City of Lamar – Brownfields Cleanup Project Environmental Abatement and Remediation

Services Bid Number 46-002

REQUEST FOR PROPOSALS (RFP)

Bid # 46-002

City of Lamar, Colorado

Main Café Brownfields Cleanup Project EPA Brownfields Cleanup Grant – EPA FY 2025

July 22, 2026

Table of Contents

1. General Information

1.1 Issuing Entity

1.2 Project Title

1.3 Purpose of RFP

2. Funding and Award Information

2.1 Project Documents

2.2 Regulatory Framework

Abatement design / technical direction:

Air monitoring and clearance:

Notifications and permits:

Waste handling and documentation:

2.3 Schedule of Activities

2.4 Proposal Submission Instructions

Submission deadline:

Delivery method:

Format:

Modification or withdrawal:

Public opening:

2.5 Anticipated Contract Structure and Payment

Contract structure:

Invoicing and payment:

2.6 Point of Contact

Questions Confidentiality / Proprietary Information Rights of the City Conflicts of Interest

3. Project Overview and Scope Context

3.1 Funding Sources

3.2 Regulatory and Program Requirements

4. Project Sites and Scope of Work

4.1 Site Logistics and Coordination (Applies to All Line Items)

Utilities:

Access and staging:

Work hours:

Fencing, signage, and pedestrian protection:

Dust/noise control:

Traffic and deliveries Line Item 1: Main Café – Ground-Level Commercial Space and Upper-Level Residential Component, 114 South Main Street

A. Site Description and Environmental Findings

B. Scope of Work – Line Item 1

Line Item 2: Home and Season – Upper-Story Residential Component, 112 South Main Street A. Site Description and Environmental Findings B. Scope of Work – Line Item 2

Line Item 3: South Warehouse A. Site Description and Environmental Findings

B. Scope of Work – Line Item 3

5. Bid Submittal Requirements

5.1 Bid Requirements

5.2 Proposal Content and Organization Requirements

5.3 Assumptions and Exclusions

5.4 Responsiveness and Clarifications

5.5 Non-Collusion and Certification

5.6 Unit Prices and Allowances (If Requested by Addendum)

6. Procurement, Compliance, and Administrative Requirements

6.1 Federal Grant and Procurement Compliance

6.2 Subcontractors and Flow-Down Requirements

6.3 Debarment, Suspension, and Eligibility

6.4 Records Retention and Access

6.5 Safety, Work Plans, and Notifications

6.6 Closeout Deliverables

7. Evaluation Criteria

8. Reservation of Rights

9. Special Conditions and Instructions to Bidders

9.1 Regulatory Oversight and Coordination

9.2 EPA and CDPHE Right of Access

9.3 Attached Reports and Technical Documents

9.4 Site Visits and Field Verification

9.5 Hazardous Materials and Unanticipated Conditions

9.6 Pre-Construction Requirements

9.7 Work Hours, Access, and Security

9.8 Community and Public Safety Considerations

9.9 No Assignment or Substitution Without Approval

9.10 Addenda and Clarifications

9.11 Reservation of Rights

10. Davis-Bacon and Labor Standards Requirements

11. Insurance Requirements

11.1 Required Coverages

Commercial General Liability (CGL) Automobile Liability Workers’ Compensation and Employer’s Liability Contractors Pollution Liability / Asbestos Liability

11.2 Additional Insureds and Endorsements

11.3 Proof of Insurance

11.4 Subcontractors

11.5 Self-Insured Retentions

11.6 Failure to Maintain Insurance

Appendix A: Bid Form – Lump-Sum Pricing Appendix B: Local and Regional Landfill Information (For Reference Only)

City of Lamar / East Lamar Municipal Landfill (Prowers County) LABC Landfill (Bent County) Firstview Sanitary Landfill (Cheyenne County) Colorado Springs Landfill (El Paso County) – Regional Option Regulatory Reference – Colorado Landfills Accepting Asbestos Waste

Appendix C: Terms and Conditions (For Legal Review)

1. Governing Law and Jurisdiction

2. Federal and State Grant Compliance

3. Davis-Bacon and Labor Standards

4. Procurement and Contract Award

5. Scope, Pricing, and Change Management

6. Site Conditions and Due Diligence

7. Insurance and Indemnification

8. Safety and Environmental Protection

9. Recordkeeping, Reporting, and Audit Rights

10. Termination

11. Nondiscrimination and Equal Opportunity (EPA Assistance)

12. EPA Disadvantaged Business Enterprise (DBE) and Outreach Requirements

13. Entire Agreement

Appendix D: Phase 2 Report 112/114 S. Main Appendix E: Pre-Demolition Asbestos Inspection Report – 111B West Beech St Attachment A: Critical Items Review Checklist Attachment B: Interview Checklist

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1. General Information

1.1 Issuing Entity

City of Lamar 102 E. Parmenter Street Lamar, Colorado 81052

1.2 Project Title

City of Lamar Brownfields Cleanup Project – Environmental Abatement and Remediation Services (Lamar Bid #46-002)

1.3 Purpose of RFP

The City of Lamar is soliciting competitive proposals from qualified, licensed, and insured contractors to perform environmental abatement and remediation activities at multiple municipally controlled brownfield properties located in downtown Lamar. The intent of this solicitation is to remove asbestos-containing materials and associated hazardous building materials in compliance with all applicable federal, state, and local regulations, thereby enabling redevelopment of the properties for commercial, residential, and public-use purposes for the following three properties, located in Lamar, Colorado (CO):

