Bid Submission Instructions.pdf
PDF 66 KB Posted
- Attached to
- DOTD Agg Contract Rip Rap, 30 LB/ 55 LB
- Solicitation number
- 3000025612
- Issued by
- Louisiana
About this file
This document contains bid submission instructions from the Louisiana Department of Transportation and Development (DOTD) Procurement Section for state contract opportunities. The instructions specify that bidders must submit bids to the DOTD Procurement Section at the Headquarters Administration office located at 1201 Capitol Access Road, Baton Rouge, LA, with bids required to be received and time-stamped before the date and time designated in the specific RFx (Request for proposals/quotes). All bid submission times are referenced in Central Standard Time (CST). Bidders may deliver bids through three methods: hand delivery, courier service, or U.S. Postal Service mail, with each method requiring that bidders clearly note the complete address, RFx number, and bid opening date on the outside of the bid envelope.
For hand or courier service delivery, bids must be directed to the physical address at 4th Floor East Wing S-447, and bidders are advised that most courier services require a floor and room number on the envelope to ensure proper delivery. For U.S. Postal Service delivery, bids should be addressed to P.O. Box 94245, Baton Rouge, LA 70804-9245, with the understanding that mail routed through the postal service will experience additional processing time through the Division of Administration before reaching the Procurement Section. The document emphasizes that bidders bear sole responsibility for timely delivery of their submissions, that the DOTD Procurement Office is not responsible for delivery delays regardless of the delivery method chosen, and that failure to meet the specified bid opening date and time will result in automatic bid rejection.
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Other files
| File | Type | Posted |
|---|---|---|
| LOUISIANA PREFERENCE FORM.pdf | ||
| AML for Aggregates 10.PDF | ||
| US PREFERENCE FORM.pdf | ||
| 3000025612.pdf | ||
| MS_274_007 dated 09.pdf |
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BID SUBMISSION INSTRUCTIONS
Bid documents may be delivered to the Procurement Section located at the Department of Transportation and Development Headquarters in Baton Rouge, LA by either hand, courier service or through the US Postal Service. Bids MUST be received and time-stamped in the Procurement Section before the date and time set for receiving bid submissions as noted on the RFx hereof.
NOTE: The time set for receiving bids is Central Standard Time (CST).
HAND OR COURIER SERVICE DELIVERY:
For delivery by HAND or COURIER SERVICE to our physical location please clearly note, on the outside of the bid envelope, the complete address, RFx number and bid opening date as shown below. Bidders are hereby advised that most courier services will not deliver to the Procurement Section without a floor and room number noted on the envelope. Omission of this information could delay delivery of your bid and/or rejection if the bid is received after the opening deadline.
DOTD Procurement Section Headquarters Administration 4th Floor East Wing S-447
1201 Capitol Access Road Baton Rouge, LA 70802 RFx No.: ______________________ Bid Opening Date: ______________
Bidders are solely responsible for ensuring that the courier service provider makes inside deliveries to our physical location. The DOTD Procurement Office is NOT responsible for any delays caused by the bidder’s chosen means of delivery. Bidder is solely responsible for the timely delivery of bids. Failure to meet the bid opening date and time shall result in rejection of the bid.
U.S. POSTAL SERVICE DELIVERY:
For delivery by US POSTAL SERVICE to our P.O. Box please clearly note, on the outside of the bid envelope, the complete address, RFx number and bid opening date as shown below. Bidders are hereby advised that the U.S. Postal Service does not make deliveries to our physical location.
DOTD Procurement Section Headquarters Administration 4th Floor East Wing S-447 P.O. Box 94245 Baton Rouge, LA 70804-9245
RFx No.: ______________________ Bid Opening Date: ______________
Bids mailed through the U.S. Postal Service to our Post Office Box are received at the Baton Rouge Main Post Office and are then picked up the Division of Administration and then routed to the DOTD and then to the Procurement Section; therefore, extra delivery time is needed in order for bids to be received and time-stamped in our office before the bid opening deadline. The DOTD Procurement Section is NOT responsible for any delays caused by the bidders chosen means of delivery. Bidder is solely responsible for the timely delivery of bids. Failure to meet the bid opening date and time shall result in rejection of the bid.
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