biddoc.pdf

REQUEST FOR PROPOSAL

Number: 26500326M Title: Backflow Testing

COVER SHEET

RFP Issue Date: July 17, 2026 RFP Questions Due: Friday, July 24, 2026 @ 10:00 AM MST Addendum (if necessary): Friday, July 31, 2026 Proposal Due Date: Tuesday, August 11, 2026 @ 2:00 PM MST Proposal will be received at: BidNetDirect.com

(Only electronic submissions via BidNet Direct are accepted)

Procurement Point of Contact: Joe Hostetler

Email Address: procurement@brightonco.gov

The individual listed above is the sole point of contact for this solicitation. Initiating contact with anyone other than this individual will result in disqualification of the Respondent’s proposal.

The undersigned hereby affirms that (i) they are a duly authorized agent of the Contractor, (ii) they have read all terms and conditions and technical specifications which were made available in conjunction with this solicitation and fully understand and accept them unless specific variations have been expressly listed in their Response, (iii) they acknowledge receipt of each addendum issued pursuant to the Solicitation, (iv) the Response is being submitted on behalf of the Contractor in accordance with any terms and conditions set forth in this Solicitation, and (v) the Contractor will accept any awards made to it as a result of the Response submitted herein for a minimum of ninety (90) calendar days following the date of submission.

COMPLETE ALL INFORMATION BELOW:

Addendum No. _____ Issue Date: ____________ Addendum No. _____ Issue Date: ____________

Addendum No. _____ Issue Date: ____________ Addendum No. _____ Issue Date: ____________

Name of Company: _________________________________ Federal Tax ID: _________ Address: ____________________________________________________________________ City, State: _______________________________________ Zip: __________________ Contact Person: ___________________________________ Title: _________________ Email Address: ____________________________________ Phone: _______________

Authorized Signature: _______________________________ Date: ________________ Signatory Name: ___________________________________ Title: _________________ Email Address: ____________________________________ Phone: _______________

2025.05.29 Page 2 of 13 RFP# 26500326M

26500326M

Backflow Testing

SUBMISSION INSTRUCTIONS

PROJECT SUMMARY: The City of Brighton seeks the proposal of qualified Respondents to provide testing for the backflows controlled by the Parks & Recreation Department for compliance to industry standards. The City of Brighton by and through its Division of Procurement & Contracts is accepting Proposals from qualified Respondents to furnish all labor, equipment, supplies, and materials as necessary for Backflow Testing stated herein this Request for Proposal.

RESPONSE FORMAT:

Each response shall consist of the following, in one single Word or PDF document, and in the following order, unless otherwise specifically requested in the specifications/scope of work.

Should Respondents include an optional cover letter or executive summary, it shall not exceed one (1) page. Information that is reasonably considered proprietary or confidential should be clearly marked as such in the submitted Response.

CAPABILITIES AND EXPERIENCE:

Provide specific information regarding the Firm’s experience and capabilities on similar projects or related services. Focus, to the greatest extent possible, on the Firm’s past or present experience with projects similar to this scope. Include experience with other past projects for the City of Brighton which would be of benefit to this service. Provide a summary of the Firm’s local in-house capabilities in all disciplines that may be applicable.

Provide an organizational chart that identifies each of the project members and the respective reporting hierarchy.

The City desires to work with one point of contact within the Firm or company, identify this person within the Proposal. The Project Manager shall be one individual that shall have the responsibility for things such as construction inspection, meeting attendance, as well as all other requirements as set forth in the specific requirements as needed.

Provide a list of completed projects of similar size and nature within the last five (5) years. The project list shall include the name of the customer, date(s) of service, project budget/contract amount. For each referenced project, identify which of the proposed project members contributed to the project.

PROJECT APPROACH: Provide a comprehensive plan incorporating the requirements of the scope of work, applicable regulatory agency requirements, and the Firm’s suggested value-adding services for the project. Include tasks and details of all phases, should the scope require a phased approach in the opinion of the Respondent. The approach shall outline the methodology to be followed; describe the objectives, deliverables, and outcomes; and identify risks, constraints, and assumptions. Describe the information that the City will need to be prepared to provide to the Respondent upon request to complete the required deliverables.

