Bid Specifications.pdf

Specifications

REPLACE PUBLIC ADDRESS

SYSTEM

Bronx Veterans Affairs Medical Center

Project No. 526-13-109

Bid Set

May 7, 2021

REPLACE PA SYSTEM

Bronx VA Medical Center

Project No. 526-14-109

Bid Set

May 2021

00 01 10-1

TABLE OF CONTENTS

Section 00 01 10

SECTION NO. DIVISION AND SECTION TITLES DATE

DIVISION 00 - SPECIAL SECTIONS

00 01 15 List of Drawing Sheets 05-20

DIVISION 01 - GENERAL REQUIREMENTS

01 00 00 General Requirements 05-21

01 33 23 Shop Drawings, Product Data, and Samples 05-17

01 35 26 Safety Requirements 07-20

01 42 19 Reference Standards 11-20

01 58 16 Temporary Interior Signage 07-15

01 74 19 Construction Waste Management 01-21

01 81 13 Sustainable Construction Requirements 10-17

01 91 00 General Commissioning Requirements 10-15

DIVISION 02 – EXISTING CONDITIONS

02 41 00 Demolition 08-17

DIVISION 07 - THERMAL AND MOISTURE PROTECTION

07 81 00 Applied Fireproofing 10-17

07 84 00 Firestopping 01-21

07 92 00 Joint Sealants 10-17

DIVISION 09 – FINISHES

09 06 00 Schedule for Finishes 01-21

09 22 16 Non-Structural Metal Framing 06-18

09 51 00 Acoustical Ceilings 12-18

DIVISION 26 – ELECTRICAL

26 05 11 Requirements for Electrical Installations 01-16

26 05 26 Grounding and Bonding for Electrical Systems 01-17

26 05 33 Raceway and Boxes for Electrical Systems 01-18

26 27 26 Wiring Devices 01-18

26 33 53 Static Uninterruptible Power Supply 01-17

DIVISION 27 – COMMUNICATIONS

27 05 11 Requirements for Communications Installations 09-19

27 05 26 Grounding and Bonding for Communications Systems 06-15

27 05 33 Raceways and Boxes for Communications Systems 10-18

Project No. 526-14-109

Bid Set

May 2021

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SECTION NO. DIVISION AND SECTION TITLES DATE

27 08 00 Commissioning of Communications Systems 11-16

27 10 00 Control, Communication and Signal Wiring 06-15

27 11 00 Communications Equipment Room Fittings 06-15

27 15 00 Communications Structured Cabling 01-16

27 31 00 Voice Communications Switching and Routing Equipment 06-15

27 51 16 Public Address and Mass Notification Systems 10-18

27 53 19 Distributed Radio Antenna (Within Building) Equipment and System

10-18

DIVISION 28 – ELECTRONIC SAFETY AND SECURITY

28 52 31 Emergency Call System 06-15

Project No. 526-14-109

Bid Set

May 2021

00 01 15 - 1

SECTION 00 01 15

LIST OF DRAWING SHEETS

The drawings listed below accompanying this specification form a part of the contract.

Drawing No. Title

T-101 COVER SHEET & DRAWING INDEX

G-101

IC101

GENERAL NOTES

INFETION CONTROL PLAN

TI501 PA SYSTEM DETAILS

TI502

TI503

E-001

E-101

E-102

E-103

E-104

E-105

E-106

E-107

E-108

E-501

E-502

E-601

E-602

E-603

E-604

PA SYSTEM DETAILS

TYPICAL TELEPHONE CLOSERT ELEVATIONS

ELECTRICAL ABBREVIATIONS AND SYMBOLS

BLDG 100 GROUND FLOOR ELECTRICAL PLAN

BLDG 100 1ST FLOOR ELECTRICAL PLAN

BLDG 100 2ND FLOOR ELECTRICAL PLAN

BLDG 100 3RD AND 4TH FLOOR ELECTRICAL PLAN

BLDG 100 5TH, 6TH AND 7TH FLOOR ELECTRICAL PLAN

BLDG 100 8TH AND 9TH FLOOR ELECTRICAL PLAN

BLDG 16 AND 105 ELECTRICAL PLAN

BUILDING 106, 107 AND 110 ELECTRICAL PLAN

PA SYSTEM RISER DIAGRAM

ELECTRICAL DETAILS

PANEL SCHEDULES

PANEL SCHEDULES

PANEL SCHEDULES

PANEL SCHEDULES

16-B EXISTING BUILDING 16 BASEMENT

16-1 EXISTING BUILDING 16 1ST FLOOR

16-2 EXISTING BUILDING 16 2ND FLOOR

105-B EXISTING BUILDING 105 BASEMENT

105-0 EXISTING BUILDING 105 GROUND FLOOR

105-1 EXISTING BUILDING 105 FIRST FLOOR

105-2 EXISTING BUILDING 105 SECOND FLOOR

105-3 EXISTING BUILDING 105 THIRD FLOOR

105-4 EXISTING BUILDING 105 FORTH FLOOR

105-5 EXISTING BUILDING 105 FIFTH FLOOR

106-B EXISTING BUILDING 106 BASEMENT

106-1B EXISTING BUILDING 106 FIRST FLOOR AREA B

106-1A EXISTING BUILDING 106 FIRST FLOOR AREA A

106-2B EXISTING BUILDING 106 SECOND FLOOR AREA B

106-2A EXISTING BUILDING 106 SECOND FLOOR AREA A

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Bid Set

May 2021

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107-B EXISTING BUILDING 107 BASEMENT

