biddoc.pdf

Request for Proposals

2026-242 Rio Grande Parking Garage

Structural Repairs

Due Date: 2:00 PM MDT, Wednesday, August 12th 2026

427 Rio Grande Place Aspen, CO 81611

970.920.5408 https://aspen.gov/ https://aspen.gov/

City of Aspen

REQUEST FOR PROPOSALS

Sealed proposals will be received by the City of Aspen Purchasing Department through the Bidnet Direct website, www.bidnetdirect.com, until 2:00p.m. MDT, Wednesday, August 12th 2026 at which time the proposals will be opened and reviewed, for the following City of Aspen project:

2026-242 Rio Grande Parking Garage Structural Repairs

The project will include, but is not limited to: contractor services to provide structural repairs throughout the Rio Grande Parking Garage

Complete proposal packages are available to download or from www.bidnetdirect.com Vendors must be registered to view the bid packages. There is no charge to register. Call 1-800-835-4603 if you need assistance registering.

A mandatory pre-proposal conference will be held at 2 p.m., Wednesday, July 30th, 2026 at:

Rio Grande Parking Garage 427 Rio Grande Place Aspen, CO 81611. Attendance at the pre-proposal conference is mandatory unless otherwise granted by Project Manager.

To submit, an electronic copy of the Proposal as a PDF or Word file, must uploaded to the Bidnet Direct website, www.bidnetdirect.com. The file name must include the City’s project number and offeror’s name.

The City reserves the right to reject any or all Proposals or accept what is, in its judgment, the Proposal which is in the City's best interest. The City further reserves the right, in the best interests of the City, to accept a late submittal or to waive any technical defects or irregularities in any and all Proposals submitted.

Non-Discrimination Policy Any business that enters into a contract for goods or services with the City of Aspen or any of its boards, agencies, or departments shall:

(a) Implement an employment nondiscrimination policy prohibiting discrimination in hiring, discharging, promoting or demoting, matters of compensation, or any other employment-related decision or benefit on account of actual or perceived race, color, religion, national origin, gender, physical or mental disability, age, military status, sexual orientation, gender identity, gender expression, or marital or familial status.

(b) Not discriminate in the performance of the contract on account of actual or perceived race, color, religion, national origin, gender, physical or mental disability, age, military status, sexual orientation, gender identity, gender expression, or marital or familial status.

(c) Incorporate the foregoing provisions in all subcontracts hereunder.

Diversity and Inclusion The City shall acquire its goods and services in a manner that integrates fiscal responsibility, social equity, women and minority business opportunity, and environmental stewardship.

Bidders should provide any additional information and or certifications describing the above.

Sustainability Considerations One of the City of Aspen’s values is stewardship, and the City has taken significant strides in embedding sustainable practices into our operations. In 2022, Aspen City Council set new http://www.bidnetdirect.com/ http://www.bidnetdirect.com/ greenhouse gas reduction goals (science-based targets) of 63% by 2030 and 100% by 2050 based on 2017 emissions levels. While not a requirement for this contract (unless otherwise stated in the scope of work or criteria list), the City encourages all vendors to share in their proposals how their products and services are supporting the City’s climate initiatives and goals.

For more information on the City’s sustainability efforts and the Aspen Sustainability Action Plan, visit www.aspen.gov/climate.

Pursuant to the Colorado Open Records Act, C.R.S. Section 24-72-200.1 (CORA), any and all of the documents that are submitted to the City of Aspen may be deemed public records subject to examination and inspection by third parties. The City of Aspen reserves the right, at its sole discretion, to release for inspection or copying any document, plan, specification, proposal or other writing submitted pursuant to this request. Candidates should identify any portion of their proposals which they consider confidential.

By participating in the City’s procurement process, you are agreeing to the terms and conditions of the procurement process and the legal parameters of doing business with the City without change.

Discussion may be conducted with responsible Offerors who submit Proposals determined to be reasonably susceptible to be selected for award for purpose of clarification to assure full understanding of, and responsiveness to the solicitation requirements.

In addition to price, the criteria set forth in the Instruction to Offerors and any specific criteria listed below, may be considered in judging which Proposal is in the best interests of the City:

Firm Capabilities & Experience: 30%

• Provide information on the firm’s most comparable projects completed or in process.

These should be projects that are the most similar to the project which is the subject of this RFP.

• Describe the firm’s and team members’ experience and familiarity working in the City of Aspen and/or Pitkin County.

Project Approach: 30%

• Provide a descriptive project scope of services that will be provided, further articulated below.

• Describe the proposed construction sequencing, means and methods, equipment & materials to be utilized and other key highlights of the construction methodologies which your firm will employ.

