 11” x 17” paper can only be used for presenting construction schedules, or example plan sheets.

b. Text sizes shall be 10 point or larger.

3. Failure to follow these instructions may result in the RFP Response being rejected.

Grading Criteria

The RFP Responses will be evaluated using the following criteria. NOTE: Each RFP Response will be individually evaluated by a team of reviewers. Each reviewer will score each of the RFP Responses following the criteria outlined in Table 1. The rating scale shall be from 1 to 5, with 1 being a poor rating, 3 being an average rating, and 5 being an outstanding rating.

After the individual reviewers have scored each RFP Response, the individual reviewer scores will be totaled. Each reviewer’s scores will be ranked by score from highest to lowest. The RFP response with the highest cumulative score will be ranked first place, second highest score will be ranked second place, and so on until all proposals have been proposals have been ranked.

The 2 to 3 highest ranked RFP Responses will be invited to participate in interviews (if required) to help the reviewers determine which proposer represents the best value to the County. If interviews are determined to be necessary for the selection process, vendors will be evaluated on the criteria shown below in Table 2.

After all scorer rankings have been determined from the RFP Response and the interview (if required), each ranking will be totaled for each RFP Response based on their respective rankings (1st, 2nd, 3rd, etc.) from the scorers. For each scorer, rank 1 will get 1 point, rank 2 will get 2 points, and so on. The points will be totaled for each proposal. The RFP Response will then be ranked by the aggregate score. The lowest score will be considered the best value for the County.

NOTE: The first ranked proposal may not be the lowest overall cost.

Solicitation # B2600086 Page 13

Solicitation # B2600086 Page 14

Table 1 - RFP Response Scoring Criteria

Evaluation Criteria

Evaluation Standard Scoring Weighting Factors

Scoring % Range

Scope of Proposal

The proposal clearly shows an understanding of the project objectives.

The proposed methodology meets the desired goals of the County.

1 to 5 3.0 3% - 15%

Critical Issues The proposal demonstrates that the team clearly understands the major issues associated with the project.

The proposal offers realistic solutions to the critical issues.

1 to 5 3.0 3% - 15

Project Schedule and Implementatio n

The team has included a detailed preliminary schedule and has include adequate information concerning the implementation plan.

1 to 5 3.0 3% - 15%

Work Location/ Familiarity

The team’s location does not affect the coordination of the project with the County.

The team is familiar with Weld County policies and construction criteria.

The team demonstrated knowledge of Weld County in general.

1 to 5 5.0 5% - 25%

Cost The costs were presented in a way that is reasonable and consistent with the project goals. 1 to 5 6.0 6% - 30%

Total 20 to 100

Table 2 Interview Scoring Criteria

Criteria Evaluation Standard Scoring Weighting Factors

Scoring % Range

Work Approach

Team proposed and clearly described their approach for completing the project. 1 to 5 5 5% to

25%

Project Manager Qualification s

The team’s project manager has adequate qualifications and a proven track record to complete projects of this scope and complexity.

The team’s project manager demonstrates effective communication skills.

1 to 5 5 5% to 25%

Quality of Presentatio n

The team’s presentation was clear and easy to understand.

The people being interviewed displayed effective communication skills.

The team’s use of audio-visual aids was effective.

1 to 5 3 3% to 15%

Work Location and Weld County Familiarity

The team has familiarity working on similar scopes in a correctional facility.

Team described knowledge of Weld County’s project and procurement procedures.

1 to 5 4 4% to 20%

Question/ Answer Session

The team provided good answers to the questions asked by the selection committee.

The answers provided by the team demonstrated a clear understanding of the project and the project goals.

1 to 5 3 3% to 15%

Total Points 20 to 100

Solicitation # B2600086 Page 16

Schedule E - Proposal Response Form

Proposal Submittal Instructions The following items must be completed and submitted with your proposal on or before the proposal opening deadline.

1) Vendor’s Proposal – Outlined in Schedule D

2) Schedule E – Proposal Response Form

3) Any potential or future Addenda must be completed/acknowledged.

4) All other items as requested in the Bid Specifications and/or Scope of Work.

Failure to include any of the above items upon submittal of your Proposal may result in your Proposal being incomplete, non-responsive, and your Proposal being rejected. If there are any exclusions or contingencies submitted with your Proposal, it may be disqualified.

