Bid Notice-Street Sweeping Services.pdf

B27151631001 – Street Sweeping Services

Form Revision Date 1/16/2025 1

REQUEST FOR BIDS – NON-PROFESSIONAL SERVICES

Request for Bids No. B27151631004

Project Name: Street Sweeping Services Questions due by: 9/3/2026 10:00 AM PST

Bid Due By: 9/9/2026 2:00 PM PST Estimated Week of Award Notification: Week of September 14, 2026

Estimated Week of Contract Award: Week of September 14, 2026

PRE-BID CONFERENCE MEETING

☒ No

☐ Yes, attendance is optional -OR- ☐ Yes, attendance is MANDATORY NOTE: Bids from bidders who do not attend a MANDATORY pre-bid meeting shall be deemed non-responsive.

Date:

Time:

Location site name:

Address:

Bldg./Floor/Room:

City:

Link for virtual meeting:

PUBLIC BID OPENING

☐ Yes ☒ No Public Bid Openings will be held as soon as practicable after the submission deadline. Prospective bidders are invited to attend the public opening. Details about the public opening are as follows:

Bid Opening Date:

Bid Opening Time

Location site name:

Address:

Bldg./Floor/Room:

City:

Link for virtual meeting:

NOTE:

The City of Sacramento reserves the right to modify the dates and other criteria listed at its sole discretion. Prospective bidders will be notified of any significant changes by addendum issued via the City of Sacramento’s online bid portal. All information submitted in or in connection with a bid is submitted under penalty of perjury. The City shall have the right to terminate at any time any Contract awarded pursuant to a bid that contains false information. The return of a signed bid shall constitute a promise to supply in accordance with terms and conditions shown herein. All bid submissions become public record.

Form Revision Date 1/16/2025 2

Table of Contents

1 Scope of Services Page # 2 Current Conditions Page # 3 Bid Submission Page # 4 Applicable Ordinances and Programs Page # 5 Bid Evaluation Process Page # 6 Administrative Requirements Page # 7 Attachments and Exhibits Page #

Attachments

Attachment 1 – Bid Signature Page

Attachment 2 – Payment Discount

Attachment 3 – Pricing Schedule

Attachment 4 – Local Business Enterprise 5% Preference Form

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1. SCOPE OF SERVICES

1.1 Introduction

The City of Sacramento, Department of Public Works is soliciting bids to: perform as-needed street sweeping services throughout the City of Sacramento.

1.2 Scope of Services

See Scope of Services attachment below.

PRICE QUOTATIONS FOR STREET SWEEPING SERVICES

The City of Sacramento, Public Works Department, Maintenances Services Division has a requirement for a minimum of two contractors to perform street sweeping, both on scheduled and also on an on-call, as-required basis.

The City will schedule a minimum of 4 hours per day for approximately 4 to 6 weeks over the next year, for an estimated total 205 hours per contract year. Any on-call service will be in addition to the scheduled service and will be on an as-needed basis.

Scope of Services: Includes, but is not limited to, sweeping during street repairs and preparation of streets for resurfacing. Services will include, but are not limited to, sweeping behind cold mill planer for base repair, sweep after key cut with cold mill planer, sweep debris prior to in-house overlays and other related construction and maintenance tasks. For Scheduled work the contractor must have a minimum of one sweeper available up to 7 days per week, when work is requested, and must be available to work within 24 hour notice.

Equipment Requirements: The contractor shall provide operator and equipment. Single unit mobile or mobile type sweepers with pick up capabilities and dumping mechanism. Equipment needs the ability to either dump spoils into a dump truck. Dumpsite may be away from jobsite. All sweepers must be drivable and licensed to operate on City Streets. All sweepers will be equipped with gutter brooms on both sides and rear main broom. Sweeping path shall be not less than 10 feet wide with right and left side brooms activated. Down pressure for all brooms shall be adjustable by the operator from the cab while moving or stationary. Sweeper must have a minimum 30,000 GVW rating, a hopper capacity minimum of 4 cu. yd., and a working spray water system that can be activated and deactivated on demand. Warning lights required. Sweeper shall meet all California Vehicle Code and California Air Resources Board regulations.

Basis for Payment: This service is to be quoted as an hourly rate. Quoted hourly rate must be all inclusive: all labor and equipment charges, fees, and taxes will be included. No additional charges will be allowed.

1. The City is not responsible for time when equipment is at the jobsite, but inoperable due to break down or operator error.

2. Hourly charges will begin at start of work and will not include travel time to and from work site

(portal-to-portal).

3. All scheduled work guarantees 4 hour minimum. Unscheduled, on-call work guarantees a 2 hour minimum.

4. The City estimates the total amount of all work to be not more than 205 hours per contract year. City’s actual requirements may increase or decrease throughout the contract term.

Services required by the City will be based upon availability of funds and actual needs as they occur throughout the contract period.

Public Works Requirements: The services provided under this Agreement constitute “public works” under California Labor Code Section 1720 et seq.

