SACRAMENTO REGIONAL TRANSIT DISTRICT

PROCUREMENT SERVICES DEPARTMENT

P.O. BOX 2110

SACRAMENTO, CALIFORNIA 95812-2110

www.sacrt.com

REQUEST FOR PROPOSALS

SECURITY GUARD SERVICES

RFP CONTROL NUMBER: 2026037

JULY 08, 2026

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SACRAMENTO REGIONAL TRANSIT DISTRICT

REQUEST FOR PROPOSALS

RFP CONTROL NUMBER: 2026037

TABLE OF CONTENTS

PUBLIC NOTICE

1.0 INTRODUCTION

1.1 SacRT Overview

1.2 SacRT System Profile

2.0 PROPOSAL REQUIREMENTS

2.1 General Information

2.2 Procurement Schedule

2.3 Proposal Format and Content

2.4 Proposal Evaluation

2.5 SacRT Proposal Policies

3.0 CONTRACT SCOPE

3.1 Intent

3.2 Term

3.3 Overview

3.4 Compensation

3.5 Drug and Alcohol Testing

3.6 Specific Requirements

3.7 Invoice and Sign-In Sheet Information

3.8 Work Schedule, Requirements and Job Description Duties

3.9 Light Rail System Map

3.10 List of SacRT’s Light Rail Stations and Facilities

4.0 SPECIAL CONDITIONS

4.1 Insurance Requirements

4.2 Small and Local Business Enterprise (SBE/LBE) Requirements

4.3 Organizational Conflicts

4.4 Contract Type and Term

ATTACHMENTS

Attachment 1 Insurance Requirements Attachment 2 Sample Contract Attachment 3a SacRT General Contract Provisions Attachment 7 Small and Local Business Enterprise (SBE/LBE) Requirements Attachment 8 Prompt Payment Certification Attachment 9 SacRT Protest Procedure Attachment 10 Visitor Access Policy Attachment 11 Unconditional Waiver and Release on Progress Payment Attachment 12 Unconditional Waiver and Release on Final Payment

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PROPOSAL FORMS

Form 1 Pricing Proposal Form Form 2 Interests and Gratuities Certification Form 3 Certification Regarding Organizational Conflicts Form 4 Certification Regarding SacRT’s Form of Agreement Form 5 Public Records Act Acknowledgment Form 6 Generative Artificial Intelligence (GenAI) Reporting and Factsheet Form 7 History of Security Guard Turnover

Any non-sequential Attachments or Forms that are not listed above are intentionally omitted.

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PUBLIC NOTICE

Request for Proposals

Security Guard Services

NOTICE IS HEREBY GIVEN that Sacramento Regional Transit District (SacRT) is soliciting proposals from Contractors with qualifications, experience, and knowledge to provide Security Guard Services.

The Procurement Analyst responsible for this solicitation is:

Tamim Yousefzai Senior Procurement Analyst tyousefzai@sacrt.com

RFP and other proposal information may be downloaded from SacRT’s Planet Bids Vendor Portal after completion of Vendor Registration. This publication (information) is available in accessible formats. Please contact the analyst listed above or call SacRT’s TDD line at 916-483-HEAR (4327) to request an accessible format.

A pre-proposal meeting will be held on Friday, July 24, 2026, at 2:00 p.m. Join through Microsoft Teams at https://teams.microsoft.com/meet/22695610817035?p=ZXT4Hd6xAbg0y1sNtP or by phone by dialing +1 (689) 218-0530. This meeting is to respond to questions about the solicitation documents and attendance is not mandatory.

It is SacRT’s policy that Small Business Enterprises (SBE) and Local Business Enterprise (LBE) will have an equal opportunity to participate in the performance of this Contract. SBE is defined as a business that has been certified by the California Department of General Services (DGS) or any other public agency that certifies small businesses under applicable laws. LBE is defined as a business that maintains its Principal Place of Business within the geographical boundaries of Sacramento, El Dorado, Placer, Sutter, Yolo, or Yuba counties, and must be an established business entity conducting business operations for at least 6 consecutive months prior to the due date of the bid or proposal. To further that policy, SacRT will provide a 10%-point preference to Bidders meeting the SBE participation goal and a 10%-point preference to Bidders meeting the Local Business participation goal set for this Contract. Bidders eligible for both preferences will receive a 20%-point preference. See Attachment 7 Small and Local Business Enterprise (SBE/LBE) Requirements for additional information and required forms.

SacRT hereby notifies all proposers it will affirmatively ensure that, regarding any contract entered into pursuant to this solicitation, all proposers will be afforded full opportunity to submit a proposal

A Proposer claiming a preference must complete and submit SBE/LBE Form 1a SBE/LBE Participation Certification with its Proposal.

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in response to this invitation and will not be discriminated against based on race, color, creed, sex, disability, age, or national origin in consideration for an award.

SacRT does not prequalify subcontractor firms. However, Prime Contractors are encouraged to review the Prospective Bidders list on PlanetBids to find interested firms for subcontracting opportunities.

Proposals must be submitted through SacRT’s PlanetBids Vendor Portal by no later than 2:00 p.m., Monday, August 17, 2026, Pacific Local Time.

SacRT reserves the right, as its interests may require, to reject all proposals, to waive any informality or minor irregularities, and to accept or reject any items of the proposal. In addition, SacRT reserves the right to reopen the solicitation if no responsive proposals are received.

