Bid Packet 270001.pdf

TOWN OF WEST HARTFORD

INVITATION TO BID

TOWNWIDE TRADE LABOR SERVICES

BID # 270001

Bid Submission Due Date

July 29, 2026, at 2:00PM EST

INFORMATION

TOWN OF WEST HARTFORD

BID# 270001

TOWNWIDE TRADE LABOR SERVICES

ALL QUESTIONS TO

All questions must be submitted in writing through the Town’s Bidding Portal, by July 19, 2026, by 11:59PM.

Do not email questions to the Purchasing Office.

INVITATION TO BID

1. Electronic bids marked Townwide Trade Labor Services #270001 will be received electronically through the Town of West Hartford's bidding portal until 2:00 PM on July 29, 2026.

In order to provide an electronic submission, you must be registered in our vendor database using the following link https://vendors.planetbids.com/portal/87556/portal-home. Please see the vendor registration instructions. Once registered, you will gain access to the bid and the bid documents.

If you have questions regarding electronic submission, please do not hesitate to contact Planetbids using the “Help Center” icon or call 818-992-1771.

2. There will be no Pre-bid.

3. No bid may be withdrawn for a period of ninety (90) days after the opening of bids without the approval and written consent of the Town of West Hartford.

4. The right is reserved to reject any and all bids, to waive any informalities in the bidding and to make awards in any manner that is the most beneficial to the Town.

5. The work described herein shall be completed as required. Unless otherwise stated, time is of the essence.

6. All prospective Bidders are hereby notified that blasting is not permitted on this project.

7. Overtime Engineering Inspection Fees The charge payable to the Town by the Contractor for engineering and inspection services performed by Town personnel on holidays and when Town employees are required to work in excess of 37.5 hours per week as a result of the Contractor's work schedule will be:

Between 37.5 and 40 hours - the then actual hourly rate of the inspector.

Over 40 hours - 1.5 times the then actual hourly rate of the inspector.

Holidays - 1.5 times the then actual hourly rate of the inspector.

Reference Information for Bidders Section 2.02.24.

8. Refuse Disposal Fees The Town of West Hartford's transfer station shall only accept yard waste for an established fee. All construction waste and demolition materials shall be transported and legally disposed of at the Materials Innovation and Recycling Authority or other legal site selected by the Contractor.

Bidder Response Form 2 | P a g e

BIDDER RESPONSE FORM

BOND INFORMATION if applicable

Bid Surety - 10% Bond Attached (yes/no) Cashier Check Attached (yes/no)

Cost of Performance Bond included in base bid (if applicable) $ Per thousand

List up to six past contracts of this type/size your firm has completed within the last three (3) years

Project Date Contact Person Phone No.

PLEASE COMPLETE THE FOLLOWING INFORMATION.

FAILURE TO RESPOND TO ALL ITEMS MAY RESULT IN THE REJECTION OF YOUR RESPONSE.

Vendor Name Trade Name if applicable

Address

Phone # Email Address

Contact Person Tax ID#

Number of years in business: Bid# Project Name:

STATUS OF THE BUSINESS AND ITS CURRENT STANDING WITH THE SECRETARY OF STATE'S OFFICE

Connecticut Businesses Yes No

Are all required filings current with the Secretary of State and will the Secretary of State be able to issue a Certificate of Legal Existence?

Out of State (foreign) Businesses Yes No

Have you filed a Certificate of Authority / Application of Registration with the Connecticut Secretary of State? If so, submit a copy of your filing with your response. If not, submit a copy of your Certificate of Good Standing from your state of incorporation.

DAS CONTRACTOR PREQUALIFICATION if applicable

(required for construction / infrastructure projects only) (non-highway construction projects >$1,000,000)

Circle one

DAS prequalified? (yes/ no) Certificate attached (yes/no) Update Statement attached (yes/no)

You certify that there has been no substantial change in your financial position or corporate structure since your most recent prequalification certificate was issued or renewed, other than those changes noted in the update statement (attached).

Yes No

Bidder Response Form 3 | P a g e

SCHEDULE OF BIDS (if applicable)

BASE BID NO. 1 For furnishing all labor, materials, equipment and all else whatsoever necessary to perform all work described in the Contract Bidding Documents for ___________________________________ BID #_____________________

(project name)

UNIT PRICING (add additional sheet if necessary)

ORGANIZATIONAL STRUCTURE OF BUSINESS ENTITY (select one)

Limited partnership (LP) General partnership (GP)

Limited liability corporation (LLC) Limited liability partnership (LLP)

Corporation Individual doing business under a trade name (sole proprietor)

BUSINESS AFFILIATIONS if applicable

Indicate the principal place of business of the parent company and the name of agent for service.

Is your local organization an affiliate of a Parent company? Yes No

Parent Company Business Name

Address

City State Zip

Name of Agent

List all Affiliated Businesses if applicable (attach additional sheets as necessary):

Business Name Address Ownership Interest %

Trade Emergency Hourly Rate % Mark Up MaterialsHourly Rate If applicable

Apprentice Rate

Tara.Cummins Cross-Out

Bidder Response Form 5 | P a g e

CERTIFICATION

The Undersigned hereby certifies that they are the only duly authorized representative/agent of the vendor and have the authority to sign this form and make these certifications on behalf of the vendor.

Vendor acknowledges receipt of all bidding documents and addenda, if applicable during the bidding period, issued during the bidding period and understands that they are a part of the bidding documents.