107-1 EXISTING BUILDING 107 FIRST FLOOR

107-2 EXISTING BUILDING 107 SECOND FLOOR

110-1 EXISTING BUILDING 110 FIRST FLOOR

100-0D EXISTING BUILDING 100 GROUND FLOOR AREA D

100-0F EXISTING BUILDING 100 GROUND FLOOR AREA F

100-0C EXISTING BUILDING 100 GROUND FLOOR AREA C

100-0E EXISTING BUILDING 100 GROUND FLOOR AREA E

100-0A EXISTING BUILDING 100 GROUND FLOOR AREA A

100-GC09 EXISTING BUILDING 100 GROUND FLOOR ROOM GC-09

100-0B EXISTING BUILDING 100 GROUND FLOOR AREA B

100-0G EXISTING BUILDING 100 GROUND FLOOR AREA G

100-1D EXISTING BUILDING 100 FIRST FLOOR AREA D

100-1F EXISTING BUILDING 100 FIRST FLOOR AREA F

100-1C EXISTING BUILDING 100 FIRST FLOOR AREA C

100-1E EXISTING BUILDING 100 FIRST FLOOR AREA E

100-1A EXISTING BUILDING 100 FIRST FLOOR AREA A

100-1B EXISTING BUILDING 100 FIRST FLOOR AREA B

100-1G EXISTING BUILDING 100 FIRST FLOOR AREA G

100-2D EXISTING BUILDING 100 SECOND FLOOR AREA D

100-2F EXISTING BUILDING 100 SECOND FLOOR AREA F

100-2C EXISTING BUILDING 100 SECOND FLOOR AREA C

100-2E EXISTING BUILDING 100 SECOND FLOOR AREA E

100-2A EXISTING BUILDING 100 SECOND FLOOR AREA A

100-2B EXISTING BUILDING 100 SECOND FLOOR AREA B

100-2G EXISTING BUILDING 100 SECOND FLOOR AREA G

100-3D EXISTING BUILDING 100 THIRD FLOOR AREA D

100-3E EXISTING BUILDING 100 THIRD FLOOR AREA E

100-3A EXISTING BUILDING 100 THIRD FLOOR AREA A

100-3C EXISTING BUILDING 100 THIRD FLOOR AREA C

100-3B EXISTING BUILDING 100 THIRD FLOOR AREA B

100-4C EXISTING BUILDING 100 FOURTH FLOOR AREA C

100-4A EXISTING BUILDING 100 FOURTH FLOOR AREA A

100-4B EXISTING BUILDING 100 FOURTH FLOOR AREA B

100-5C EXISTING BUILDING 100 FIFTH FLOOR AREA C

100-5A EXISTING BUILDING 100 FIFTH FLOOR AREA A

100-5B EXISTING BUILDING 100 FIFTH FLOOR AREA B

100-6C EXISTING BUILDING 100 SIXTH FLOOR AREA C

100-6A EXISTING BUILDING 100 SIXTH FLOOR AREA A

100-6B EXISTING BUILDING 100 SIXTH FLOOR AREA B

100-7C EXISTING BUILDING 100 SEVENTH FLOOR AREA C

100-7A EXISTING BUILDING 100 SEVENTH FLOOR AREA A

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100-7B EXISTING BUILDING 100 SEVENTH FLOOR AREA B

100-8C EXISTING BUILDING 100 EIGHTH FLOOR AREA C

100-8A EXISTING BUILDING 100 EIGHTH FLOOR AREA A

100-8B EXISTING BUILDING 100 EIGHTH FLOOR AREA B

100-9C EXISTING BUILDING 100 NINTH FLOOR AREA C

100-9A EXISTING BUILDING 100 NINTH FLOOR AREA A

100-9B

100-P

EXISTING BUILDING 100 NINTH FLOOR AREA B

EXISTING BUILDING 100 PENTHOUSE

101-1 EXISTING BUILDING 101 FIRST FLOOR

P16-B NEW BUILDING 16 BASEMENT

P16-1 NEW BUILDING 16 1ST FLOOR

P16-2 NEW BUILDING 16 2ND FLOOR

P105-B NEW BUILDING 105 BASEMENT

P105-0 NEW BUILDING 105 GROUND FLOOR

P105-1 NEW BUILDING 105 FIRST FLOOR

P105-2 NEW BUILDING 105 SECOND FLOOR

P105-3 NEW BUILDING 105 THIRD FLOOR

P105-4 NEW BUILDING 105 FORTH FLOOR

P105-5 NEW BUILDING 105 FIFTH FLOOR

P106-B NEW BUILDING 106 BASEMENT

P106-1B NEW BUILDING 106 FIRST FLOOR AREA B

P106-1A NEW BUILDING 106 FIRST FLOOR AREA A

P106-2B NEW BUILDING 106 SECOND FLOOR AREA B

P106-2A NEW BUILDING 106 SECOND FLOOR AREA A

P107-B NEW BUILDING 107 BASEMENT

P107-1 NEW BUILDING 107 FIRST FLOOR

P107-2 NEW BUILDING 107 SECOND FLOOR

P110-1 NEW BUILDING 110 FIRST FLOOR

P100-0D NEW BUILDING 100 GROUND FLOOR AREA D

P100-0F NEW BUILDING 100 GROUND FLOOR AREA F

P100-0C NEW BUILDING 100 GROUND FLOOR AREA C

P100-0E NEW BUILDING 100 GROUND FLOOR AREA E

P100-0A NEW BUILDING 100 GROUND FLOOR AREA A

P100-GC09 NEW BUILDING 100 GROUND FLOOR ROOM GC-09

P100-0B NEW BUILDING 100 GROUND FLOOR AREA B

P100-0G NEW BUILDING 100 GROUND FLOOR AREA G

P100-1D NEW BUILDING 100 FIRST FLOOR AREA D

P100-1F NEW BUILDING 100 FIRST FLOOR AREA F

P100-1C NEW BUILDING 100 FIRST FLOOR AREA C

P100-1E NEW BUILDING 100 FIRST FLOOR AREA E

P100-1A NEW BUILDING 100 FIRST FLOOR AREA A

P100-1B NEW BUILDING 100 FIRST FLOOR AREA B

Project No. 526-14-109

Bid Set

May 2021

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P100-1G NEW BUILDING 100 FIRST FLOOR AREA G