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1.0 INTRODUCTION

1.1 SACRT OVERVIEW

Sacramento Regional Transit District (SacRT) invites proposals from firms with outstanding qualifications, experience and knowledge to provide Security Guard Services. SacRT intends to award a 5-year term Contract. Section 3.0, Contract Scope, of this Request for Proposal (RFP) provides detailed information regarding the scope of services.

1.2 SACRT SYSTEM PROFILE

The Sacramento Regional Transit District (SacRT) is the 2021 national APTA Outstanding Public Transportation System of the Year award recipient for accomplishment and innovations in public transportation, the 2024 Women in Transportation’s Employer of the Year, the 2025 APTA Bus Safety Gold Award for Bus Stop Enforcement, the 2023, 2021 and 2020 national APTA Rail Safety Award recipient for its multi-faceted and innovative approach to reducing crime and fare evasion, and the 2019, 202 national TSA Gold Standard Security Award recipient for the highest standard of excellence and is the largest regional transit provider in the capital of California (the 5th largest economy in the world)carrying over 90% of riders in the 6‐county megaregion that serves the heart of California’s capital, operating 37 fixed routes, 23 commuter routes, 16 seasonal routes in addition to nine SacRT Flex ride-share service zones, ADA paratransit service (SacRT GO), and 44 miles of light rail that covers a 440 square‐mile service area throughout Sacramento County, which includes services in the cities of Sacramento, Citrus Heights, Elk Grove, Folsom and Rancho Cordova.

SacRT is committed to operating a world-class transit system with state-of-the-art service. Buses and light rail trains operate 365 days a year. Buses operate daily from 5 a.m. to 11 p.m. every 12 to 60 minutes, depending on the route. Light rail trains begin operation at 4 a.m. with service every 15 minutes during the day and every 30 minutes in the evening. Blue Line and Gold Line trains operate until 12:30 a.m. Green Line trains operate every 30 minutes, Monday through Friday, from approximately 6 a.m. to 8:30 p.m. Annual ridership was approximately 23 million passengers in FY 2020 (pre-pandemic).

SacRT has undergone a historic transformation to optimize service, seek continuous and innovative mobility options, and bring greater value the diverse communities served. Over the last ten years, there has been significant progress on SacRT's Journey to Excellence by improving fiscal stability - building reserves, attracting new riders, and heightening the commitment to providing clean, safe and convenient service for people who live, work, and play in the Sacramento region.

Serving the capital of a state leading on many technology and green infrastructure efforts, SacRT was also the first transit agency in the nation to implement an unrestricted system-wide fare-free program for youth in grades kindergarten through 12th; annexed three cities' transit services into our service network (Citrus Heights, Elk Grove and Folsom); provided 10 Wi-Fi enabled buses during the start of the pandemic to address the digital divide in communities with limited high-speed internet access to support telehealth, telework and distance learning efforts; and after a two-year public engagement process, implemented SacRT Forward, a comprehensive system-wide bus network redesign; launched three new express bus services, Causeway Connection, connecting the cities of Davis and Sacramento, UC Davis Health/Elk Grove Express bus, and an Airport Express bus using zero emission electric vehicles; and after more than 30 years of contracting, SacRT transitioned the operation of ADA paratransit and non-ADA demand response service back in-house, called SacRT GO. For more information about SacRT, please go to www.sacrt.com/aboutrt.

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2.0 PROPOSAL REQUIREMENTS

2.1 GENERAL INFORMATION

Proposal must be submitted through SacRT PlanetBids Vendor Portal.

Contact for Questions on RFP through SacRT’s PlanetBids Vendor Portal:

Senior Procurement Analyst

SACRAMENTO REGIONAL TRANSIT DISTRICT

1102 Q Street, Suite 3000 (P.O. Box 2110) Sacramento, CA 958116 (95812-2110) E-mail: tyousefzai@sacrt.com

All Proposals must be submitted to SacRT no later than the date and time specified in this RFP through SacRT’s PlanetBids Vendor Portal. Proposers are responsible for ensuring that PlanetBids communications related to this procurement reach the appropriate individual or individuals by identifying the appropriate individuals in the vendor registration and by whitelisting PlanetBids communications in their email system. SacRT will not be responsible for delivery failure of email due to firewalls, spam filters, or individuals' failure to retrieve email messages.

SacRT will not attempt to re-deliver any messages that fail due to no fault of SacRT.

By submission of its proposal on PlanetBids, proposer certifies that its proposal will remain valid for a period of 120 days. By submission of its proposal on PlanetBids, proposer certifies that it has received and acknowledged all addenda issued as of the proposal due date. SacRT assumes no responsibility for delay of electronic submission that results in the late arrival of any Proposal.

Proposer is solely responsible for ensuring that its Proposal is delivered on or before the deadline in the manner set forth in this RFP.

SacRT will only consider electronic Proposals submitted through SacRT’s PlanetBids Vendor Portal according to the instructions set forth in this RFP. Late submissions will not be accepted.

All contact with SacRT regarding this RFP must be made only with Procurement staff; attempts to contact any other individuals at SacRT, including SacRT Board Members, about this procurement may result in disqualification from competing in this procurement.

