biddoc.pdf

REQUEST FOR PROPOSAL

Public Safety DAS Engineering/Design/Install

Date Issued: July 16th, 2026 15:30:00 MDT

RFP 2026-1400-1646374

Colorado Convention Center

PROUDLY MANAGED BY LEGENDS GLOBAL

All comments and questions (requests for information) concerning this Request for Proposal and the corresponding procedures and requirements must be addressed in writing, via BidNet® by the 31st day of July, 2026 14:00:00 MDT

RFP Schedule

RFP Issued: July 16th, 2026 15:30:00 MDT Pre-bid meeting and site visit *: July 29th, 2026 11:00:00 MDT

Deadline to submit questions: July 31st, 2026 14:00:00 MDT

Responses to written questions: August 5th, 2026 17:00:00 MDT

Submittal Deadline: August 10th, 2026 17:00:00 MDT

Tentative Award Date **: August 19th, 2026 17:00:00 MDT

Commencement of work:

* Pre-Bid Meeting and Site Visit Details are provided via BidNet®. In most instances the Pre-Bid Meeting and Site Visit are mandatory. Location of Pre-Bid Meeting and Site Visit are provided via BidNet®.

** Due to uncertainties in the evaluation and selection process, the date(s) shown are tentative and reflect optimal circumstances.

2 | P a g e Colorado Convention Center – Public Safety DAS Engineering/Design/Install

Overview

Notice is hereby given that Legends Global (Operator) of the Colorado Convention Center (CCC) in Denver, Colorado is seeking proposals from qualified Respondents for the provision of Public Safety DAS Engineering/Design/Install at the CCC.

This request for proposal (RFP) does not commit to the awarding of an Agreement, nor to pay any costs incurred in the preparation and submission of proposals in anticipation of an Agreement. This RFP is intended to allow Legends Global to identify and select a qualif ied proposer to provide Public Safety DAS Engineering/Design/Install the CCC. In evaluating the responses to this RFP, Legends Global reserves the right to consider all elements entering into determining the qualif ications of the proposers.

Colorado Convention Center encourages small, local, disadvantaged, minority, and women-owned businesses to submit proposals for this scope of Services.

Responses MUST be received on the 10th day of August, 2026 17:00:00 MDT. SUBMITTALS FOR THIS PROJECT WILL ONLY BE ACCEPTED ON BidNet®. Legends Global reserves the right to reject responses if not submitted by the time, date designated in the RFP. Any and all responses may be rejected if deemed in the Center’s best interest.

Proposers are required to submit one (1) digital version of their complete proposal no later than the date and time outlined in the below schedule.

3 | P a g e

V E N D O R ’ S C E R T I F I C A T I O N We offer to furnish to Colorado Convention Center the materials, supplies, products, or services requested in accordance with the specifications and subject to the rules, regulations and conditions of purchase(s) described herein.

PROPOSER SIGN HERE:

Name of Proposer

Address

City State Zip

Phone: Email:

By:

(Printed or Typed Name)

(Written Signature)

Taxpayer I.D. No.

Signature constitutes acceptance of all Rules and

Regulations listed on this form and all documents attached.

Description of Company

Year of Establishment SIC / NAICS Code

Certif ication

Source

Certif ication Type (check all that apply):

DBE Disadvantage Business Enterprise

Certif ication Number MBE Minority Business Enterprise

WBE Women Business Enterprise SBE Small Business Enterprise Certif ication

Beginning Date

Other:

Certif ication Expiration Date

4 | P a g e

Table of Contents

SCHEDULE OF EVENTS……………………………………………………………………………………..1

OVERVIEW………………………………………………………………………………………………….….2

VENDOR CERTIFICATION………………………………………………………………………………

TABLE OF CONTENTS……………………………………………………………………………………….4

EXHIBITS………………………...……………………………………………………………………………..5

SECTION A………………….………GENERAL INFORMAITON AND PROPOSAL INSUTRUCTIONS

1.1 ABOUT THE COLORADO CONVENTION CENTER ……………………………………………………6

1.2 LOCAL, SMALL, MINORITY AND WOMEN-OWNED BUSINESS ENGAGEMNET………………….6

1.3 SUSTAINABILITY.…………………………………………………………………….……………………..7

2.1 BID CONDITIONS……………………………………………………………………………………………7

SECTION B………….……………………….SCOPE OF WORK AND TECHNICAL REQUIREMENTS

3.1 SCOPE OF SERVICES AND/OR PRODUCT …………………………………………………………….9

3.2 INVOICING AND PAYMENT………………………………………………………………………………..9

3.3 TAXES……………………………………………………………………………………………………..…9

3.4 EXCLUSIVITY AND SERVICE CHANGES………………………………………………………………10

3.5 PREVAILING WAGE PROVISIONS………………………………………………………………………10

3.6 USE OF FACILITIES ……………………………………………………………………………………….11

3.7 LABOR……………………….……………………………………………………………………………….11

3.8 LENGTH OF CONTRACT………………………………………………………………………………….11

3.9 INSURANCE& BONDS…………………………………………………………………………………

3.10 GENERAL ADMINISTRATION AND MEETINGS……………………………………………………….12

4.1 CONTENTS OF RESPONSE……………………………………………………………………………...13

4.2 SUBMISSION OF RESPONSE……………………………………………………………………………13

4.3 MODIFICATION OR WITHDRAWL OF RESPONSE…………………………………………………...14

4.4 COMMENTS AND QUESTIONS………………………………………………………………………….14

4.5 DUE DILIGENCE……………………………………………………………………………………………14

4.6 CONDITIONS AND LIMITATIONS………………………………………………………………………..15

5.1 OPENING OF RESPONSES………………………………………………………………………………15

5.2 SELECTION PROCESS AND CRITERIA………………………………………………………………..15

5.3 REJECTION OF RESPONSES……………………………………………………………………………17

5.4 ACCEPTANCE OF A RESPONSE………………………………………………………………………..17

5.5 TIME OF AWARD ...……………...…………………………………………………………………...……17

5.6 LIABILITY FOR COSTS...………………………………………………………………………………….18

SECTION C…………………………………………………………………………………………..PRICING

6.1 PRICING INFORMATION………………………………………………………………………………….18

SECTION D……………………………………………………………….….ADDITIONAL INFORMAITON

7.1 RESPONDENT CHECKLIST………………………………………………………………………………18

5 | P a g e

Exhibits

Exhibit A – Scope of Services and/or Product

Exhibit B – Pricing

Exhibit C – Qualif ications

6 | P a g e

GENERAL INFORMATION AND PROPOSAL INSTRUCTIONS

ARTICLE 1 - INTRODUCTION

1.1 ABOUT THE COLORADO CONVENTION CENTER

The Colorado Convention Center (CCC) opened in 1990, with more than 100 professional meeting planners working together with architects to design every aspect of the building, the result was simple: a sensible, state-of-the-art facility with easy traf f ic f low to a stunningly beautiful building in the heart of downtown Denver. The Colorado Convention Center is well known as one of the most practical and “user-f riendly” meeting facilities in the country.

The CCC consists of 584,000 square feet of exhibit space, a 5,000-seat theatre, 85,000 square feet of ballroom space (Mile High Ballroom 50,000 sf. and the Four Seasons Ballroom 35,000 sf), 150,000 square feet of meeting rooms, and a new 80,000 square foot Blue Bird Ballroom with all necessary support spaces.

The facilities have established as their primary goal the highest level of service to their customers and clients. All operating entities in each facility must adhere to the following objectives:

a) Of fer services according to the highest industry standards and in the best interest of the facility, the community, and the State of Colorado.

b) Operate in a manner consistent with the public interest, providing each facility with full accountability for, and accurate records of all transactions conducted within each venue.

c) Provide the highest level of safety, service and cooperation to tenants and customers of the facilities.

d) Hold and maintain in good standing all required applicable local, state, and federal licenses and permits for the services required herein. Failure to maintain said licenses and permits may be cause for termination of contract.

Colorado Convention Center is soliciting proposals from fully qualif ied and experienced businesses to provide Public Safety DAS Engineering/Design/Install. Interested and qualified Respondents who have successfully demonstrated the experience and ability to perform comparable products and services are invited to respond.

Legends Global, as a contractor for the City and County of Denver, (“City") manages and operates the Colorado Convention Center (hereinaf ter referred to as "CCC").

By this Request for Proposals ("RFP"), Legends Global is soliciting proposals from qualified companies to operate and provide Public Safety DAS Engineering/Design/Install at the CCC as a preferred provider service.

1.2 LOCAL, SMALL, MINORITY AND WOMEN-OWNED BUSINESS ENGAGEMENT

Colorado Convention Center and Legends Global recognizes the importance of the success of Minority Owned (“MBE”) and Women Owned (“WBE”) Business Enterprises to the economies of the state, city, and communities it serves, as well as the corporation itself . We are committed to pursuing business relationships with M/WBE f irms and using innovative approaches designed to continually improve business opportunities at the Colorado Convention Center.

CCC is committed to advancing business equity and sustainability through growing the capacity of MWBEs. CCC will take multiple actions as an expression of this commitment.

7 | P a g e

1. CCC will conduct outreach to these enterprises at the time of issuance of a Request for Proposals (RFP) to notify them of upcoming opportunities and encourage them to submit a proposal.

2. CCC will make ef forts to do this through institutional procurements for goods and services, long-term workforce opportunities, and revenue streams for community benef it.

Each contract’s engagement ef forts are intended to advance CCC’s commitment to ensure, local, small, disadvantaged, minority, and women-owned business enterprises.

3. Each RFP will ask questions about the bidder’s local, small, disadvantaged, minority and women-owned enterprise status, commitment to supporting the CCC through the successful selection on this project, as well as their commitment to diversity and inclusiveness in their business practices, staf f hiring, compensation, training and retention, and support of the community.

4. Responses to these questions will be one of the main criteria in the selection committee’s consideration of proposals.

5. CCC will seek feedback regarding and make an ef fort to resolve barriers that these entities may experience in responding to the RFP and performing the specif ied services in each RFP.

1.2.1 Small and Minority/Women-owned Business Certif ication

Consultants or subcontractors who are classified as minority-owned, woman-owned, small business, or disadvantaged business should be registered and hold certification from the City and County of Denver or a comparable federal certif ication.

1.3 Sustainability

CCC and the City and County of Denver’s Executive Order 123, is committed to protecting the environment, and the health of the public and its employees. CCC is directed to procure cost-competitive products and services that minimize resource consumption and negative impacts on the environment and human health.

ARTICLE 2 - BID CONDITIONS

2.1.1 This request for proposal must be signed by a duly authorized of f icial of the bidding company.

The completed and signed proposal (together with all required attachments) must be returned to Legends Global at the CCC on or before the time and date of the bid opening shown on page two (2).