The undersigned hereby declares that they are thoroughly familiar with the specifications, the various sites, the Town’s requirements, and the objectives for each element of the project item or service and understands that in signing this proposal all right to plead any misunderstanding regarding the same is waived. The undersigned further understands and agrees that they will furnish and provide all the necessary material, machinery, implements, tools, labor, services, and other items of whatever nature, and to do and perform all the work necessary under the aforesaid conditions, to carry out the term of the agreement and to accept in full compensation therefore the amount agreed to by the vendor and the Town of West Hartford.

The undersigned further declares that these bidding documents are made without any connection with any other person or persons making any proposal for the same work and made without collusion or fraud; that no person acting for or employed by the Town of West Hartford is directly or indirectly interested therein, or in the supplies or works to which it relates, or will receive any part of the profit or any commission there from in any manner which is unethical or contrary to the best interest of said Town of West Hartford.

The undersigned additionally declares that they are not debarred or suspended, or otherwise excluded from, or ineligible for, participation in Town of West Hartford, State of Connecticut or federally funded projects. The vendor agrees that by affixing their signature to this request for bids, the authorized signatory grants approval to the Town of West Hartford to obtain third party credit reports for the purposes of assessing the financial capacity of the business entity tendering such bid to the Town

The undersigned certifies under penalty of false statement that the information provided in this response is true.

Submitted by (Signature)

Printed name and title Date

(Authorized Agent of Company)

The Town of West Hartford seeks qualified contractors to provide Townwide Trade Labor Services for the period of 8/1/2026-7/31/2027. This bid may be a multi- awarded.

The Contractor and the Town of West Hartford agree as follows:

Definitions The following definitions apply in this Contract, except to the extent modified in Exhibit A, Trade Descriptions, in which case Exhibit A, Trade Descriptions controls.

• Working Hours o Defined as a day of the week recognized by the Town of West Hartford as a workday, exclusive of Saturdays, Sundays and any State or federal holiday, or non-normal working hours.

o Standard labor rates shall apply in all situations, except outside of normal work times, and time and a half shall be paid outside of workday, on Saturdays, Sundays, and Holidays.

• Service Call o Provide emergency and non-emergency troubleshooting and repair work on an as-needed basis.

o Vendor must report back to the Head of Maintenance with findings and estimated cost so a determination can be made on whether to continue with repairs.

o Service calls are expected to be responded to by (1) technician. The Town will not pay for a second technician to respond to a call unless approved of in advance.

• Emergency Work o Under this contract, Emergency Work is to be utilized for a single emergency. The condition must adversely affect either public safety or the proper conduct of essential government operations or both.

o Emergency service shall be responded to within two hours of request. Failure to respond within the specified time limits will result in contract cancellation.

o For the trades listed below, requested emergency services shall be provided by the awarded bidder on a 24 hour, 7 day a week basis.

▪ Carpentry

▪ Drain Technician

▪ Fencing Installation & Maintenance

▪ Locksmith

▪ Overhead Door

▪ Plumbing

▪ Roofing Services

▪ Sprinkler Fitter o If the Contractor fails to acknowledge receipt within 2 hours, confirm its obligation to Perform or actually Perform, then the Town of West Hartford may procure the Performance from another source without further notice to Contractor and without creating any right of recourse at law or in equity against the Town of West Hartford.

• Each (1) Good, Service, or fulfillment of Performance; and (2) warranty of a

Deliverable(s) that is listed in the Pricing Schedule or provided by Contractor as an element of Contractor’s overall approach and solution to the requirements of this Contract. Any one of them or a combination of any of them may be developed or produced by Contractor or by a third party as a supplier or subcontractor to Contractor.

• Trade Descriptions as set forth below and describe the Deliverables that are to be provided or made available to the Town under this Contract or in a Statement of Work, as applicable, and the specific requirements and terms applicable to those Deliverables.

• Force Majeure Event o Strikes, lockouts, riot, sabotage, rebellion, insurrection, acts of war, acts of terrorism, failure of or inadequate permanent power, fire, flood, earthquake, epidemics, natural disasters, and acts of God.

• Goods o All things which are movable, including, but not limited to, supplies, materials, equipment, hardware, software, specially manufactured things, a component incorporated into another thing and things that are attached to real property and that may be severed from the real property without material harm to the things.

• Goods or Services o Goods, Services or both, as specified in the Solicitation and set forth in

Exhibit A, Trade Descriptions.

• Price Schedule o Exhibit A to this Contract which when read in conjunction with Exhibit A, Trade Descriptions, lists the Deliverables available under this Contract and establishes the components, unit pricing and price schedules for each Deliverable.

• Specifications o Contractor’s published technical and non-technical detailed descriptions of each Deliverable’s capabilities, or intended use or both, as more fully set forth in this Contract or a Statement of Work, as applicable.

• Statement of Work (“SOW”) o Statement issued in connection with a Purchase Order for a Deliverable available under this Contract which sets forth all work and payment requirements for Contractor's Performance in connection with said Purchase Order.

General School / Town Buildings and Addresses – Exhibit C Working at a School

• All construction activities that are disruptive to school operations (due to noise, vibration, dust, orders, etc.) shall occur outside regular school instructional hours.

• When entry to the school is granted, each individual must sign in at the main office and obtain a visitor’s badge.

• No alcohol, controlled substances or smoking are allowed on school property.

Working at All Buildings

• Contractors shall not use Town-owned dumpsters for refuse disposal unless given prior written permission from the Head of Maintenance.

• No entry into the building is allowed without prior permission from the Town.

• Contractors, subcontractors, and all their personnel shall wear a uniform with the company’s logo while on site.

• No alcohol or controlled substances are allowed any Town property.

• No food is to be eaten in the building. All food-related trash is to be removed from the site at the end of each day.

• Use of radios and other amplified sound systems is disruptive to building occupants and is not permitted

• Clean up all work areas daily. Keep the job site clean and debris free.