Proposal must be provided to SacRT with a letter of transmittal. Proposals must be submitted through SacRT’s PlanetBids Vendor Portal. Proposals must be submitted no later than 2:00 P.M.

Monday, August 17, 2026, Pacific Local Time.

2.1.1 Pre-Proposal Meeting

A pre-proposal meeting is scheduled for Friday, July 24, 2026, at 2:00 p.m. via the Microsoft Teams at the link specified in the Public Notice. The purpose of the meeting is to review the scope of work to be performed, the SBE/LBE requirements, and to respond to questions regarding the RFP. SacRT may summarize, in writing, the questions and responses given at this meeting through the Q&A tab on PlanetBids.

2.1.2 Submission of Questions and Issuance of Addenda

If any Proposer contemplating submission of a Proposal believes that there is an error in this RFP, is in doubt as to the true meaning of any part of this RFP, objects to any contract provision, or

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needs an extension of time, the Proposer may submit a question to SacRT through SacRT’s PlanetBids Vendor Portal, not later than 14 calendar days prior to the Proposal submittal deadline.

Written responses to questions may be published either: through the Q&A tab on PlanetBids or in an addendum to this RFP. All responses will be released at least 4 calendar days prior to the Proposal submittal deadline. Answers to questions (whether oral or written) are provided for reference only, will not be binding on SacRT, and will not become part of the Contract. Addenda to this RFP will be binding on SacRT and will become part of the Contract.

If necessary, SacRT may extend the Proposal submittal deadline to allow Proposers sufficient time to respond to any addenda. Addenda that merely extend the deadline for questions and responses or the Proposal Due Date, without other changes to the RFP, will be issued via PlanetBids, without modifying the dates within RFP document.

2.2 PROCUREMENT SCHEDULE

The procurement schedule is as follows:

July 8, 2026_ ............................................... Release RFP

July 24, 2026 2:00 p.m. ...................................................... Pre-Proposal Meeting

August 3, 2026 11:59 p.m. ................................................... Deadline for Receipt of Questions

August 13, 2026 ......................................... Deadline for Issuance of Addenda and Responses to Questions

August 17, 2026 2:00 p.m. ..................................................... Deadline for Receipt of Proposals

September 2026 ......................................... Oral Presentations*

October 2026 .............................................. Contract Negotiations

November 2026 .......................................... Award Contract

*SacRT staff may elect not to have oral interviews.

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2.3 PROPOSAL FORMAT AND CONTENT

2.3.1 Submittal Format

Proposals must be prepared using the following format:

Part Contents -- Letter of Transmittal 1 Contract Understanding 2 Contract Staffing and Experience 3 Contract Work Plan 4 Price Proposal 5 Exceptions to the Contract 6 Appendices 7 Forms and Certifications

Each part should be clearly defined and tabbed for easy reference. A Proposal that does not address all of the required submittals and associated documentation may be deemed non-responsive. A Proposer submitting a non-responsive Proposal will not be eligible for award.

SacRT considers the Proposal content and completeness to be most important. Clear and effective presentations are preferred. Elaborate, decorative, or extraneous proposals are strongly discouraged. Any digital document submitted (except for plans) must be printable to 8-1/2" x 11" paper, with deviations from this basic size only as necessary for legibility.

The cover must clearly contain the RFP title and the Proposer's firm name(s).

2.3.2 Submittal Content

A. Letter of Transmittal

The letter of transmittal must be addressed to the Procurement Analyst identified in part

2.1 above and must include:

• An identification of the firm(s) involved in the Proposal, including the legal form of the firm, i.e., sole proprietor, partnership, corporation, etc. If the firm is a corporation, the state in which the company was incorporated must be identified.

If Proposer is a joint venture, Proposer must include a statement acknowledging that all parties to the joint venture will enter individually into a contract with SacRT and on behalf of the joint venture and state the joint venture’s name.

• A contact person to be notified of the Evaluation Committee’s decision and coordinate negotiations, if necessary, including a telephone number, email, and physical mailing address. SacRT will use the provided email address to notify the firm of critical developments such as interview schedules, notification of selection/non-selection, etc. Therefore, it is essential that you identify one or more contact persons who has frequent access to email. SacRT will not be responsible for delivery failure of email due to firewalls, spam filters, or individuals' failure to retrieve email messages. SacRT will not attempt to re-deliver any messages that fail due to no fault of SacRT.

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• The name of the individual(s) with authority to: (a) participate in negotiations on behalf of the firm; or (b) approve an extension to the proposal validity period during the 120-day period following submission of the Proposal.

NOTE: SacRT may request that Proposers voluntarily extend the proposal validity period at any time, including after expiration of the proposal validity period. A Proposer may, but will not be obligated to, voluntarily extend the validity of its proposal on the same terms originally offered.

Failure to submit a transmittal letter may render the Proposal non-responsive.

B. Part 1 - Contract Understanding

The Proposal must contain a description of how Proposer intends to organize its approach to the Contract. Proposer must describe how it perceives its role, and any subcontractor(s) roles, in carrying out the responsibilities required to complete the Contract Scope set forth in Section 3.0 of this RFP. Proposer must address the specific challenges and opportunities it foresees for this Contract.