P100-2D NEW BUILDING 100 SECOND FLOOR AREA D

P100-2F NEW BUILDING 100 SECOND FLOOR AREA F

P100-2C NEW BUILDING 100 SECOND FLOOR AREA C

P100-2E NEW BUILDING 100 SECOND FLOOR AREA E

P100-2A NEW BUILDING 100 SECOND FLOOR AREA A

P100-2B NEW BUILDING 100 SECOND FLOOR AREA B

P100-2G NEW BUILDING 100 SECOND FLOOR AREA G

P100-3D NEW BUILDING 100 THIRD FLOOR AREA D

P100-3E NEW BUILDING 100 THIRD FLOOR AREA E

P100-3A NEW BUILDING 100 THIRD FLOOR AREA A

P100-3C NEW BUILDING 100 THIRD FLOOR AREA C

P100-3B NEW BUILDING 100 THIRD FLOOR AREA B

P100-4C NEW BUILDING 100 FOURTH FLOOR AREA C

P100-4A NEW BUILDING 100 FOURTH FLOOR AREA A

P100-4B NEW BUILDING 100 FOURTH FLOOR AREA B

P100-5C NEW BUILDING 100 FIFTH FLOOR AREA C

P100-5A NEW BUILDING 100 FIFTH FLOOR AREA A

P100-5B NEW BUILDING 100 FIFTH FLOOR AREA B

P100-6C NEW BUILDING 100 SIXTH FLOOR AREA C

P100-6A NEW BUILDING 100 SIXTH FLOOR AREA A

P100-6B NEW BUILDING 100 SIXTH FLOOR AREA B

P100-7C NEW BUILDING 100 SEVENTH FLOOR AREA C

P100-7A NEW BUILDING 100 SEVENTH FLOOR AREA A

P100-7B NEW BUILDING 100 SEVENTH FLOOR AREA B

P100-8C NEW BUILDING 100 EIGHTH FLOOR AREA C

P100-8A NEW BUILDING 100 EIGHTH FLOOR AREA A

P100-8B NEW BUILDING 100 EIGHTH FLOOR AREA B

P100-9C NEW BUILDING 100 NINTH FLOOR AREA C

P100-9A NEW BUILDING 100 NINTH FLOOR AREA A

P100-9B

P100-P

NEW BUILDING 100 NINTH FLOOR AREA B

NEW BUILDING 100 PENTHOUSE

P101-1 NEW BUILDING 101 FIRST FLOOR

- - - END - - -

Project No. 526-14-109

Bid Set May 2021 i

SECTION 01 00 00

GENERAL REQUIREMENTS

TABLE OF CONTENTS

1.1 SAFETY REQUIREMENTS

1.2 GENERAL INTENTION

1.3 STATEMENT OF BID ITEM(S)

1.4 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

1.5 CONSTRUCTION SECURITY REQUIREMENTS

1.6 OPERATIONS AND STORAGE AREAS

1.7 ALTERATIONS

1.8 DISPOSAL AND RETENTION

1.9 PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT,

UTILITIES, AND IMPROVEMENTS

1.10 RESTORATION

1.11 PHYSICAL DATA

1.12 PROFESSIONAL SURVEYING SERVICES

1.13 LAYOUT OF WORK

1.14 AS-BUILT DRAWINGS

1.15 WARRANTY MANAGEMENT

1.16 USE OF ROADWAYS

1.17 RESIDENT ENGINEER'S FIELD OFFICE

1.18 TEMPORARY USE OF MECHANICAL AND ELECTRICAL EQUIPMENT

1.19 TEMPORARY USE OF EXISTING ELEVATORS

1.20 TEMPORARY USE OF NEW ELEVATORS

1.21 TEMPORARY TOILETS

1.22 AVAILABILITY AND USE OF UTILITY SERVICES

1.23 NEW TELEPHONE EQUIPMENT

1.24 TESTS

Project No. 526-14-109

Bid Set May 2021 ii

1.25 INSTRUCTIONS

1.26 GOVERNMENT-FURNISHED PROPERTY

1.27 RELOCATED EQUIPMENT

1.28 STORAGE SPACE FOR DEPARTMENT OF VETERANS AFFAIRS EQUIPMENT

1.29 CONSTRUCTION SIGN

1.30 SAFETY SIGN

1.31 PHOTOGRAPHIC DOCUMENTATION

1.32 FINAL ELEVATION Digital Images

1.33 HISTORIC PRESERVATION

Project No. 526-14-109

Bid Set May 2021

01 00 00 -1

SECTION 01 00 00

GENERAL REQUIREMENTS

1.1 SAFETY REQUIREMENTS

Refer to section 01 35 26, SAFETY REQUIREMENTS for safety and infection control requirements.

1.2 GENERAL INTENTION

A. Contractor shall completely prepare site for building operations, including demolition and removal of existing structures, and furnish labor and materials and perform work as required by drawings and specifications.

B. Visits to the site by Bidders may be made only by appointment with the

Medical Center Engineering Officer.

C Offices of CB Design Group, Inc., as Architect-Engineers, will render certain technical services during construction. Such services shall be considered as advisory to the Government and shall not be construed as expressing or implying a contractual act of the Government without affirmations by Contracting Officer or his duly authorized representative.

D. All employees of general contractor and subcontractors shall comply with VA security management program and obtain permission of the VA police, be identified by project and employer, and restricted from unauthorized access.

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1.3 STATEMENT OF BID ITEM(S)

GENERAL PROJECT NARRATIVE

THIS PROJECT SHALL DESIGN THE REPLACEMENT OF THE EXISTING PUBLIC ADDRESS

SYSTEM AT THE JAMES J. PETERS VA MEDICAL CENTER. SPECIFICALLY, BUILDINGS 16,

100, 101, 105, 106 AND 107 SHALL BE OUTFITTED WITH A NEW PA SYSTEM. THE

SYSTEM WILL BE IN COMPLIANCE WITH ALL APPLICABLE CODES, VA DESIGN MANUALS,

AND THE SCOPE OF WORK. DESIGN TEAM AND CONTRACTOR SHALL WORK CLOSELY WITH A

MANUFACTURER TO ENSURE THE SELECTED SYSTEM SHALL BE INTEGRATED SEAMLESSLY

WITH THE EXISTING BUILDINGS.

CONSTRUCTION PHASING

IT IS ANTICIPATED THAT WORK WILL BE COMPLETED FLOOR BY FLOOR, ONE BUILDING AT

A TIME. AS AN INITIAL PHASING PLAN, IT IS RECOMMENDED TO START WITH BUILDING

100, THEN 16, 101, 105, 106, AND FINALLY 107. STARTING IN BUILDING 100 IS

PREFERRED SINCE THAT IS WHERE THE PRIMARY TELEPHONE AND SERVER ROOM WILL BE

LOCATED (AND THIS WILL DRIVE THE SYSTEM).