1. Main Café – Ground Level Commercial Space and second floor Upper-Story Residential Component (114 South Main Street, Lamar, Colorado)

2. Home and Season – Second floor Upper Story Residential Component (112 South Main Street, Lamar Colorado)

3. South Warehouse (111B West Beech Street, Lamar, Colorado)

This RFP is issued as part of a federal, state, and locally funded brownfields cleanup initiative and is subject to all applicable grant requirements. The project consists of coordinated but site-specific cleanup activities at three related downtown properties. Although the buildings are physically adjacent and functionally linked, each property shall be bid, priced, tracked, and invoiced as a separate line item.

The City reserves the right to award all or a portion of the work, depending on funding, schedule, and contractor responsiveness (see Appendix A).

2. Funding and Award Information

2.1 Project Documents

This RFP package (the “Project Documents”) is intended to guide proposers in performing the work and in the required approach for submittals. Project Documents include:

This RFP and all attachments and appendices.

All addenda issued by the City Applicable specifications, drawings, and forms referenced for proposal submission The final executed contract and incorporated exhibits

By submitting a proposal, the proposer affirms it can meet the requirements of the Project Documents and, if selected for award, will promptly execute the contract and provide all requested post award items, which may include (as applicable) licenses, insurance certificates, payment and performance bonds, Davis-Bacon requirements, an Internal Revenue Service (IRS) Form W-9, and other certifications required by the City, Environmental Protection Agency (EPA), Colorado Department of Public Health and Environment (CDPHE) or the grant program. Failure to furnish required documentation may be grounds for withdrawal of the notice of intent to award or cancellation of contract consideration.

Award will be made on a best value basis. In addition to price, the City may consider factors such as demonstrated experience on comparable projects; completeness, quality, and responsiveness of the

Page | 2 proposal; approach and means/methods; staffing and capacity; safety program history (including citations or notices of violation); equipment and resources; financial strength and bonding capability; references and past performance; and any value-added or value engineering concepts proposed.

Following initial scoring, the City may shortlist selected proposers for interviews.

All bidders must obtain a Business/Sales Tax License with the City of Lamar before bidding. Any bids received by a vendor that does not have a current Business/Sales Tax License with the City of Lamar will not be considered.

2.2 Regulatory Framework

This section summarizes key compliance expectations for planning and pricing. The contractor remains responsible for verifying and complying with all applicable requirements.

Abatement design / technical direction:

The Contractor will be responsible for developing a detailed abatement plan for City review prior to mobilization. This abatement plan will be prepared by a Colorado-certified Asbestos Project Designer. All applicable asbestos project designs, specifications, and work plans will be prepared and/or reviewed by a properly accredited Project Designer in accordance with Colorado Regulation No. 8 requirements.

Air monitoring and clearance:

The contractor must coordinate required containment, negative air, and work practices with the City-retained environmental consultant, Ayres Associates. An independent third-party consultant will be retained to perform project monitoring, visual inspections, and final clearance sampling. Independent clearance oversight is required for this project. Contracting and payment for this contractor will be the responsibility of the chosen abatement contractor, with the City's approval.

Notifications and permits:

The contractor is responsible for all required regulatory notifications, permits, and postings associated with this work (including National Emission Standards for Hazardous Air Pollutants (NESHAP) and CDPHE asbestos notifications, as applicable), unless otherwise stated by the City in an addendum. The contractor must provide copies of filed notifications and approvals to the City prior to starting regulated work.

Waste handling and documentation:

Waste must be packaged, labeled, transported, and disposed of in accordance with applicable requirements and facility acceptance criteria. The contractor must maintain complete waste shipment records and disposal receipts and submit them as part of the closeout for each line item to:

City of Lamar Public Works 103 N. 2nd Street Lamar, CO 81052 Phone: 719.336.2002

Lamar Landfill 29141 County Road 14 Lamar, CO 81052

Approved landfills include those listed in Appendix B.

Digital Delivery Instructions:

1. The manifest must be drafted and managed entirely through the Resource Conservation and Recovery Act (RCRA) Web Portal at https://rcrainfo.epa.gov/rcrainfoprod/action/secured/login

2. The generator and the transporter must execute their digital signatures within the portal before the vehicle leaves the origin site.

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3. Upon arrival at the destination treatment, storage, and disposal facility (TSDF), the receiving facility logs into the system, verifies the load, and submits the final electronic signature to close out the cradle-to-grave tracking loop.

The selected contractor will be required to comply with all applicable federal, state, and local laws and regulations, including the EPA Brownfields Cleanup Grant terms and conditions; Uniform Guidance at 2 Code of Federal Regulations (CFR) Part 200; Davis-Bacon and Related Acts (as applicable); NESHAP (40 CFR Part 61, Subpart M); CDPHE Air Quality Control Commission Regulation No. 8, Part B (Asbestos Control); and OSHA standards including 29 CFR 1926.1101.

2.3 Schedule of Activities

The following schedule is provided for planning purposes and reflects an anticipated six-week proposal period. Dates and times are subject to change by addendum. A structural review will be completed before the mandatory site walk.