• On June 20, 2014, the Department of Industrial Relations (DIR) launched a new public works contractor registration program in response to California SB 854. The new program covers all public works in the state rather than just selected categories of projects. Public works refers to construction, alteration, demolition, installation, or repair work (including maintenance) done under contract and paid by public funds.

o No contractor or subcontractor may be listed on a bid proposal for a public works project submitted on or after March 1, 2015 unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5 [with limited exceptions from this requirement for bid purposes only under Labor Code Section 1771.1(a)].

o No contractor or subcontractor may be awarded a contract for public work on a public works project awarded on or after April 1, 2015 unless registered with the Department of Industrial Relations pursuant to Labor Code Section 1725.5.

• This Agreement is subject to the provisions of Sacramento City Code section 3.60.180 which requires, among other things, that Contractor pay not less than the prevailing rate of wages, as determined by the Director of the California Department of Industrial Relations pursuant to California Labor Code section 1773. If payment of the prevailing rate of wages if required, Contractor and every lower-tier subcontractor shall submit certified payrolls and labor compliance documentation electronically when and as required by City. Contractor is responsible for compliance with Sacramento City Code section 3.60.180, and shall include these requirements in every subcontract or sub agreement.

This Agreement is subject to compliance monitoring and enforcement by the California Department of Industrial Relations, as specified in California Labor Code Section 1771.4.

• This Agreement is subject to the provisions of Sacramento City Code Chapter 3.58, Living

Wage. If both prevailing wage and living wage requirements apply, Contractor shall pay the higher of the two rates.

• Eight hours labor constitutes a legal day's work in all cases where the same is performed under the authority of any law of this State, or under the direction, or control, or by the authority of any officer of this State acting in his official capacity, or under the direction, or control or by the authority of any municipal corporation, or of any officer thereof. A stipulation to that effect shall be made a part of all contracts to which the State or any municipal corporation therein is a party. California Labor Code Section 1810.

• The time of service of any workman employed upon public work is limited and restricted to 8 hours during any one calendar day, and 40 hours during any one calendar week, except as hereinafter provided for under Section 1815. California Labor Code Section 1811.

• Every contractor and subcontractor shall keep an accurate record showing the name of and actual hours worked each calendar day and each calendar week by each worker employed by him or her in connection with the public work. The record shall be kept open at all reasonable hours to the inspection of the awarding body and to the Division of Labor Standards Enforcement. California Labor Code Section 1812.

• The contractor or subcontractor shall, as a penalty to the state or political subdivision on whose behalf the contract is made or awarded, forfeit twenty-five dollars ($25) for each worker employed in the execution of the contract by the respective contractor or subcontractor for each calendar day during which the worker is required or permitted to work more than 8 hours in any one calendar day and 40 hours in any one calendar week in violation of the provisions of this article. In awarding any contract for public work, the awarding body shall cause to be inserted in the contract a stipulation to this effect. The awarding body shall take cognizance of all violations of this article committed in the course of the execution of the contract, and shall report them to the Division of Labor Standards Enforcement. California Labor Code Section 1813.

• Any officer, agent, or representative of the State or any political subdivision who violates any provision of this article and any contractor or subcontractor or agent or representative thereof doing public work who neglects to comply with any provision of Section 1812 is guilty of a misdemeanor. California Labor Code Section 1814.

• Notwithstanding the provisions of Sections 1810 to 1814, inclusive, of this code, and notwithstanding any stipulation inserted in any contract pursuant to the requirements of said sections, work performed by employees of contractors in excess of 8 hours per day, and 40 hours during any one week, shall be permitted upon public work upon compensation for all hours worked in excess of 8 hours per day at not less than 1 1/2 times the basic rate of pay. California Labor Code Section 1815.

Late submissions will not be considered. Please submit your quote electronically via Planetbids.

Upon receipt of price quotations, the City will establish a list of contractors and will prioritize the available work to those contractors, based upon the lowest quotation total. Selected contractors will be required to execute a standard City Non-Professional Services Agreement, including proof of liability insurance and workers compensation and employer’s liability insurance.

For questions about this request for quotations, please contact Elias Navarro at 916-808-6942 or enavarro@cityofsacramento.org

A 5% evaluation preference will be extended to any vendor who is a Local Business Enterprise (LBE) for the purpose of determining the lowest responsible bidder. To qualify a bidder must have a current Business Operations Tax Certificate (BOTC) or County of Sacramento Business License and must have a workplace in the City or unincorporated county at the time the bid is submitted. For more information go to:

http://www.cityofsacramento.org/-/media/Corporate/Files/CMO/Youth-Division/LBE- ProgramRevised052020.pdf

For Commodities/Supplies

A 1% evaluation preference will be extended to any vendor with fixed offices or locally taxable distribution points within the City of Sacramento, as a result of the potential amount of local sales or use tax that would be received by the City.

Form Revision Date 1/16/2025 4

2. CURRENT CONDITIONS

2.1 About the City of Sacramento

Founded in 1849, the City of Sacramento is the oldest incorporated city in California and is the capital city of California. It has a population of over 500,000. Sacramento is a progressive City with great pride in its ethnic and cultural diversity, concern for environmental and social issues, and emphasis on quality in the provision of governmental services. Sacramento is a Charter City, which operates under a City Council Manager form of government. It has an annual budget of $1.6 billion and approximately 5,000 full-time equivalent positions.