• Park in designated areas only. Keep parking areas accessible for emergency vehicles

• No interruption of building services (e.g. power, water, fire alarm intercom, ventilation, heating, cooling, etc.) without prior coordination with, and permission from, the Owner.

• Noise generated by construction activity shall be exempted between the hours of 7:00 a.m. to one hour after sundown, Monday through Saturday.

Contract

1. Term of Contract This Contract will be in effect from August 1, 2026 (the "Effective Date") through July 31, 2027. This Contract may be extended for two (2) additional one (1) year terms.

2. Description of Deliverables The Contractor shall Perform as set forth in Trade Descriptions below.

3. Price Schedule, Payment Terms and Billing and Price Adjustments

• Price Schedule:

o Price Schedule under this Contract is set forth in Exhibit B, Price Schedule.

• Payment Terms and Billing:

o Payment shall be made only after the Town of West Hartford receives and accepts the Goods or Services and after it receives a properly completed invoice. Unless otherwise specified in this Contract, payment for all accepted Goods or Services shall be due within forty-five (45) days after acceptance of the Goods or Services, or twenty-five (25) days if the o In the event of the use of State funds, the following requirements shall apply:

▪ Contractor shall be a certified small contractor or minority business enterprise as defined in Conn. Gen. Stat. § 4a-60g.

▪ Certified Payrolls – see section 4

4. Price Adjustments

• Prices for Deliverables listed in Exhibit B, Price Schedule shall remain unchanged for the initial term (36) months following the Effective Date of this Contract. The Contractor shall have the right to request a price adjustment only during the thirty (30) days immediately preceding the annual anniversary dates of the Effective Date of this Contract during the Term of this Contract. During this thirty (30) day period, the Contractor may submit a request in writing to the Town of West Hartford for a price adjustment that is consistent with and relative to price changes originating with and compelled by manufacturer and/or market trends and which changes are outside of the Contractor’s control.

• The Contractor must fully document its request, attaching to the request, without limitation, such manufacturer and market data, as support for the requested adjustment. The Town of West Hartford may, in its sole discretion, approve or disapprove the requested adjustment, in whole or in part. Any approved adjustment shall be final and shall remain unchanged until the next annual anniversary date of the Effective Date of this Contract.

5. Prevailing Wages

• Where applicable, the Performance may be subject to prevailing wages.

Accordingly, the following provision is included in accordance with the requirements of Conn. Gen. Stat. Sec. 31-53(a):

The wages paid on an hourly basis to any person performing the work of any mechanic, laborer or worker on the work herein contracted to be done and the amount of payment or contribution paid or payable on behalf of each such person to any employee welfare fund, as defined in subsection (i) of Conn. Gen. Stat. Sec. 31-53(a), shall be at a rate equal to the rate customary or prevailing for the same work in the same trade or occupation in the town in which such public works project is being constructed.

6. Order and Delivery

• The Contractor shall Perform in accordance with Exhibit A, Trade Descriptions and at the prices set forth in Exhibit B, Price Schedule. Except as it may otherwise be set forth in Exhibit A, Trade Descriptions or Exhibit B, Price Schedule, as applicable, the Contractor shall deliver the Goods free on board (“F.O.B”). wherever specified by the Town of West Hartford in its Purchase Order or in another communication to Contractor.

• Subject to the Sections in this Contract concerning Force Majeure, Termination and Open Market Purchases, this Contract shall bind the Town of West Hartford to order the Deliverables from the Contractor, and to pay for the accepted Deliverables in accordance with Exhibit B, Price Schedule.

7. Emergency Standby for Deliverables

• If the Contractor fails to acknowledge receipt within 2 hours, confirm its obligation to Perform or actually Perform, then the Town of West Hartford may procure the Performance from another source without further notice to Contractor and without creating any right of recourse at law or in equity against the Town of West Hartford.

8. Contractor Guarantees

• Contractor shall:

o Perform fully under this Contract;

o Guarantee the Goods or Services against defective material or workmanship and to repair any damage or marring occasioned in transit or, at the Town of West Hartford’s option, replace them;

o Furnish adequate protection from damage for all work and to repair damage of any kind, for which its workers are responsible, to the Site, Goods, the Contractor’s work or that of Contractor Parties;

o Adhere to all Contractual provisions ensuring the confidentiality of Records that the Contractor has access to and are exempt from disclosure under the State’s Freedom of Information Act or other applicable law; and o Neither disclaim, exclude nor modify the implied warranties of fitness for a particular purpose or of merchantability.

9. Contractor Responsibility

• The Contractor shall be responsible for the entire Performance under this

Contract regardless of whether the Contractor itself Performs. The Contractor shall be the sole point of contact concerning the management of this Contract, including Performance and payment issues. The Contractor is solely and completely responsible for adherence by the Contractor Parties to all applicable provisions of this Contract.

• The Contractor shall exercise all reasonable care to avoid damage to the Town’s property or to property being made ready for the Town’s use, and to all property adjacent to any work site unless directed by Town of West Hartford Designee. The Contractor shall promptly report any damage, regardless of cause, to the Town.

10. Exclusions

• The following projects are excluded from this bid:

o Projects involving the abatement, remediation, handling, disturbance, or disposal of hazardous or regulated materials, including but not limited to asbestos, lead-based paint, PCBs, mold, contaminated soils, or other environmental hazards.

o Individual projects with an anticipated total contract value exceeding Twenty-Four Thousand Nine Hundred Ninety-Nine Dollars ($24,999) must have approval from the Purchasing Agent.

11. Insurance and Indemnification

• Contractor shall comply with the Town’s Indemnification and Insurance Exhibit D.

EXHIBIT A – TRADE DESCRIPTIONS

Services shall include the following trades, licenses and registration requirements.

