CITY OF CERES

DEPARTMENT OF ENGINEERING

CALIFORNIA

NOTICE INVITING BIDS

BID FORMS

SAMPLE CONTRACT DOCUMENTS

SPECIAL PROVISIONS

FOR

PROJECT NUMBER (2536)

RICHLAND AVENUE RECONSTRUCTION

Javier Lopez - Mayor

Daniel A. Martinez – Vice Mayor

Rosalinda L. Vierra – Council Member

James Casey – Council Member

Cerina Otero – Council Member

Steve Williams – Interim City Manager

Nubia Goldstein – City Attorney

Michael R. Beltran II, PE – City Engineer

RELEASE FOR BID: July 30, 2026 at 3:00PM

PREBID MEETING: August 11, 2026 at 9:00AM

BID OPENING: August 27, 2026 at 2:00PM

TABLE OF CONTENTS

ITEM PAGE NO.

BID DOCUMENTS ........................................................................................................................... I

NOTICE INVITING BIDS ............................................................................................................. II

INSTRUCTIONS TO BIDDERS ................................................................................................. IV

SECURING DOCUMENTS .................................................................................................... IV

EXAMINATION OF SITE AND CONTRACT .......................................................................... IV

INTERPRETATION OF DRAWINGS AND DOCUMENTS .................................................... IV

PRE-BID CONFERENCE ........................................................................................................ V

ADDENDA ............................................................................................................................... V

ALTERNATE BIDS .................................................................................................................. V

LOWEST RESPONSIBLE BIDDER: ....................................................................................... V

CONTRACT TIME .................................................................................................................. VI

COMPLETION OF BID FORMS............................................................................................. VI

MODIFICATIONS OF BIDS ................................................................................................... VI

SUBCONTRACTORS ............................................................................................................ VI

LICENSING REQUIREMENTS .............................................................................................. VI

BID GUARANTEE (BOND) ................................................................................................... VII

IRAN CONTRACTING ACT OF 2010 ................................................................................... VII

NONCOLLUSION DECLARATION ....................................................................................... VII

BIDDER INFORMATION AND EXPERIENCE FORM ......................................................... VIII

WORKERS COMPENSATION CERTIFICATION ................................................................ VIII

SIGNING OF BIDS ............................................................................................................... VIII

SUBMISSION OF SEALED BIDS ........................................................................................ VIII

OPENING OF BIDS ............................................................................................................... IX

WITHDRAWAL OF BID .......................................................................................................... IX

BIDDERS INTERESTED IN MORE THAN ONE BID ............................................................ IX

SUBSTITUTION OF SECURITY ............................................................................................. X

PREVAILING WAGES ............................................................................................................ X

DEBARMENT OF CONTRACTORS AND SUBCONTRACTORS .......................................... X

INSURANCE REQUIREMENTS ............................................................................................. X

PEFORMANCE BOND AND PAYMENT BOND REQUIREMENTS ....................................... X

SALES AND OTHER APPLICABLE TAXES, PERMITS, LICENSES AND FEES ................. XI

PERMIT AND INSPECTION FEE ALLOWANCE .................................................................. XI

FILING OF BID PROTESTS .................................................................................................. XI

BASIS OF AWARD; BALANCED BID ................................................................................... XII

AWARD PROCESS .............................................................................................................. XII

EXECUTION OF CONTRACT .............................................................................................. XII

QUESTIONS ......................................................................................................................... XII

BID FORMS ................................................................................................................................. XIII

BID............................................................................................................................................ XIV

BID SCHEDULE ....................................................................................................................XV

1. BID BOND ...................................................................................................................XX

2. LIST OF SUBCONTRACTORS ............................................................................... XXIII

3. NONCOLLUSION DECLARATION ......................................................................... XXVI

4. IRAN CONTRACTING ACT CERTIFICATION ...................................................... XXVII

5. BIDDER INFORMATION AND EXPERIENCE FORM .......................................... XXVIII

SAMPLE CONTRACT DOCUMENTS ..................................................................................... XXXV

CONSTRUCTION CONTRACT .............................................................................................. - 1 -