C. Part 2 - Contract Staffing and Experience

A complete and accurate description of the firm's experience that is relevant to this Contract must be provided. Proposer must provide a 5-year history list of experience, including dates of service, and client references including contact name, title, address, phone, and email addresses.

Proposer must identify key personnel who are to be assigned to provide security guard services to SacRT. At minimum, the Guard Manager must be identified as a key personnel position. Proposer must provide an organization chart for the Contract.

Each key person identified in the organization chart must be identified by name, and a resume or profile must be provided for each key person. Each resume or profile must be complete and concise, featuring experience that is most directly relevant to the task or responsibility that the individual will be assigned. If an individual is assigned to more than one position, the relevant experience must be indicated for each task assigned.

Proposer must describe its management structure as it relates to this Contract, including the Guard Manager, all account support personnel, and all other key personnel, their functions and responsibilities.

Proposer must maintain an office within the Sacramento Metropolitan area during the term of the Contract. Proposer must provide details of the projected office location and the personnel that who be operating out of the local office.

Section 3.8, Work Schedule, Requirements and Job Description Duties of this RFP details job descriptions and duties. Proposer must provide its staffing methodology and staffing plan to remain fully staffed and fully equipped during the contract period to provide security guard services to SacRT. Proposer must explain how it plans to ensure the most competent guards are assigned to the most critical locations.

Proposer must also identify the benefit package for each of the key personnel.

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A mobilization and staffing plan, guard and supervisor training dates must be agreed upon by SacRT and awarded Contractor no later than December 31, 2026, prior to the February 1, 2027 implementation date.

Contract services must be performed by the key personnel indicated in the original Proposal. Replacements required during the RFP evaluation process due to extraordinary and unforeseen circumstances may be accepted by SacRT and the evaluation will be based on the qualifications of the replacement. After a Notice to Proceed is issued, Proposer must not replace key personnel listed in the Proposal unless the personnel are approved by SacRT in writing prior to their performing services. Resumes for replacements must be submitted to SacRT with all applicable information. A failure to maintain key personnel will be subject to liquidated damages as further set forth in Section 8.

Records and Reports Review

By submitting its Proposal, Proposer agrees to permit SacRT, as part of the evaluation process, to inspect Proposer’s facilities and records during Proposer’s normal business hours, as may reasonably be required by SacRT, to perform a pre-award audit of Proposer’s records and reports to verify qualifications and experience related to the provision of security guard services. Proposer must cooperate with SacRT in the performance of the review. Proposer must provide SacRT with a copy of any writing in Proposer’s possession containing non-proprietary information that SacRT may reasonably require to conduct the review.

SacRT, in its sole discretion, may reject Proposer’s submittal if SacRT is unable to confirm and document that Proposer has qualifications and experience necessary to provide security guard services that comply with the requirements this RFP.

Part 3 - Contract Work Plan

In this part, the Proposer must outline its methodology for the performance of the tasks identified in the Contact Scope in Section 3.0 of this RFP. The Work Plan must provide a narrative description of the plan for implementing the work tasks as well as any technical or procedural innovations used by Proposer that are applicable to the services described in this RFP. The work of each subcontractor must be identified as part of this effort.

Proposer's Work Plan will be used in conjunction with Section 3.0, Contract Scope, for performance of this Contract. The Work Plan must reflect Proposer's interpretation of the Contract Scope, and the requirements and guidelines stated in this RFP; repetition or restatement of Section 3.0 will not adequately demonstrate the Proposer's understanding of the Contract Scope.

At a minimum, the following performance elements must be addressed in Part 3 of the Proposal:

Management Plan Proposer must describe its management structure and approach that includes account management, supervision, oversight, inspections, monitoring, tracking and handling of incidents, and how it will communicate with SacRT. Proposer must include how it

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intends to comply with the required higher-level Guard Manager position, who will have full authority to address all problems raised by SacRT, including, but not limited to, increases and decreases in staffing and disciplinary problems. Proposer must include a description on the use of technology to train and monitor performance of guards.

Supervision Proposer must explain its plan to supervise the guards, including but not limited to the proposed ratio of supervisory positions per lower-level positions needed for optimal supervision. Note that the actual staffing plan may be refined during contract negotiations with the firm or firms in the competitive range. See 2.4.3, Negotiations and Best and Final Offer.

Recruitment/Criminal Background and Investigation Proposer must describe the policies and procedures to ensure that compliance with the requirements in Section 3.6, Specific Requirements of this RFP. Proposer must list all pre-employment screening criteria used, such as drivers’ license check, criminal background check, drug screen, physical exam, etc.

Training and Certifications Proposer must describe its training program, including the type, frequency, and plan to ensure all guards are properly trained throughout the Contract period. Proposer must outline the process and/or policies to maintain current certifications, permits and licenses.

Employee Turnover and Retention Proposer must describe how it plans to minimize turnover and assure the highest rates of retention. Proposer must provide its history of security guard turnover for all previous security guard contracts within the past 5 years (Form 7).

Materials and Equipment Proposer must provide a list and the quantities of equipment that its firm would furnish to guards and supervisors under this Contract. Items must include, but not be limited to, uniforms, body-worn cameras, duty belt, flashlight, pepper spray and holder, notepads, pens, and latex gloves.

Uniforms Proposer must describe the uniforms that security guard personnel would wear under this Contract. Proposer must describe the firm’s uniform policies and how it will ensure that its personnel will represent a neat, clean, and professional appearance while on duty.