2.2 Current Project Conditions

The Division of Maintenance Services with the Department of Public Works is looking to enter into a multi-year contract for street sweeping services. The contract will not exceed $249,000.

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3. BID SUBMISSION

3.1 Submission Information

All bids shall be clearly and distinctly written without erasure or modification, and properly signed by an authorized party, who shall indicate the capacity in which the signature is executed. All bids must show the full name of the firm bidding and all responses must be written in ink, printed on a typewriter, or computer generated. Bids received after the deadline, or bids submitted in a manner contrary to that prescribed in the bid, shall be deemed non-responsive.

Responses made in pencil will not be considered. Bids must be submitted on the forms included herein as follows:

☒ Submit bids electronically through PlanetBids: https://pbsystem.planetbids.com/portal/15300/portal-home Notification of the bid results will be sent to all bidders through PlanetBids -or- ☐ Submit hard copy bids to:

Hard copy bids must be submitted in a sealed envelope or package. Bid submission envelopes/packages shall exhibit the City’s bid name and number, and include the vendor’s name and address printed on the outside of the envelope/package. The City is not responsible for misaddressed bid submittals.

3.2 Public Opening

☐ Bidders are invited to be present at the opening of bids. The public opening will be held at:

), at or after 2:00 P.M. on Click or tap to enter a date.

After opening, bids may be inspected in the City Clerk’s office.

☒ A public opening will not be held. Notification of bid results will be sent to all bidders.

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3.3 Standard Forms to be Submitted with Bid

The following items are required to be submitted with bid package in order to be considered for contract award:

☒ Attachment 1 - Bid Signature Page ☒ Attachment 2 – Payment Discount ☒ Attachment 3 – Pricing Schedule ☐ Attachment – Equal Benefits Ordinance Declaration of Compliance ☒ Attachment 4 – Local Business Enterprise 5% Preference Form ☐ Attachment – Local Business Enterprise Participation Program Form ☐ Bid Security ☐ Performance Bond

3.4 Bid Security

Bid security is: ☐ Required ☒ Not Required If required, bid security approved by the City must accompany the bid, in the amount of % of the total amount of the bid. Bid security can be in the form of a cashier’s check, certified check, or a bid bond from a surety company authorized to do business in the State of California. Bid securities will be returned to all except the three lowest bidders within ten days after the opening of all bids. The bid security of the two unsuccessful contractors will be returned after the successful contractor has executed the contract. Bid security of the successful contractor will be returned when the contract is signed and all other contract award requirements have been met.

3.5 Performance Bond

A performance bond is: ☐ Required ☒ Not Required

If required, a performance bond approved by the City must be submitted by the successful bidder within ten days of the notification of the intent to award, in the amount of % of the total amount of the bid. The performance bond can be in the form of a cashier’s check, certified check, or a bid bond from a surety company authorized to do business in the State of California. Such bond shall be approved as to form by the City Attorney.

3.6 Certificate of Insurance

Successful bidders are REQUIRED to submit the necessary certificate(s) of insurance and endorsements as called for in the contract’s General Provisions prior to award of the contract.

Form Revision Date 1/16/2025 7

3.7 Business Operations Tax Certificate

Chapter 3.08 of the Sacramento City Code requires that anyone conducting business in the City of Sacramento obtain a Business Operations Tax Certificate and pay the applicable tax if necessary. Successful bidders will be REQUIRED to show compliance with this requirement prior to award of the contract.

To obtain information about the Business Operation Tax Certificate, contact the City of Sacramento Revenue Division at (916) 808-8500 or visit:

https://www.cityofsacramento.gov/finance/revenue/business-operations-tax

Form Revision Date 1/16/2025 8

4. APPLICABLE ORDINANCES AND PROGRAMS

4.1 Local Business Enterprise (LBE) Five Percent (5%) Bid Evaluation Preference

☒ The LBE 5% Preference is applicable to this Request for Bids.

-or- ☐ The LBE 5% Preference is not applicable to this Request for Bids.

☐ The LBE 5% Preference is not applicable to this Request for Bids as the project is Federally-funded.

For contracts under $250,000, firms that qualify as a local business enterprise (LBE) will receive a 5% preference on all City procurement opportunities. The prime bidder must qualify under the LBE to receive preference points; subcontractors will not be considered. For professional service contracts only, this preference also applies to procurement opportunities of $250,000 or more.

Detailed information about this program can be found in the City’s LBE Policy, located at:

https://www.cityofsacramento.gov/finance/procurement/contract-ordinances

4.2 Local Business Enterprise (LBE) Participation Program

☐ The LBE Participation Requirement is applicable to this Request for Bids.

-or- ☒ The LBE Participation Requirement is not applicable or has been waived for this Request for Bids.

-or-

☐ The LBE Participation Requirement is not applicable for this Request for Bids as the project is Federally-funded.

