biddoc.pdf

REQUEST FOR PROPOSAL

Number: 26500329

Title: Consulting Services for Data Center Noise Standards

COVER SHEET

RFP Issue Date: July 17, 2026 RFP Questions Due: Friday, July 31, 2026 @ 10:00am MT Addendum (if necessary): Friday, August 7, 2026 Proposal Due Date: Friday, August 14, 2026 @ 10:00am MT Proposal will be received at: BidNetDirect.com

(Only electronic submissions via BidNet Direct are accepted)

Procurement Point of Contact: Kelsey Archuleta

Email Address: procurement@brightonco.gov

The individual listed above is the sole point of contact for this solicitation. Initiating contact with anyone other than this individual will result in disqualification of the Respondent’s proposal.

The undersigned hereby affirms that (i) they are a duly authorized agent of the Contractor, (ii) they have read all terms and conditions and technical specifications which were made available in conjunction with this solicitation and fully understand and accept them unless specific variations have been expressly listed in their Response, (iii) they acknowledge receipt of each addendum issued pursuant to the Solicitation, (iv) the Response is being submitted on behalf of the Contractor in accordance with any terms and conditions set forth in this Solicitation, and (v) the Contractor will accept any awards made to it as a result of the Response submitted herein for a minimum of ninety (90) calendar days following the date of submission.

COMPLETE ALL INFORMATION BELOW:

Addendum No. _____ Issue Date: ____________ Addendum No. _____ Issue Date: ____________

Addendum No. _____ Issue Date: ____________ Addendum No. _____ Issue Date: ____________

Name of Company: _________________________________ Federal Tax ID: _________ Address: ____________________________________________________________________ City, State: _______________________________________ Zip: __________________ Contact Person: ___________________________________ Title: _________________ Email Address: ____________________________________ Phone: _______________

Authorized Signature: _______________________________ Date: ________________ Signatory Name: ___________________________________ Title: _________________ Email Address: ____________________________________ Phone: _______________

2025.05.29 Page 2 of 9 RFP# 26500329

26500329

Consulting Services for Data Center Noise Standards

SUBMISSION INSTRUCTIONS

PROJECT SUMMARY: The City of Brighton seeks the proposal of qualified Respondents to provide consulting services for the development of enforceable noise standards as related to the introduction of data centers within the community. The City of Brighton by and through its Division of Procurement & Contracts is accepting Proposals from qualified Respondents to furnish all labor, equipment, supplies, and materials as necessary for Consulting Services for Data Center Noise Standards stated herein this Request for Proposal.

RESPONSE FORMAT:

Each response shall consist of the following, in one single Word or PDF document, and in the following order, unless otherwise specifically requested in the specifications/scope of work.

Should Respondents include an optional cover letter or executive summary, it shall not exceed one (1) page. Information that is reasonably considered proprietary or confidential should be clearly marked as such in the submitted Response.

CAPABILITIES AND EXPERIENCE:

Provide specific information regarding the Firm’s experience and capabilities on similar projects or related services. Focus, to the greatest extent possible, on the Firm’s past or present experience with projects similar to this scope. Include experience with other past projects for the City of Brighton which would be of benefit to this service. Provide a summary of the Firm’s local in-house capabilities in all disciplines that may be applicable.

Provide resumes for key personnel working for the Firm, not to exceed one (1) page per resume.

Each resume should include the following details: Professional’s name, contact information with the Firm, length of time working with the current Firm, academic background and/or licensure and certifications held by the Professional, and project experience as is similar to the scope of work contained herein.

Provide an organizational chart that identifies each of the project members and the respective reporting hierarchy.

The City desires to work with one point of contact within the Firm or company, identify this person within the Proposal. The Project Manager shall be one individual that shall have the responsibility for things such as construction inspection, meeting attendance, as well as all other requirements as set forth in the specific requirements as needed.