Vehicles Proposer must describe the quantity and type of vehicles that will be used by its personnel during the Contract.

Transition Plan Proposer must submit a transition plan for implementation of service if awarded the Contract. Proposer must describe the firm’s transition plan at the beginning of the Contract and also at the termination of the Contract term. In looking forward at the

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Contract termination date, Proposer must describe how the firm will retain employees through the end of the contract term to ensure continuation of service if the next contract is awarded to another firm.

Proposer must also clearly describe any facilities, SacRT personnel, data, and other requirements that SacRT will be expected to provide. SacRT provides restroom facilities.

D. Part 4 - Price Proposal

Proposer must complete Form 1, Pricing Proposal Form, to set out the firm-fixed unit prices to be paid by SacRT under the Contract for each of the 5 years. The fully-loaded hourly rates must include all compensation for wages, salary-related benefits, overhead, administration, materials and other direct costs; travel expenses;

subcontractor costs; and profit. The only costs that will be separately compensable are the additional vehicle charges as set out in Form 1. Costs for all 5 years will be evaluated.

All prices submitted must be in U.S. dollars. Proposer must honor all pricing included in its proposal for the term of the Contract. If Proposer anticipates its pricing will increase during the term of this Contract, it must include that escalation in its price proposal. If Proposer fails to include anticipated price increases, Proposer will not be allowed to increase its prices during the Contract term and must perform the work based on the prices proposed. Failure to do so will constitute a breach of contract and could result in debarment.

E. Part 5 – Exceptions to the Contract

SacRT expects the selected Proposer to enter into SacRT’s Form of Agreement, including all of the terms and conditions set forth in this RFP. However, SacRT affords Proposers an opportunity, in Part 5 of the Proposal, to identify exceptions to any terms and conditions set forth in the RFP and offer, for SacRT’s consideration, proposed changes to those terms and conditions. Proposer must clearly identify each and every proposed contract exception in Part 5 of its Proposal. SacRT will not consider any exceptions to the Contract terms and conditions not listed in Part 5 of the Proposal. All proposed contract exceptions must be specifically identified with a redline markup or proposed replacement language/criteria. Proposer may not attempt to reserve a general right to negotiate all Contract terms and conditions. In addition, Proposer may not attempt to submit requests for exceptions and/or additions by reference to its website or a URL.

SacRT will not consider any exception requests that reference a website or URL.

SacRT will not review the Contract exceptions as part of its evaluation of the Proposal. If SacRT determines through its evaluation process that Proposer is the highest-ranked Proposer, SacRT will review Proposer’s contract exceptions. With respect to each exception, SacRT reserves the right, in its sole and absolute discretion, to reject the exception outright, negotiate with Proposer regarding the exception, or make the requested modification. SacRT may deem Proposer non-responsive and proceed to award to the next-highest ranked Proposer (or negotiate that Proposer’s exceptions), if Proposer is unwilling to enter into the Contract after a reasonable period of negotiation regarding the exceptions.

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Proposer must certify, using the “Certification Regarding SacRT’s Form of Agreement” Form that any necessary internal reviews and/or approvals, including but not limited to reviews by Proposer’s legal counsel or contract administrator, of the RFP terms and conditions have been completed and, unless otherwise noted on the form, Proposer is prepared to execute the Contract on the terms and conditions specified in the RFP.

Proposer must certify, on the same form, that Proposer accepts all terms and conditions of the RFP without exceptions, including use of the SacRT Form of Agreement, or, alternatively, that Proposer has identified all contract exceptions in Part 5 of its Proposal.

F. Part 6 – Appendices

Proposer must carefully examine the RFP for required documentation not specifically covered in Parts 1 through 5 above and must place such documentation in an appendix.

Information considered by Proposer to be pertinent to this Contract, but not specifically requested in this RFP, may also be placed in an appendix. Proposer is reminded that this is not an invitation to submit voluminous amounts of extraneous material.

G. Part 7 – Forms and Certifications

Each Proposer must sign and submit the Forms and Certifications listed in the RFP Table of Contents as Part 7 of its Proposal. Only Prime Proposers are required to sign and submit the Forms and Certifications with Proposals, If any Forms or Certifications are subsequently required from the successful Proposer's team of subcontractors, they must be submitted to SacRT before the Contract with the successful Proposer is executed.

Also, for Contracts awarded at $150,000 or more, prior to Contract award, the selected Proposer must submit a Campaign Contribution Disclosure Form disclosing any campaign contributions in the aggregate of more than $250 made by the Proposer or its agents to any SacRT Board member within the 12 months preceding issuance of this RFP.

2.4 PROPOSAL EVALUATION

2.4.1 Evaluation Procedures

Proposals received that conform to the instructions provided in this Section of the RFP will be evaluated by an Evaluation Committee designated by SacRT. Proposals must comply with the requirements of this RFP to be deemed responsive.

The evaluation will be performed using the Evaluation Criteria, specified in Section 2.4.2 below, which will result in a rank ordering of firms based upon scoring of the Evaluation Committee.

Certain Proposers may be required to attend an oral interview as part of the final ranking process, based on a short-listing of firms. If oral interviews are held, the Proposals will be re-scored, using the same evaluation criteria published in this RFP and considering the information that was provided as part of the interviews. Previous clients of each Proposer may be contacted regarding the Proposer's past performance. Responses of previous clients may be considered as part of the proposal evaluation process.