2.1.2 All participating proposers, by their signature hereunder, shall agree to comply with all of the conditions, requirements and instructions of this bid as stated or implied herein. Any alteration, erasure, or interlineation by the proposer in this request for proposal shall constitute cause for rejection by CCC.

Exceptions or deviations to this bid must not be added to the request for proposal pages but must be on vendor's letterhead and accompany request for proposal. Should CCC omit anything from this bid which is necessary to a clear understanding of the work, or should it appear that various instructions are in conf lict, then the proposer shall secure written instructions f rom CCC.

2.1.3 Typographical errors in entering quotations on request for proposal may result in loss of award of contract purchase order.

2.1.4 All proposers are required to complete all information requested in this request for proposal.

Failure to do so may result in the disqualif ication of a bid.

2.1.5 Unit price for each item bid on shall be shown and shall be for the unit of measurement indicated.

In case of error in extension of prices, the unit price will govern.

8 | P a g e

2.1.6 Any omissions as to the manufacturer's brand name, code or stock number, or style that is asked for shall be considered cause to reject any or all items on bid if deemed to be in the best interest of the CCC to do so.

2.1.7 CCC reserves the right to waive any technical or formal errors or omissions and to reject any and all bids, or to award contract for the items hereon, either in part or whole, if he deems it to be in the best interests of CCC to do so.

2.1.8 The successful proposer shall be in complete compliance with all of the specifications, terms and conditions of this bid proposal as outlined above. CCC shall have the right to inspect the facilities and equipment of the successful proposer to ensure such compliance.

2.1.9 No proposal shall be accepted f rom, and no contract will be awarded to, any person, f irm or corporation that is in arrears to CCC, upon debt or contract, or that is a defaulter, as surety or otherwise, upon any obligation to CCC, or that has failed to attain or demonstrate compliance with any law, ordinance, City and County of Denver regulation, or contract term or condition as may be provided for or required in any CCC contract, or that may be deemed irresponsible or unreliable by the CCC. Proposers may be required to submit satisfactory evidence that they have a practical knowledge of the particular work bid upon and that they have the necessary financial resources to perform and complete the work outlined in this proposal.

2.1.10 The contractor agrees to abide by all the laws, regulations and administrative rulings of the United States, the State of Colorado and the City and County of Denver, securing all necessary licenses and permits in connection with the bid proposals.

2.1.11 All materials, supplies and equipment furnished, or services performed under the terms of this purchase order or contractual agreement shall comply with the requirements and standards specif ied in the Williams-Steiger Occupational Safety and Health Act of l970 (Public Law 9l-596) as well as with other applicable federal, state, and local codes.

2.1.12 All merchandise furnished, or service performed must comply with City and State Codes.

2.1.13 Venue for any and all legal action regarding the transaction covered herein shall lie in the District Court in and for the City and County of Denver, State of Colorado, and this transaction shall be governed by the laws of the State of Colorado, the Charter and Revised Municipal Code of the City and County of Denver. The Charter and Revised Municipal Code of the City and County of Denver, as the same may be amended from time to time, are expressly incorporated as if fully set out herein, by this reference. The vendor or proposer agrees that any and all notices, pleadings and process may be made by serving two copies of the same upon the Colorado Secretary of State, State Capitol, Denver, Colorado, and by mailing by return mail an additional copy of the same to the vendor or proposer at the address shown herein; that said service shall be considered as valid personal service, and judgment may be taken if , within the time prescribed by Colorado law or Rules of Civil Procedure, appearance, pleading or answer is not made.

2.1.14 In the event that this request for proposal requires a formal contract to be prepared by Legends Global on behalf of the CCC, the successful proposer will properly sign and furnish necessary performance bonds, insurances, Workers' Compensation, etc., as required by the respective request for proposal within ten (10) days (unless a longer period is allowed) f rom the date of receipt of the formal contract forms.

2.1.15 All proposers must take into consideration that only CCC’s contract documents will be used in the f inalization of this agreement.

2.1.16 It shall be a breach of ethical standards for any person to of fer, give, or agree to give any employee or former employee, or for any employee or former employee to solicit, demand, accept, or agree to accept f rom another person, a gratuity or an of fer of employment in connection with any decision, approval, disapproval, recommendation, preparation of any part of a program requirement or a

9 | P a g e purchase request, influencing the content of any specif ication or procurement standard, rendering of advice, investigation, auditing, or in any other advisory capacity in any proceeding of application, request for ruling, determination, claim or controversy, or other particular matter, pertaining to any program requirement or a contract or subcontract, or to any solicitation or proposal therefore.

2.1.17 It shall be a breach of ethical standards for any payment, gratuity, or of fer of employment to be made by or on behalf of a subcontractor under a contract to the prime contractor or higher tier subcontractor or any person associated therewith, as an inducement for the award of a subcontract or order.

2.1.18 In the event that any gratuities or kickbacks are of fered or tendered to any Legends Global employee, the request for proposal shall be disqualif ied and shall not be reinstated.

2.1.19 Successful Respondents and subcontractors that are corporations or limited liability companies will be required to furnish a Certificate of Good Standing from the Colorado Secretary of State’s Office, as proof that they are properly registered to do business in the State of Colorado, prior to f inalization of award and contracting.