2025.05.29 Page 3 of 13 RFP# 26500326M

FEE SCHEDULE:

The fee schedule will become part of the awarded Master Price Agreement and shall be submitted with the RFP documents. The schedule shall contain a per hour charge for all work and/or materials as required. The per hour charge shall include but is not limited to all on-site visits, inspections, report preparation, copies, travel time, meeting attendance, photographs, schedule reporting, final inspections, occupancy coordination, etc. A “Fee Schedule” document has been provided with the solicitation documents. The Respondent shall use the provided document and complete it accordingly.

The proposals shall be submitted on all anticipated project tasks including a per-unit rate for each task/item. Be specific and include each billable discipline’s hourly rate per term. Include any materials and/or subcontractor markups as necessary. Include as-needed fees for deliverables and emergency or after-hour rates, if applicable.

It is required that each Respondent propose the current term, in addition to each of the four optional renewal terms. No more than a 3% increase, term over term, will be accepted without sufficient justification for any such increase. The City shall have the right to accept or reject any requested price adjustments. The proposed pricing shall prevail during the specified term of the contract, at which time the City shall have the option to renew the contract for subsequent one-year periods, not to exceed a total of four additional years. The option is a City prerogative and not a right of the Respondent and will be exercised only when such continuation has been deemed in the best interest of the City.

Each Proposer must complete all applicable fields. All rates must be fully burdened and valid for the duration of the contract as described in this RFP. Professional staff rates must account for overhead, insurance, fuel, modest profit and all incidental costs. Any work provided, should the proposal be accepted, shall reflect these price lists exclusively.

Professional Staff Rate Schedule:

Labor provided on the Fee Schedule is not an exhaustive list. Consultants are encouraged to provide an exhaustive labor resource list that includes hourly rates.

Sub-Consultant/Sub-Contractors Markup Percentage:

Respondents must apply the same markup rate consistently to all sub-consultants/sub-contractors for assigned work. All sub-consultant/sub-contractor work shall be subject to the markup percentage specified by the proposer in the Fee Schedule.

WORK IN PROGRESS: List the projects the Firm currently has in progress including the location and name of project, current contract amount, and dates of services provided. The intent of this request is to understand the Respondent’s capacity to perform the work stated in the scope of work/specifications. Respondents are not required to provide a comprehensive work in progress list; however, it should encompass enough detail to accurately reflect the Respondent’s capacity to perform the work associated with the City of Brighton’s project.

SAFETY RECORD: Provide a copy of the Company’s Experience Modification Rating (EMR) letter produced by the Company’s insurance agency to explain the Company’s Workers Compensation Experience Rating and safety record during the past five (5) years; not to exceed one (1) page in length.

2025.05.29 Page 4 of 13 RFP# 26500326M

In one (1) page or less, describe the Company’s Occupational/Workplace Health and Safety Policy and training program.

CERTIFICATE OF FACT OF GOOD STANDING: The Submission shall contain a current dated Certificate of Fact of Good Standing from the State of Colorado. In order to do business with the City of Brighton, the Submitter must be registered and authorized to do business and in good standing with the State of Colorado.

SUBCONTRACTOR & MATERIAL SUPPLIER LIST: On the City’s form, provide a complete list of subcontractors and material suppliers proposed for the project and include with the submission.

QUALIFICATION STATEMENT: Complete the City’s form in its entirety and include with the submission.

DISADVANTAGED BUSINESS ENTERPRISE SELF-CERTIFICATION FORM: Complete the City’s form in its entirety and include with submission.

To learn more about House Bill 21-1110 Colorado Laws for Persons with Disabilities under the Colorado Anti-Discrimination Act (CADA) and the Vendor Accessibility requirements, please visit the OIT website.

AFFIDAVIT OF RESIDENCY: Complete the City’s form in its entirety and include with submission.

DISCLOSURE OF GENERATIVE ARTIFICIAL INTELLIGENCE USAGE: Complete the City’s form in its entirety and include with submission.

SIGNATURE: Solicitation Cover Sheet must be completed and signed by an authorized signatory, acknowledging all addendums issued during the solicitation period. This signature validates the Response and verifies that the entire submission is a true representation of the organization submitting.

SPECIAL CONDITIONS:

CONTRACT TERM: The awarded Respondent will be required to sign a Master Price Agreement (MPA) (the “Agreement”).