If SacRT receives only one proposal or if because of some disqualifying action only one responsive and responsible proposal remains to be considered, SacRT will determine whether such proposal is fair and reasonable. SacRT may perform cost and price analysis to make such determination. If there is only one responsive Proposer, that Proposer must

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permit SacRT or its designee to review its cost records at reasonable times to determine whether the proposal is fair and reasonable.

2.4.2 Evaluation Criteria

SacRT’s evaluation criteria for responsive Proposals are listed below. Ranking will be based on a maximum of 100 points, using a scoring range of 1 to 10, and weighted as indicated below. The highest ranking for each category will be based on the submitted Proposal.

Contract Understanding (2.5 multiplier/ 25 points possible) Understanding of the Contract Understanding of the Contractor’s Role

Contract Staffing and Experience (3.5 multiplier/ 35 points possible) Contract Manager’s Qualifications Key Staff’s Relevant Experience Staffing Methodology and Plan Management Structure Local Office in the Sacramento Metropolitan Area

Contract Work Plan (2.5 multiplier/ 25 points possible) Management Plan Supervision Recruitment/Criminal Background and Investigation Training and Certification Employee Turnover and Retention Materials and Equipment Uniforms Vehicles Transit Plan

Price Proposal (1.5 multiplier/ 15 points possible) Formula: (Lowest Price / Competitor Price) x 15 determines weighted score Lowest price will receive the full 15 points

2.4.3 Negotiations and Best and Final Offer

After the evaluations are completed and upon determination of the final scoring, SacRT may opt, in its sole discretion, to: (a) award without negotiations; (b) negotiate with all Proposers in the competitive range; or (c) commence contract negotiations only with the highest-scoring firm and, if negotiations with the highest-scoring firm are unsuccessful, begin negotiations with the next highest-scoring firm, etc. Negotiations will be held for the purpose of finalizing a recommendation of Contract award to the General Manager/CEO or the SacRT Board of Directors, as applicable.

If SacRT begins negotiations with all Proposers in the competitive range and the negotiations affect the price or scope of services, then all Proposers within the competitive range will be asked to submit a best and final offer (BAFO), which includes a resubmission of the full Proposal, including the price proposal. All BAFOs will be re-scored based on the same evaluation criteria published in this RFP and considering all information provided to SacRT in the original Proposal, at oral interviews, during negotiations, and in the BAFO.

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If the highest-ranked Proposer did not include any contract exceptions, award will be made to highest-ranked Proposer. If the highest-ranked Proposer included Contract exceptions, SacRT may, but will not be obligated to, consider the exceptions, following the process set out in Section 2.3.2.

SacRT reserves the right to make award based on the original proposal without negotiations or make award based on the BAFO without consideration of any contract exceptions.

2.4.4 Contract Award Determination

The firm(s) submitting a responsive Proposal with the highest total weighted score, based on composite scoring of the Evaluation Committee, and including any applicable SBE/LBE point preference(s), will be determined to be the most qualified.

2.5 SACRT PROPOSAL POLICIES

2.5.1 RFP as the Basis for Proposals and Contract

This RFP, including any addenda, represents the most definitive statement SacRT will make concerning information upon which Proposals are to be based. Any information, verbal or written, that is not contained in this RFP and addenda thereto will not be considered by SacRT in evaluating the Proposals and will not be binding on SacRT.

2.5.2 Minor Irregularities

SacRT reserves the right to waive minor irregularities in a Proposal. An irregularity in a Proposal may be waived if the waiver does not give the Proposer an unfair advantage.

SacRT may disregard Proposal computations that contain obvious mathematical errors in addition, subtraction, multiplication, and division. When such mathematical errors appear, SacRT may, but will not be obligated to contact Proposer and request clarification of the proposed pricing.

When an item price is required to be set forth in the Proposal and the total price for the item does not agree with a figure that is derived by multiplying the item price by the estimated quantity of work to be performed for that item, the item price will prevail over the total extended price for the item. The total to be paid for each item will be based upon the item price and not the total extended price for the item. If the Proposal contains only a total extended price for the item, and not the item price, SacRT will determine the item price by dividing the total price for the item by the stated estimated quantity of work to be performed for that item.

2.5.3 Rejection of Proposal

Unauthorized conditions, limitations, or provisions attached to a Proposal may cause its rejection.

This RFP does not commit SacRT to award a Contract. SacRT reserves the right to reject all Proposals. If SacRT rejects all Proposals, the solicitation may be abandoned, readvertised, or performed in any manner authorized under the SacRT Procurement Ordinance or applicable law.

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SacRT will not be responsible for any cost to any Proposer associated with preparing the information solicited or obtained.

Non-acceptance of any responsive Proposal will not imply that the Proposal is deficient.

Non-acceptance of any Proposal will mean that the accepted Proposal was deemed to be higher-ranked based on the established criteria.

All material submitted becomes the property of SacRT.

2.5.4 Limitation and Award of Contract

The contents of the successful Contractor’s Proposal will be incorporated into the resulting contract. SacRT's Sample Contract is included as Attachment 2. SacRT reserves the right to rescind the Contract award if the selected Contractor is unable or unwilling to enter into a contract substantially identical to the Sample Contract, or the Contract as mutually negotiated, within 20 days from the date it is sent to the selected Contractor for execution.