SCOPE OF SERVICES AND TECHNICAL REQUIREMENTS

ARTICLE 3 - SCOPE OF SERVICES

3.1 SCOPE OF SERVICES AND/OR PRODUCT

3.1.1 Respondent services shall include, but not be limited to the following:

Public Safety DAS Engineering/Design/Install

3.1.2 The detailed scope of services and/or product can be found in Exhibit A. All Services are to be performed as described in Exhibit A and are subject to CCC representative approval before payment may be issued.

3.2 INVOICING & PAYMENT

3.2.1 The Respondent is expected to provide detailed and itemized invoices that list services and/or products separately to Legends Global at the CCC at a minimum of a monthly basis or as otherwise mutually agreed upon by Legends Global and Respondent. CCC will pay only for Services and/or Product delivered. Invoices should be sent to ap@denverconvention.com.

3.2.2 Respondent acknowledges that CCC is not obligated to pay the Respondent for any services or product other than the Services detailed in this RFP, and that any additional work performed, or services provided by Respondent in addition to these Services, are performed at Respondent’s risk and without authorization under this Agreement or obligation of CCC unless approved in writing in advance of such Services being performed.

3.2.3 Standard payment terms shall be net 30. However, faster payment terms may be available based upon the mutual agreement between CCC and the Respondent.

3.3 TAXES

Legends Global is not an agent of the City and County of Denver nor does Legends Global have agency status with the City and County of Denver. Legends Global is not a tax-exempt entity.

mailto:ap@denverconvention.com

10 | P a g e

3.4 EXCLUSIVITY & SERVICE CHANGES

No exclusivity is applicable to this response, or any product provided herein. Legends Global may, in the future, decide to add services that are not included in the Agreement executed by the Parties in connection with this RFP, modify existing service levels, or stop Service altogether. All additions or service increases require the written approval of the Authorized Representative. No additional services can be performed until the required approvals are obtained. Respondents will not be paid for any work performed without proper authorization.

3.5 PREVAILING WAGE PROVISIONS

Any contract in the amount of two thousand dollars ($2,000.00) or more arising out of this request for proposal shall be subject to the following provisions concerning the payment of prevailing wages, if any work is performed onsite.

a. The minimum wages to be paid for every class of labor, mechanics and worker shall be not less than the scale of wages f rom time to time determined to be the prevailing wages.

b. The Contractor or his subcontractor shall pay mechanics, laborers and workers employed directly upon the site of the work the full amounts accrued at time of payment, computed at wage rates not less than those stated or referenced in the specifications, and any addenda thereto, on the actual date of bid opening, or in effect on the date of grant of permit for performance of such work under D.R.M.C. Section 49-171 et seq., or on the date of the written Purchase Order for contracts let by informal procedure under D.R.M.C. Section 20-63(b), regardless of any contractual relationship which may be alleged to exist between the contractor or subcontractor and such laborers, mechanics and workers.

c. The contractor and subcontractors to pay all workers, mechanics, and other laborers at least once a week the full amounts of wages accrued at the time of payment except that the contractor and subcontractor shall make such payments to non-construction workers such as janitorial or custodial workers at least twice per month.

d. The contractor shall post in a prominent and easily accessible place at the site of the work the scale of wages to be paid by the contractor and all subcontractors working under the contractor.

e. If the contractor or any subcontractor shall fail to pay such wages as are required by the contract, the Auditor shall not approve any warrant or demand for payment to the contractor until the contractor furnishes the Auditor evidence satisfactory to the Auditor that such wages so required by the contract have been paid.

f . The contractor shall furnish to the Auditor each week during which work is in progress under the contract, a true and correct copy of the payroll records of all workers, laborers and mechanics employed under the contract, either by the contractor or subcontractors.

g. The copy of the payroll record shall be accompanied by a sworn statement of the contractor that the copy is a true and correct copy of the payroll records of all mechanics, laborers or other workers working under the contract either for the contractor or subcontractors, that payments were made to the workers, laborers and mechanics as set forth in the payroll records, that no deductions were made other than those set forth in such records, and that all workers, mechanics and other laborers employed on work under the contract, either by the contractor or by any subcontractor, have been paid the prevailing wages as set forth in the contract specif ications.

h. If any laborer, worker or mechanic employed by the contractor or any subcontractor under the contract has been or is being paid a rate of wages less than the rate of wages required by the contract to be paid as aforesaid, CCC and the City and County of Denver may, by written notice to the contractor, suspend or terminate the contractor's right to proceed with the work, or such part of the work as to which there has been a failure to pay the required wages, and in the event of termination may prosecute the

11 | P a g e work to completion by contract or otherwise, and the contractor and any sureties shall be liable to CCC for any excess costs occasioned CCC thereby.

i. Information as to forms and other requirements concerning prevailing wages may be obtained f rom the City Auditor's office, Prevailing Wage Section, 201 West Colfax Avenue, Denver, CO, 80202.

Phone 720.913.5036, fax 720.913.5035 as well as online at https://denvergov.org/Government/Agencies- Departments-Offices/Agencies-Departments-Offices-Directory/Auditors-Off ice/Denver-Labor/Prevailing- Wage

3.6 USE OF FACILITIES

3.6.1 The Vendor’s employees must check-in and exit the Center at the Security Base Station only.

3.6.2 The Vendor’s truck and other vehicles must have the company name or logo permanently attached and must be parked in authorized areas or spaces only. If no accommodation can be made to provide parking all vendor vehicles must use public parking as available.