Provide a list of completed projects of similar size and nature within the last five (5) years. The project list shall include the name of the customer, date of service, project budget/original contract amount, number of approved change orders, total dollar amount of approved change orders, and final contract amount. For each referenced project, identify which of the proposed project members contributed to the project.

2025.05.29 Page 3 of 9 RFP# 26500329

PROJECT APPROACH: Provide a comprehensive plan incorporating the requirements of the scope of work, applicable regulatory agency requirements, and the Firm’s suggested value-adding services for the project. Include tasks and details of all phases, should the scope require a phased approach in the opinion of the Respondent. The approach shall outline the methodology to be followed; describe the objectives, deliverables, and outcomes; and identify risks, constraints, and assumptions. Outline an approval and monitoring process that the Respondent plans to follow related to potential change orders. Describe the information that the City will need to be prepared to provide to the Respondent upon request to complete the required deliverables.

GANTT CHART: Provide a proposed timeline for each phase, if a phased approach is applicable.

The timeline shall include all major milestones between the start and finish of the project. Provide the timeline without being date specific, use days, weeks, months, etc. as units of measure.

FEE SCHEDULE: Respondents shall include a table of costs/fees labeled Fee Schedule with submission. Prices shall include per-unit rates for all costs in connection with the proper and successful completion of the work, including furnishing all materials, equipment and tools, and performing all labor and supervision to fully complete the work to the City’s satisfaction. Per hour charges shall include but are not limited to all on-site visits, inspections, report preparation, copies, travel time, meeting attendance, photographs, schedule reporting, final inspections, occupancy coordination, etc. The schedule shall contain a total for all tasks/items combined.

WORK IN PROGRESS: List the projects the Firm currently has in progress including the location and name of project, original contract amount, number of approved change orders, current contract amount, percentage of completion, and scheduled completion date. The intent of this request is to understand the Respondent’s capacity to perform the work stated in the scope of work/specifications. Respondents are not required to provide a comprehensive work in progress list; however, it should encompass enough detail to accurately reflect the Respondent’s capacity to perform the work associated with the City of Brighton’s project.

CERTIFICATE OF FACT OF GOOD STANDING: The Submission shall contain a currently-dated Certificate of Fact of Good Standing from the State of Colorado. In order to do business with the City of Brighton, the Submitter must be registered and authorized to do business and in good standing with the State of Colorado.

SUBCONTRACTOR & MATERIAL SUPPLIER LIST: On the City’s form, provide a complete list of subcontractors and material suppliers proposed for the project and include with the submission.

QUALIFICATION STATEMENT: Complete the City’s form in its entirety and include with the submission.

DISADVANTAGED BUSINESS ENTERPRISE SELF-CERTIFICATION FORM: Complete the City’s form in its entirety and include with submission.

AFFIDAVIT OF RESIDENCY: Complete the City’s form in its entirety and include with submission.

DISCLOSURE OF GENERATIVE ARTIFICIAL INTELLIGENCE USAGE: Complete the City’s form in its entirety and include with submission.

SIGNATURE: Solicitation Cover Sheet must be completed and signed by an authorized signatory, acknowledging all addendums issued during the solicitation period. This signature validates the

2025.05.29 Page 4 of 9 RFP# 26500329

Response and verifies that the entire submission is a true representation of the organization submitting.

SPECIAL CONDITIONS:

KEEP JOBS IN COLORADO ACT (C.R.S. 8-17-101)