WORK WILL NEED TO BE COORDINATED WITH THE FACILITY IN ORDER TO MINIMIZE ANY

PATIENT DISRUPTION. THIS MIGHT CAUSE A CHANGE IN THE PHASING PLAN DURING

CONSTRUCTION (AND WILL NEED TO BE COORDINATED WITH THE CONTRACTOR).

FURTHERMORE, CERTAIN AREAS OF THE HOSPITAL WILL REQUIRE THE CONTRACTOR TO

EITHER MINIMIZE DUST (DINING AREAS) OR INFECTION RISK (OR AREAS) BY SCRUBBING

UP.

AS A PLAN TO MINIMIZE DUST, THE CONTRACTORS SHALL UTILIZE MOBILE CONTAINMENT

CARTS IN ORDER TO PREVENT SPREAD OF DUST DURING CONSTRUCTION.

IT IS PREFERRED THAT INSTALLATION OF NEW SYSTEMS IS COMPLETED DURING NORMAL

WORKING HOURS. WHEN OR WHERE (ANY SENSITIVE AREAS) THIS IS NOT POSSIBLE; THE

CONTRACTOR WILL NEED TO COORDINATE WITH THE VA TO PERFORM THIS WORK AFTER

HOURS. THIS WILL ALSO BE COMPLETED AT NO EXTRA COST TO THE GOVERNMENT.

ARCHITECTURAL

THE ARCHITECTURAL ASPECT OF THE PROJECT WILL BE LIMITED TO REPLACING CEILING

TILES (TO MATCH EXISTING) WHICH ARE DAMAGED DURING THE REPLACEMENT OF THE

PUBLIC ADDRESS SYSTEM. ADDITIONALLY, THE EQUIPMENT SHALL MATCH SURROUNDING

WALL AND CEILING HUNG EQUIPMENT.

IMPACT ANALYSIS

THE INSTALLATION OF THE NEW SYSTEM WILL INCREASE THE REACH OF THE PUBLIC

ADDRESS SYSTEM. CURRENTLY, A LARGE AREA OF THE CAMPUS IS NOT BEING SERVED BY

A DEDICATED PA SYSTEM. THIS CAUSES THE STAFF TO HAVE TO USE OTHER, LESS

DESIRABLE MEANS OF COMMUNICATIONS. THE NEW DESIGN WILL FIX THIS AND WILL

PROVIDE AN OVERALL IMPROVEMENT TO THE SYSTEM IN SEVERAL WAYS WHICH WILL

INCREASE SAFETY AND SECURITY BY WAYS INCLUDING:

� IMPROVED FUNCTIONALITY

� FASTER EQUIPMENT

� CLEARER SPEAKERS

Project No. 526-14-109

Bid Set May 2021

01 00 00 -3

� UPDATED LAYOUT

� BETTER ZONING

APPLICABLE CODES

AT A MINIMUM, THE FOLLOWING CODES WILL BE APPLICABLE TO THIS PROJECT:

NFPA 70 NATIONAL ELECTRIC CODE

NFPA 72 NATIONAL FIRE ALARM AND SIGNALING CODE

NFPA 99 HEALTH CARE FACILITIES CODE

NFPA 101 LIFE SAFETY CODE

ASHRAE 90.1-2019

DEPARTMENT OF VETERANS AFFAIRS DESIGN GUIDE (PG-18-12)

RECOMMENDATIONS/SOLUTIONS:

THE NEW SYSTEM WILL BE A BOGEN COMMUNICATIONS C4000 IP-BASED PAGING AND AUDIO

DISTRIBUTION SYSTEM. THE SYSTEM WILL MEET FACILITY REQUIREMENTS AS WELL AS VA

CODES AND DESIGN MANUAL. THE SYSTEM WILL BE FULLY FUNCTIONAL AND INCLUDE ALL

REQUIREMENTS SET OUT IN THE SCOPE OF WORK (ABOVE). IT SHOULD BE NOTED ALSO

THAT BOGEN IS RECOMMENDED DUE TO CURRENT VA STAFF FAMILIARITY WITH THEIR

SYSTEM.

1.4 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

A. Drawings and contract documents may be obtained from the website where the solicitation is posted. Additional copies will be at Contractor's expense.

1.5 CONSTRUCTION SECURITY REQUIREMENTS

A. Security Plan:

1. The security plan defines both physical and administrative security procedures that will remain effective for the entire duration of the project.

2. The General Contractor is responsible for assuring that all sub-contractors working on the project and their employees also comply with these regulations.

B. Security Procedures:

Project No. 526-14-109

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1. General Contractor’s employees shall not enter the project site without appropriate badge. They may also be subject to inspection of their personal effects when entering or leaving the project site.

2. Before starting work the General Contractor shall give one week’s notice to the Contracting Officer so that security arrangements can be provided for the employees. This notice is separate from any notices required for utility shutdown described later in this section.

3. No photography of VA premises is allowed without written permission of the Contracting Officer.

4. VA reserves the right to close down or shut down the project site and order General Contractor’s employees off the premises in the event of a national emergency. The General Contractor may return to the site only with the written approval of the Contracting Officer.

E. Document Control:

1. Before starting any work, the General Contractor/Sub Contractors shall submit an electronic security memorandum describing the approach to following goals and maintaining confidentiality of

“sensitive information”.

2. The General Contractor is responsible for safekeeping of all drawings, project manual and other project information. This information shall be shared only with those with a specific need to accomplish the project.

3. Certain documents, sketches, videos or photographs and drawings may be marked “Law Enforcement Sensitive” or “Sensitive Unclassified”.

Secure such information in separate containers and limit the access to only those who will need it for the project. Return the information to the Contracting Officer upon request.

4. These security documents shall not be removed or transmitted from the project site without the written approval of Contracting

Officer.

5. All paper waste or electronic media such as CD’s and diskettes shall be shredded and destroyed in a manner acceptable to the VA.

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01 00 00 -5

6. Notify Contracting Officer and Site Security Officer immediately when there is a loss or compromise of “sensitive information”.

7. All electronic information shall be stored in specified location following VA standards and procedures using an Engineering Document

Management Software (EDMS).

a. Security, access and maintenance of all project drawings, both scanned and electronic shall be performed and tracked through the

EDMS system.

b. “Sensitive information” including drawings and other documents may be attached to e-mail provided all VA encryption procedures are followed.