Signature Page for CONSTRUCTION CONTRACT ............................................................. - 26 -

EXHIBIT “A” - SERVICES / SCHEDULE .................................................................................. - 27 -

EXHIBIT “B” - PLANS AND SPECIFICATIONS ....................................................................... - 29 -

BID ITEM SPECIFICATIONS ................................................................................................ - 30 -

SCOPE OF WORK ............................................................................................................ - 30 -

PERFORMANCE .............................................................................................................. - 30 -

COORDINATION/COOPERATION ................................................................................... - 30 -

INSPECTION OF SITE ..................................................................................................... - 30 -

DUST CONTROL .............................................................................................................. - 30 -

PERMITS, BONDS, LICENSES, AND INSURANCE ........................................................ - 30 -

PUBLIC CONVENIENCE AND SAFETY .......................................................................... - 31 -

CLEARING AND GRUBBING ........................................................................................... - 34 -

WATER POLLUTION CONTROL ..................................................................................... - 34 -

SURVEYING SERVICES .................................................................................................. - 52 -

MONUMENTATION .......................................................................................................... - 53 -

AS-BUILT DRAWINGS ..................................................................................................... - 54 -

PORTABLE CHANGEABLE MESSAGE SIGNS .............................................................. - 54 -

PROJECT FUNDING SIGNS ............................................................................................ - 55 -

REMOVE TREE ................................................................................................................ - 55 -

REMOVE IVY .................................................................................................................... - 56 -

SAWCUT EXISTING CONCRETE AND ASPHALT PAVEMENT ..................................... - 56 -

REMOVE ASPHALT CONCRETE .................................................................................... - 56 -

REMOVE CONCRETE CURB & GUTTER ....................................................................... - 57 -

REMOVE CONCRETE SIDEWALK, CURB RAMP, AND DRIVEWAY ............................ - 57 -

ABANDON DRYWELL DRAINAGE UNIT ......................................................................... - 57 -

REMOVE AND REPLACE FIRE HYDRANT ..................................................................... - 57 -

EXISTING ROLLING GATE AND HARDWARE TO BE ADJUSTED TO GRADE ........... - 58 -

REMOVE SIGN ................................................................................................................. - 58 -

REMOVE AND RELOCATE MAILBOX ............................................................................. - 59 -

REMOVE EXISTING TRAFFIC LOOP BOX ..................................................................... - 59 -

REMOVE STREETLIGHT ................................................................................................. - 60 -

AGGREGATE BASE ......................................................................................................... - 60 -

CONSTRUCT COMMERCIAL DRIVEWAY APPROACH ................................................. - 60 -

CONSTRUCT CONCRETE CURB ................................................................................... - 61 -

CONSTRUCT CONCRETE SIDEWALK AND RETURN .................................................. - 61 -

CONSTRUCT CURB RAMP ............................................................................................. - 62 -

ASPHALT PAVEMENT ..................................................................................................... - 63 -

FDR-C PROCESS (18”) .................................................................................................... - 64 -

INSTALL STORM DRAIN .................................................................................................. - 72 -

REMOVE AND INSTALL NEW STORM DRAIN INLET .................................................... - 73 -

INSTALL STORM DRAIN MANHOLE ............................................................................... - 73 -

MANHOLE TIE-IN ............................................................................................................. - 73 -

INSTALL STRIPING/MARKERS ....................................................................................... - 74 -

INSTALL STREETLIGHT .................................................................................................. - 76 -

INSTALL LUMINAIRES ..................................................................................................... - 76 -

INSTALL PULL BOX ......................................................................................................... - 77 -

INSTALL SIGN .................................................................................................................. - 77 -

RESTORATION ................................................................................................................ - 78 -