Fees Provide fees for this project below:

* Proposals must include a detailed breakdown of the total lump sum price.

Attestation

The undersigned, by his or her signature, hereby acknowledges and represents that:

1. The Proposal proposed herein meets all the conditions, specifications and special provisions set forth in the Invitation for Proposal for Request B2600086

2. The quotations set forth herein are exclusive of any federal excise taxes and all other state and local taxes.

3. He or she is authorized to bind the below-named Proposer for the amount shown on the accompanying Proposal sheets.

4. Acknowledgement that bidder is required to submit a current IRS Form W9 upon award and prior to contracting.

5. Acknowledgement of Schedule F – Insurance and Bonds

6. Acknowledgment of Schedule G – Weld County Contract

7. By submitting a responsive proposal, the supplier agrees to be bound by all terms and conditions of the solicitation as established by Weld County.

8. Weld County reserves the right to reject any and all Proposals, to waive any informality in the Proposals, and to accept the Proposal that, in the opinion of the Board of County Commissioners, is to the best interests of Weld County. The Proposal(s) may be awarded to more than one vendor.

Item Price

Lump Sum Price* $

Unknown Conditions Allowance $ 20,000

Total Lump Sum Price $

Solicitation # B2600086 Page 17

CONTRACTOR:

By: ____________________________ ______________ Date of Signature

Name: __________________________

Title: ___________________________

Item Entry

Company Name:

Address:

Phone

Email:

FEIN/Federal Tax ID #:

Schedule F – Insurance and Bonds

Insurance

Contractor shall provide coverage with limits of liability no less than those stated below:

Required Types of Insurance.

1) Workers’ Compensation and Employer’s Liability Insurance covering all the Contractor’s employees acting within the course and scope of their employment. The policy shall contain a waiver of subrogation against the County. This requirement shall not apply when a Contractor or subcontractor is exempt under Colorado Workers’ Compensation Act, AND when such Contractor or subcontractor executes the appropriate sole proprietor waiver form.

Minimum Limits:

Coverage A (Workers' Compensation) Statutory Coverage B (Employers' Liability) $ 100,000 $ 100,000 $ 500,000

2) Commercial General Liability Insurance including public liability and property damage covering all operations required by the Work. The policy shall be endorsed to include the following additional insured language: County, its subsidiary, parent, associated and/or affiliated entities, successors, or assigns, its elected officials, departments, employees, agents, and volunteers shall be named as additional insureds with respect to liability arising out of the activities performed by, or on behalf of the Contractor, including completed operations."

Such policy shall include minimum limits as follows:

Each Occurrence $ 2,000,000

General Aggregate $ 4,000,000

Products/Completed Operations Aggregate $ 4,000,000

Personal Advertising Injury $ 2,000,000

Fire Damage (Any One Fire) $ 100,000 Medical Payments (Any One Person) $ 10,000

Completed Operations coverage must be kept in effect for up to the statute of repose after project completion.

3) Automobile Liability:

Contractor's Automobile Insurance Policy shall include Minimum Limits as follows:

Bodily Injury/Property Damage (Each Accident) $ 1,000,000

Bodily injury and property damage for any owned, hired, and non-owned vehicles used in the performance of this contract. The County is to be endorsed as an additional insured on policy for Automobile Liability with respect to liability arising out of the activities performed by, or on behalf of the Contractor, including completed operations.

4) Professional Liability: Contractor shall maintain Professional Liability Insurance covering wrongful acts, errors and/or omissions, including design errors, if applicable, for damage sustained by reason of or in the course of operations under this Contract resulting from professional services provided by the Contractor as part of the Contract.

The policy/coverages shall be amended to include the following:

a. Coverage shall apply for three (3) years after project is complete.

b. Policy is to be on a primary basis, if other professional coverage is carried.

Per Loss $ 2,000,000

Aggregate $ 4,000,000

5) Umbrella or Excess Liability Insurance: Contractor shall maintain limits of $1,000,000 and shall become primary in the event the primary liability policy limits are impaired or exhausted.

The policy shall be written on an Occurrence form and shall be following form of the primary.

6) Pollution Liability. Weld County requires this coverage whenever work at issue under this Contract involves potential pollution risk to the environment or losses caused by pollution conditions that may arise from the operations of the Contractor described in the Exhibits.