The LBE Participation Program is applicable to non-professional, professional, and public project/construction contracts $250,000 or more unless waived by the City Manager or the City Manager's designee. This program provides enhanced opportunities for the participation of qualifying business in the City's contracting and procurement activities. A minimum of 5% LBE participation is required. To receive credit for the 5% minimum participation requirement, bidders must either (a) be an LBE, or (b) subcontract with a qualified LBE. Bidders wishing to qualify for this requirement using subcontractors must submit the Subcontractor and Local Business Enterprise Participation Verification Form with their bid.

Detailed information about this program and the Subcontractor and Local Business Enterprise Participation Verification Form can be found at: https://www.cityofsacramento.gov/finance/procurement/contract-ordinances

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4.3 SB 1383

☐ Goods/services being requested on this solicitation qualify as Recovered Organic Materials and will be subject to reporting requirements outlined in SB 1383.

☒ SB 1383 requirements are NOT APPLICABLE to this solicitation.

Beginning January 1, 2022, SB 1383 requires cities and counties to procure annually a quantity of recovered organic waste products to meet their annual procurement target. These procurement requirements will strengthen California’s green, self-sustaining economy. CalRecycle assigns an annual procurement target to each jurisdiction based on its population. Jurisdictions can fulfil their target by procuring any combination of the following recovered organic waste products:

• Compost

• Mulch

• Renewable Energy (Transportation Fuel, Heat, Electricity) from Anerobic Digestion and Electricity from

Biomass Conversion.

Full regulatory requirements can be found at:

https://govt.westlaw.com/calregs/Browse/Home/California/CaliforniaCodeofRegulations?guid=IBB2CD6505B4D1 1EC976B000D3A7C4BC3&originationContext=documenttoc&transitionType=Default&contextData=(sc.Default)

4.4 Sustainable Purchasing Preference

☐ Preference will be given to vendors submitting bids for materials that qualify as “sustainable under the City’s Sustainable Purchasing Policy. Only applicable to materials totaling $50,000 or less and bid as a separate line item or items.

-or- ☒ Preference will not be given to vendors submitting bids for materials that qualify as “sustainable under the City’s Sustainable Purchasing Policy.

The City of Sacramento’s Sustainable Purchasing Policy can be found at:

https://www.cityofsacramento.gov/content/dam/portal/finance/Procurement/sustainability/Sustainable_Purcha sing_Policy_SPP.pdf

4.5 Prevailing Wage

☒ The contracts resulting from this solicitation will be subject to Prevailing Wage Rates -or- ☐ The contracts resulting from this solicitation will not be subject to Prevailing Wage Rates

Contracts for “Public Works” as defined in California Labor Code section 1720 including construction work in an amount exceeding $25,000, or, alteration, demolition, repair, or maintenance work in an amount exceeding $15,000, and contracts for janitorial services per City of Sacramento Code section 3.56.070 C., are subject to Prevailing wage.

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4.6 Additional Ordinances

Information on additional ordinances may be found at:

https://www.cityofsacramento.gov/finance/procurement/contract-ordinances

The Local Ordinance & Bid Preference Requirements Table outlines which ordinances apply to procurement contracts by type and dollar amount:

https://www.cityofsacramento.gov/content/dam/portal/finance/Procurement/contract-ordinances/Local- Ordinances-and-Bid-Preference-Requirements-Table.pdf

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5. BID EVALUATION PROCESS

5.1 Bid Evaluation

a. In determining the amount bid by each bidder, the City shall disregard mathematical errors in addition, subtraction, multiplication, and division that appear obvious on the face of the bid. When such a mathematical error appears on the face of the bid, the City shall have the right to correct such error and to compute the total amount bid by the bidder based on the corrected figure or figures.

b. When an item price is required, and it is inconsistent with the extended price listed for the total quantity requested (item price times estimated quantity needed), the item price shall prevail over the extended price for the item unless, in the sole discretion of the City, such a procedure would be inconsistent with the intent of the bid process. The total paid for each such item of work shall be based upon the item price and not the total extended price.

c. Should the bid contain only a total extended price for the item and the item price is omitted, the City shall determine the item price by dividing the total extended price by the estimated quantity needed, as listed in this RFB.

d. If the bid contains neither the item price nor the price for the item, then it shall be deemed incomplete and the bid shall be disregarded.

e. If prospective bidders are bidding an item “or equal,” the bidders shall list the manufacturer’s name and product number of the item offered in the space provided. If such information is not provided, it will be assumed that the bidder is offering the exact item specified. The City’s decision as to whether an item is an equal to the item specified shall be final.

5.2 Determination of Lowest Responsible Bidder

Sacramento City Code 3.56.020 provides that the lowest responsible bidder shall be determined as follows:

f. In determining whether a bidder is responsible, consideration shall be given to: (i) the quality and performance of the supplies to be provided by the bidder; (ii) the ability, capacity and skill of the bidder to perform the contract or effectuate the transaction; (iii) the ability of the bidder to perform the contract or effectuate the transaction within the time specified, without delay; (iv) the character, integrity, reputation, judgment, experience and efficiency of the bidder; (v) the quality of the bidder's performance on previous purchases by, or contracts with, the City; (vi) the ability of the bidder to provide future maintenance, repair parts and services for the supplies provided.