EXHIBIT “C” - SPECIAL CONDITIONS ................................................................................. - 112 -

EXHIBIT “D” - CERTIFICATION ............................................................................................. - 113 -

EXHIBIT “E” - PUBLIC WORKS CONTRACTOR REGISTRATION CERTIFICATION .......... - 114 -

EXHIBIT “F” - PAYMENT AND PERFORMANCE BONDS .................................................... - 115 -

PERFORMANCE BOND ..................................................................................................... - 116 -

PAYMENT BOND ................................................................................................................ - 122 -

APPENDIX .............................................................................................................................. - 127 -

CITY OF CERES STANDARD DESIGNS ........................................................................... - 128 -

STATE GENERAL PREVAILING WAGE RATES ............................................................... - 129 -

REGULATION VIII – FUGITIVE PM10 PROHIBITIONS ..................................................... - 130 -

I

BID DOCUMENTS

II

DEPARTMENT OF ENGINEERING

NOTICE INVITING BIDS

N-1 NOTICE IS HEREBY GIVEN that sealed bids for the work shown on the plans entitled:

PROJECT NUMBER: 2536

will be received at the Office of the City Engineer of the City of Ceres, 2220 Magnolia

Street Ceres, California, until 2:00 PM on August 27, 2026, at which time they will be publicly opened, read, and recorded.

N-2 DESCRIPTION OF THE WORK: The work to be performed includes, but is not limited to, storm drain improvements, traffic-signal modifications, street lighting, signage and striping, Full-Depth Recycling (FDR-C) of the roadway pavement, asphalt paving, reconstruction of curb, gutter, sidewalks, curb ramps, driveway approaches, as necessary to achieve ADA compliance, in Ceres CA.

Such other items or details, not mentioned above, that are required by the Drawings and Technical Specifications Plans, City of Ceres Standard Specifications and Typical Details, and the Special Conditions shall be performed, placed, constructed, or installed.

The project is located on Richland Avenue from Hatch Road to Herndon Avenue, as indicated on the Approved Set of Plans. Bids are required for the entire work described herein.

N-3 AWARD OF CONTRACT: The City reserves the right after opening bids to reject any or all bids, to waive any informality (non-responsiveness) in a bid, or to make award to the lowest responsive, responsible bidder (as determined per the Instructions to Bidders) and reject all other bids, as it may best serve the interest of the City. As a condition of award, the successful bidder shall furnish a payment bond and a performance bond on the City’s forms each in the full amount of the contract price. The successful bidder will also be required to submit proof of insurance for work involved.

N-4 BID SECURITY: Each bid shall be accompanied by a certified or cashier’s check or Bid

Bond in the amount of 10 percent of the base bid price, payable to the City of Ceres.

N-5 CONTRACTOR’S LICENSE CLASSIFICATION: The Contractor shall possess a valid

Class A Contractor License at the time of submitting bids.

N-6 CALIFORNIA WAGE RATE AND LABOR CODE REQUIREMENTS: The Contractor shall pay the general prevailing rate of per diem wages as determined by the Director of Industrial Relations (DIR) of the State of California for the locality where the work is to be performed.

A copy of said wage rates is on file at the office of the City. The Contractor and any subcontractors shall pay not less than said specified rates and shall post a copy of said wage rates at the project site.

III

No contractor or subcontractor may submit a bid, be listed on a bid proposal, or be awarded a contract for public work without proof of registration unless registered with the DIR pursuant to Labor Code Section 1725.5. This project is subject to compliance monitoring and enforcement by the DIR.

N-7 PRE-BID CONFERENCE: See the Instructions to Bidders for information about optional pre-bid conferences.

N-8 OBTAINING OR INSPECTING CONTRACT DOCUMENTS: Printed copies of the plans are available at the City of Ceres at 2220 Magnolia Street Ceres, CA 95307. Digital copies of the plans and specifications may be obtained from the City of Ceres Engineering Department by sending an email to Joshua Ramirez (joshua.ramirez@ceres.gov). Fees for the requests are dependent on the amount of copies.