I. Carpenters Duties:

• Supervises and coordinates activities of workers engaged in the construction, installation, and repair of structures and fixtures.

• Layout and read blueprints.

• Lays out floor plan and cabinetwork, using rule, square, and calipers.

• Selects materials and structural units including lumber, prefabricated doors, cabinets and paneling, and inspects to insure conformance with provisions of building code and local ordinance.

• Determines sequence of activities concerned with fixture assembly, and erection of structure.

• Assigns workers to such tasks as cutting materials to size, building concrete forms, erecting wood framework, and laying flooring, surface sanding and application of surface sealant.

• Inspects work Performed by Subcontractor(s), including ductwork, wiring, and pipe installation to ensure conformance with specifications.

• Supervise workers engaged in building structures such as cofferdams, trestles, and supports for concrete forms. Prepares cost estimates.

• Constructs, erects, installs and repairs structures and fixtures of wood, plywood and wallboard. Installs, assembles, dismantles, moves industrial machinery.

• Drives piling into ground to provide foundations for structures such as buildings and bridges, retaining walls for earth embankments, such as cofferdams.

• Fastens wooden, metal or rock board lath to walls, ceilings and partitions of buildings, acoustical tile layer, and concrete form builder.

• Applies fire stopping materials on fire resistive joint systems only.

Installation of curtain/window walls only where attached to wood or metal studs.

• Installation of insulated material of all types whether blown, nailed or attached in other ways to walls, ceilings and floors of buildings.

• Assembly and installation of modular furniture/furniture systems. Free-standing furniture is not covered. This includes free standing: student chairs, study top desks, book box desks, computer furniture, dictionary stand, atlas stand, wood shelving, two-position information access station, file cabinets, storage cabinets, tables, etc.

• Install structures and fixtures, such as windows, frames, floorings, and trim, or hardware, using carpenter's hand and power tools.

• Select and order lumber and other required materials.

• Maintain records, document actions and present written progress reports.

• Finish surfaces of woodwork or wallboard in houses and buildings, using paint, hand tools, and paneling.

• Prepare cost estimates for clients or employers

II. Drain Technician Duties:

• Clean sanitary sewer lines, storm drains, catch basin leads, floor drains, grease lines, and related piping systems.

• Remove obstructions including grease, roots, sediment, debris, scale, sludge, and foreign materials.

• Utilize mechanical snaking, root cutting, chain knocking, descaling, or other approved cleaning methods as necessary.

• Verify flow restoration upon completion.

• Protect surrounding areas from spills, debris, and water discharge.

• Dispose of removed materials in accordance with local, state, and federal regulations.

• Maintain service logs identifying cleaned line segments with descriptions of obstructions removed and recommendations for repairs or additional maintenance if deficiencies are identified

III. Duct Cleaning Services Duties:

• Clean ductwork internally, unit-by-unit of dust and debris.

• Ensure that heat exchanger is clean and both sides of the cooling coil are clean.

• Adjust coil fins to be straight and evenly spaced.

• Ensure that the coil pan is completely clean and draining properly.

• Attach access doors to the duct system with screws, rivets or mastic adhesive, (duct tape is not allowed) to ensure that all access doors and covers are tight and leak-free.

• Ensure that the air plenum is free of dust and debris; ensure that filters fit properly and are at the efficiency; ensure that the air plenum (directly downstream of the air handling unit) is free of moisture stains and contaminants.

• Ensure that the fan blades are clean and free of oil and debris; ensure that the fan compartment is free of visible dust or debris.

• Ensure that fiberglass material is in good condition and is free of tears and abrasions and is well adhered to underlying materials.

• Ensure that the air vents have been firmly re-attached to one or more of the walls, floors and ceilings, as appropriate.

• Clean external surfaces of foreign substances which might cause corrosive deterioration of metal or, where ductwork is to be painted, might interfere with painting or cause paint deterioration.

• Adjust volume control devices, as required by balancing and testing procedures to achieve required air flow.

• Repair any marred or scratched surfaces with manufacturer’s touch-up paint.

• Ensure that the system is functioning properly after cleaning.

• Ensure that the operating system is free of any new or unusual noises.

Kitchen Grease Exhaust Systems (KGE systems):

• May require power washing and hand cleaning of some units to clean down to bare metal.

• This power washing and hand cleaning of the entire KGE System includes cleaning over stoves and grills, ductwork and fans;

IV. Emergency Light Testing

• On a monthly basis, test all emergency lights at all Town Buildings.

• Submit the Town’s checklist for each location after each visit

V. Flooring Installer Duties:

• Flooring includes, but not limited to: carpet, VCT and wood.

• Has the means to apply and prepare floor coatings, i.e. epoxy and others.

• Supplies and mixes construction materials.

• Cleans final flooring area.

• Select the best product for the installation area

• Follows a numbered sequence or drawings for patterned floors.

• Drills holes and chisels channels in flooring for thresholds, door stops, or other needed items.

• Moves material to installation site, by utilizing necessary means provide by vendor, including but limited to dolly, hoist, van, truck, or portable crane.

• Polishes floor after install.

• Cleans installed flooring surface.

• Repairs and fills chipped, cracked, or broken flooring tile pieces.

VI. General Labor Duties:

• May include the cleaning and preparing a job site including sweeping, wash down, wiping of furniture, washing, polishing, and dusting.

• All employees on site must be capable to lifting a minimum of 50lbs.

• Loading and delivering materials and using a variety of tools and machines including but not limited to forklifts, levels, lifts, power drills, saws, pressure washers, and water spraying equipment.

• Set up and take down ladders, scaffolding, and other temporary structures.