g. Based on the information provided in the bids, the City Council or the City Manager, as the case may be, shall identify those bids that are subject at the time of bid opening to the City's local sales or use tax under the provisions of Part 1.5 of Division 2 of the California Revenue and Taxation Code and Chapter

3.24 of the City Code. The lowest responsive, responsible bidder shall be determined after the amount of local sales or use tax that would be received by the City is deducted from such bids. This deduction shall be in addition to the application of any bid price preferences authorized by subsection iii., below.

h. The City Council may by resolution, from time to time, adopt programs or procedures for providing bid price preferences, including but not limited to, preferences to promote the participation and utilization

Form Revision Date 1/16/2025 12 of local business enterprises, energy conservation and sustainability in the City's contracting for supplies and nonprofessional services. The lowest responsible bidder shall be the responsible bidder whose bid price is the lowest after all bid prices are calculated to include any such preferences. The calculation of such preferences shall be in addition to any deduction of sales or use tax required by subsection ii., above.

5.3 Local Business Sales or Use Tax

The lowest responsible bidder shall be determined after the amount of local sales or use tax that would be received by the City is deducted. The current rate at which such local sales or use tax is received by the City is one percent (1%). Therefore, in evaluating bids to determine the lowest responsible bidder, bids that are subject to this tax at the time of opening shall have an amount equal to one percent (1%) of the taxable total deducted from the bids. This deduction shall be in addition to the application of any price preferences or other deductions authorized by the City Code. Such deductions shall be made for bid evaluation purposes only. Contract awards shall reflect the actual prices submitted.

If this RFB is for Goods and Services, respondents must identify all taxable materials on a separate line item(s) from services to receive this price preference.

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6. ADMINISTRATIVE REQUIREMENTS

6.1 Bid Forms

Official Electronic copies of this bid document can be obtained only from the City of Sacramento’s official online bid portal: https://pbsystem.planetbids.com/portal/15300/portal-home Any additional information (Addenda, Q&A, etc.) pertaining to this bid will also be found at the above link.

Bid information obtained from third party sources will not be considered official and will not fulfill a bidder’s responsibility for all official bid information as posted on our official site at the link above. Documents obtained from such sources may be incomplete, resulting in responses that are rejected as incomplete and/or non-responsive.

6.2 Questions

All questions must be submitted electronically via the City’s online bid portal prior to the Q&A Deadline:

https://pbsystem.planetbids.com/portal/15300/portal-home

Written responses to questions will be provided by the City as either an addendum or an email to all prospective bidders via the City’s online bid portal.

If a question arises after the Q&A Deadline – it may be emailed to EnterEmailAddressHere@cityofsacramento.org .

If the department soliciting the bid determines a response is needed, it shall issue an addendum to the solicitation to re-open the Q&A period to allow the question to be asked and answered via the online bid portal and to allow other prospective bidders to submit additional questions for a limited period of time.

6.3 Alternate Bids

Alternate bids are invalid unless invited and covered by the specifications. Please note, all submissions are subject to rejection when unsolicited alternate bids are submitted.

6.4 Interest in More Than One Bid

No bidder shall knowingly be interested in more than one bid as the principal bidder, as prohibited by City Code Section 3.56.130.

6.5 City’s Rights

City reserves the right to take any of the following actions in its absolute discretion:

a. to award in whole or in part.

b. to reject any and all bids.

c. to increase or decrease the quantities as listed.

d. to issue subsequent Requests for Bids (RFB).

e. to approve or disapprove the use of particular subcontractors and/or suppliers.

f. to waive any informalities or minor irregularities, as determined in its sole discretion, in connection with the bids received.

g. to make multiple awards to provide alternate sources to ensure continuity of services.

h. to accept a bidder’s signed offer and issue a purchase order directly to the bidder based on the RFB.

6.6 City Code

All applicable provisions of the City Code, including but not limited to the provisions of Chapter 3.56, are applicable to all bids submitted and contracts awarded.

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6.7 Equipment

If equipment is bid, it shall be the newest and latest model in current production. Used, re-manufactured, shopworn, demonstrator, prototype of discontinued models are not acceptable unless otherwise stipulated by the City.

6.8 Brand Name or Equivalent

Items may be bid that are equivalent to the item stated in the bid document unless this request for bids states that no alternatives will be accepted. Offers for equivalent items shall state the brand and model number. The bidder may attach appropriate documentation to support their claim of equivalency. The burden of proof and the cost of analysis shall be the responsibility of the bidder. The City is the sole judge as to whether an offered item is equivalent to the requested item and the City’s decision shall be final. When equipment must be provided by an original equipment manufacturer to comply with warranty restrictions, the City will not accept equivalent items offered.

6.9 Samples

Samples of items, when requested, shall be furnished to the City free of charge of any kind, including freight or handling charges. Samples of items may be retained for future comparison. Samples may be damaged or destroyed by testing. Samples shall be returned to the bidders only upon request, and at the bidder’s cost.

6.10 Payment Terms

Payment terms will be considered as Net 30 unless a cash discount for earlier payment is offered by the bidder.

When prompt payment discounts are offered, the calculated discount will be subtracted from the final bid amount and the discounted amount will be used to determine lowest bid. Discounts offered for payment in less than twenty

(20) days will not be considered as a basis for award. Payment for services shall be in arrears.