Activity Date and Time RFP Issued and Public Notice 7-22-2026

Pre-Conference Zoom Call and Mandatory Site Walk (Location: to be provided by the City via addendum)

8-11-2026

Deadline for Questions 8-18-2026

Proposal Submission Deadline 8-31-2026

Notice of Intent to Award 9-9-2026 Execute Contract(s) To be negotiated Planned Start Date To be negotiated

2.4 Proposal Submission Instructions

Submission deadline:

Proposals must be received by the City no later than the Proposal Submission Deadline shown in Section

2.3 (Schedule of Activities). Late proposals may be rejected and returned unopened.

Delivery method:

Proposals for Lamar Bid #46-002 must be delivered by mail or hand delivery only. Electronic, faxed, or emailed proposals will not be accepted. Proposals must be delivered to the address below by 3:00 PM on 8-31-2026.

Attention Kristin Schwartz, City Treasurer City Treasurer’s Office City of Lamar 102 E. Parmenter Street, Suite 104 Lamar, Colorado 81052

Format:

Submit 2 hard copies and 1 electronic copy on a USB drive. Proposals must be sealed and submitted in two envelopes. The inner envelope must be plainly marked with the proposer’s name and Lamar Bid #46-002. The outer envelope must be sealed and clearly labeled with the proposer’s business name, contact name, address, phone number, project title, and bid number. Proposals should be organized exactly as outlined in Section 5.2.

Modification or withdrawal:

A proposer may modify or withdraw its proposal by written notice to the Point of Contact prior to the submission deadline. Changes received after the deadline will not be accepted.

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Public opening:

Bids will be opened publicly at 4:00 p.m. on the same day proposals are due. Proposers and other interested parties are welcome to attend. The City will publicly open the bids and announce proposer names; pricing may be reviewed during evaluation and may be subject to public records disclosure after award.

2.5 Anticipated Contract Structure and Payment

Contract structure:

The City anticipates awarding either (a) one contract covering all line items, or (b) multiple contracts by line item, based on best value, schedule, and funding. The City may award any combination of line items and is not obligated to award all line items to a single proposer.

Invoicing and payment:

The selected contractor will invoice by line item in a form acceptable to the City and consistent with grant documentation requirements. The City anticipates progress payments for satisfactorily completed work;

2.5% retainage may be held until acceptance of closeout deliverables. The City may withhold payment for incomplete documentation, noncompliance, or disputed work as allowed by the contract and grant terms.

2.6 Point of Contact

All questions regarding this RFP and the procedures for submitting a proposal must be submitted by email only to the City’s designated point of contact:

Kristin Schwartz, City Treasurer Email: kristin.schwartz@ci.lamar.co.us

Questions Proposers may submit questions or request clarification regarding any aspect of this RFP. The City will respond only to questions submitted by email to the point of contact identified above by the deadline shown in the Schedule of Activities. Responses, interpretations, and any changes to the RFP will be issued only by written addendum.

Addenda will be posted through the City’s procurement posting location and/or project page (as identified in the public notice). It is the proposer’s responsibility to monitor for addenda and incorporate all addenda into its proposal.

The issuance of this RFP does not commit the City of Lamar to pay any costs incurred in preparing or submitting a proposal, nor does it obligate the City to award a contract or purchase services. All costs related to proposal preparation and submission are the sole responsibility of the proposer.

Confidentiality / Proprietary Information The City neither requests nor encourages the submission of confidential or proprietary information in response to this RFP. Proposals will be handled in accordance with applicable Colorado public records requirements. If a proposer believes any portion of its proposal is proprietary, the proposer must clearly identify the specific information claimed to be confidential and provide a written justification for that claim.

The City will make a good-faith effort to maintain the confidentiality of properly designated proprietary information to the extent permitted by law; however, the City cannot guarantee confidentiality and will not be liable for the disclosure of information required to be released under law or court order.

Proposers should assume that proposal totals and pricing may become public after award. Do not submit sensitive information that is not necessary to evaluate the proposal.

Rights of the City The City reserves the right to accept or reject any or all proposals; to waive informalities and minor irregularities; and, at its sole discretion, to request clarifications or additional information to evaluate any proposal. The City reserves the right, before award, to require proposers to submit evidence of qualifications or other information the City deems necessary; to cancel this RFP (in whole or in part) at

Page | 5 any time without penalty; to award all, none, or any portion of the work when deemed in the City’s best interest; and to make an award to one or multiple proposers.

Proposals may be evaluated and scored based on responsiveness to the RFP, demonstrated qualifications, approach, schedule, compliance capacity, and price (as applicable), consistent with the City’s best value determination and any grant requirements. The City may negotiate with the highest rated proposer, including refinements to price and scope. If the City cannot reach an agreement with the highest-rated proposer, the City may discontinue negotiations and begin negotiations with the next highest-rated proposer until an agreement is reached or the RFP is canceled.

Conflicts of Interest Proposers must disclose any actual or potential conflicts of interest that could reasonably be perceived to affect the proposer’s objectivity or ability to perform the work in the City’s best interest. This includes (without limitation) any financial interest in the project sites, any business relationships with City officials or employees involved in the procurement, and any circumstances that could create an unfair competitive advantage. The City may determine, in its sole discretion, whether a conflict exists and what mitigation is acceptable, including disqualification.