The policy shall cover the Contractor’s completed operations. Coverage shall apply to sudden and gradual pollution conditions resulting from the escape of release of smoke, vapors, fumes, acids, alkalis, toxic chemicals, liquids, or gases, natural gas, waste materials, or other irritants, contaminants, or pollutants (including asbestos). If the coverage is written on a claims-made basis, the Contractor warrants that any retroactive date applicable to coverage under the policy precedes the effective date of this Contract; and that continuous coverage will be maintained, or an extended discovery period will be exercised for a period of three (3) years beginning from the time that work under this contract is completed.

Minimum Limits:

Per Loss $ 1,000,000

Aggregate $ 1,000,000

7) Builders' Risk Insurance or Installation Floater – Completed Value Basis: Unless otherwise provided in the attached Exhibits, the Contractor shall purchase and maintain, in a company or companies lawfully authorized to do business in Colorado, Builders' Risk Insurance in the amount of the initial contract amount as described in the attached Exhibits, plus the value of subsequent modifications, change orders, and cost of material supplied or installed by others, comprising total value of the entire Project at the site on a replacement cost basis without optional deductibles.

a. The policy must provide coverage from the time any covered property becomes the responsibility of the Contractor, and continue without interruption during construction, renovation, or installation, including any time during which the covered property is being transported to the construction installation site, or awaiting installation, whether on or off site.

b. Such Builders' Risk Insurance shall be maintained, unless otherwise provided in the Contract Documents or otherwise agreed in writing by all persons and entities who are beneficiaries of such insurance, until final payment has been made or until no person or entity other than the County ’s has insurable interest in the property to be covered, whichever is later.

c. The Builders' Risk insurance shall include interests of the County and if applicable, affiliated or associate entities, the General Contractor, subcontractors and sub-tier contractors in the Project.

d. The Builders' Risk Coverage shall be written on a Special Covered Cause of Loss form and shall include theft, vandalism, malicious mischief, collapse, false-work, temporary buildings, transit, debris removal including demolition, increased cost of construction, architect’s fees and expenses, flood (including water damage), earthquake, and if applicable, all below and above ground structures, piping, foundations including underground water and sewer mains, piling including the ground on which the structure rests and excavation, backfilling, filling, and grading.

e. The Builders’ Risk shall include a Beneficial Occupancy Clause. The policy shall specifically permit occupancy of the building during construction. Contractor shall take reasonable steps to obtain consent of the insurance company and delete any provisions with regard to restrictions within any Occupancy Clauses within the Builder’s Risk Policy.

The Builder’s Risk Policy shall remain in force until acceptance of the project by the County.

f. Equipment Breakdown Coverage (a.k.a. Boiler & Machinery) shall be included as required by the Contract Documents or by law, which shall specifically cover insured equipment during installation and testing (including cold and hot testing).

g. The deductible shall not exceed $25,000 and shall be the responsibility of the Contractor for all covered perils within the required policy.

Additional Insurance Related Requirements

No limitation of Liability: The insurance coverages specified in this Agreement are the minimum requirements for this Contract and in no way limit the indemnity covenants contained in this Contract or decrease or limit any liability of Contractor.

The County in no way warrants that the minimum limits contained herein are sufficient to protect the Contractor from liabilities that might arise out of the performance of the Work under by the Contractor, its agents, representatives, employees, or subcontractors. The Contractor shall assess its own risks and if it deems appropriate and/or prudent, maintain higher limits and/or broader coverages. The Contractor is not relieved of any liability or other obligations assumed or pursuant to the Contract by reason of its failure to obtain or maintain insurance in sufficient amounts, duration, or types. The Contractor shall maintain, at its own expense, any additional kinds or amounts of insurance that it may deem necessary to cover its obligations and liabilities under this Agreement.

Certification of Compliance with Insurance Requirements. The Contractor stipulates that it has met the insurance requirements identified herein.

All insurers must be licensed or approved to do business within the State of Colorado, and unless otherwise specified, all policies must be written on a per occurrence basis. The Contractor shall provide the County with a Certificate of Insurance evidencing all required coverages, before commencing work or entering the County premises. The Contractor shall furnish the County with certificates of insurance (ACCORD) form or equivalent approved by the County as required by this Contract. The certificates for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The Contractor shall name on the certificate,” Weld County, its associated and/or affiliated entities, successors, or assigns; its elected officials, employees, agents, and volunteers as Additional Insureds” for Commercial General Liability and Auto Liability for work that is being performed by the Contractor.