Bids must be filed with the Office of City Engineer, at 2220 Magnolia Street, Ceres, California 95307, not later than August 27, 2026 at 2:00 PM prevailing local time, at which time the bids will be publicly opened, read, and recorded.

N-9 ADDRESS AND MARKING OF BIDS: The envelope enclosing the Bid shall be sealed and addressed to the City of Ceres, 2220 Magnolia Street, Ceres, CA 95307, and shall be hand delivered or mailed to the Office of the City Engineer before 2:00 PM on August 27, 2026.

The envelope shall be plainly marked in the upper left-hand corner with the name and address of the Bidder and shall bear the words “Bid for RICHLAND AVENUE RECONSTRUCTION, PROJECT NUMBER (2536) August 27, 2026, at 2:00 PM” The certified or cashier’s check or Bid Bond shall be enclosed in the same envelope with the Bid

This contract is subject to state contract nondiscrimination and compliance requirements pursuant to Government Code, Section 12990.

DATED: ____________________________ BY: __________________________

Michael R. Beltran II, P.E.

City Engineer

7-30-2026

IV

INSTRUCTIONS TO BIDDERS

SECURING DOCUMENTS

Bids must be submitted to the City on the Bid Forms which are a part of the Bid Package for the Project. Bid and Contract documents may be obtained from the City of Ceres at 2220 Magnolia Street Ceres, CA 95307, as specified in the Notice Inviting Bids. Prospective bidders are encouraged to telephone in advance to determine the availability of the Contract. Any charge for the Contract is stated in the Notice Inviting Bids.

Addenda, if any, issued during the bid period will be sent to those contractors who have obtained documents from the City and will be posted on City of Ceres website as well as the builder’s exchange. Failure to acknowledge addenda may make a bid nonresponsive and not eligible for award of the Contract.

EXAMINATION OF SITE AND CONTRACT

At its own expense and prior to submitting its Bid, each Bidder shall have the option to visit the site of the proposed work and fully acquaint itself with the conditions relating to the construction and labor required so that the Bidder may fully understand the work, including but not limited to difficulties and restrictions attending the execution of the work under the Contract. Each Bidder shall carefully examine the Drawings, and shall read the Specifications, Contract, and all other documents referenced herein. Each Bidder shall also determine the local conditions which may in any way affect the performance of the work, including local tax structure, contractors’ licensing requirements, availability of required insurance, the prevailing wages and other relevant cost factors, shall familiarize itself with all federal, state and local laws, ordinances, rules, regulations and codes affecting the performance of the work, including the cost of permits and licenses required for the work, and shall make such surveys and investigations, including investigations of subsurface or latent physical conditions at the site or where work is to be performed as may be required. Bidders are responsible for consulting the standards referenced in the Contract. The failure or omission of any Bidder to receive or examine any Contract documents, forms, instruments, addenda, or other documents, or to visit the site and acquaint itself with conditions there existing shall in no way relieve any Bidder from any obligation with respect to its Bid or to the Contract and no relief for error or omission will be given except as required under State law. The submission of a Bid shall be taken as conclusive evidence of compliance with this Article.

INTERPRETATION OF DRAWINGS AND DOCUMENTS

Prospective Bidders unclear as to the true meaning of any part of the Drawings, Specifications or other proposed Contract documents may submit to the Engineer of the City a written request for interpretation. The prospective Bidder submitting the request is responsible for prompt delivery.

Interpretation of the Drawings, Specifications or other proposed Contract documents will be made only by a written addendum duly issued and a copy of such addenda will be sent to those contractors who have obtained documents from the City and will be posted on City of Ceres website as well as the builder’s exchange. The City will not be responsible for any other explanation or interpretations of the proposed documents. If a Prospective Bidders becomes aware of any errors or omissions in

V any part of the Contract, it is the obligation of the Prospective Bidder to promptly bring it to the attention of the City.