As part of this disclosure, proposers must identify any City of Lamar employee, officer, or agent who is also an officer, director, employee, or agent of the proposer, and any City employee who has a direct or indirect ownership interest in the proposer.

3. Project Overview and Scope Context

The scope covered by this RFP includes adjoining properties at 112 and 114 South Main and one property at 111B West Beech in Lamar, Colorado. A Phase 2 Environmental Site Assessment (Appendix D) was conducted in 2024 on the properties at 112/114 South Main (Main Café). The findings of this investigation indicate:

The “Major Asbestos Spill” includes the entirety of the former Main Café on the lower level and several rooms on the upper level. Wipe sampling determined these areas were contaminated with asbestos-containing dust and/or debris.

The asbestos inspection identified 37 different building materials that contain more than 1% asbestos. In total, more than 18,000 square feet of Asbestos-Containing Materials (ACM) were found. Of that, more than 16,500 square feet were friable and/or damaged, indicating it should be removed before demolition and renovation activities.

The tests confirmed that 39 surfaces had concentrations of lead paint higher than Colorado regulatory levels; therefore, “lead-safe” work practices are required when disturbing, removing, or impacting these surfaces.

A second discrete property is also included in this RFP. It is located at 111B West Beech. For the purposes of this RFP, the property is identified as the South Warehouse. A Pre-Demolition Asbestos Inspection Report identified that the site contains a substantial amount of ACM and is considered a Major Asbestos Spill, which will require abatement prior to demolishment of the building. The attached pre-demolition report (Appendix E) details the locations and quantities of ACM to abate.

3.1 Funding Sources

This project is funded through a combination of federal, state, and local resources, including:

United States Environmental Protection Agency (EPA) – FY 2025 Brownfields Cleanup Grant Colorado Department of Public Health and Environment (CDPHE) – Brownfields Cleanup funding City of Lamar – Urban Renewal Authority funds adopted in the City’s 2024 and 2025 budgets, along with in-kind services including Public Works support and Lamar Light & Power utilities coordination

The City of Lamar is the grant recipient and contracting entity and will administer all agreements and payments.

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3.2 Regulatory and Program Requirements

All work performed under this RFP must comply with the requirements below. The City is the recipient of an EPA cooperative agreement (grant). That award includes terms and conditions that are legally binding on the City and must be implemented through this procurement and any resulting contract(s). In practical terms, these requirements affect contractor work planning, allowable costs, documentation and reporting, access for oversight agencies, and how the City and contractor demonstrate compliance to EPA and

CDPHE.

Requirement What it means for the contractor

EPA Brownfields Cleanup Grant Terms and Conditions (Cooperative Agreement)

The project is funded by an EPA assistance award. Contractors must support the City’s compliance with EPA’s award conditions, which may include required documentation and reporting, maintaining project records, allowing reasonable access to the worksite and records for oversight, and meeting any EPA-specified approvals or restrictions identified in the contract or addenda. The City’s environmental consultant, Ayres Associates, will support compliance documentation and oversight coordination as directed by the City.

2 CFR Part 200 (Uniform Administrative Requirements)

Federal rules for costs, procurement, and documentation. Contractors should expect documentation requirements (e.g., invoices that match line items), cooperation with audits, and compliance with applicable contract clauses and flow-down requirements.

EPA Disadvantaged Business Enterprise (DBE) / minority business enterprise (MBE) and women’s business enterprise (WBE) Outreach (40 CFR Part 33)

EPA-funded procurements may require documented good-faith efforts to solicit and utilize minority-owned and women-owned businesses (and other DBEs) for subcontracting and supplies and may require reporting of outreach and utilization. If applicable to this award, the contractor must maintain outreach documentation and flow down applicable requirements to subcontractors and suppliers.

Build America, Buy America Act (BABA) (as applicable)

If the work is deemed “infrastructure” under the EPA award, certain iron, steel, manufactured products, and construction materials incorporated into the project may need to meet domestic content requirements. The City will confirm applicability and any approved waivers by addendum and/or in the contract documents. If applicable, the contractor must obtain and retain product certifications/country-of-origin documentation, and flow down requirements to suppliers and subcontractors.

Davis-Bacon Act and Related Acts (where applicable)

Prevailing wage requirements may apply to covered construction-type work funded in whole or in part with EPA cleanup funds. If applicable, contractors must pay at least the required wage rates, submit weekly certified payrolls, and flow requirements down to subcontractors (see Section 10).

NESHAP (40 CFR Part 61, Subpart M)

Federal asbestos emission standards that govern regulated asbestos materials during renovation/demolition and specify notification, work practices, and waste handling requirements. Contractors are responsible for complying with applicable notification and work practice requirements for their activities.

CDPHE Regulation No. 8 (Asbestos Control)

Colorado asbestos requirements for licensed entities and certified personnel, notifications, containment, air monitoring/clearance requirements (as applicable), and waste handling. Contractors must use properly certified staff and comply with CDPHE processes for regulated work.

OSHA Asbestos in Construction (29 CFR 1926.1101)

Worker protection requirements include exposure assessment, regulated areas, engineering controls, respiratory protection, training, medical surveillance, and competent person oversight. Contractors must implement an OSHA-compliant safety and health program for asbestos work.