3.6.3 The Vendor shall take all precautions necessary and shall bear the sole responsibility for the safety of the Work, and the safety and adequacy of the methods and means it employs in performing Work. Vendor, while on the Center’s grounds must also observe any safety requirements imposed by CCC.

3.7 LABOR

3.7.1 Vendor shall provide, at its own expense, qualif ied, OSHA trained as applicable and licensed labor in applicable trades as required.

3.7.2 Employees shall be uniformly dressed, clean and neat in appearance. All employees must display identif ication prominently while on the Center premises.

3.7.3 All employees shall be qualified and properly trained in safety and handling of all equipment used in and around the Center.

3.7.4 Legends Global has the right of approval of any and all Vendor employees.

3.7.5 Legends Global has the right to assign and adjust all work hours and schedules not to impact any Events at the Center.

3.7.6 Equal Employment Opportunity Compliance – The Vendor is required to demonstrate the same commitment to equal opportunity as prevails under federal contracts controlled by Federal Executive Orders 11246, 11625 and 11375. Affirmative action plans shall be submitted by the Vendor to Legends Global, if required. Vendor’s failure to abide by the rules, regulations, contract terms and compliance reporting provisions as established shall be grounds for forfeiture and penalties.

3.8 LENGTH OF CONTRACT

3.8.1 The Contract under which these privileges shall be granted will be for a term of 1 (one) year f rom the date of the award.

3.9 INSURANCE & BONDS

3.9.1 The successful Contractor will be required to obtain and maintain in force at all times during the term of the agreement as a direct cost of operation, insurance coverage as directed by CCC. Such coverage will be obtained f rom an insurance company authorized and licensed to do business in the State of Colorado and rated no less than A VIII by the most current AM Best’s Manual. All such insurance shall be primary of any other valid and collectible insurance of Contractor and/or Legends Global and shall be written on an occurrence basis. Claims made policies are not acceptable. It is anticipated that such coverage shall include the following:

https://denvergov.org/Government/Agencies-Departments-Offices/Agencies-Departments-Offices-Directory/Auditors-Office/Denver-Labor/Prevailing-Wage https://denvergov.org/Government/Agencies-Departments-Offices/Agencies-Departments-Offices-Directory/Auditors-Office/Denver-Labor/Prevailing-Wage https://denvergov.org/Government/Agencies-Departments-Offices/Agencies-Departments-Offices-Directory/Auditors-Office/Denver-Labor/Prevailing-Wage

12 | P a g e

(A) Commercial General Liability Insurance with limits not less than $5,000,000 each occurrence combined single limit for bodily injury or death and property damage, including coverages for personal injury, contractual, and operation of mobile equipment, products, and liability.

(B) Workers' Compensation Insurance as required by Colorado law.

(C) Employer's Liability Insurance with limits not less than $1,000,000 for each occurrence.

(D) Automobile Liability Insurance with limits not less than $1,000,000 each occurrence combined single limit for bodily injury and property damage, including coverage’s for owned, non-owned and hired vehicles, including loading, and unloading operators.

Commercial General Liability and Automobile Liability Insurance policies required shall name as additional insureds: (i) City and County of Denver, (ii) Legends Global, (iii) its Of f icers, Agents and Employees.

Certif icates of Insurance: Copies of additional insured endorsements and primary coverage endorsements and, if requested, complete copies of policies satisfactory to Legends Global, shall be furnished to Legends Global. Certified copies of the Certificate of Insurance or policies shall provide that they may not be canceled without thirty (30) days advance writ ten notice to Legends Global. Legends Global herein conf irms that it carries insurance as required by the City and County of Denver.

3.9.2 Vendor will be required to execute a Performance and Payment Bond, in a form acceptable to Legends Global, in the amount of One Hundred Thousand Dollars ($100,000.00) with Corporate Surety to secure the performance by the Vendor of all terms of the Contract. The Performance and Payment Bond shall name Legends Global and the City and County of Denver as beneficiaries and be in place upon the execution of the Contract.

3.9.3 Vendor will be required to indemnify, hold harmless and defend Legends Global, the City, and their respective Members, Officers, Directors, Agents and Employees ("INDEMNITEES") from and against any and all liabilities, damages, actions, costs, losses, claims and expenses (including attorney's fees) on account of personal injury, death or damage to or loss of property or profits arising out of or resulting, in whole, or in part, from any act, omission, negligence, fault or violation of law or ordinance of Vendor or its Employees, Agents, Service Contractors, Exhibitors or Attendees or any other person entering the Center with the implied or express permission of Vendor. Such indemnification by Vendor shall apply unless such damage or injury results from the sole negligence, gross negligence, or willful misconduct of Legends Global, the City, their respective Members, Of f icers, Agents, or Employees.

3.10 GENERAL ADMINISTRATION & MEETINGS

3.10.1 Legend Global’ s Authorized Representative is responsible for placing, authorizing, and approving any services performed or product ordered.

3.10.2 Prior to the commencement of services rendered by the Respondent, the Respondent must attend meetings with the Authorized Representative as required. The purpose of these meetings will be to review expectations regarding:

- Deliverables

- Services authorization procedures

- Information required on invoices

3.10.3 The Respondent will also be expected to meet as needed with the Authorized Representative throughout the term of service or Agreement to review service delivery and adjust if needed.