On insurance policies where the County is named as an additional insured, the County shall be an additional insured to the full limits of liability purchased by the Contractor even if those limits of liability are in excess of those required by this Contract.

Upon request by the County, Contractor must provide a copy of the actual insurance policy and/or required endorsements effecting coverage(s) required by the Contract for examination for evidence of required coverages. Copies are not kept as a record, are deemed confidential, and are not subject to disclosure under Colorado's Open Records Act (CORA). All certificates and endorsements are to be received and approved by the County before work commences.

Each insurance policy required by this Agreement must be in effect at or prior to commencement of work under this Agreement and remain in effect for the duration of the project, and for a longer period of time if required by other provisions in this Agreement.

Failure to maintain the insurance policies as required by this Agreement or to provide evidence of renewal is a material breach of contract.

Any modification or variation from the insurance requirements in this Agreement shall be made by the County Attorney’s Office, whose decision shall be final. Such action will not require a formal contract amendment but may be made by administrative action.

Bonds

1. For projects over $50,000 the following bonds are required:

a. Performance Bond in the amount of 100% of the contract value, will be required at time of contract execution, or as otherwise defined in the Specifications/Scope of Work.

b. Payment Bond (Labor and Materials) in the amount of 100% of the contract value, will be required at time of contract execution, or as otherwise defined in the Specifications/Scope of Work.

2. Surety companies executing bonds must appear on the U.S. Treasury Department’s most current list (Circular 570) as amended and be authorized to transact business in the State of Colorado.

3. A 5% Retainage Fee will be held for Construction contracts over $150,000.

4. Bonds may be submitted on the Standard AIA form or Weld County Form.

Insurance Mailing Information

Certificates of Insurance, endorsements and bonds shall be provided to the County via electronic correspondence or mail using the information below:

Email:

Project Manager: Mike Baranovic Email: mbaranovic@weld.gov Telephone: 970-400-2031

Mail:

Weld County Facilities Department ATTN: Mike Baranovic PO Box 758 Greeley, CO 80632

Schedule F - Weld County Contract

Contractual Obligations

1. The successful Contractor will be required to sign a contract substantially similar to the Weld County Standard Contract shown in Schedule F of this document. The County reserves the right to add or delete provisions to the form prior to Agreement execution.

2. Issuance of this solicitation does not commit the County to award any agreement or to procure.

3. If a formal contract is required, the Contractor agrees and understands that a Notice of Award does not constitute a contract or create a property interest of any nature until a contract is signed by the Awardee and the Board of County Commissioners and/or their authorized designee.

4. Contractor is responsible for reviewing the Weld County Standard Contract and understanding the terms and conditions contained therein, including, but not limited to, insurance requirements, indemnification, illegal aliens, equal opportunity, non-appropriation, and termination.

5. Contractor’s Response to this solicitation is a willingness to enter into the Weld County Standard Contract or Contractor shall identify and include any proposed revisions they have for the Weld County Standard Contract. Any proposed revisions made by the Contractor after the County Notice of Intent to Award the Solicitation may be grounds for rescinding said Notice. The identification of willingness to enter into the standard Agreement is for general purposes at this time, but is part of the evaluation process and must be included. There may be negotiations on a project-by-project basis that provide further clarification.

Weld County Standard Contract

Below is a sample of a standard Weld County Contract for Construction.

Sa mp le

Agreement for Construction Services Between Weld County and [Contractor]

For [Insert Name of Project]

THIS AGREEMENT is made and entered into this [Insert] day of [Insert], 2025, by and between the Board of Weld County Commissioners, on behalf of the [Department], hereinafter referred to as “County,” and [Contractor], hereinafter referred to as “Contractor”.