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4. Project Sites and Scope of Work

Square footage figures and material quantities provided herein are approximate and are based on available investigation and assessment documentation (see attached Phase II report and Pre-Demolition Report); bidders are responsible for verifying conditions and quantities prior to proposal submission. The sites are currently unoccupied and vacant.

4.1 Site Logistics and Coordination (Applies to All Line Items) Utilities:

The City will coordinate utility status and access for each site. The City will confirm which utilities (if any) will remain active during abatement and which disconnections will be performed by the City versus the contractor.

Access and staging:

The contractor is responsible for planning access, material handling, and staging in a constrained downtown environment and must protect adjacent properties and public areas.

Work hours:

Normal working hours will be from 6:00 AM to 8:00PM, Monday through Saturday. Any work outside approved hours requires City approval.

Fencing, signage, and pedestrian protection:

Provide temporary fencing, warning signage, and pedestrian protection measures appropriate to the work and location.

Dust/noise control: Implement dust suppression and noise control measures sufficient to minimize impacts to neighboring businesses, residents, and the public.

Traffic and deliveries: Coordinate deliveries and hauling routes, scheduled trash pickup and maintain safe public passageways; comply with any City of Lamar / Colorado Department of Transportation (CDOT) requirements for lane/sidewalk closures.

Additional Terms and Conditions: Additional terms and conditions can be found in Appendix C.

Line Item 1: Main Café – Ground-Level Commercial Space and Upper-Level Residential Component, 114 South Main Street A. Site Description and Environmental Findings

The Main Café is a historic two-story commercial building constructed circa 1894–1895, located in the downtown core of the City of Lamar. The ground-level space, comprising approximately 1,950 square feet, historically housed the Main Café restaurant and second-story residential space from approximately 1938 through 2000 and has remained largely vacant since that time.

Environmental investigations and building material surveys conducted between 2019 and 2024 identified extensive ACM within the ground-level footprint. Based on these investigations, the ground-floor space has been formally classified as a Major Asbestos Spill location, attributable to historic partial demolition activities, long-term deterioration, and disturbance of regulated materials.

The investigations documented approximately 18,000 square feet of ACM within the building, with more than 16,500 square feet classified as friable and/or damaged, requiring removal prior to redevelopment. Identified ACM types include, but are not limited to, thermal system insulation, surfacing materials, and interior finish materials, as detailed in the attached asbestos inspection and bulk sampling reports.

To characterize the extent of asbestos contamination, bulk sampling and asbestos surface wipe sampling were performed in accordance with applicable regulatory protocols. Surface wipe sampling confirmed the presence of asbestos contaminated dust across multiple portions of the ground-level

Page | 8 space. In addition, lead-based paint (LBP) inspections identified 39 individual painted surfaces with lead concentrations exceeding Colorado regulatory action levels, necessitating the use of lead-safe work practices during abatement.

The upper-story spaces have remained vacant for several decades due to shared-access constraints, deferred maintenance, and environmental concerns associated with the ground-level asbestos spill.

As part of the 2024 investigation effort, asbestos surface wipe sampling was conducted within upper-story rooms and circulation areas to evaluate potential migration of asbestos fibers.

Sampling results confirmed the presence of asbestos-contaminated dust within select upper-story rooms, particularly those connected to the former café space via shared air pathways, structural penetrations, and utility chases. While the quantity of friable ACM on the upper level is less extensive than on the ground floor, the presence of asbestos contamination requires abatement and regulatory clearance prior to residential reuse.

The findings summarized above are documented in the Phase 2 report included with this RFP (see Appendix D):

B. Scope of Work – Line Item 1

The scope of work for Line Item 1 includes, but is not limited to:

Complete the required regulatory notifications.

Develop project design. This abatement plan will be prepared by a Colorado-certified Asbestos

Project Designer. All applicable asbestos project designs, specifications, and work plans will be prepared and/or reviewed by a properly accredited Project Designer in accordance with Colorado Regulation No. 8 requirements. The plan must include containment specifications, including critical barriers, decontamination unit requirements, heating, ventilation, and air conditioning (HVAC) isolation, negative pressure expectations, high-efficiency particulate air (HEPA) filtration requirements, waste load-out procedures, final cleaning protocols, and containment removal sequencing to ensure consistent contractor bidding and regulatory compliance.

Develop site-specific Health and Safety Plan (HASP). This plan will include the safety management of site workers and the public in proximity to the project. At a minimum, the HASP will include competent person oversight, exposure assessments, regulated areas, respiratory protection programs, medical surveillance, worker training, personal protective equipment (PPE), hygiene facilities, and OSHA exposure monitoring requirements consistent with 29 CFR

1926.1101 for friable asbestos and Major Asbestos Spill work activities. A traffic control plan must also be included for foot and vehicle traffic in the project footprint.

Installation of regulated containment systems and negative air controls per the project design.

Implementation of lead-safe work practices where lead-based paint is present. Management of lead-based paint will be addressed by the contractor in the project design document.

Continuous air monitoring and decontamination procedures.

Cleanup of all areas designated as Major Asbestos Spill locations.

Removal, handling, transportation, and disposal of friable and damaged ACM.

Abatement of additional ACM identified in the attached investigation reports.