• Work with carpenters, masons, and other specialized Contractor(s).

• Must have access to and able to provide the use of pallet jack, hand truck, and a vehicle capable of hauling a volume of aprox 66 cubic feet of materials and other essential labor related functions.

VII. Generator Maintenance Duties:

• Preventative Maintenance shall be performed on all generators identified below and shall include all labor, materials (coolants, lubricants, antifreeze, etc.) supplies, equipment, and all else necessary to provide proper preventative maintenance on the generators and transfer switches. The town will not reimburse for travel, mileage, fuel, or truck roll fees. Prices offered in this proposal shall be all inclusive.

• Generators: Ten (10) diesel, two (2) natural gas, one (1) propane, ranging from 600kw-13kw

Brand/Model Engine Name Fuel KW Cummins DQCA-5790298 Cummins QSK23-G3 Diesel 600 Cummins DGFS-5762199 Cummins 6CTAA8.3-G2 Diesel 150

Onan-Cummins DGFC-4486231 Cummins 6CTAA8.3 Diesel 135 Cummins DSGAR-1212981 Cummins QSB7-G5 NR3 Diesel 600

Kohler 100R07.181 John Deere 6059T/6068 Diesel 100 Onan 60D6BC/51948F Cummins 4BTAA3.3-G7 Diesel 60

Onan C910374699 Cummins 4B3.9-G2 Diesel 40 Onan CSG6491-6009-A Ford 4.9 Nat.Gas 35

Detroit Diesel 25GGS6NL GM 3.0L Propane 25 Kohler 30REOZK Kohler KDI2504TM/G18 Diesel 31

Generac MMG35DF4 John Deere 3029HFG03 Diesel 29 Spectra Cummins 8V92 Diesel 400

Kohler 14RCA Kohler CH740EP Nat.Gas 12

• The supplier shall notify the West Hartford Designee at least 48 hours prior to rendering scheduled service.

• Each generator shall be load tested once per year, or in accordance with a schedule mutually agreeable to the supplier and the Head of Maintenance of Director of Facilities – see exhibit E.

VIII. HVAC Services Duties

• Service Calls Contractor will be called upon to provide emergency and non-emergency troubleshooting and repair work on an as-needed basis.

• The intent of service call work is to quickly and efficiently diagnose equipment issues and return equipment to service with minimal disruption to building occupants.

• When the need for major repair, replacement, reconfiguration or new installations of equipment arises, the Town of West Hartford may ask the selected contractor for a fixed price or not-to-exceed price for the proposed scope of work. The contractor shall use the rate schedules and material markup listed in Exhibit B- Pricing to determine the price of the work. Backup must be provided at the Town’s request.

• From time to time, the need may arise to perform repairs or replace HVAC equipment on an emergency basis where the extent of the work may not be known at the onset or where time is of the essence to get the system back online. In these cases, after the contractor receives notice to proceed from the Town of West Hartford, the contractor shall account for all time spent and materials used and invoice the Town based solely on the rate schedule in Exhibit B- Pricing.

IX. Municipal Fencing Installation & Maintenance Duties

• Furnish and install fencing systems (e.g., chain-link, ornamental steel, wood, vinyl, security fencing)

• Install posts, rails, gates, and hardware per project specifications

• Layout and alignment based on site plans and property boundaries

• Install concrete footings and post setting

• Remove and dispose of damaged or obsolete fencing

• Replace sections, posts, gates, and hardware as needed

• Emergency repairs for safety hazards (e.g., storm damage, vandalism)

• Install and adjust swing gates, sliding gates, or cantilever gates

• Integration with locks, access control, or automated systems (if specified)

• Clearing and grading fence lines

• Utility locating and coordination (call-before-you-dig compliance)

• Ensure proper alignment, tensioning, and secure installation

• Inspection and approval by municipal representative

• Correction of deficiencies at contractor’s expense

X. Glaziers

• License requirement: Onsite representation of FG-2 is required for all calls of service with an apprentice being able to provide support if needed and authorized by the Town of West Hartford Designee.

Duties:

• Follow blueprints and specifications

• Remove any old or broken glass before installing replacement glass, cut glass to the specified size and shape, using measuring tape, plumb lines, and levels to ensure proper fitting installation.

• Make or install sashes and moldings for glass installation, fasten glass into sashes or frames with clips, moldings, or other types of fasteners, add weather seal or putty around pane edges to seal joints.

• Install or replace windows, mirrors, shower doors, and bathtub enclosures.

• Fit glass for tabletops and display cases.

• Install items such as room dividers and security windows.

XI. Locksmith Services Duties:

• Work from blueprints, plans, drawings and specifications, installing, repair, rebuild and maintain manual, mechanical, electrical locking devices and automated locks, locking systems and security devices.

• Including low voltage computerized access control systems; and door openers, closers and hardware, automatic door openers, door closing units, and control gates.

• Maintain, repair and adjust all types of locks and their components for buildings, rooms, furniture, padlocks, and safe locks.

• Repairs or replace worn tumblers, springs, and other parts.

• Inserts new or repaired tumblers to change combination.

XII. Masonry Services Bricklayer:

Duties:

• Lays building materials, such as brick, structural tile and concrete cinder, glass, gypsum, terra cotta block.to construct or repair walls, partitions, arches, sewers, and other structures.

• Cuts, tools and sets marble, sets stone, finishes concrete, applies decorative steel, aluminum and plastic tile, applies cements, sand, pigment and marble chips to floors, stairways, etc.

• Measures distance from reference points and marks guidelines on working surface to lay out work.

• Spreads soft bed of mortar that serves as bed and binder for block.

• Levels, aligns and embeds brick into mortar.

• Removes excess from face of block and finishes with pointing tool or trowel.