F. Motor Vehicle Restrictions

1. Vehicle authorization request shall be required for any vehicle entering the site and such request shall be submitted 24 hours before the date and time of access. Access shall be restricted to picking up and dropping off materials and supplies.

2. A limited number of (2 to 5) permits shall be issued for General

Contractor and its employees for parking in designated areas only.

1.6 OPERATIONS AND STORAGE AREAS

A. The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the Contracting Officer. The Contractor shall hold and save the

Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor's performance.

B. Temporary buildings (e.g., storage sheds, shops, offices) and utilities may be erected by the Contractor only with the approval of the

Contracting Officer and shall be built with labor and materials furnished by the Contractor without expense to the Government. The temporary buildings and utilities shall remain the property of the

Contractor and shall be removed by the Contractor at its expense upon completion of the work. With the written consent of the Contracting

Officer, the buildings and utilities may be abandoned and need not be removed.

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C. The Contractor shall, under regulations prescribed by the Contracting

Officer, use only established roadways, or use temporary roadways constructed by the Contractor when and as authorized by the Contracting

Officer. When materials are transported in prosecuting the work, vehicles shall not be loaded beyond the loading capacity recommended by the manufacturer of the vehicle or prescribed by any Federal, State, or local law or regulation. When it is necessary to cross curbs or sidewalks, the Contractor shall protect them from damage. The

Contractor shall repair or pay for the repair of any damaged curbs, sidewalks, or roads.

(FAR 52.236-10)

D. Working space and space available for storing materials shall be as determined by the COR .

E. Workers are subject to rules of Medical Center applicable to their conduct.

F. Execute work so as to interfere as little as possible with normal functioning of Medical Center as a whole, including operations of utility services, fire protection systems and any existing equipment, and with work being done by others. Use of equipment and tools that transmit vibrations and noises through the building structure, are not permitted in buildings that are occupied, during construction, jointly by patients or medical personnel, and Contractor's personnel, except as permitted by COR where required by limited working space.

1. Do not store materials and equipment in other than assigned areas.

2. Schedule delivery of materials and equipment to immediate construction working areas within buildings in use by Department of

Veterans Affairs in quantities sufficient for not more than two work days. Provide unobstructed access to Medical Center areas required to remain in operation.

3. Where access by Medical Center personnel to vacated portions of buildings is not required, storage of Contractor's materials and equipment will be permitted subject to fire and safety requirements.

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G. Phasing:

The Medical Center must maintain its operation 24 hours a day 7 days a week. Therefore, any interruption in service must be scheduled and coordinated with the COR to ensure that no lapses in operation occur.

It is the CONTRACTOR'S responsibility to develop a work plan and schedule detailing, at a minimum, the procedures to be employed, the equipment and materials to be used, the interim life safety measure to be used during the work, and a schedule defining the duration of the work with milestone subtasks. The work to be outlined shall include, but not be limited to:

To ensure such executions, Contractor shall furnish the COR with a schedule of approximate phasing dates on which the Contractor intends to accomplish work in each specific area of site, building or portion thereof. In addition, Contractor shall notify the COR two weeks in advance of the proposed date of starting work in each specific area of site, building or portion thereof. Arrange such phasing dates to ensure accomplishment of this work in successive phases mutually agreeable to

Medical Center Director, Resident Engineer, COR and Contractor, as follows:

Phase I:

Phase II:

Phase III:

H. Buildings 16, 100, 101, 105, 106 and 107 will be occupied during performance of work

Contractor shall take all measures and provide all material necessary for protecting existing equipment and property in affected areas of construction against dust and debris, so that equipment and affected areas to be used in the Medical Centers operations will not be hindered. Contractor shall permit access to Department of

Veterans Affairs personnel and patients through other construction

Project No. 526-14-109

Bid Set May 2021

01 00 00 -8 areas which serve as routes of access to such affected areas and equipment. These routes whether access or egress shall be isolated from the construction area by temporary partitions and have walking surfaces, lighting etc to facilitate patient and staff access.

Coordinate alteration work in areas occupied by Department of

Veterans Affairs so that Medical Center operations will continue during the construction period.

K. Utilities Services: Maintain existing utility services for Medical

Center at all times. Provide temporary facilities, labor, materials, equipment, connections, and utilities to assure uninterrupted services.

Where necessary to cut existing water, steam, gases, sewer or air pipes, or conduits, wires, cables, etc. of utility services or of fire protection systems and communications systems (including telephone), they shall be cut and capped at suitable places where shown; or, in absence of such indication, where directed by COR.

1. No utility service such as water, gas, steam, sewers or electricity, or fire protection systems and communications systems may be interrupted without prior approval of COR. Electrical work shall be accomplished with all affected circuits or equipment de-energized.

When an electrical outage cannot be accomplished, work on any energized circuits or equipment shall not commence without a detailed work plan, the Medical Center Director’s prior knowledge and written approval. Refer to specification Sections 26 05 11, REQUIREMENTS FOR ELECTRICAL INSTALLATIONS, 27 05 11 REQUIREMENTS FOR

COMMUNICATIONS INSTALLATIONS and 28 05 00, COMMON WORK RESULTS FOR

ELECTRONIC SAFETY AND SECURITY for additional requirements.

2. Contractor shall submit a request to interrupt any such services to

COR, in writing, 7 days n advance of proposed interruption. Request shall state reason, date, exact time of, and approximate duration of such interruption.

3. Contractor will be advised (in writing) of approval of request, or of which other date and/or time such interruption will cause least inconvenience to operations of Medical Center. Interruption time approved by Medical Center may occur at other than Contractor's normal working hours.

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M. To minimize interference of construction activities with flow of

Medical Center traffic, comply with the following:

1. Keep roads, walks and entrances to grounds, to parking and to occupied areas of buildings clear of construction materials, debris and standing construction equipment and vehicles.

N. Coordinate the work for this contract with other construction operations as directed by COR.

1.7 ALTERATIONS

A. Survey: Before any work is started, the Contractor shall make a thorough survey with the COR of buildings in which alterations occur and areas which are anticipated routes of access, and furnish a report, signed by both, to the Contracting Officer. This report shall list by rooms and spaces:

1. Existing condition and types of resilient flooring, doors, windows, walls and other surfaces not required to be altered throughout affected areas of buildings.