Removal and/or mitigation of pigeon guano and associated debris, as required.

Final visual inspection and clearance air sampling.

Completion of all required disposal documentation and regulatory close-out reports.

Line Item 2: Home and Season – Upper-Story Residential Component, 112 South Main Street A. Site Description and Environmental Findings

The upper-story residential component of the Home and Season occupies the second floor of 112 South Main Street, and comprises approximately 1950 to 2000 square feet, based on available assessment documentation.

The upper-story spaces have remained vacant for several decades due to shared access constraints, deferred maintenance, and environmental concerns associated with the ground level asbestos spill.

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As part of the 2024 investigation effort, asbestos surface wipe sampling was conducted within upper-story rooms and circulation areas to evaluate potential migration of asbestos fibers.

Sampling results confirmed the presence of asbestos contaminated dust within select upper-story rooms, particularly those connected to the former café space via shared air pathways, structural penetrations, and utility chases. While the quantity of friable ACM on the upper level is less extensive than on the ground floor, the presence of asbestos contamination requires abatement and regulatory clearance prior to residential reuse. This location is considered a Major Asbestos Spill.

The results, sampling locations, and material conditions are documented in the Phase 2 report included with this RFP (see Appendix D).

B. Scope of Work – Line Item 2

The scope of work for Line Item 2 includes, but is not limited to:

Complete the required regulatory notifications.

Develop project design. This abatement plan will be prepared by a Colorado-certified Asbestos

Project Designer. All applicable asbestos project designs, specifications, and work plans will be prepared and/or reviewed by a properly accredited Project Designer in accordance with Colorado Regulation No. 8 requirements. The plan must include containment specifications, including critical barriers, decontamination unit requirements, HVAC isolation, negative pressure expectations, HEPA filtration requirements, waste load-out procedures, final cleaning protocols, and containment removal sequencing to ensure consistent contractor bidding and regulatory compliance.

Develop site-specific Health and Safety Plan (HASP). This plan will include the safety management of site workers and the public in proximity to the project. At a minimum, the HASP will include competent person oversight, exposure assessments, regulated areas, respiratory protection programs, medical surveillance, worker training, PPE, hygiene facilities, and OSHA exposure monitoring requirements consistent with 29 CFR 1926.1101 for friable asbestos and Major Asbestos Spill work activities. A traffic control plan must also be included for foot and vehicle traffic in the project footprint.

Installation of regulated containment systems and negative air controls per the project design.

Implementation of lead-safe work practices where lead-based paint is present. Management of lead-based paint will be addressed by the contractor in the project design document.

Continuous air monitoring and decontamination procedures.

Cleanup of all areas designated as Major Asbestos Spill locations.

Removal, handling, transportation, and disposal of friable and damaged ACM.

Abatement of additional ACM identified in the attached investigation reports.

Removal and/or mitigation of pigeon guano and associated debris, as required.

Final visual inspection and clearance air sampling.

Completion of all required disposal documentation and regulatory close-out reports.

Line Item 3: South Warehouse 111B West Beech Street, Lamar, Colorado

A. Site Description and Environmental Findings

The South Warehouse is an approximately 3,600-square-foot historic structure located immediately west of the Main Café complex. The building is in advanced structural disrepair, with roof failure and prolonged water intrusion contributing to accelerated deterioration of interior building materials.

Environmental assessments determined that the South Warehouse qualifies as a Major Asbestos Spill location, with ACM present throughout the structure. The degraded condition of the building has resulted in damaged and friable materials, increasing the potential for asbestos fiber release.

Identified ACM types, locations, and conditions are documented in the attached Pre-Demolition Inspection Report (Appendix E).

Following completion of abatement and regulatory clearance, the City intends to demolish the South Warehouse under a separate contract and repurpose the site for parking and public space supporting

Page | 10 downtown revitalization (see related project documentation in the Appendices. An opinion on the structural integrity of the building will be provided to the proposing contractors; however, it is encouraged that the contractors inspect the building during the mandatory job walk.

B. Scope of Work – Line Item 3

The scope of work for Line Item 3 includes, but is not limited to:

Complete the required regulatory notifications.

Develop project design. This abatement plan will be prepared by a Colorado-certified Asbestos

Project Designer. All applicable asbestos project designs, specifications, and work plans will be prepared and/or reviewed by a properly accredited Project Designer in accordance with Colorado Regulation No. 8 requirements. The plan must include containment specifications, including critical barriers, decontamination unit requirements, HVAC isolation, negative pressure expectations, HEPA filtration requirements, waste load-out procedures, final cleaning protocols, and containment removal sequencing to ensure consistent contractor bidding and regulatory compliance.

Develop site-specific Health and Safety Plan (HASP). This plan will include the safety management of site workers and the public in proximity to the project. At a minimum, the HASP will include competent person oversight, exposure assessments, regulated areas, respiratory protection programs, medical surveillance, worker training, PPE, hygiene facilities, and OSHA exposure monitoring requirements consistent with 29 CFR 1926.1101 for friable asbestos and Major Asbestos Spill work activities. A traffic control plan must also be included for foot and vehicle traffic in the project footprint.

Installation of regulated containment systems and negative air controls per the project design.

Implementation of lead-safe work practices where lead-based paint is present. Management of lead-based paint will be addressed by the contractor in the project design document.