Requests for work to be performed will be based on actual need and the capabilities, experience and availability of the Contractor. No guarantee of the actual work requirement is implied or expressed by this solicitation.

The Term of the resulting Agreement shall be for one (1) year, commencing on the date an Agreement is executed by the City. All Services to be performed under said Agreement shall commence promptly after receipt of a fully executed task order to the extent that the Professional has been authorized to proceed by the City.

The City, at its sole discretion, may offer annually to extend the Agreement for up to four (4) additional one-year terms provided the Contractor has performed the Services satisfactorily and all terms and conditions of the Agreement have been fulfilled. Each extension must be mutually agreed upon in writing, by and between the City and the Contractor, approved by the City of Brighton City Council, and shall be subject to the annual appropriation of funds, therefore. To be https://oit.colorado.gov/a-guide-to-accessible-web-services/procurement-toolkit/vendor-accessibility-checklist

2025.05.29 Page 5 of 13 RFP# 26500326M

considered, the Contractor shall provide firm pricing for the base term and each additional optional term, for a total of five (5) years, with their proposal and labeled as “Fee Schedule.”

The Master Price Agreement shall automatically terminate upon the applicable Expiration Date if the City fails to provide the vendor a notice of the City’s intent to exercise its option as set forth by the Master Price Agreement.

TASK ORDER AGREEMENT:

Individual Project Requirements shall be awarded based on the pricing and scope of the Master Price Agreement and will be awarded via executed Task Order or issued Purchase Order.

Detailed quotes shall be provided for all individual Project Requirements and shall contain a detailed scope to be incorporated into the Task Order or Purchase Order.

OTHER:

There is no guaranteed or implied level of work to be ordered.

The City reserves the right to award one or multiple contractors.

The City reserves the right to supply any or all materials.

REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK.

2025.05.29 Page 6 of 13 RFP# 26500326M

Scope of Work/Specifications

Specifications of annual requirements:

1. ASSE and/or ABPA – certified backflow prevention device testers only. Must have a current certification on the date the first test performed.

2. Gauge Calibration Certification of all testing equipment showing calibration within the last (12) twelve months.

3. A copy of each completed test report shall be emailed by the testing firm within ten

(10) days of test completion to: backflow@brightonco.gov.

4. A copy of each completed test report shall be sent by the testing firm to:

rfsmith@brightonco.gov.

5. In the event of a “Failed” test, no repairs will be made without express permission given by either the Parks and Open Space Manager or the Crew Leader to make said repairs.

6. The backflow prevention device list provided by the City of Brighton has 108 Backflows at multiple locations listed. Firms’ proposals shall be based on the entire list. This list may expand in the future (See below for the current locations and devices list.).

7. REQUIRED INFORMATION FOR BACKFLOW ASSEMBLY TEST REPORT FORMS.

Results must be reported on either our form:

(https://www.brightonco.gov/DocumentCenter/View/1100/Universal-Test-Form) or a form which provides for all required information. The information required for Backflow Assembly Test Report forms submitted to the City of Brighton are listed below. Failed, illegible or incomplete test report forms will not be accepted.

8. For additional information on requirements visit:

https://www.brightonco.gov/423/Backflow-Reporting-Requirements. If your Firm decides to use your own form, we require the following information to be shown as outlined in the above links on the City of Brighton website:

Customer & Property Information:

1. Service Address: address of the building or residence at which testing was performed.

2. Service Business Name: If applicable, the name of the business.

3. Customer Contact: Name and phone number of person(s) to contact with questions.

Backflow Device Information:

1. Indicate if the device is: New Installation, Existing, or Replacement. Note: If mailto:backflow@brightonco.gov mailto:rfsmith@brightonco.gov https://www.brightonco.gov/DocumentCenter/View/1100/Universal-Test-Form https://www.brightonco.gov/423/Backflow-Reporting-Requirements

2025.05.29 Page 7 of 13 RFP# 26500326M

Replacement, vendor shall also include old assembly’s serial number.