Submission of a proposal to SacRT constitutes a binding offer to perform on the terms specified in this RFP and Contractor’s proposal. A selected Contractor that is unable or unwilling to enter into a contract sent for execution within the proposal validity period (as it may be voluntarily extended) may be deemed not responsible and ineligible to participate in future SacRT solicitations.

2.5.5 Debarred Bidders

Proposer, including any of its officers or holders of a controlling interest, must inform SacRT whether or not it is or has been on any debarred bidders' list maintained by the State of California or any federal agency. If Proposer is added to such a list during the performance of this Contract, it must inform SacRT. The FTA Grant Contract Provisions, if applicable, provide more information about federal debarment certification requirements.

2.5.6 Disclosure of Interests and Gratuities

Proposer, including any of its officers or holders of a controlling interest, must inform SacRT whether or not it has any conflict of interest or has provided gratuities to SacRT officers or employees as set out in the Interests and Gratuities Form.

2.5.7 Disclosure of Proposal Information

A. Exclusive Property

Responses to this RFP will be the exclusive property of SacRT and are subject to disclosure under the California Public Records Act.

Those elements of each Proposal that are trade secrets, as the term is defined in Civil Code Section 3426.1(d) or otherwise exempt by law from disclosure and which are prominently marked as TRADE SECRET, CONFIDENTIAL, or PROPRIETARY may not be subject to disclosure. This may include private financial information about a Proposer, but does not include the proposed price submitted as part of the Proposal and any information related to how the price was determined.

B. Disclosure of Records

(1) Unless a State or Federal law or regulation requires that information or a document is exempt from disclosure to third parties, SacRT does not

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consent to withhold information, merely because it is accompanied by a routine confidentiality statement.

(2) As provided by State and Federal laws, regulations, and guidance, SacRT will review information and documents that are the subject of each confidentiality request to determine the extent to which SacRT must withhold the information or those documents.

(3) Any genuinely confidential or privileged information must be:

(a) Marked clearly and specifically as “TRADE SECRET” or

CONFIDENTIAL” or “PROPRIETARY,” and

(b) Accompanied by a statement detailing why the information is exempt from public disclosure under State and Federal law. Simply restating the Civil Code definition of a “TRADE SECRET” is not sufficient. The statement must include a factual and legal analysis supporting the Proposer’s conclusion that the specific document marked is exempt from disclosure.

C. Exemption from Disclosure may be deemed Unresponsive

SacRT will take into consideration documents that the Proposer deems exempt from disclosure, which must be marked “TRADE SECRET” or “CONFIDENTIAL” or

“PROPRIETARY.”

Proposers that indiscriminately identify all or most of their Proposals as exempt from disclosure without justification may be deemed unresponsive and disqualified from further participation in this competitive procurement.

D. Indemnification of SacRT by Proposer

Proposer agrees to defend and indemnify SacRT in any action on a Public Records Act request for any of the contents of a Proposal marked “TRADE SECRET” or “CONFIDENTIAL” or “PROPRIETARY.”

Proposer agrees to absorb all costs and expenses, including attorneys’ fees, in any action or liability arising from Proposer’s claim that its documents are exempt from disclosure under the Public Records Act.

E. Public Interest

The public interest exemption of the California Public Records Act provides that an agency may withhold the disclosure of a record by showing that the public interest served by not making the record public clearly outweighs the public interest served by disclosure of the record.

Proposers must sign the attached California Public Records Act Acknowledgement form and submit with the proposal.

2.5.8 Use of RFP Ideas

SacRT reserves the right to use any or all of Proposer‘s ideas as set forth in its Proposal.

Selection or rejection of the Proposal does not affect this right.

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2.5.9 Facilities and Resources

Proposer must furnish all equipment, facilities, labor, supervision, and any and all other required materials and services, except as set out in Section 3.0, Contract Scope, or as otherwise specified in its Proposal. No SacRT resources (personnel, facilities, or equipment) will be provided unless agreed upon in writing.

2.5.10 Organizational Conflicts

Due to their participation as either a prime contractor or subcontractor in past or current SacRT contracts, the following firms may be deemed ineligible to participate in this Contract as either a prime contractor or subcontractor due to the existence of an Organizational Conflict of Interest, as further set out in the Special Conditions section of this solicitation:

NONE FOUND

A firm that believes its eligibility for either this Contract or future contracts may be affected by this provision is encouraged to contact SacRT with any questions regarding the applicability of this provision.

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3.0 CONTRACT SCOPE

3.1 Intent

Contractor must provide security guard services to patrol SacRT’s light rail stations and parking lots, on light rail vehicles, at SacRT facilities, and to respond to calls for service on the system. Contractor must be able to provide approximately: 1 Guard Manager, 6 Guard Supervisors, 16 Mobile Vehicle Guards, and 24 Station-Train Guards. Contractor must also perform additional guard services as needed (See Section 3.8 below, subject to execution of an amendment to the Contract to include a new guard type and pay rate if not included in the Pricing Proposal Form). SacRT seeks security guard services that are managed and carried out by personnel that are competent, reliable, professional, customer-oriented, and transit-oriented. The scope of this RFP assumes 47 personnel with an approximate annual hours of 2,080 each for: Guard Manager, Guard Supervisors, Mobile Vehicle Guards, and for Station- Train Guards. The annual hours and number of personnel are only an estimate. SacRT does not guarantee a minimum number of hours or number of personnel to be staffed for any position.