Continuous air monitoring and decontamination procedures.

Cleanup of all areas designated as Major Asbestos Spill locations.

Removal, handling, transportation, and disposal of friable and damaged ACM.

Abatement of additional ACM identified in the attached investigation reports.

Removal and/or mitigation of pigeon guano and associated debris, as required.

Final visual inspection and clearance air sampling.

Completion of all required disposal documentation and regulatory close-out reports.

5. Bid Submittal Requirements

5.1 Bid Requirements

Bidders shall submit proposals that are complete, responsive, and compliant with the requirements of this RFP. Proposals that fail to meet mandatory requirements may be deemed nonresponsive and rejected.

Each proposer shall carefully review the RFP, including all appendices and referenced reports, prior to submitting a bid. Submission of a proposal constitutes an acknowledgment that the bidder has reviewed and understands the scope, site conditions, regulatory framework, and funding requirements associated with this project.

Bids shall be submitted on a lump-sum basis by individual line item, as specified in the Bid Form.

Combined, blended, or conditional pricing will not be accepted.

5.2 Proposal Content and Organization Requirements

Proposals must be organized in the order shown below. Items identified as required may be used for responsiveness review before scoring. The City may deem a proposal nonresponsive if required items are missing, incomplete, or inadequately documented.

Proposal Section

Required Content Forms / Appendices

Page Guidance

Page | 11

Cover Letter and Statement of Eligibility

Signed cover letter identifying the bidder

Commitment to perform Lamar Bid #46-002

Primary contact information Acknowledgment of all addenda, if any Confirmation of the bidder’s intent to perform the work in accordance with RFP requirements

Statement that the proposer and covered subcontractors are not suspended or debarred

Disclosure of any material OSHA or air quality enforcement actions related to asbestos work in the past five years

None 2 pages max

Bid Form and Line-Item Pricing

Completed Bid Form with separate lump-sum pricing for each individual line item: Line Item 1, Main Café, 114 South Main Street; Line Item 2, Home and Season, 112 South Main Street; and Line Item 3, South Warehouse, 111B West Beech Street

Prices must be fully inclusive and reflect compliance with all regulatory, labor, safety, and reporting requirements

Pricing must not be combined, blended, or conditional

Each lump-sum price must include labor, supervision, equipment, materials, containment, sequencing, temporary facilities, air monitoring, disposal, documentation, permitting, regulatory compliance, closeout activities, and

Appendix A and any requested pricing attachment

No limit

Page | 12 coordination with the City, Ayres Associates, EPA, and

CDPHE

Provide unit rate sheet for supervisors and staƯ for additional work or add on work outside of initial scope

Any assumptions, exclusions, or constraints that materially aƯect scope or cost must be clearly identified

Any requested attachments or supplemental pricing forms must be completed and submitted with the Bid Form

Contractor Qualifications and Experience

Documentation demonstrating relevant asbestos abatement and hazardous materials cleanup experience

Firm history Firm Experience working on

EPA- and/or CDPHE-funded brownfields or similar public projects

Qualifications of key personnel who will be assigned to the project

A minimum of three relevant project references

Reference sheets and resumes

8 pages max, excluding resumes

Technical Approach and Understanding of Scope

Narrative describing the bidder’s understanding of the project scope, site-specific conditions, and regulatory requirements

Proposed approach to abatement and containment

Awareness of site conditions identified in the investigation reports

Work approach, sequencing, safety, waste handling, and coordination

Optional exhibits as needed

10 pages max

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Coordination with the City, environmental oversight consultants, and regulators

Schedule and Availability

Proposed schedule demonstrating the bidder’s ability to mobilize and complete the work in coordination with regulatory approvals and City requirements.

Schedule attachment, if needed

No limit

Compliance Certifications

Documentation demonstrating the bidder’s ability and commitment to comply with applicable laws and requirements

Statement that the contractor can qualify for the:

Project Manager Waiver under Regulation 8

Davis-Bacon and Related Acts, where applicable

OSHA and health and safety requirements

CDPHE Regulation No. 8 EPA Brownfields Cleanup

Grant requirements Colorado asbestos licenses/certifications.

Proposer and asbestos supervisor/crew, as applicable, must hold all licenses and certifications required to perform asbestos abatement work in Colorado.

Certifications or written compliance statement

And

Copies of licenses and certificates

No limit

Insurance Statement of insurance compliance per Section 11.

Copy of insurance requirements or statement (must provide insurance upon contracting)

No limit

Sales Tax License

City of Lamar Business/Sales Tax License.

Copy of license or documentation of current status

No limit

Page | 14

Key Subcontractors

List of key subcontractors, if any, and their roles.

Supplemental information as needed

No limit

5.3 Assumptions and Exclusions

All assumptions, limitations, or exclusions upon which the proposal is based shall be clearly and explicitly stated in the proposal. Failure to disclose material assumptions or exclusions may result in rejection of the proposal or disqualification during evaluation.

5.4 Responsiveness and Clarifications

The City reserves the right to request additional information or clarification from any proposer to assist in the evaluation process. Such requests shall not be construed as negotiations or an opportunity to revise pricing.

5.5 Non-Collusion and Certification

By submitting a proposal, the bidder certifies that the proposal is made without collusion, is submitted in good faith, and complies with all applicable procurement requirements.