6.12 Mandatory Pre-Bid Conference

If a mandatory pre-bid conference is indicated on the cover of this request for bid, all bidders are required to attend the conference. Failure to attend this conference will result in rejection of your bid. If a mandatory Pre-Bid Conference is indicated, bid packages will be made available only through the time and date of the conference.

Subsequent addenda, if applicable, will be furnished only to those bidders who attended the Mandatory Pre-Bid Conference.

6.13 Pre-Award Conference

The apparent lowest responsible bidder may be required to attend a pre-award conference at a mutually acceptable time at which requirements of the contract will be reviewed. At that time, samples of forms, reports etc., will be submitted by the contractor for final approval.

6.14 Award by Item or Group

The City reserves the right to increase or decrease quantities listed, make separate awards for any item, line-item or category/group of items to the lowest responsible bidders for such items or category/groups of items.

6.15 Multiple Awards

The City reserves the right to make multiple awards in order to provide for multiple sources, to ensure continuity of supply if meeting the City's requirements within an acceptable time period may exceed the capacity or capability of the primary contractor.

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6.16 Contract Award

Within ninety (90) days after bid opening, a contract will be awarded by the City to the lowest responsible bidder(s), subject to the right of the City to reject all bids or waive informalities or minor irregularities, as it may deem proper.

The time for awarding a contract may be extended in the sole discretion of the City, if required to evaluate bids or for such other purposes as the City may determine, unless the Bidder objects to such extension in writing with its Bid. The City may accept a Bid offer by issuance of a Notice of Award Letter, Contract and/or a purchase order notifying Bidder of award at any time on or before the 90th day following the day of Bid opening.

6.17 Non-Professional Services Agreement

a. The bidder(s) recommended for award will be required to sign a Non-Professional Services Agreement.

A copy of the agreement can be found at the following web address:

https://www.cityofsacramento.gov/finance/procurement/standard-agreements

b. Bidders are responsible for reading and understanding all of the requirements of the agreement prior to submitting their bid. Questions about any portion of the agreement shall be submitted in the manner specified in this bid.

c. In addition, the resulting contract may be subject to three City Ordinances referenced in the agreement.

These ordinances shall be reviewed at the following web address:

i. Living Wage Requirements for Non-Professional Service Agreements

ii. Requirements of the Non-Discrimination in Employee Benefits Code (EBO).

iii. Ban-the-Box Requirements.

6.18 Emergency/Declared Disaster Requirements

In the event of an emergency or if a City facility is declared a disaster area by the county, state or federal government, the contract resulting from this IFB may be subjected to unusual usage. The selected bidder shall provide service to the City during such an emergency or declared disaster under the same terms and conditions that apply during non-emergency/disaster conditions. If the consultant/vendor/supplier is unable to supply the goods/services under the terms of the contract because of a disruption in its chain of supply or service, then the consultant/vendor/supplier shall provide proof of such disruption which may include, but not be limited to a copy of a letter from the source of supply or service stating reason for the disruption. Additional profit margin as a result of supplying goods/services during an emergency or a declared disaster shall not be permitted.

6.19 Bid Protest

Any bid protests are subject to the City’s adopted protest procedure. A copy of the City’s protest procedure is available at: https://www.cityofsacramento.gov/finance/procurement/bid-opportunities

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6.20 Business Operations Tax Certificate

Sacramento City Code requires that any person or firm conducting business within or with the City of Sacramento obtain a Business Operations Tax Certificate and pay the applicable tax if necessary. Successful Respondent(s) must meet this requirement prior to Award of the Contract.

To obtain information about the Business Operations Tax Certificate, contact the City of Sacramento, Revenue Division, (916) 808-8500.

6.21 Licenses and Permits

By providing a submission in response to this solicitation, the respondent represents and warrants that it has all licenses, permits, qualifications, and approvals required for the Respondent to furnish the Goods and/or Services required by the City. If the respondent is an out-of-state entity, the respondent represents and warranties that it possesses a valid certificate to transact business in the State of California issued by the California Secretary of State.

6.22 Submission Authority

By providing a submission in response to this Solicitation, the bidder certifies that the only persons or parties interested in its submission as principals are those named herein; that its bid is made without collusion with any other individual, firm, or corporation; that it has examined all of the Contract Documents and proposes and agrees that if its Submission is accepted, the Respondent will execute the Contract Documents without amendment and fully perform the Contract; that the Respondent shall furnish all Goods and/or perform all Services specified in the Contract Documents, in the manner and time prescribed, and according to the requirements set forth therein; and that the Respondent shall accept the prices set forth in the Respondent's attached Pricing Schedule.

6.23 Submissions Property of City/Proprietary Bid Material

All documents submitted shall become the property of the City and subject to the State of California Public Records Act. Bidders must identify all copyrighted material, trade secrets or other proprietary information that the bidders claim are exempt from the California Public Records Act.