2. Type of Assembly: Circle one of the choices or specify in ‘Other’.

3. Make of Assembly: Manufacturer’s name.

4. Model Number: Use complete model number.

5. Size: Size of assembly being tested.

6. Serial Number: Be accurate. Include alpha prefixes on serial numbers (as applicable).

7. Use Isolated: Containment, isolation, domestic, fire, irrigation, carbonation machine, boiler, etc.

8. Describe Assembly Location: Please give the physical location of device, such as “Next to meter”, “West wall of room 102”, or “15 feet SW of building”, as examples.

Test results:

1. Values are required for each check valve tested.

2. Final test results if applicable.

3. Check Passed or Failed for entire assembly.

4. Indicate if the assembly is properly installed. Note: If the assembly is not installed in accordance with the installation requirements the discrepancy must be recorded in the comments section.

5. Indicate if water service has been restored.

6. Provide comments or recommendations.

Certified Tester Information:

1. All test reports must include the legibly printed or typed tester’s name, certification number, test date and time, test equipment’s make, model and serial #, tester’s company name, and telephone number. Note: The report form must include the signature of the person performing the test.

Additional / alternate work, if requested, is at the sole discretion of the City of

Brighton

2025.05.29 Page 8 of 13 RFP# 26500326M

List of Backflow Testing Locations:

2025.05.29 Page 9 of 13 RFP# 26500326M

2025.05.29 Page 10 of 13 RFP# 26500326M

2025.05.29 Page 11 of 13 RFP# 26500326M

Response Checklist

Respondents are encouraged to utilize the following checklist as a tool to verify that all components of the solicitation requirements have been addressed. It is not necessary to return this document with the submitted response as it is not a criterion of evaluation.

Response Format � One, single file PDF or Word document � Optional cover letter or executive summary, not to exceed one (1) page in length � Confidential and/or proprietary information, if any, is clearly labeled � Submission is in the correct order, as specified by the Submission Instructions

Written or narrative components that require the Respondent to provide information include:

� Capabilities and experience � Organizational chart � Identify main point-of-contact � List of past completed projects � Project approach � Work in progress � Safety record and/or safety program � Review of form Contract

Documents must be submitted with the response:

� Complete and return the enclosed City of Brighton Cover Sheet � Complete and return the enclosed City of Brighton Subcontractor and Material Supplier List � Complete and return the enclosed City of Brighton Qualification Statement form � Complete and return the enclosed City of Brighton Disadvantaged Business Enterprise Self-

Certification Form � Complete and return the enclosed City of Brighton Affidavit of Residency form � Complete and return the enclosed City of Brighton Disclosure of Gen AI form � Provide Certificate of Fact of Good Standing produced by the State of Colorado � Complete and return the enclosed City of Brighton Fee Schedule

Evaluation Criteria It is the intent of the City of Brighton to award a contract to the Contractor whose Response has been deemed the most responsive and responsible of those received by the City’s designated Evaluation Committee. Notwithstanding the foregoing, the City reserves the right to alter this method of award if such alteration is in the best interests of the City. Only those Responses which have been deemed Responsive by the City’s Procurement & Contracts Division will qualify for review by the Evaluation Committee. The Evaluation Committee will determine the Responsibility of Responses based on the following criteria, listed in no particular order:

Responsible Criterion Standard Points

Project Approach Does the Response demonstrate a full understanding of the requirements and project objectives? 15 Project Management Does the Response include a project management plan, including methodology, and operation plan that aligns with the City’s expectations?

Technical Qualifications Does the Response demonstrate the Contractor’s experience, capabilities, personnel, and/or equipment required to satisfactorily complete the project?

Price and Terms Does the Response include a fee schedule that is reasonable and appropriate, and is it within the appropriated project budget? Does the Response include exception(s) to any of the City’s standard Contract Terms and Conditions?

Historic Satisfaction, Service Level, Quality

Does the Response demonstrate the Contractor’s consistent satisfactory completion of past projects within budget and on time? Does the Response include the Contractor’s relevant experience with projects similar to the size and scope of work stated within the Solicitation? Does the Response demonstrate the Contractor’s ability to predict, mitigate, and resolve project risks and constraints?

Safety Does the Response demonstrate the Contractor’s history of safe workplace practices? Does the Response describe the Contractor’s enforcement method for safe and healthful working conditions as prescribed by the Occupational Safety and Health Administration (OSHA)?

Total Points Possible 100

THIS PAGE INTENTIONALLY LEFT BLANK.