Pursuant to the Keep Jobs in Colorado Act, C.R.S. § 8-17-101, et seq. (the "Act"), and the rules adopted by the Division of Labor of the Colorado Department of Labor and Employment implementing the Act (the "Rules"), Contractor shall employ Colorado labor to perform at least eighty percent (80%) of the work under the Contract and shall obtain and maintain the records required by the Act and the Rules. For purposes of this Section, "Colorado labor" means a person who is a resident of the state of Colorado at the time of the Contract, without discrimination as to race, color, creed, sex, sexual orientation, marital status, national origin, ancestry, age, or religion except when sex or age is a bona fide qualification. A resident of the state of Colorado is a person with a valid Colorado driver's license, a valid Colorado state-issued photo identification, or documentation that they have resided in Colorado for the last 30 days. By submitting a Response, Contractor represents that it is familiar with the requirements of the Act and the Rules and will fully comply with same. The City shall waive the eighty percent (80%) requirement if there is reasonable evidence to demonstrate insufficient Colorado labor to perform the work of the project and if compliance with this article would create an undue burden that would substantially prevent a project from proceeding to completion. The City shall not impose contractual damages on a contractor for a delay in work due to the waiver review process. This Section shall not apply to any project for which appropriation or expenditure of moneys may be reasonably expected not to exceed $500,000 in the aggregate for any fiscal year.

REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK.

2025.05.29 Page 5 of 9 RFP# 26500329

Scope of Work/Specifications

Background:

The City of Brighton, Colorado, located in the plains north-east of Denver in both Adams and Weld Counties, has more than doubled in size over the last 20 years. Now a municipality of 50,040 residents, Brighton’s rapid growth has created numerous challenges. Brighton holds many acres of undeveloped land and is mostly surrounded by large-lot and vacant unincorporated properties.

As Brighton continues to see new growth, new and unforeseen land uses have made their way into conversations with City staff. Specifically, the City has been approached by Developers to discuss, process, and approve the construction of data centers.

The City of Brighton is seeking professional assistance to define standards related to noise for future data centers. The standards should ensure protection of the health, safety, and welfare of people on properties near a data center. The City is seeking a consulting team with demonstrable experience in data center noise modeling and mitigation, a proven ability to draft code regulations related to data centers, assistance in drafting the parameters of a noise study, and knowledge of state and federal regulations.

Objectives: The Consultant shall be responsible for educating and informing City staff on any state and federal requirements related to data centers and any potential noise and vibration effects produced by data centers. Further, the Consultant shall assist staff with drafting regulations for the City’s Land Use and Development Code specific to data centers with respect to noise and vibration.

Specifications: The Consultant shall provide assistance to City staff to draft noise standards related to data centers, draft a model noise study to be used to review the noise and sound emissions from proposed data centers, and draft other model noise studies/memorandums to be used to continuously monitor and ensure data centers are operating within the noise maximums.

The Consultant shall be responsible for educating and advising City staff on the effects of data center noise on surrounding residents and land uses, and further taking the lead to draft Municipal Code language specific to data center noise emissions. Additionally, the Consultant shall be responsible to draft model noise studies and conformance memorandums that ensure future data centers are operating within the allowed maximums. This can be achieved through coordination with City staff to provide the basics of the City’s existing codes, review processes and other information as needed.

The Consultant shall coordinate directly with the City’s Community Development Department staff regarding all aspects of the updated Municipal Code (Code) language and model studies/memorandums.

Deliverables: The following section describes the specific minimum components which shall be delivered upon the completion of the project. City staff will finalize the scope of work with the selected Consultant prior to commencement of the Consultant’s services. The City is open to suggestions other than those items listed which the Consultant believes will be of value in producing viable Code regulations and requirements centered around noise effects from data centers.

2025.05.29 Page 6 of 9 RFP# 26500329

1) The Code language draft shall include;

a) Maximum noise and vibration levels measured at the property line to ensure the health, safety and welfare of varying adjacent land uses.

b) Mitigation measures necessary to ensure the health, safety, and welfare of varying adjacent land uses.

c) Ensure the Code language meets all state and federal requirements.

2) The noise study requirements shall include:

a) A model noise study to be used by data center applicants.

3) Continuous Monitoring of Noise Studies

a) A draft conformance noise study/memorandum that ensures data center users are adhering to the limits modeled by the original noise study and the noise limits of the City’s Land Use & Development Code.