WHEREAS, County desires to retain Contractor to perform construction services as required by County and set forth in the attached Exhibits; and

WHEREAS, Contractor is willing to perform and has the specific ability, qualifications, and time to perform the required construction services to provide the services according to the terms of this Agreement; and

WHEREAS, Contractor is authorized to do business in the State of Colorado and has the time, skill, expertise, and experience necessary to provide the equipment, materials and services as set forth below;

NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, the parties hereto agree as follows:

1. Introduction. The terms of this Agreement are contained in the terms recited in this document and in the Exhibits, each of which forms an integral part of this Agreement and are incorporated herein. The parties each acknowledge and agree that this Agreement, including the attached Exhibits, define the performance obligations of Contractor and Contractor’s willingness and ability to meet those requirements (the “Work”). If a conflict occurs between this Agreement and any Exhibit or other attached document, the terms of this Agreement shall control, and the remaining order of precedence shall be based upon order of attachment.

Exhibit A consists of County’s Invitation for Bid (IFB) as set forth in Bid Package No. [Insert Bid Number].

Exhibit B consists of Contractor’s Response to County’s Request for Bid.

2. Service or Work. Contractor agrees to procure the materials, equipment and/or products necessary for the Work and agrees to diligently provide all services, labor, personnel and materials necessary to perform and complete the Work described in the attached Exhibits.

Contractor shall faithfully perform the Work in accordance with the standards of professional care, skill, training, diligence and judgment provided by highly competent Contractors performing construction services of a similar nature to those described in this Agreement.

Contractor shall further be responsible for the timely completion and acknowledges that a failure to comply with the standards and requirements of Work within the time limits prescribed by County may result in County’s decision to withhold payment or to terminate this Agreement.

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3. Term. The term of this Agreement begins upon the date of the mutual execution of this Agreement and shall continue through and until Contractor’s completion of the responsibilities described in the attached Exhibits. Both of the parties to this Agreement understand and agree that the laws of the State of Colorado prohibit County from entering into Agreements which bind County for periods longer than one year. This Agreement may be extended upon mutual written agreement of the Parties. In its sole discretion, the County, by the Director of the Department of Public Works or his or her designee, may extend the time for the Contractor to complete the service or work, by not more than thirty (30) days. Such extension shall not increase the compensation to be paid to the Contractor nor change any other term herein.

4. Termination; Breach; Cure. County may terminate this Agreement for its own convenience upon thirty (30) days written notice to Contractor. Either Party may i terminate this Agreement upon material breach of the other party, however the breaching party shall have fifteen (15) days after receiving such notice to cure such breach. Upon termination, County shall take possession of all materials, equipment, tools and facilities owned by County which Contractor is using, by whatever method it deems expedient; and, Contractor shall deliver to County all drawings, drafts, or other documents it has completed or partially completed under this Agreement, together with all other items, materials and documents which have been paid for by County, and these items, materials and documents shall be the property of County. Copies of work product that is incomplete at the time of termination shall be marked “DRAFT- INCOMPLETE.” If this Agreement is terminated by County, Contractor shall be compensated for, and such compensation shall be limited to, (1) the sum of the amounts contained in invoices which it has submitted and which have been approved by the County; (2) the reasonable value to County of the services which Contractor provided prior to the date of the termination notice, but which had not yet been approved for payment; and (3) the cost of any work which the County approves in writing which it determines is needed to accomplish an orderly termination of the work. County shall be entitled to the use of all material generated pursuant to this Agreement upon termination. Upon termination of this Agreement by County, Contractor shall have no claim of any kind whatsoever against the County by reason of such termination or by reason of any act incidental thereto, except for compensation for work satisfactorily performed and/or materials described herein properly delivered.

5. Extension or Amendment. Any amendments or modifications to this agreement shall be in writing signed by both parties. No additional services or work performed by Contractor shall be the basis for additional compensation unless and until Contractor has obtained written authorization and acknowledgement by County for such additional services. Accordingly, no claim that the County has been unjustly enriched by any additional services, whether or not there is in fact any such unjust enrichment, shall be the basis of any increase in the compensation payable hereunder. In the event that written authorization and acknowledgment by the County for such additional services is not timely executed and issued in strict accordance with this Agreement, Contractor’s rights with respect to such additional services shall be deemed waived and such failure shall result in non-payment for such additional services or work performed. In the event the County shall require changes in the scope, character, or complexity of the work to be performed, and said changes cause an increase or decrease in the time required or the costs to the Contractor for performance, an equitable adjustment in fees and completion time shall be negotiated between the parties and this Agreement shall be modified accordingly by Change Order.