PRE-BID CONFERENCE

A non-mandatory Pre-Bid Conference will be held in the Annex Conference Room located in the Engineering Department at 2220 Magnolia Street, Ceres, CA 95307, on August 11, 2026, at 9:00 AM prevailing local time, to review the Project's existing conditions. Representatives of the City and consulting engineers, if any, will be present. Questions asked by Bidders at the Pre-Bid Conference not specifically addressed within the Contract shall be answered in writing and shall be sent to all Bidders present at the Pre-Bid Conference

ADDENDA

The City reserves the right to revise the Contract prior to the Bid opening date. Revisions, if any, shall be made by written Addendum. All Addenda issued by the City shall be included in the Bid and made part of the Contract. Pursuant to Public Contract Code Section 4104.5, if the City issues an Addendum which includes material changes to the Project less than 72 hours prior to the deadline for submission of Bids, the City will extend the deadline for submission of Bids. The City may determine, in its sole discretion, whether an Addendum warrants postponement of the Bid submission date. Each prospective Bidder shall provide City a name, address, email address, and facsimile number to which Addenda may be sent, as well as a telephone number by which the City can contact the Bidder. Copies of Addenda will be furnished by email, facsimile, first class mail, express mail or other proper means of delivery without charge to all parties who have obtained a copy of the Contract and provided such current information. Please note: Bidders are responsible for ensuring that they have received any and all Addenda. To this end, each Bidder should contact the Engineering Department to verify that it has received all Addenda issued, if any, prior to the Bid opening. The Bidder shall indicate the Addenda received prior to bidding in the space provided in the Bid Form. Failure to indicate all Addenda may be sufficient cause for rejecting the Bid. The last day to submit questions for the project will be August 14, 2026, at 5:00 PM. All questions shall be directed to Joshua Ramirez, joshua.ramirez@ceres.gov, and shall have an email subject line stating “Richland Avenue Reconstruction Question.” Any questions submitted after the deadline will not be answered.

ALTERNATE BIDS

If alternate bid items are called for in the Contract, the time required for completion of the alternate bid items has already been factored into the Contract duration and no additional Contract time will be awarded for any of the alternate bid items. At the time of award, the City may elect to include one or more of the alternate bid items, or to otherwise remove certain work from the Project scope of work. Accordingly, each bidder must ensure that each bid item contains a proportionate share of profit, overhead, and other costs or expenses which will be incurred by the bidder.

LOWEST RESPONSIBLE BIDDER:

The lowest bid shall be determined on the amount of the base bid.

VI

CONTRACT TIME

The Contract Time shall be 60 working days, and liquidated damages for delay shall accrue. See the Agreement and Contract Documents for details.

COMPLETION OF BID FORMS

Bids shall only be prepared using copies of the Bid Forms which are included in the Contract. The use of substitute Bid Forms other than clear and correct photocopies of those provided by the City will not be permitted. Bids shall be executed by an authorized signatory as described in these Instructions to Bidders. In addition, Bidders shall fill in all blank spaces (including inserting “N/A” where applicable), and initial all interlineations, alterations, or erasures to the Bid Forms. Bidders shall neither delete, modify, nor supplement the printed matter on the Bid Forms nor make substitutions thereon. USE OF BLACK OR BLUE INK, INDELIBLE PENCIL, OR A TYPEWRITER IS REQUIRED. Deviations in the Bid Forms may result in the Bid being deemed non-responsive.

MODIFICATIONS OF BIDS

Each Bidder shall submit its Bid in strict conformity with the requirements of the Contract.

Unauthorized additions, modifications, revisions, conditions, limitations, exclusions, or provisions attached to a Bid may render it non-responsive and may cause its rejection. Bidders shall not delete, modify, or supplement the printed matter on the Bid Forms, or make substitutions thereon. Oral, telephonic, and electronic modifications will not be considered.