2. Existence and conditions of items such as plumbing fixtures and accessories, electrical fixtures, equipment, venetian blinds, shades, etc., required by drawings to be either reused or relocated, or both.

3. Shall note any discrepancies between drawings and existing conditions at site.

4. Shall designate areas for working space, materials storage and routes of access to areas within buildings where alterations occur and which have been agreed upon by Contractor and COR.

B. Any items required by drawings to be either reused or relocated or both, found during this survey to be nonexistent, or in opinion of

COR, to be in such condition that their use is impossible or impractical, shall be furnished and/or replaced by Contractor with new items in accordance with specifications which will be furnished by

Government. Provided the contract work is changed by reason of this subparagraph B, the contract will be modified accordingly, under

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2) and "CHANGES" (FAR 52.243-4 and VAAR 852.236-88).

C. Re-Survey: Thirty days before expected partial or final inspection date, the Contractor and COR together shall make a thorough re-survey of the areas of buildings involved. They shall furnish a report on conditions then existing, of resilient flooring, doors, windows, walls and other surfaces as compared with conditions of same as noted in first condition survey report:

1. Re-survey report shall also list any damage caused by Contractor to such flooring and other surfaces, despite protection measures; and, will form basis for determining extent of repair work required of

Contractor to restore damage caused by Contractor's workers in executing work of this contract.

D. Protection: Provide the following protective measures:

1. Wherever existing roof surfaces are disturbed they shall be protected against water infiltration. In case of leaks, they shall be repaired immediately upon discovery.

2. Temporary protection against damage for portions of existing structures and grounds where work is to be done, materials handled and equipment moved and/or relocated.

3. Protection of interior of existing structures at all times, from damage, dust and weather inclemency. Wherever work is performed, floor surfaces that are to remain in place shall be adequately protected prior to starting work, and this protection shall be maintained intact until all work in the area is completed.

1.8 DISPOSAL AND RETENTION

A. Materials and equipment accruing from work removed and from demolition of buildings or structures, or parts thereof, shall be disposed of as follows:

1. Reserved items which are to remain property of the Government are identified by attached tags as items to be stored. Items that remain property of the Government shall be removed or dislodged from present locations in such a manner as to prevent damage which would

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01 00 00 -11 be detrimental to re-installation and reuse. Store such items where directed by COR.

2. Items not reserved shall become property of the Contractor and be removed by Contractor from Medical Center.

1.10 RESTORATION

A. Remove, cut, alter, replace, patch and repair existing work as necessary to install new work. Except as otherwise shown or specified, do not cut, alter or remove any structural work, and do not disturb any ducts, plumbing, steam, gas, or electric work without approval of the

COR. Existing work to be altered or extended and that is found to be defective in any way, shall be reported to the COR before it is disturbed. Materials and workmanship used in restoring work, shall conform in type and quality to that of original existing construction, except as otherwise shown or specified.

B. Upon completion of contract, deliver work complete and undamaged.

Existing work (walls, ceilings, partitions, floors, mechanical and electrical work, lawns, paving, roads, walks, etc.) disturbed or removed as a result of performing required new work, shall be patched, repaired, reinstalled, or replaced with new work, and refinished and left in as good condition as existed before commencing work.

C. At Contractor's own expense, Contractor shall immediately restore to service and repair any damage caused by Contractor's workers to existing piping and conduits, wires, cables, etc., of utility services or of fire protection systems and communications systems (including telephone) which are not scheduled for discontinuance or abandonment.

D. Expense of repairs to such utilities and systems not shown on drawings or locations of which are unknown will be covered by adjustment to contract time and price in accordance with clause entitled "CHANGES"

(FAR 52.243-4 and VAAR 852.236-88) and "DIFFERING SITE CONDITIONS" (FAR

52.236-2).

1.14 AS-BUILT DRAWINGS

A. The contractor shall maintain two full size sets of as-built drawings which will be kept current during construction of the project, to include all contract changes, modifications and clarifications.

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B. All variations shall be shown in the same general detail as used in the contract drawings. To ensure compliance, as-built drawings shall be made available for the COR review, as often as requested.

C. Contractor shall deliver two approved completed sets of as-built drawings in the electronic version (scanned PDF) to the COR within 15 calendar days after each completed phase and after the acceptance of the project by the COR.

1.15 WARRANTY MANAGEMENT

A. Warranty Management Plan: Develop a warranty management plan which contains information relevant to FAR 52.246-21 Warranty of Construction in at least 30 days before the planned pre-warranty conference, submit one set of the warranty management plan. Include within the warranty management plan all required actions and documents to assure that the

Government receives all warranties to which it is entitled. The plan must be in narrative form and contain sufficient detail to render it suitable for use by future maintenance and repair personnel, whether tradesman, or of engineering background, not necessarily familiar with this contract. The term “status” as indicated below must include due date and whether item has been submitted or was approved. Warranty information made available during the construction phase must be submitted to the Contracting Officer for approval prior to each monthly invoice for payment. Assemble approved information in a binder and turn over to the Government upon acceptance of the work. The construction warranty period will begin on the date of the project acceptance and continue for the product warranty period. A joint 4 month and 9 month warranty inspection will be conducted, measured from time of acceptance, by the Contactor and the Contracting Officer. Include in the warranty management plan, but not limited to, the following:

1. Roles and responsibilities of all personnel associated with the warranty process, including points of contact and telephone numbers within the company of the Contractor, subcontractors, manufacturers or suppliers involved.

2. Furnish with each warranty the name, address and telephone number of each of the guarantor’s representatives nearest project location.

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3. Listing and status of delivery of all Certificates of Warranty for extended warranty items, to include roofs, HVAC balancing, pumps, motors, transformers and for all commissioned systems such as fire protection and alarm systems, sprinkler systems and lightning protection systems, etc.