3.2 Term

To allow for Contractor to begin transition activities, the Contract term will commence upon full execution of the Contract and continue until January 30, 2032. Contractor’s obligation to commence security services will begin February 1, 2027.

Contractor and SacRT must agree on a mobilization and staffing plan no later than January 1, 2027 to be prepared for the February 1, 2027 service commencement date.

3.3 Overview

SacRT’s Contract with Contractor for security guard services will not be exclusive. SacRT reserves the right, in its sole and absolute discretion, to enter into other contracts for security guard services, whether or not those services are included in the scope of this Contract.

Contractor must provide security guards in accordance with the work schedule provided in Section 3.8, Work Schedule, Requirements and Job Description Duties.

SacRT reserves the right to modify the coverage (hours and shift), type, and level of service provided as deemed necessary by SacRT to meet its security needs. Contractor must be able to fulfill requests for up to 20 additional guards within 48 hours from the time notified.

Contractor must maintain an office within the Sacramento Metropolitan area during the term of the Contract. Contractor must provide SacRT with a 24-hour telephone number allowing SacRT to contact Contractor with no more than a 30-minute delay. This is part of the overhead expense expected to be incorporated into the fully-loaded hourly rates.

3.4 Compensation

1. Contractor must pay the Guard Manager assigned to SacRT a minimum hourly wage of: (a) the minimum wage required by California law for the calendar year in which

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services are provided; plus (b) $3.00. Contractor must pay overtime rates when required by law.

2. Contractor must pay the Guard Supervisors assigned to SacRT a minimum hourly wage of: (a) the minimum wage required by California law for the calendar year in which services are provided; plus (b) $2.00. Contractor must pay overtime rates when

3. Contractor must pay the Mobile Vehicle Guards assigned to SacRT a minimum hourly wage of: (a) the minimum wage required by California law for the calendar year in which services are provided; plus (b) $1.00. Contractor must pay overtime rates when

4. Contractor must pay the Station-Train Guards assigned to SacRT the minimum hourly wage required by California law for the calendar years in which services are provided.

Contractor must pay overtime rates when required by law.

5. At a minimum, Contractor must provide health insurance coverage as defined in the

Internal Revenue Code (26 USC Section 9832) for each employee, at no cost to the employee. Contractor must submit copies of its health insurance coverage contract and health insurance enrollment forms, as specified in SacRT’s written request, to SacRT within 15 days of receipt of the request. SacRT may enforce the medical coverage requirement by withholding, from the amounts owed to Contractor, a penalty equal to the sum of the monthly cost of coverage for one person multiplied by the number of Contractor’s employees assigned to SacRT’s contract that SacRT determines have not been provided health insurance coverage, multiplied by the number of months of omitted coverage. The monthly cost of coverage for one person must be based on either Contractor’s actual costs, if Contractor provides SacRT with a copy of its health insurance contract, or Kaiser’s group plan rate for employers comparable in size and type of business as Contractor.

Contractor must also allow employees to “opt-out” of the health insurance coverage offered by Contractor. However, SacRT will accept this option only under the following conditions:

a. Contractor’s employees may choose to “opt-out” of the health insurance coverage offered by Contractor if they can prove that they have alternative health insurance coverage equal to, at a minimum, health insurance coverage as defined in the Internal Revenue Code (26 USC Section 9832). The monthly “cash-in-lieu-of” payment to employees who “opt-out” of Contractor’s health insurance coverage for one person must be based on one-half (50%) of Kaiser’s lowest employee-only Group Plan rate, available to all employees, for employers comparable in size and type of business as Contractor;

b. Contractor must submit to SacRT written confirmation of each employee’s separately-obtained health insurance coverage, as specified in SacRT’s written request, within 15 days of receipt of the request; and

c. SacRT may enforce the medical coverage requirement by withholding from the amounts owed to Contractor, a penalty equal to the sum of the monthly cost of

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coverage for one person multiplied by the number of Contractor’s employees assigned to SacRT’s contract that SacRT determines have not been provided health insurance coverage, multiplied by the number of months of omitted coverage.

6. Contractor will not be reimbursed for overtime unless it is specifically authorized in writing by SacRT Police Services Superintendent or Senior VP, Security, Safety and Customer Satisfaction.

7. Payments to Contractor will be based on the fully-loaded hourly rates specified in

Contractor’s Pricing Proposal Form.

3.5 Drug and Alcohol Testing

Contractor must institute procedures for pre-employment drug and alcohol testing for all guards to be assigned to SacRT to the extent permitted by state and federal law. In addition, Contractor must institute procedures for reasonable suspicion testing for all guards consistent with applicable state and federal law. At a minimum, testing must be done to detect the presence of cocaine metabolites, phencyclidine (PCP), opiate metabolites, amphetamines and alcohol. Department of Transportation (DOT) drug and alcohol testing procedures do not apply to non-safety-sensitive positions.

3.6 Specific Requirements

Contractor must comply with the following minimum…