• Determines vertical and horizontal alignment of courses, using plumb bob, gauge line and level.

• Fastens brick to terra cotta veneer to face of structures, with tie wires embedded in mortar between bricks, or in anchor holes in veneer brick. May weld metal parts to steel structural members.

• May apply plaster to walls to complete work.

Cement Mason - If any of the Performance for this trade affects either the weight bearing or structural integrity of the building being worked on, then Contractor(s) must be registered as a current Major Contractor(s) (General Contractor(s)) with the DCP prior to undertaking any part of the Performance.

Duties:

• Smooths and finishes surfaces of poured concrete floors, walls, sidewalks or curbs to specified textures using hand tools or power tools, including floats, trowels and screeds.

• Signals concrete deliverer to position truck to facilitate pouring of concrete.

• Moves discharge chute of truck to direct concrete into forms.

• Spreads concrete into inaccessible sections of forms, using rake or shovel.

• Levels concrete to specified depth and workable consistency, using handheld screed and floats to bring water to surface and produce soft topping.

• Smooths and shapes surface to freshly poured concrete, using straightedge and float or power screed.

• Finishes concrete surfaces, using power trowel, or wets and rubs concrete with abrasive stone to impart finish.

• Removes rough or defective spots from concrete surfaces, using power grinder of chisel and hammer, and patches holes with fresh concrete or epoxy compound.

• Molds expansion joints and edges, using edging tools, jointers and straightedge.

• May sprinkle colored stone chips, powdered steel, or coloring powder on concrete to produce prescribed finish.

• May produce rough concrete surface, using broom. May mix cement, using hoe or concrete-mixing machine.

• May direct mixing of concrete and setting of forms. May specialize in finishing steps and stairways.

• May break up and repair old concrete surfaces, using pneumatic tools.

Stone Mason Duties:

• Sets stone to build stone structures, such as piers, walls and abutments, or lays walks, curbstones, or special types of masonry, such as alberene (acid-resistant soapstone for vats, tanks and floors), using mason’s tools.

• Shapes stone preparatory to setting, using chisel, hammer, and other shaping tools.

• Spreads mortar over stone and foundation with trowel and sets stone in place by hand or with aid of a crane.

• Aligns stone with plumb line and finishes joints between stone with pointing trowel.

• May spread mortar along mortar guides to ensure joints of uniform thickness.

• May clean surface of finished wall to remove mortar, using muriatic acid and brush.

XIII. Overhead Door Duties:

• Installation, routine maintenance, and emergency repairs of overhead doors.

XIV. Painting Services

Duties:

• Coordinates, plans, estimates and oversees the work of other painters.

• Painting, decorating, hardwood finishing, paper hanging, drywall painting for any and all types of building and residential work.

• Applies coats of paint, varnish, stain, enamel, or lacquer to decorate and protect interior and exterior surfaces, trimming and fixtures of buildings, and other structures: smooths surfaces using sandpaper brushes, or steel wool and removes old paint from surfaces using paint remover, scraper, wire brush, or blowtorch to prepare surfaces for painting.

• Fills nail holes, cracks, and joints with putty, plaster, or other filler.

• Selects premixed paints, or mixes required portions of pigment oil and thinning and drying substances to prepare paint that matches specified colors.

• Paints surfaces using brushes, spray gun or rollers.

• Simulates wood grain, marble, brick or tile effects.

• Applies paint with cloth, brush, sponge, or finers to create special effects.

• Erects scaffolding or sets up ladders to Perform tasks above ground level.

XV. Plumbing Services

• License requirement: Onsite representation of P-2 is required for all calls of service with an apprentice being able to provide support if needed and authorized by the Town of West Hartford Designee.

Duties:

• Same work as the P-1 licensee, but only in the employ of a Contractor(s) licensed for such work.

• Assembles, installs, and repairs pipes, fittings, and fixtures of heating, water, and drainage systems, according to specifications and plumbing codes: studies building plans and working drawings to determine work aids required and sequence installations.

• Inspects structure to ascertain obstructions to be avoided to prevent weakening of structure resulting from installation of pipe.

• Locates and marks position of pipe connections and passage holes for pipe in walls and floors, using ruler, spirit level, and plumb bob.

• Cuts openings in walls and floors to accommodate pipe and pipe fittings, using hand tools and power tools.

• Cuts and threads pipe, using pipe cutters, cutting torch, and pipe threading machine.

• Bends pipe to required angle by use of pipe-bending machine or by placing pipe over block and bending it by hand.

• Assembles and installs valves, pipe fittings, and pipes composed of metals, such as iron, steel, brass, and lead and nonmetals, such as glass, vitrified clay, and plastic, using hand tools and power tools. Joins pipes by use of screws, bolts, fittings, solder, plastic solvent and caulk joints.

• Fills pipe system with water or air and reads pressure gauges to determine whether the system is leaking.

• Installs and repairs plumbing fixtures, such as sinks, commodes, bathtubs, water heaters, hot water tanks, garbage disposal units, dishwashers, and water softeners.

• Repairs and maintains plumbing by replacing washers in leaky faucets, mending burst pipes and opening clogged drains. May weld holding fixtures to steel structural members.

XVI. Roofing Services Duties:

• Includes repairs to all types of commercial roofing systems including, but not limited to the following: Asphalt build-up, coal-tar build-up, and single ply

EPDM.

• Capable of effecting repairs to flashing/coping systems including, but not limited to the following: KMM, fabric, metal and EPDM.

• Covers roofs with composition shingles or sheets, wood shingles, slate or asphalt and gravel to waterproof roofs, including preparation of surface.

(Demolition or removal of any type of roofing and or clean-up of any and all areas where a roof is to be re-laid.)