4. A list for each warranted equipment item, feature of construction or system indicating:

a. Name of item.

b. Model and serial numbers.

c. Location where installed.

d. Name and phone numbers of manufacturers and suppliers.

e. Name and phone numbers of manufacturers or suppliers.

f. Names, addresses and phone numbers of sources of spare parts.

g. Warranties and terms of warranty. Include one-year overall warranty of construction, including the starting date of warranty of construction. Items which have extended warranties must be indicated with separate warranty expiration dates.

h. Starting point and duration of warranty period.

i. Summary of maintenance procedures required to continue the warranty in force.

j. Cross-reference to specific pertinent Operation and Maintenance manuals.

k. Organizations, names and phone numbers of persons to call for warranty service.

l. Typical response time and repair time expected for various warranted equipment.

5. The plans for attendance at the 4 and 9-month post construction warranty inspections conducted by the government.

6. Procedure and status of tagging of all equipment covered by extended warranties.

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7. Copies of instructions to be posted near selected pieces of equipment where operation is critical for warranty and/or safety reasons.

B. Performance Bond: The Performance Bond must remain effective throughout the construction period

1. In the event the Contractor fails to commence and diligently pursue any construction warranty work required, the Contracting Officer will have the work performed by others, and after completion of the work, will charge the remaining construction warranty funds of expenses incurred by the Government while performing the work, including, but not limited to administrative expenses.

2. In the event sufficient funds are not available to cover the construction warranty work performed by the Government at the contractor’s expenses, the Contracting Officer will have the right to recoup expenses from the bonding company.

3. Following oral or written notification of required construction warranty repair work, the Contractor shall respond in a timely manner. Written verification will follow oral instructions. Failure to respond will be cause for the Contracting Officer to proceed against the Contractor.

C. Pre-Warranty Conference: Prior to contract completion, and at a time designated by the Contracting Officer, the Contractor shall meet with the Contracting Officer to develop a mutual understanding with respect to the requirements of this section. Communication procedures for

Contractor notification of construction warranty defects, priorities with respect to the type of defect, reasonable time required for

Contractor response, and other details deemed necessary by the

Contracting Officer for the execution of the construction warranty will be established/ reviewed at this meeting. In connection with these requirements and at the time of the Contractor’s quality control completion inspection, furnish the name, telephone number and address of a licensed and bonded company which is authorized to initiate and pursue construction warranty work action on behalf of the Contractor.

This point of contract will be located within the local service area of

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01 00 00 -15 the warranted construction, be continuously available and be responsive to Government inquiry on warranty work action and status. This requirement does not relieve the Contractor of any of its responsibilities in conjunction with other portions of this provision.

D. Contractor’s Response to Construction Warranty Service Requirements:

Following oral or written notification by the Contracting Officer, the

Contractor shall respond to construction warranty service requirements in accordance with the “Construction Warranty Service Priority List” and the three categories of priorities listed below. Submit a report on any warranty item that has been repaired during the warranty period.

Include within the report the cause of the problem, date reported, corrective action taken, and when the repair was completed. If the

Contractor does not perform the construction warranty within the timeframe specified, the Government will perform the work and back charge the construction warranty payment item established.

1. First Priority Code 1. Perform onsite inspection to evaluate situation, and determine course of action within 4 hours, initiate work within 6 hours and work continuously to completion or relief.

2. Second Priority Code 2. Perform onsite inspection to evaluate situation, and determine course of action within 8 hours, initiate work within 24 hours and work continuously to completion or relief.

3. Third Priority Code 3. All other work to be initiated within 3 work days and work continuously to completion or relief.

4. The “Construction Warranty Service Priority List” is as follows:

Code 1-Life Safety Systems

a. Fire suppression systems.

b. Fire alarm system(s).

Code 1-Air Conditioning Systems

a. Air conditioning leak in part of the building, if causing damage.

b. Air conditioning system not cooling properly.

Code 2-Electrical

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a. Power failure (no power to a room or part of building).

b. Receptacles and lights not operational (in a room or part of building).

Code 3-Interior

a. Floors damaged.

b. Paint chipping or peeling.

c. Casework damaged.

Code 3

a. All work not listed above.

E. Warranty Tags: At the time of installation, tag each warranted item with a durable, oil and water-resistant tag approved by the Contracting

Officer. Attach each tag with a copper wire and spray with a silicone waterproof coating. Also submit two record copies of the warranty tags showing the layout and design. The date of acceptance and the QC signature must remain blank until the project is accepted for beneficial occupancy. Show the following information on the tag.

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1.16 USE OF ROADWAYS

A. For hauling, use only established public roads and roads on Medical

Center property and, when authorized by the COR, such temporary roads which are necessary in the performance of contract work. Temporary roads shall be constructed and restoration performed by the Contractor at Contractor's expense. When necessary to cross curbing, sidewalks, or similar construction, they must be protected by well-constructed bridges.

1.18 TEMPORARY USE OF MECHANICAL AND ELECTRICAL EQUIPMENT

A. Use of new installed mechanical and electrical equipment to provide heat, ventilation, plumbing, light and power will be permitted subject to written approval and compliance with the following provisions:

1. Permission to use each unit or system must be given by COR in writing. If the equipment is not installed and maintained in accordance with the written agreement and following provisions, the

COR will withdraw permission for use of the equipment.

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2. Electrical installations used by the equipment shall be completed in accordance with the drawings and specifications to prevent damage to the equipment and the electrical systems, i.e. transformers, relays, circuit breakers, fuses, conductors, motor controllers and their overload elements shall be properly sized, coordinated and adjusted.

Installation of temporary electrical equipment or devices shall be in accordance with NFPA 70, National Electrical Code, (2014

Edition), Article 590, Temporary Installations. Voltage supplied to each item of equipment shall be verified to be correct and it shall be determined that motors are not overloaded. The electrical equipment shall be thoroughly cleaned before using it and again immediately before final inspection including vacuum cleaning and wiping clean interior and exterior surfaces.

3. Units shall be properly lubricated, balanced, and aligned.

Vibrations must be eliminated.

4. Automatic temperature control systems for preheat coils shall function properly and all safety controls shall function to prevent coil freeze-up damage.

5. The air filtering system utilized shall be that which is designed for the system when complete, and all filter elements shall be replaced at completion of construction and prior to testing and balancing of system.

6. All components of heat production and distribution system, metering equipment, condensate returns, and other auxiliary facilities used in temporary service shall be cleaned prior to use; maintained to prevent corrosion internally and externally during use; and cleaned, maintained and inspected prior to acceptance by the Government.