13 | P a g e

ARTICLE 4 - PROCEDURES/CONTENTS OF RESPONSE

4.1 CONTENTS OF RESPONSE

4.1.1 Responses must include the following:

a) Company History/Qualif ication. Provide a detailed history of Respondent and a statement of qualifications including a description of comparable product/services provided for comparable projects including dates. Respondent must be able to meet required qualif ications def ined Exhibit C.

b) List of current and former clients to whom the respondent has provided services similar and comparable to those described in this solicitation, and contact information (client names, gross amount, contact names, dates of services provided, telephone, email addresses and website addresses) of at least f ive (5) client Legends Global may obtain references f rom.

4.1.2 Respondent shall identify any and all subcontractors which the Respondent anticipates having a significant role in the fulf illment of the response. A Payment and Performance Bond may be necessary if the Respondent utilizes sub-contractors.

4.1.3 Each copy of the Response shall include the legal name of the Respondent and a statement identifying the Respondent as a sole proprietor, partnership, corporation, or other legal entity as appropriate. Each copy shall be signed by the person or persons legally authorized to bind the Respondent to a contract. A response by a corporation shall further give the state of incorporation and whether the Respondent is qualified to do business in Colorado. A Response submitted by an agent shall have a current power of attorney attached certifying the agent’s authority to bind the Respondent. Respondent may also provide the State of Colorado Certif icate of Good Standing in lieu of the statement.

4.1.4 Respondent must submit appropriate certification documentation if Respondent, or any number of

Respondent’s team is a Minority or Women Business Enterprise certified by the City and County of Denver or the State of Colorado.

4.2 SUBMISSION OF RESPONSES

4.2.1 Submit one (1) properly executed responses with any other documents. Should include all specs, item numbers, and pictures of product or details of services.

The Colorado Convention Center (CCC) requests f irm f ixed price (FFP) proposals, as detailed in this Request for Proposal (“RFP”). This RFP is posted to Rocky Mountain E-Purchasing System (BidNet®).

SUBMITTALS FOR THIS PROJECT WILL ONLY BE ACCEPTED ON BidNet®. Please login to the following website to register to submit a proposal for this project. All documents and important procurement information will be uploaded to the website.

https://www.bidnetdirect.com/colorado/coloradoconventioncenter

The CCC contracts with Rocky Mountain E-purchasing System (BidNet®) in the advertisement and facilitation of Informal Bids, Formal Bids, Requests for Proposals (RFP), and other solicitations.

Therefore, Consultants must ONLY rely on documents provided on the Rocky Mountain E-purchasing System (BidNet®) website.

Only reply on this web address: https://www.bidnetdirect.com/colorado/coloradoconventioncenter.

It is a requirement of this RFP that interested parties familiarize themselves and register with BidNet®;

Respondents who do not register may be considered non-responsive.

https://www.bidnetdirect.com/colorado/coloradoconventioncenter https://www.bidnetdirect.com/colorado/coloradoconventioncenter

14 | P a g e

Registration with BidNet® is available at NO COST and allows Respondent’s access to view governmental bids posted on BidNet®; they of fer an additional notif ication service option with an associated fee. It is the responsibility of the Respondent to evaluate and select the service option of their choice.

The CCC is not responsible for the actions or lack thereof on the part of the Consultant regarding their interaction with BidNet®, or any other third-party bid notification service in relation to this Formal Bid/RFP.

More information is available at: www.rockymountainbidsystem.com or by calling 1-800-835-4603.

4.2.2 RESPONSES shall be submitted no later than the 10th day of August, 2026 17:00:00 MDT.

Responses received after that time and date will not be received via BidNet®. The Respondent shall assume full responsibility for timely delivery at the location designated for the receipt of Responses.

4.2.3 Submission of a Response signifies careful examination of the RFP and complete understanding of the nature, extent, and location of the work to be performed.

4.2.4 Oral, telephonic, or telegraphic Responses are invalid and will not receive consideration.

4.3 MODIFICATION OR WITHDRAWAL OF RESPONSE

4.3.1 A Response may not be modif ied, withdrawn, or canceled by the Respondent for 90 days following the date designated for the opening of the Responses, and each Respondent so agrees in submitting a Response.

4.3.2 Prior to the time and date designated for receipt of Responses, a Response submitted may be modified or withdrawn by notice to the party receiving Responses at the place designated for receipt of Responses. Such notice shall be in writing over the signature of the Respondent. A change shall be so worded as not to reveal the amount of the original Response.

4.3.3 Withdrawn Responses may be resubmitted up to the date and time designated for the receipt of Responses provided that they are then fully in conformance with this RFP.

4.4 COMMENTS & QUESTIONS

4.4.1 All comments and questions (requests for information) concerning this Request for Proposal and the corresponding procedures and requirements must be addressed in writing, via BidNet® by the 31st day of July, 2026 14:00:00 MDT.

4.4.2 All comments and questions will be responded to all respondents in writing, on the 5th day of August, 2026 17:00:00 MDT, via BidNet®.

4.4.3 Any interpretation or correction of the RFP will be made only by written addenda to all Respondents via BidNet®. No allowance will be made af ter f inal submittal deadline of Proposals are received for oversight, omission, error, or mistake by the Respondent or Legends Global. The addenda so issued will become part of the Proposal Documents and receipt thereof by the Respondent shall be acknowledged in the Proposal.