Bidder hereby warrants and represents that in submitting its Submission, it has not included or disclosed any intellectual property rights of any third party without authorization or license from the respective third party intellectual property rights owner(s). Bidder hereby further warrants and represents that in performing the contract, if awarded, Bidder would not directly or contributorily infringe upon any intellectual property rights of any third party, including without limitation trademarks, copyrights, patents, trade dress, trade secrets, know-how and proprietary information.

If any information or elements of the bid is set apart and clearly marked as “Trade Secret” or “Proprietary” when it is provided to the City, the City will give notice to the Bidder of the request for disclosure to allow the Bidder to seek judicial protection from disclosure.

Failure by the Bidder to take timely steps to seek judicial protection from disclosure shall constitute a complete waiver by the Bidder of any rights regarding the information designated as “Trade Secret” or “Proprietary” and such information may be disclosed by the City pursuant to applicable procedures under the California Public Records Act.

Under no circumstances will City have any obligations to seek judicial protection from disclosure for any bids or other materials submitted in response to this RFB.

The City has no liability for any disclosure, unless such disclosure is made in violation of a court order obtained by a Bidder or pertains to materials marked as “Trade Secret” or “Proprietary” for which the City failed to give the above notice.

Bidders are responsible for reading and understanding all of the requirements of the agreement prior to submitting their bid. Questions about any portion of the agreement shall be submitted in the manner specified in this bid.

Form Revision Date 1/16/2025 17

6.24 Bid Acceptance

The City cannot accept a bid failing to comply with any of the above requirements.

6.25 Purchase Order

One or more Purchase Orders may be issued to the Contractor on behalf of the City department or division ordering items/services covered in the contract. The Purchase Order will be enclosed with the resulting contract or will be issued shortly thereafter, and will become of the contract. Each Purchase Order will cite a specific dollar value to cover a particular item or specified period of time. If a contract is for a specific period of time and extends beyond the close of the City’s fiscal year of June 30th a second purchase order may be issued.

The purchase order does not supersede any provision of the contract. Performance time and dates are determined solely by the contract.

Delivery of material and/or services are not to begin until receipt of the purchase order.

6.26 Cooperative Purchasing

The use of any resulting contract may be extended to other government agencies and to other departments or divisions within the City of Sacramento. It shall be understood that all terms and conditions as specified herein shall apply. The City of Sacramento will not be an agent, partner or representative of any other government agency purchasing through its Contract and is not obligated or liable for such purchases, including, but not limited to, payment for any order placed by any other government agency.

6.27 Taxpayer Identification Certification

Contractor shall file a current version of the Department of the Treasury Internal Revenue Service Form W-9 with the City.

6.28 California Income Tax Withholding Status

Contractor shall certify its California income tax withholding status by filing a current version California Form 590 “Withholding Exemption Certificate” or California Form 587 “Nonresident Withholding Allocation Worksheet” with the City.

ATTACHMENT 1 BID SIGNATURE PAGE

BID NO. B27151631004

FOR SERVICES/SUPPLIES: Street Sweeping Services

To the City of Sacramento:

The undersigned bidder (hereafter referred to as the “bidder” or the “Contractor”) submits the attached bid, and certifies as follows:

that the only persons or parties interested in this bid as principals are those named herein as bidder; that this bid is made without collusion with any other person, firm, or corporation; that in submitting this bid the bidder has examined all of the Contract Documents identified below; that the bidder proposes and agrees that if this bid is accepted, the bidder will execute and fully perform the contract for which bids are called; that the bidder shall perform all the work and/or furnish all the materials specified in the Contract Documents, in the manner and time therein prescribed, and according to the requirements as therein set forth; and that the bidder shall take in full payment therefore, the prices set forth in the attached Pricing Schedule.

CONTRACT DOCUMENTS

Performance of and payment for the contract for which bids are called shall be subject to all terms and conditions of the Invitation for Bid, the Bid Instructions and Requirements, the Bid, the Pricing Schedule(s), the Items Requiring Bidder Response, the Required Submittals, the General Conditions, General Provisions and any Addenda, Amendments, Special Provisions, Specifications, Plans, or other requirements applicable to performance of the work and/or furnishing the materials specified herein. Such documents referred to herein as the “Contract Documents,” are fully incorporated herein by this reference and are collectively referred to as the “Contract.”

By submitting this Bid, the Contractor agrees to fully perform each and every provision of the Contract, provided that City awards the Contract to the Contractor, and provided further that City shall have no obligation hereunder unless and until such award is made.

Contractor shall not make any changes to this form without City’s written approval, and any changes made without such approval shall be void.

To Be Filled Out By Bidder

NAME OF CONTRACTOR: _____________________________________________________________ ADDRESS: __________________________________________________________________________

PHONE #: FAX #: _____________________ E-MAIL:________________________

STATE TAX I.D. #: FED. TAX I.D. #: ___________________________

City of Sacramento Business Operation Tax Certificate #: __________________________________ (Contract award will not be processed without a valid and current Certificate Number.)

TYPE OF BUSINESS ENTITY (check one): _____ Individual/Sole Proprietor Partnership

_____ Corporation _____Limited Liability Company _____Other (please specify: ______________________________)

BY: (signature of authorized person) ______________________________________________

PRINT NAME:________________________________________________________________

TITLE: ______________________________________________________________________

Note: All information submitted in or in connection with a bid is submitted under penalty of perjury. The City shall have the right to terminate at any time any contract awarded pursuant to a bid that contains false information.

