Bid Submission Instructions.pdf
PDF 66 KB Posted
- Solicitation number
- 3000025138
- Issued by
- Louisiana
About this file
This document contains Bid Submission Instructions issued by the Louisiana Department of Transportation and Development (DOTD) Procurement Section for bid document delivery. The instructions provide detailed guidance for submitting bids via hand/courier service or U.S. Postal Service, with strict requirements for envelope labeling and delivery to specific addresses in Baton Rouge. Bids must be received and time-stamped in the Procurement Section before the specified bid opening deadline, with Central Standard Time (CST) being the official time reference. The document emphasizes that bidders are solely responsible for ensuring timely delivery, and failure to meet the bid opening date and time will result in bid rejection.
The instructions outline two delivery methods: hand/courier service to the physical location at 1201 Capitol Access Road (4th Floor East Wing S-447), and postal service delivery to a P.O. Box. For courier service, bidders must include a floor and room number to ensure proper delivery. Postal service delivery involves an additional routing process through the Baton Rouge Main Post Office and Division of Administration, which may require extra delivery time. In both cases, the DOTD Procurement Section explicitly states it is not responsible for any delays caused by the bidder's chosen delivery method, placing the full responsibility for timely bid submission on the bidder.
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Other files
| File | Type | Posted |
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| MS_164_004.pdf | ||
| 3000025138-2.pdf | ||
| Cooperative Purchase Agreement.pdf | ||
| AML for Aggregates.PDF | ||
| AML For Asphaltic Material.PDF | ||
| MS_164_002.pdf | ||
| Cooperative Purchase Agreement.pdf | ||
| AML for Aggregates.PDF | ||
| Bid Submission Instructions.pdf | ||
| 3000025138-1.pdf | ||
| 3000025138.pdf | ||
| MS_164_002.pdf | ||
| MS_164_004.pdf | ||
| AML For Asphaltic Material.PDF |
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Text version
BID SUBMISSION INSTRUCTIONS
Bid documents may be delivered to the Procurement Section located at the Department of Transportation and Development Headquarters in Baton Rouge, LA by either hand, courier service or through the US Postal Service. Bids MUST be received and time-stamped in the Procurement Section before the date and time set for receiving bid submissions as noted on the RFx hereof.
NOTE: The time set for receiving bids is Central Standard Time (CST).
HAND OR COURIER SERVICE DELIVERY:
For delivery by HAND or COURIER SERVICE to our physical location please clearly note, on the outside of the bid envelope, the complete address, RFx number and bid opening date as shown below. Bidders are hereby advised that most courier services will not deliver to the Procurement Section without a floor and room number noted on the envelope. Omission of this information could delay delivery of your bid and/or rejection if the bid is received after the opening deadline.
DOTD Procurement Section Headquarters Administration 4th Floor East Wing S-447
1201 Capitol Access Road Baton Rouge, LA 70802 RFx No.: ______________________ Bid Opening Date: ______________
Bidders are solely responsible for ensuring that the courier service provider makes inside deliveries to our physical location. The DOTD Procurement Office is NOT responsible for any delays caused by the bidder’s chosen means of delivery. Bidder is solely responsible for the timely delivery of bids. Failure to meet the bid opening date and time shall result in rejection of the bid.
U.S. POSTAL SERVICE DELIVERY:
For delivery by US POSTAL SERVICE to our P.O. Box please clearly note, on the outside of the bid envelope, the complete address, RFx number and bid opening date as shown below. Bidders are hereby advised that the U.S. Postal Service does not make deliveries to our physical location.
DOTD Procurement Section Headquarters Administration 4th Floor East Wing S-447 P.O. Box 94245 Baton Rouge, LA 70804-9245
RFx No.: ______________________ Bid Opening Date: ______________
Bids mailed through the U.S. Postal Service to our Post Office Box are received at the Baton Rouge Main Post Office and are then picked up the Division of Administration and then routed to the DOTD and then to the Procurement Section; therefore, extra delivery time is needed in order for bids to be received and time-stamped in our office before the bid opening deadline. The DOTD Procurement Section is NOT responsible for any delays caused by the bidders chosen means of delivery. Bidder is solely responsible for the timely delivery of bids. Failure to meet the bid opening date and time shall result in rejection of the bid.
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