4.5 DUE DILIGENCE

Prior to submitting a Proposal, each Respondent shall make all investigations and examinations necessary to ascertain conditions and requirements affecting operation of the proposed services. Failure to make such investigation and examinations shall not relieve the successful Respondent of the obligation to comply, in every detail, with all provisions and requirements, nor shall it be a basis for any claim whatsoever for alteration in any provision required by the Contract.

http://www.rockymountainbidsystem.com/

15 | P a g e

4.6 CONDITIONS AND LIMITATIONS

4.6.1 The Proposals and any information made a part of the Proposals will become part of Legends Global’s official files without any obligation on Legends Global’s part to return them to the individual Respondent(s).

4.6.2 This RFP and the selected Respondent(s) Proposal may, by reference, become a part of any formal Contract between Legends Global and Respondent resulting f rom this solicitation.

4.6.3 All proposals may become a matter of public record and shall be regarded as Public Records, with the exception of those specific elements in each proposal which are designated by the proposer as Business or Trade Secrets and plainly marked “Trade Secrets,” “Conf idential”, “Proprietary”, or “Trade Secret”. Items so marked shall not be disclosed unless disclosure is otherwise required under the Colorado Open Records Act. If such items are requested under the Colorado Open Records Act, Legends Global – CCC will use reasonable efforts to notify the proposer, and it will be the responsibility of the Proposer to seek a court order protecting the records, and to defend, indemnify, and hold harmless Legends Global – CCC from any claim or action related to Legends Global – CCC’s non-disclosure of such information.

ARTICLE 5 - CONSIDERATION OF RESPONSES

5.1 OPENING OF RESPONSES

5.1.1 The properly identified Responses received on time and in accordance with the requirements of the RFP will be considered for award. Responses not received on time, or otherwise not submitted in accordance with the requirements of the RFP will not receive consideration for the award.

5.1.2 To be considered for the award, a Respondent must be experienced and regularly in the business of providing the Scope of Services/ Product required by this RFP and must have a business phone and be available for consultation.

5.2 SELECTION PROCESS AND CRITERIA

Each Response will be reviewed by a Selection Committee and award will be made according to the following process:

Screening Criteria

a) The Selection Committee will review the Response submittal and assign a criteria score for each prospective Respondent. The score will be based on the following:

1) General feasibility, effectiveness and clarity of the Proposal and its responsiveness to the

RFP requirements.

2) Respondents must demonstrate the ability to provide the Products specified by furnishing information regarding their expertise, experience, financial soundness, sustainability, and integrity.

3) Respondents and personnel must demonstrate an understanding of the Products and Services required.

4) Respondents must demonstrate that Jobs of similar scope and/or magnitude have been successfully delivered on time and budget. Including evidence of Proposer's service reliability, customer support, and on-time delivery of services.

5) Creative or innovative and cost-ef fective approach to service delivery, pricing, and compensation.

6) Initial pricing, pricing for each year of the term of the contract, and overall economic advantages.

7) Implementation capabilities.

8) Relative merits of the proposal

16 | P a g e

Evaluation Process

a) Upon receipt of the Proposals, Legends Global may short-list the Proposers based on evaluation criteria including, but not limited to, that cited in the Evaluation Criteria section of this RFP. Legends Global reserves the right to then interview each of the short-listed Proposers and may require presentations to be made by such Proposers. The proposal review and selection process are as follows:

Step One – Receipt of RFP’s RFPs from Proposers will be received on the day and at the time indicated in this RFP.

Step Two – Technical and Financial Review Legends Global will initially review and evaluate the Technical Submittals and Financial Documents Responses. Legends Global and may require all or some Proposers to participate in an oral interview during this initial process. The general purpose of this session is to clarify specif ic aspects of the above submittals. Although the oral interview itself will not be a basis for an award, responses provided in the interview will be considered. Absence of an interview does not indicate lack of interest in a proposal.

Step Three – Shortlist Legends Global will evaluate all proposals on the basis of technical merit and Anti-Discrimination response. Legends Global will evaluate whether the technical portion of the Proposal provides the details of the necessary technical and personnel support, and the manner in which it will fully implement and satisfy all requirements of the Project.

Legends Global will also evaluate whether the Proposer’s anti-discrimination plan achieves minority and female participation in subcontracting and employment opportunities at substantial and meaningful levels and whether Proposer’s satisfactorily demonstrated their best ef forts.

Step Four – Presentations of Shortlisted Proposers Selected Proposers may be requested to participate in additional meetings with Legends Global. The agenda for a meeting will provide for a presentation by the Proposer and a question-and-answer period.

Legends Global does not require or expect the Proposers to provide elaborate presentations.

Legends Global may request Proposers explain the basis of their cost/pricing for the proposal.

Step Five – Cost Review Legends Global will review all the Shortlisted proposals and select the Proposers that it considers in its best interest. During the Legends Global deliberations, Legends Global may request further information f rom Proposers. Where similar Proposals come f rom several Proposers, Legends Global may decide to engage in negotiations with only one, several, or all Proposers submitting similar Proposals. The cost/price portion of the Proposal will be evaluated separately. It will be utilized to evaluate the Proposer’s understanding of the requirements of the RFP and to determine the most probable cost. The cost/price portion will be evaluated for reasonableness and completeness. The Proposers’ proposed total estimated cost/price shall not be controlling in the selection of the Proposer with which Legends Global will negotiate a contract for the services described in this RFP.

Legends Global will evaluate the reasonableness of each Proposer’s cost/price Proposal, determine whether the proposed cost/price is consistent with the proposed technical approach and indicates a clear understanding of a sound approach to satisfying the requirements in the scope of services set forth.