ATTACHMENT 2 PAYMENT DISCOUNT

PAYMENT DISCOUNT:

Will you offer a prompt payment discount? Yes [ ] or No [ ] (Net 30 days)

If Yes, the Payment Discount is ______% for payment within ______ calendar days, which will be computed from the date delivery is made and is accepted by the City, or the date a proper invoice is received, whichever is later.

When prompt payment discounts are offered, the calculated discount will be subtracted from the final bid amount and the discounted amount will be used to determine lowest bid. Discounts offered for payment in less than twenty (20) days will not be considered as a basis for award.

ATTACHMENT 3 PRICING SCHEDULE

All pricing is to be in U.S. dollars.

g. Until the expiration of a current collective bargaining agreement(s) if employee benefits are governed by such collective bargaining agreement(s).

h. Contractor takes all reasonable measures to end discrimination in employee benefits by either requesting that the union(s) involved agree to reopen the agreement(s) in order for Contractor to take whatever steps are necessary to end discrimination in employee benefits or by ending discrimination in employee benefits without reopening the collective bargaining agreement(s).

i. In the event Contractor cannot end discrimination in employee benefits despite taking all reasonable measures to do so, Contractor provides a cash equivalent to eligible employees for whom employee benefits, are not available. Unless otherwise authorized in writing by the City Manager, Contractor understands this cash equivalent must begin at the time the union(s) refuses to allow the collective bargaining agreement(s) to be reopened or not longer than three (3) months after the date this Contract is executed by the City.

5. Contractor understands that failure to comply with the provisions of Section 4(a) through 4(i), above, will subject

Contractor to possible suspension and/or termination of this Contract for cause; repayment of any or all of the Contract amount disbursed by the City; debarment for future Contracts until all penalties and restitution have been paid in full and/or for up to two (2) years; and/or the imposition of a penalty, payable to the City, in the sum of $50.00 for each employee, for each calendar day during which the employee was discriminated against in violation of the provisions of the Ordinance.

6. Contractor understands and agrees to provide notice to each current employee and, within ten (10) days of hire, to each new employee, of their rights under the Ordinance. Contractor further agrees to maintain a copy of each such letter provided, in an appropriate file for inspection by authorized representatives of the City. Contractor also agrees to prominently display a poster informing each employee of these rights.

7. Contractor understands that Contractor has the right to request a waiver of, or exemption from, the provisions of the

Ordinance by submitting a written request to the City’s Procurement Services Division prior to Contract award, which request shall identify the provision(s) of the Ordinance authorizing such waiver or exemption and the factual basis for such waiver or exemption. The City shall determine in its sole discretion whether to approve any such request.

8. Contractor agrees to defend, indemnify and hold harmless, the City, its officers and employees, against any claims, actions, damages, costs (including reasonable attorney fees), or other liabilities of any kind arising from any violation of the Requirements or of the Ordinance by Contractor.

The undersigned declares under penalty of perjury under the laws of the State of California that the foregoing is true and correct, and that he or she is authorized to bind the Contractor to the provisions of this Declaration.

Signature:

Printed Name:

Title: Date:

ATTACHMENT 4 Local Business Enterprise (LBE)

5% LBE Preference Program

Note: Only prime bidders should provide responses to the following items, as only prime bidders can qualify for the 5% preference.

LBE FIVE PERCENT (5%) PREFERNCE

For contracts under $250,000, firms that qualify as an LBE will receive a 5% preference on all City procurement opportunities. For professional service contracts only, this preference also applies to procurement opportunities of $250,000 or more.

A bid or quotation submitted by a firm that qualifies as an LBE will receive a 5% bid evaluation preference for the purpose of determining the lowest responsible bidder. This means that, for bid evaluation purposes, the total price bid by an LBE shall be reduced by 5%. However, this reduction only applies for bid evaluation purposes, and the resulting contract or purchase order will reflect the actual amount bid by the LBE.

Local Business Enterprise means a business enterprise, including but not limited to, a sole proprietorship, partnership, limited liability company, corporation, or other business entity that has a legitimate business presence in the city or unincorporated county of Sacramento. Evidence of legitimate business presence in the city or unincorporated county of Sacramento shall include:

1. Having a current City of Sacramento Business Operation Tax or County of Sacramento Business License for at least twelve (12) consecutive months prior to submission of the bid; and

2. Having either of the following types of offices or workspace operating legally within the city or unincorporated county of Sacramento for at least twelve (12) consecutive months prior to submission of bid:

a. The LBE’s principal business office or workspace; or

b. The LBE’s regional, branch, or satellite office with at least one full-time employee located in the city or unincorporated county* of Sacramento.

Local Business Enterprise (LBE)

Is the firm submitting the bid qualified as a local business enterprise? Check the appropriate box below:

☐ YES – the prime bidder submitting the bid is qualified as a local business enterprise.

☐ NO – the prime bidder submitting the bid is not qualified as a local business enterprise.

If the response to the above is YES:

Provide the City of Sacramento Business Operation…