• Covers roofs with roofing materials other than sheet metal, such as composition shingles or sheets, wood shingles, or asphalt and gravel, to waterproof roofs

• Cuts roofing paper to size, using knife, and nails or staples it to roof in overlapping strips to form base for roofing materials.

• Aligns roofing material with edge of roof, and overlaps successive layers, gauging distance of overlap with chalk line, gauge on shingling hatchet, or by lines on shingles.

• Fastens composition shingles or sheets to roof with asphalt, cement, or nails. Punches holes in slate, terra cotta, or wooden shingles, using punch and hammer.

• Cuts strips of flashing and fits them into angles formed by walls, vents, and intersecting roof surfaces.

• When applying asphalt or tar and gravel to roof, mops or pours hot asphalt or tar onto roof base.

• Applies alternate layers of hot asphalt or tar and roofing paper until roof covering is as specified.

• Applies gravel or pebbles over top layer, using rake or stiff-bristled broom.

• May attach shingles to exterior walls and apply roofing paper and tar to shower pans, decks, and promenades to waterproof surfaces.

• May remove existing roofing materials to prepare for new roof.

XVII. Sprinkler Fitter

• License requirement: F-2 is required for all calls of service with an apprentice being able to provide support if needed and authorized by the Town of West Hartford Designee.

• All testing and documentation necessary to meet the requirements of NFPA 25 (2019 edition) and NFPA 13 (2019 edition) per the Connecticut Fire Safety Code (2022) IFC with 2021 amendments. Conducted on the frequency schedule within NFPA 25. (Quarterly Inspections & Annual Reports)

Duties:

• Testing/Inspection services, shall include, but not be limited to:

o Testing alarms for proper functioning o Testing main drain flow o Trip testing dry pipe valves o All necessary annual testing, all internal testing and inspections.

o Additional inspection services necessary for NFPA 13 compliance are also required as a part of this service and are hereby incorporated in this specification.

• Backflow Testing associated with the fire system.

o Perform necessary testing and documentation required by the MDC;

send originals to MDC and provide copy to Manager of Maintenance Services & The Fire Marshall Office at the Town of West Hartford.

• Services shall be performed at the following locations listed below. The Town reserves the right to delete any of the locations specified herein with a corresponding decrease in service cost. The Town reserves the right to add locations at mutually agreed upon rates.

Buildings for Sprinkler Maintenance:

• Constructive Workshop - 130 South Street – One (1) wet pipe sprinkler system;

• Police & Fire HQ- 103 Raymond Road - One (1) dry pipe sprinkler system, one

(1) wet pipe sprinkler system and one (1) preaction system;

• Beachland Park -847 South Quaker Lane - One (1) dry pipe sprinkler system

• Cornerstone Pool -55 Buena Vista Road - One (1) wet pipe sprinkler system

• Department of Public Works #1- Brixton Street Garage - 17 Brixton Street -

One wet pipe system; Department of Public Works #2 - Vehicle Storage Garage - 17 Brixton Street: Two (2) dry pipe sprinkler systems

• Bishop's Corner Library/Senior Center- 15 Starkel Road -Two (2) wet pipe sprinkler system

• Faxon Library - One wet pipe sprinkler system

• Fire Station #1-561 Prospect Avenue -Two (2) systems: One dry and one wet pipe sprinkler system

• Fire Station #2-20 Brace Road - Two (2) systems: One (1) dry and one (1) wet pipe sprinkler system

XVIII. Welding Services Welder Duties:

• Coordinates activities of workers engaged in the welding construction, fabrication, installation and repair of structures and fixtures.

• Reads blueprints.

• Performs highly skilled welding tasks in accordance with standard trade practices, weld metal parts by oxyacetylene torch and welding rods or electric welding apparatus (i.e., MIG, TIG, STICK, HELI-ARC, etc.)

• Lays out work and assigns workers to such tasks as cutting material and erecting steel structures and fixtures.

• Selects materials and structural units and inspects to ensure conformance with provisions of building code and local ordinances.

• Determines sequence of events concerned with fixture assembly and erection of structure, prepares cost estimates.

• Inspects work of Subcontractor(s) to ensure conformance with specifications.

• Considerable knowledge of and ability to apply standard tools, materials, methods and practices, interpersonal skills, oral and written communication skills.

• Ability to prepare estimates and keep accurate job records.

Inspect all items on list. Space for notes at the bottom.

√ = Checked & OK R = Replaced/changed

IGNITION SYSTEM EXHAUST SYSTEM

Spark plugs Flex exhaust manifold Points Muffler Condenser Exhaust piping Distributor cap Drain condensation trap Distributor rotor Visual inspection Coil Spark plug cables Ignition points FUEL SYSTEM Ignition wires Flexible fuel connections

Fuel sediment bowl ENGINE Fuel pump primer Lube oil Injection pump lines Lube filter Nozzle supply & return lines Governor Day tank float level Air cleaner Fuel transfer pump Linkage Fuel filter Choke Nozzle fittings Carburetor Fuel solenoid Inspect for leaks Injector supply lines Belts Injector return lines

Regulator (gas)

OIL SYSTEM

Oil filter BATTERY Engine lubrication Fluid level Lubricate distributor Specific gravity Service air cleaner Voltage Lubricate governor linkage Load test Check unit for leaks Clean terminal ends

Clean posts and lugs COOLING SYSTEM Recharge Engine radiator coolant level Test anti-freeze solution STARTING SYSTEM Pliability of hoses Start solenoid terminals Leaks Starter Engine block heater Starter motor Flexible water lines b.c. alternator Solenoid valve Battery cables