B. Prior to final inspection, the equipment or parts used which show wear and tear beyond normal, shall be replaced with identical replacements, at no additional cost to the Government.

C. This paragraph shall not reduce the requirements of the mechanical and electrical specifications sections.

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D. Any damage to the equipment or excessive wear due to prolonged use will be repaired replaced by the contractor at the contractor’s expense.

1.19 TEMPORARY USE OF EXISTING ELEVATORS

A*. Use of existing elevators for handling building materials and

Contractor's personnel will be permitted subject to following provisions:

1. Contractor makes all arrangements with the COR for use of elevators.

The COR will ascertain that elevators are in proper condition.

Contractor may use elevators Nos. _______ in Building Nos. ______ for exclusive use for daily use between the hours of ________. and for special nonrecurring time intervals when permission is granted.

Personnel for operating elevators will not be provided by the

Department of Veterans Affairs.

2. Contractor covers and provides maximum protection of following elevator components:

a. Entrance jambs, heads soffits and threshold plates.

b. Entrance columns, canopy, return panels and inside surfaces of car enclosure walls.

c. Finish flooring.

3. Government will accept hoisting ropes of elevator and rope of each speed governor if they are worn under normal operation. However, if these ropes are damaged by action of foreign matter such as sand, lime, grit, stones, etc., during temporary use, they shall be removed and replaced by new hoisting ropes at the contractors expense.

1.20 TEMPORARY USE OF NEW ELEVATORS

NA

1.21 TEMPORARY TOILETS

A. Contractor may have for use of Contractor's workers, such toilet accommodations as may be assigned to Contractor by Medical Center.

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Contractor shall keep such places clean and be responsible for any damage done thereto by Contractor's workers. Failure to maintain satisfactory condition in toilets will deprive Contractor of the privilege to use such toilets.

1.22 AVAILABILITY AND USE OF UTILITY SERVICES

A. The Government shall make all reasonably required amounts of utilities available to the Contractor from existing outlets and supplies, as specified in the contract. The amount to be paid by the Contractor for chargeable electrical services shall be the prevailing rates charged to the Government. The Contractor shall carefully conserve any utilities furnished without charge.

B. The Contractor, at Contractor's expense and in a workmanlike manner, in compliance with code and as satisfactory to the Contracting Officer, shall install and maintain all necessary temporary connections and distribution lines, and all meters required to measure the amount of electricity used for the purpose of determining charges. Before final acceptance of the work by the Government, the Contractor shall remove all the temporary connections, distribution lines, meters, and associated paraphernalia and repair restore the infrastructure as required.

C. Contractor shall install meters at Contractor's expense and furnish the

Medical Center a monthly record of the Contractor's usage of electricity as hereinafter specified.

D. Heat: Furnish temporary heat necessary to prevent injury to work and materials through dampness and cold. Use of open salamanders or any temporary heating devices which may be fire hazards or may smoke and damage finished work, will not be permitted. Maintain minimum temperatures as specified for various materials:

1. Obtain heat by connecting to Medical Center heating distribution system.

E. Electricity (for Construction and Testing): Furnish all temporary electric services.

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1. Obtain electricity by connecting to the Medical Center electrical distribution system. The Contractor shall meter and pay for electricity required for electric cranes and hoisting devices, electrical welding devices and any electrical heating devices providing temporary heat. Electricity for all other uses is available at no cost to the Contractor.

F. Water (for Construction and Testing): Furnish temporary water service.

1. Obtain water by connecting to the Medical Center water distribution system. Provide reduced pressure backflow preventer at each connection as per code. Water is available at no cost to the

Contractor.

2. Maintain connections, pipe, fittings and fixtures and conserve water-use so none is wasted. Failure to stop leakage or other wastes will be cause for revocation (at CORs discretion) of use of water from Medical Center's system.

G. Fuel: Natural and LP gas and burner fuel oil required for boiler cleaning, normal initial boiler-burner setup and adjusting, and for performing the specified boiler tests will be furnished by the

Government. Fuel required for prolonged boiler-burner setup, adjustments, or modifications due to improper design or operation of boiler, burner, or control devices shall be furnished and paid by the

Contractor at Contractor's expense.

1.23 NEW TELEPHONE EQUIPMENT

The contractor shall coordinate with the work of installation of telephone equipment by others. This work shall be completed before the building is turned over to VA.

1.24 TESTS

A. As per specification section 23 05 93 the contractor shall provide a written testing and commissioning plan complete with component level, equipment level, sub-system level and system level breakdowns. The plan will provide a schedule and a written sequence of what will be tested, how and what the expected outcome will be. This document will be submitted for approval prior to commencing work. The contractor

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01 00 00 -22 shall document the results of the approved plan and submit for approval with the as built documentation.

B. Pre-test mechanical and electrical equipment and systems and make corrections required for proper operation of such systems before requesting final tests. Final test will not be conducted unless pre-tested.

C. Conduct final tests required in various sections of specifications in presence of an authorized representative of the Contracting Officer.

Contractor shall furnish all labor, materials, equipment, instruments, and forms, to conduct and record such tests.

D. Mechanical and electrical systems shall be balanced, controlled and coordinated. A system is defined as the entire system which must be coordinated to work together during normal operation to produce results for which the system is designed. For example, air conditioning supply air is only one part of entire system which provides comfort conditions for a building. Other related components are return air, exhaust air, steam, chilled water, refrigerant, hot water, controls and electricity, etc. Another example of a system which involves several components of different disciplines is a boiler installation. Efficient and acceptable boiler operation depends upon the coordination and proper operation of fuel, combustion air, controls, steam, feedwater, condensate and other related components.

E. All related components as defined above shall be functioning when any system component is tested. Tests shall be completed within a reasonably period of time during which operating and environmental conditions remain reasonably constant and are typical of the design conditions.

F. Individual test result of any component, where required, will only be accepted when submitted with the test results of related components and of the entire system.

1.25 INSTRUCTIONS

A. Contractor shall furnish Maintenance and Operating manuals (hard copies and electronic) and verbal instructions when required by the various sections of the specifications and as hereinafter specified.

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B. Manuals: Maintenance and operating manuals and one compact disc (four hard copies and one electronic copy each) for each separate piece of equipment shall be delivered to the COR coincidental with…