Step Six – Negotiation Legends Global may undertake negotiations with several Proposers for similar or different Proposals. Based upon these negotiations, Legends Global will of fer a “Notice of Award” to selected Proposer(s) for the services described herein.

Step Seven – Award of Contract Upon the completion of the negotiations, Legends Global at their sole discretion may award Contracts for the services described herein.

17 | P a g e

Rights and Options of Legends Global Legends Global reserves and may exercise one or more of the following rights and options with respect to this RFP:

• To reject any and all Proposals.

• To elect to award certain parts of the Scope of Services, to separate proposers or to award the entire Scope of Services to one proposer as Legends Global deems necessary.

• To use criteria other than price in determining the Proposer(s) with which it will contract.

• To supplement, amend or otherwise modify this RFP.

• To cancel this RFP with or without the substitution of another RFP.

• To issue additional or subsequent solicitations for Proposals.

• To conduct investigations with respect to the qualif ications of any Proposer.

• To change any time for performance set forth in this RFP.

• To waive any non-compliance of any Proposal with the requirements of this RFP.

• To permit any Proposer to supplement, amend or otherwise modify its Proposal.

• To supplement, amend or otherwise modify the terms of any proposed form of Contract which may be submitted by Legends Global to any Proposer.

• To negotiate an ECM with one or more than one Proposer.

5.3 REJECTION OF RESPONSES

Legends Global shall have the right to reject any or all Responses, for any reason at any time, reject a Response not accompanied by the data required by the RFP, or reject a Response which is in any way incomplete or irregular, with no liability for cost incurred.

• For unsuccessful Proposers, a post-award debrief ing will be provided to any Proposer who requests one in writing within five (5) business days of notification of non-award of the Proposal.

Upon receipt of the debrief request, Legends Global shall arrange a debrief ing meeting within three weeks. Debriefing can be in either person, via online meetings, or via responses to email communications.

• The objective of the post-award debriefing is to highlight the signif icant elements in the proposal and to summarize the rationale for the rejection of their tender. The ground rules are open and honest discussions within the limits of non-disclosure breaches.

• The rejection email/writing shall be stored in folders as part of the Proposal documentation. Any additional information provided in writing or recorded during the debriefing will also be retained as part of the Proposal documentation.

Note - In most cases, Legends Global is prohibited from disclosing any proprietary information (including other Proposers’ costs), directly comparing vendors, or providing point-by-point comparisons.

5.4 ACCEPTANCE OF A RESPONSE

It is the intent of Legends Global to award a contract to a vendor that, in Legends Global’s judgment, is the most qualif ied and responsive Respondent, provided the Response has been submitted in accordance with the requirements of the RFP. Legends Global shall have the right to accept the Response which, in Legends Global’s judgment, is in the CCC’s best interest.

5.5 TIME OF AWARD

a) It is the intent of Legend Global to issue a purchase order for product placement within 30 days of award.

18 | P a g e

b) Af ter Legends Global has selected a Proposer as a result of the previously mentioned evaluation process, the successful Proposer shall be required to execute a Contract with Legends Global.

Legends Global reserves the right to modify, amend and supplement any proposed form of Contract submitted by Legends Global to any Proposer, in any manner it deems appropriate.

The terms of the Proposal of the designated Proposer, to the extent accepted by Legends Global, shall be incorporated into the Contract. Legends Global reserves the right to revoke the designation of a Proposer as the designated Proposer at any time prior to execution of the Contract by the Proposer and the CCC and in the form approved by the CCC.

c) The contents of the Proposal of the selected Proposer and the RFP will become contractual obligations upon execution of a contract; provided however, that the terms of any such contract shall supersede the provisions of the Proposal and the RFP to the extent the terms of the contract are inconsistent with the terms of the Proposal or RFP. In the event that either the designated Proposer does not execute the Contract as herein required or Legends Global has revoked the designation of a particular Proposer as the designated Proposer, Legends Global may enter into negotiations with one or more of the other Proposers or may solicit new Proposals.

d) At or prior to delivery of the signed Contract, the designated Proposer shall deliver to

Legends Global the policies of insurance or insurance certif icates as required by the Contract.

All policies or certificates of insurance must be approved by Legends Global before the designated Proposer may proceed with the delivery of the contracted services.

5.6 LIABILITY FOR COSTS

Legends Global will not be liable for any costs incurred in the preparation and presentation of the Response, or the negotiation and f inalization of a contract.

PRICING

ARTICLE 6 - PRICING

6.1 PRICING INFORMATION

6.1.1 Pricing is described in detail in Exhibit B of this RFP. Pricing should address all requirements set forth in Section A, Section B, and Exhibit A.

6.1.2 The requirements have been developed to allow CCC to uniformly evaluate prices submitted for the work. Accordingly, you should follow these instructions carefully and provide all data requested and in any referenced exhibits.

6.1.3 Any omissions in this RFP shall be identif ied by each Respondent and incorporated into their proposal.

6.1.4 If applicable all Respondent hourly rates and the cost proposal quoted shall be firm and f ixed for the Initial Term of the Agreement and subject to mutual agreement prior to any Extension Terms.

ADDITIONAL INFORMATION

7.1 Respondent Checklist

COLORADO CONVENTION CENTER

RESPONDENT CHECKLIST

Request for Proposal # RFP 2026-1400-1646374

This checklist is provided as a courtesy to Respondents to support their submission of a full proposal. It is the Respondent’s responsibility to thoroughly read the RFP and meet all response requirements.

19 | P a g e

RFP Item