• Provide an estimated project schedule.

Cost: 40%

• Provide a detailed estimate including general conditions and line-item costs.

• Provide a narrative listing all inclusions, exclusions, and allowances.

• Provide unit rates for T&M work.

• Please note all materials shall be tax exempt.

BY ORDER OF THE CITY OF ASPEN, COLORADO

Asal Vojdani, Purchasing http://www.aspen.gov/climate

1.0 Introduction

The purpose of this Request for Proposals (RFP) is to solicit professional services for structural repairs at the Rio Grande Parking Garage.

1.1 Project Description and Background

The City of Aspen is soliciting proposals from qualified contractors to perform limited concrete and waterproofing repairs in the Rio Grande Parking Garage to mitigate moisture infiltration and further deterioration. The repair work is limited to the crawl space on Level B2 of the parking garage.

The City has contracted with Walker Consultants to evaluate the identified repair areas and prepare the project Drawings and Specifications, included with this RFP as Exhibits C and D.

The Contractor shall furnish all labor, supervision, materials, equipment, and incidentals necessary to complete the work in accordance with the Contract Documents.

Construction shall occur during the City's fall off-season, generally between early October and mid-November. Refer to the Scope of Work section below for additional information regarding parking garage closures, phasing, and access requirements.

The City is also planning a separate project to apply a penetrating silane sealer to the concrete decks throughout all levels of the Rio Grande Parking Garage during the same fall construction window. The City intends to coordinate the Level B2 structural repairs with the garage closures associated with the silane sealer project to minimize operational impacts and avoid duplicative closures. The selected Contractor shall coordinate its schedule and work activities with the City and the City's separate silane sealer contractor, as necessary.

2.0 RFP Process

2.1 Communication

Questions must be posted on the Bidnet Direct website, www.bidnetdirect.com. Answers are posted online for all Offerors to review and consider. It is the Vendor’s responsibility to check the website for Q&As, addendums, and other important information.

Vendors may contact Procurement at procurement@aspen.gov or 720-589-4943 for questions regarding the procurement process or uploading proposals.

2.2 Pre-proposal Meeting

A mandatory pre-proposal conference will be held at 2 p.m., Wednesday, July 30th, 2026 at:

Rio Grande Parking Garage 427 Rio Grande Place Aspen, CO 81611. Attendance at the pre-proposal conference is mandatory unless otherwise granted by Project Manager.

Attendance at this meeting is mandatory. The City would like to provide contractors the opportunity to visit the site and ask any questions in person. Any questions that are asked during the site walk will also be recorded and answered on BidNet.

2.3 Proposal Submission

Electronic submission is to be uploaded on the Bidnet Direct website, www.bidnetdirect.com. The electronic submission must be compiled into a single pdf or Word document. The name of the document must contain the City project number and firm’s name.

mailto:procurement@aspen.gov

The deadline for submitting responses to this RFP is 2:00pm MDT, Wednesday, August 12th 2026.

2.4 Schedule

The proposal, evaluation and selection schedule is as follows:

• Wednesday, July 30th Mandatory Site Walk at 2:00PM MDT

• Thursday, August 6th Final Questions Due

• Wednesday, August 12th Proposal packages due by 2:00PM MDT

2.5 Selection Criteria

The criteria for selection shall include but may not be limited to the following:

Firm Capabilities & Experience: 30%

• Provide information on the firm’s most comparable projects completed or in process.

These should be projects that are the most similar to the project which is the subject of this RFP.

• Describe the firm’s and team members’ experience and familiarity working in the City of Aspen and/or Pitkin County.

Project Approach: 30%

• Provide a descriptive project scope of services that will be provided, further articulated below.

• Describe the proposed construction sequencing, means and methods, equipment & materials to be utilized and other key highlights of the construction methodologies which your firm will employ.

• Provide an estimated project schedule.

Cost: 40%

• Provide a detailed estimate including general conditions and line-item costs.

• Provide a narrative listing all inclusions, exclusions, and allowances.

• Provide unit rates for T&M work.

• Please note all materials shall be tax exempt.

The City reserves the right to reject any or all Proposals or accept what is, in its judgment, the Proposal which is in the City's best interest. The City further reserves the right, in the best interests of the City, to accept a late submittal or to waive any technical defects or irregularities in any and all Proposals submitted.

Discussion may be conducted with responsible offerors who submit Proposals determined to be reasonably susceptible to be selected for award for purpose of clarification to assure full understanding of, and responsiveness to the solicitation requirements.