GENERATOR MAINTENANCE CHECKLIST

Exhibit B

Louver operation Alternator belt Test coolant protection __˚ Charge regulator Upper & lower hoses Trickle charger Heater hoses Stand pipe AUTOMATIC SWITCH OPTION Water valve Inspect instruments & gauges Water filters Battery charger

Exerciser clock ELECTRICAL (WHERE APPLICABLE) Selector switch Control panel relays Start & stop unit from switch Control resistors Voltage sensors Printed circuit boards Time delays Adjust potentiometers Exerciser day ___ time ___ Exciter Test switch Output load lugs Automatic mode SCR’s Inspect contactor Diodes Lug connections Rectifiers Battery charger Brushes Start & stop generator from Switch Brush springs Collector ring FINAL CHECK Commutator Generator MLCB on Clean deposits (dust & carbon) Generator field breaker on Solid state circuits Start and stop generator ac & dc brushes Simulate power failure (under approval &

All switches in automatic position OPERATIONAL CHECKS Visual check of entire system Conduct safety test Check generator area for debris Low oil pressure Field breaker in on position High water temperature Start & stop unit at plant High air temperature Overspeed Start & stop unit at transmission switch a.c. voltage ___ volts Unit in remote position Frequency Inspect entire unit Record hour meter Hertz ___ hz Hours ___ hour Water temperature ___˚ Oil pressure ___ lb.

b.c. rate ___ amps

NOTES

Exhibit B

NAME OF LOCATION ADDRESS

Aiken School 212 King Philip Drive

ASD- Cogswell Building 139 N Main St Beachland Property 847 Quaker Lane South

Braeburn School 45 Braeburn Road Bristow Middle School 34 Highland Street Buena Vista Property 37 Buena Vista Rd

Bugbee School 1943 Asylum Avenue Charter Oak School 425 Oakwood Avenue Conard High School 110 Beechwood Rd

Cornerstone Pool 55 Buena Vista Road Art Leauge Property 37 Buena Vista Road

Duffy School 95 Westminster Drive Eisenhower Park Property 33 Sheep Hill Road

Elmwood Community Center 1106 New Britain Avenue Fairview Cemetery Property 24 Pleasant Street

Faxon Branch Library 1073 New Britain Avenue Fernridge Park Property 567 Fern Street

Fire Station #1 561 Prospect Avenue Fire Station #2 20 Brace Road Fire Station #3 1068 New Britain Avenue Fire Station #4 2458 Albany Avenue Fire Station #5 51 Berkshire Road

Fire Training Tower 17 Brixton Road Town Fuel Station / Garage 705 Oakwood Avenue

Gemini Building 120 South Main Street Goodrich Field Property 877 Flatbush Avenue

Hall High School 975 North Main Street Isham Garage (North) 19 Isham Road

Kennedy Mem Park Property 160 Oakwood Avenue King Philip Middle School 110 King Philip Drive Memorial Garage (South) 75 Memorial Road

Morley School 77 Bretton Road Leased Building - CW Resources 130 South Street

Noah Webster Library 20 South Main Street Noah Webster Museum 227 South Main Street

Norfeldt School 35 Barksdale Road North End Branch Library 15 Starkel Road

Plant School Gym 47 Whiting Lane Police Station & Courthouse 103 Raymond Road

PW Storage Garage 12 Brixton Rd Pw-Town Garage 17 Brixton Rd

EXHIBIT C - ALL SCHOOLS AND TOWN BUILDINGS

Rockledge Property 289 S Main St Sara Whitman Hooker House 1237 New Britain Avenue

Sedgwick Middle School 128 Sedgwick Road Smith School 64 Saint James Street Sterling Field 877 Flatbush Avenue

New Elmwood Comm Center 100 Mayflower St Town Hall 50 South Main Street

Troutbrook Pump House 99 Grassmere Avenue Veterans Memorial Skating Rink 56 Buena Vista Road

Webster Hill School 125 Webster Hill Boulevard Westmoor Park Property 119 Flagg Road

Whiting Lane School 47 Whiting Lane Wolcott Park Property 29 Wolcott Rd

Wolcott School 71 Wolcott Road

Exhibit – Indemnification and Insurance Requirements

For purpose of this Exhibit, the term "Contractor" shall also include their respective agents, contractors of any tier, employees, representatives; and the term "Town of West Hartford and West Hartford Board of

Education" (hereinafter called the "Town") shall include their respective agents, boards, commissions, contractors of any tier, counsel, directors, employees, officers and/or officials (appointed or elected), representatives and volunteers.

I. INDEMNIFICATION

To the fullest extent permitted by law, the Contractor agrees to indemnify, defend and hold harmless the Town from and against all claims, damages, losses, and expenses, including but not limited to attorneys’ fees, court costs, or other alternative dispute resolution costs arising out of or resulting from the performance of Services under this Contract (1) provided that any such claims, damages, losses or expenses are attributable to bodily injury, sickness, disease, death, or personal injury, or property damage, and (2) are caused in whole or in part by the negligent acts, errors, or omissions of the Contractor, Contractor’s subcontractor(s), or anyone directly or indirectly employed or hired by Contractor or anyone for whose acts Contractor may be liable, REGARDLESS OF WHETHER OR NOT CAUSED IN PART BY THE TOWN. The Town reserves the right, but not the obligation, to participate in the defense without relieving Contractor of any obligation hereunder. Contractor agrees this indemnity obligation shall survive the expiration or earlier termination of the Contract.

II. INSURANCE

SPECIAL ATTENTION IS CALLED TO THIS SECTION.

NOTE: CONTRACTORS ARE ENCOURAGED TO CONFER WITH THEIR INSURANCE

CONSULTANT(S) TO ENSURE COMPLIANCE WITH THE…