City Staff Role: The City staff will provide a strong supporting role to the Consultant in a variety of ways. City staff will actively engage in this process to maximize the time and engagement of the Consultant in their area of expertise.

1) Information gathering to aid Consultant.

2) Coordination and involvement of City staff, such as the City Manager, and Department

Directors to provide review, feedback, or expertise supporting the Consultant’s activities, and information gathering.

REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK.

2025.05.29 Page 7 of 9 RFP# 26500329

Response Checklist

Respondents are encouraged to utilize the following checklist as a tool to verify that all components of the solicitation requirements have been addressed. It is not necessary to return this document with the submitted response as it is not a criterion of evaluation.

Response Format � One, single file PDF or Word document � Optional cover letter or executive summary, not to exceed one (1) page in length � Confidential and/or proprietary information, if any, is clearly labeled � Submission is in the correct order, as specified by the Submission Instructions

Written or narrative components that require the Respondent to provide information include:

� Capabilities and experience � Resumes for key personnel, not to exceed one (1) page per resume � Organizational chart � Identify main point-of-contact � List of past completed projects � Project approach � Gantt chart � Work in progress � Review of form Contract

Documents must be submitted with the response:

� Complete and return the enclosed City of Brighton Cover Sheet � Complete and return the enclosed City of Brighton Subcontractor and Material Supplier List � Complete and return the enclosed City of Brighton Qualification Statement form � Complete and return the enclosed City of Brighton Disadvantaged Business Enterprise Self-

Certification Form � Complete and return the enclosed City of Brighton Affidavit of Residency form � Complete and return the enclosed City of Brighton Disclosure of Gen AI form � Provide Certificate of Fact of Good Standing produced by the State of Colorado � Provide Fee Schedule

REMAINDER OF PAGE INTENTIONALLY LEFT BLANK.

Archuleta, Kelsey Don’t forget to post SAMPLE contract on BidNet!

Title: Consulting Services for Data Center Noise Standards

Evaluation Criteria It is the intent of the City of Brighton to award a contract to the Contractor whose Response has been deemed the most responsive and responsible of those received by the City’s designated Evaluation Committee. Notwithstanding the foregoing, the City reserves the right to alter this method of award if such alteration is in the best interests of the City. Only those Responses which have been deemed Responsive by the City’s Procurement & Contracts Division will qualify for review by the Evaluation Committee. The Evaluation Committee will determine the Responsibility of Responses based on the following criteria, listed in no particular order:

Responsible Criterion Standard Points

Project Approach Does the Response demonstrate a full understanding of the requirements and project objectives? 15 Project Management Does the Response include a project management plan, including methodology, and operation plan that aligns with the City’s expectations?

Technical Qualifications Does the Response demonstrate the Contractor’s experience, capabilities, personnel, and/or equipment required to satisfactorily complete the project?

Schedule/Timeline Does the Response contain a schedule/timeline that satisfies the needs or requirements of the City? 10 Price and Terms Does the Response include a fee schedule that is reasonable and appropriate, and is it within the appropriated project budget? Does the Response include exception(s) to any of the City’s standard Contract Terms and Conditions?

Historic Satisfaction, Service Level, Quality

Does the Response demonstrate the Contractor’s consistent satisfactory completion of past projects within budget and on time? Does the Response include the Contractor’s relevant experience with projects similar to the size and scope of work stated within the Solicitation? Does the Response demonstrate the Contractor’s ability to predict, mitigate, and resolve project risks and constraints?

Safety Does the Response demonstrate the Contractor’s history of safe workplace practices? Does the Response describe the Contractor’s enforcement method for safe and healthful working conditions as prescribed by the Occupational Safety and Health Administration (OSHA)?

Total Points Possible 100

Title: Consulting Services for Data Center Noise Standards

THIS PAGE INTENTIONALLY LEFT BLANK.