5.6 Unit Prices and Allowances (If Requested by Addendum)

The City may request unit prices and/or allowances by addendum to manage unforeseen conditions (for example, additional regulated material quantities discovered during work, or additional cleaning required to achieve clearance). If requested, unit prices/allowances will be evaluated for reasonableness and may be used only through written change authorization.

6. Procurement, Compliance, and Administrative Requirements

6.1 Federal Grant and Procurement Compliance

This procurement is subject to the Uniform Guidance procurement standards (2 CFR Part 200, Subpart D) and applicable EPA and CDPHE grant terms. The City will maintain oversight to ensure contractors perform in accordance with contract terms. Proposers must provide truthful, complete information and avoid any organizational conflicts of interest.

6.2 Subcontractors and Flow-Down Requirements

If subcontractors are used, the prime contractor is responsible for ensuring subcontractors meet all applicable requirements of this RFP and the resulting contract (including labor standards, safety, insurance, and recordkeeping). The City may require disclosure of key subcontractors and reserves the right to approve or reject proposed subcontractors consistent with the Special Conditions in Section 9.

6.3 Debarment, Suspension, and Eligibility

The contractor and all covered subcontractors must be eligible to receive federal funds and must not be suspended or debarred. The City may verify eligibility using the System for Award Management (SAM.gov) and may require the proposer to provide its Unique Entity ID (UEI) or other documentation.

6.4 Records Retention and Access

The contractor must maintain complete and accurate project records (including waste shipment records, air monitoring results, clearance documentation, daily logs, and payroll records where applicable) and provide reasonable access to the City, EPA, CDPHE, and other authorized representatives for inspection and audit. Unless otherwise specified in the contract, records must be retained for the period required by the grant terms.

6.5 Safety, Work Plans, and Notifications

Prior to mobilization, the selected contractor must submit a project-specific work plan addressing containment, decontamination, negative air, air monitoring, waste handling, and emergency procedures, and must demonstrate compliance with OSHA and CDPHE requirements for certified personnel. The

Page | 15 contractor is responsible for all required regulatory notifications and approvals (including any required CDPHE asbestos notifications/permits) and must coordinate sequencing with the City and the City’s environmental oversight consultant, Ayres Associates.

6.6 Closeout Deliverables

Final clearance documentation (visual and air clearance results, as applicable) Waste shipment records/manifests and disposal receipts Inspection documents from regulatory agencies Daily logs and any incident/variance documentation Regulatory closeout correspondence (as applicable) Final report package suitable for EPA/CDPHE grant reporting and City records

7. Evaluation Criteria

Proposals will be evaluated by a selection committee using the criteria outlined below. The City of Lamar intends to award the contract to the responsible bidder whose proposal is determined to be the most advantageous to the City, considering both cost and non-cost factors, and in accordance with EPA Brownfields Cleanup Grant and CDPHE requirements.

Evaluation Matrix

Evaluation Criterion Description Maximum Points

Relevant Experience and Qualifications

Demonstrated experience performing asbestos abatement and hazardous materials cleanup, particularly on EPA- and CDPHE-funded brownfield projects. Includes qualifications of key personnel and relevant project references.

Understanding of the Scope and Regulatory Environment

Demonstrated understanding of the site-specific conditions, scope of work for each line item, and applicable regulatory requirements (EPA, CDPHE, NESHAP, OSHA, Davis-Bacon).

Cost Reasonableness and Clarity by Line Item

Clarity, completeness, and reasonableness of lump-sum pricing for each individual line item. Pricing reflects understanding of quantities, conditions, and regulatory requirements.

Ability to Meet Schedule and Compliance Requirements

Demonstrated ability to meet the anticipated project schedule, maintain regulatory compliance, coordinate with oversight entities, and complete required documentation and reporting.

Total Possible Points

The City may consider factors including responsiveness to the RFP, completeness of the proposal, and identification of assumptions or exclusions. The City reserves the right to seek clarification, conduct interviews, or request additional information from any proposer prior to final award. Failure to comply with mandatory requirements, including Davis-Bacon labor standards where applicable, may result in disqualification.

The City may use Attachment A, Critical Items Review Checklist, for responsiveness review and Attachment B, Interview Checklist, if interviews are conducted.

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8. Reservation of Rights

The City of Lamar reserves the right to reject any or all proposals, to waive informalities, and to award contracts in the manner deemed to be in the best interest of the City and in compliance with grant requirements.

9. Special Conditions and Instructions to Bidders

9.1 Regulatory Oversight and Coordination

This project is subject to regulatory oversight by the U.S. Environmental Protection Agency (EPA) and the Colorado Department of Public Health and Environment (CDPHE). The Contractor shall coordinate activities as required with the City, the City’s environmental oversight consultant, Ayres Associates, and regulatory agencies throughout the duration of the project.

No work requiring regulatory notification, permitting, or approval shall commence without confirmation that such requirements have been satisfied.

9.2 EPA and CDPHE Right of Access

Representatives of the EPA, CDPHE, and the City shall be granted reasonable access to the project site and project records for purposes of inspection, monitoring, and compliance verification. Such access shall not unreasonably interfere with contractor operations.

9.3 Attached Reports and Technical Documents

Asbestos inspection reports, sampling data, figures, and related materials are provided as…