3.0 Scope of Work

The Contractor shall furnish all labor, supervision, materials, equipment, and incidentals necessary to complete the work in accordance with the Contract Documents attached to this RFP as Exhibit C (Drawings) & Exhibit D (Specifications). Structural Repairs are limited to the crawl space areas that are located on basement level B2.

Please take special consideration of the following:

• Contractor shall be responsible for all safety precautions necessary to complete this work.

• Repair locations may include embedded conduit, piping, or prestressed tendons containing dangerous stored energy. Contractor shall confirm location and condition prior to demolition.

• Contractor shall take caution not to cut or damage prestressed tendons.

• For repair detail 40.2 – Contractor shall ensure the parking spaces on the level above are cleared as they are full depth repairs.

• For repair detail 8.1 – Contractor shall not expose more than 3 feet of tendon at once. The remaining portion is to be exposed after the first section has been patched and cured.

3.1 Traffic Control & Closure Coordination

The Contractor shall coordinate all closures with the City of Aspen Parking Department to maintain safe vehicular and pedestrian access throughout the project. The City will provide and place traffic cones and closure signage as needed.

The selected Contractor shall coordinate its schedule and work activities with the City to ensure it overlaps with the City's separate silane sealer project to avoid duplicative closures. Levels B1 and B2 will tentatively be closed in late October, however, exact timing will be confirmed at a later date.

4.0 Proposal Format

All proposals will follow the format as outlined below. Failure to do so may result in disqualification.

Section 1 Introduction Introduce firm and key staff who would be assigned to this project.

Include contact person name, phone number and email address for purposes of this procurement process.

Section 2 Qualifications and Experience

List firm’s previous experience with similar projects. Include examples of comparable projects completed in Aspen, Pitkin County, or similar environments. Describe team members qualifications.

Section 3 Approach to Project & Schedule

Include a complete scope of work and schedule that includes special considerations for the project.

Section 4 Fee Proposal and Schedule Include stipulated sum and detailed line itemized fee schedule of project costs. Include T&M rates for possible additional work. All materials to be used or installed within the parking garage shall be tax exempt.

5.0 Legal

5.1 The City reserves the right to reject any or all Proposals or accept what is, in its judgment, the Proposal which is in the City's best interest. The City further reserves the right, in the best interests of the City, to accept a late submittal or to waive any technical defects or irregularities in any and all Proposals submitted.

5.2 Pursuant to the Colorado Open Records Act, C.R.S. Section 24-72-200.1 (CORA), any and all of the documents that are submitted to the City of Aspen may be deemed public records subject to examination and inspection by third parties. The City of Aspen reserves the right, at its sole discretion, to release for inspection or copying any document, plan, specification, proposal or other writing submitted pursuant to this request. Candidates should identify any portion of their proposals which they consider confidential.

5.3 In order to fully understand the legal parameters of the City’s procurement process and contractual requirements, Respondents must review Exhibit A - Instructions to Bidders for Construction Projects

5.4 By participating in the City’s procurement process, you are agreeing to the terms and conditions of the procurement process and the legal parameters of doing business with the City without change.

6.0 Bonds and Retainage

6.1 The City of Aspen has determined that for construction contracts more than fifty thousand dollars ($50,000.00) and all contracts in excess of one hundred thousand dollars ($100,000.00), it is prudent to obtain performance and payment bonds in amounts equal to fifty percent (50%) of the price specified in the contract. (See C.R.S. §§ 24-105-202 and 38-26-106).

Performance Bond : Based on 100% of the contract price. Mandatory for all construction projects over $100,000.00.

Payment Bond: Based on 100% of the contract price. Mandatory for all construction projects over $100,000.00.

*Bidder to add specific line-item for bond costs in fee schedule.

6.2 Retainage: Mandatory requirement for all Construction contracts:

The City will make a deduction from the progress pay application (invoice for work completed) in the amount considered necessary (5%) to protect the interests of the City, pursuant to Section 24-91-103, CRS. This applies to contracts to “construct, alter or repair” a structure or improvements where the value of work under the contract meets or exceeds $100,000.

Each invoice to be submitted using a payment application form or any pay app accepted by Project manager.

Release of retainage is based on milestones and substantial completion as indicated in contract fee schedule and according to City of Aspen retainage release specifications.

7.0 Exhibits

The following files are attached for your use and reference as needed to properly respond to the RFP request:

• Exhibit A – Instructions to Bidders for Construction Projects

• Exhibit B – Drawings for Rio Grande Limited Scope Structural Repairs

• Exhibit C – Specifications for Rio Grande Limited Scope Structural Repairs

• Exhibit D – Performance and Payment Bonds