SUBCONTRACTORS

Bidder shall set forth the name, address of the place of business, and contractor license number of each subcontractor who will perform work, labor, furnish materials or render services to the bidder on said Contract and each subcontractor licensed by the State of California who, under subcontract to bidder, specially fabricates and installs a portion of the Work described in the Drawings and Specifications in an amount in excess of one half of one percent (0.5%) of the base bid price, and shall indicate the portion of the work to be done by such subcontractor in accordance with Public Contract Code Section 4104.

LICENSING REQUIREMENTS

Pursuant to Business and Professions Code Section 7028.15 and Public Contract Code Section 3300, all bidders must possess proper licenses for performance of this Contract, as well as the licenses indicated in the Notice to Bidders. Subcontractors must possess the appropriate licenses for each specialty subcontracted. Pursuant to Business and Professions Code Section 7028.5, the City shall consider any bid submitted by a contractor not currently licensed in accordance with state law and pursuant to the requirements found in the Contract to be nonresponsive, and the City shall reject the Bid. The City shall have the right to request, and Bidders shall provide within ten (10) calendar days, evidence satisfactory to the City of all valid license(s) currently held by that Bidder and each of the Bidder’s subcontractors, before awarding the Contract.

VII

Notwithstanding anything contained herein, if the Work involves federal funds, the Contractor shall be properly licensed by the time the Contract is awarded, pursuant to the provisions of Public Contract Code Section 20103.5.

BID GUARANTEE (BOND)

Each bid shall be accompanied by (a) cash; (b) a certified or cashier’s check made payable to City of Ceres; or (c) a Bid Bond secured from a surety company satisfactory to the City, the amount of which shall not be less than ten percent (10%) of the Base Bid Price, made payable to City of Ceres as bid security. Personal sureties and unregistered surety companies are unacceptable. The surety insurer shall be California admitted surety insurer, as defined in Code of Civil Procedure Section

995.120. The bid security shall be provided as a guarantee that within ten (10) working days after the City provides the successful bidder the Notice of Award, the successful bidder will enter into a Contract and provide the necessary bonds and certificates of insurance. The bid security will be declared forfeited if the successful bidder fails to comply within said time, and City may enter into a Contract with the next lowest responsive responsible bidder or may call for new bids. No interest shall be paid on funds deposited with the City. City will return the security accompanying the bids of all unsuccessful bidders no later than 60 calendar days after award of the Contract.

RETAINAGE FROM PAYMENTS

The retainage from progress payments on this contract is five percent (5%) pursuant to Public Contract Code §§7201 and 9203. The Contractor may elect to receive 100 percent of payments due under the Contract Documents from time to time, without retention of any portion of the payment by the City, by depositing securities of equivalent value with the City.

IRAN CONTRACTING ACT OF 2010

In accordance with Public Contract Code Section 2200 et seq., the City requires that any person that submits a bid or proposal or otherwise proposes to enter into or renew a contract with the City with respect to goods or services of one million dollars ($1,000,000) or more, certify at the time the bid is submitted or the contract is renewed, that the person is not identified on a list created pursuant to subdivision (b) of Public Contract Code Section 2203 as a person engaging in investment activities in Iran described in subdivision (a) of Public Contract Code Section 2202.5, or as a person described in subdivision (b) of Public Contract Code Section 2202.5, as applicable.

The form of such Iran Contracting Certificate is included with the bid package and must be signed and dated under penalty of perjury.

NONCOLLUSION DECLARATION

Bidders on all public works contracts are required to submit a declaration of non-collusion with their bid, pursuant to Public Contract Code Section 7106. This form is included with the bid package and must be signed and dated under penalty of perjury.

VIII

BIDDER INFORMATION AND EXPERIENCE FORM

Each Bidder shall complete the questionnaire provided herein and shall submit the questionnaire along with its Bid. Failure to provide all information requested within the questionnaire along with the Bid may cause the bid to be rejected as non-responsive. The City reserves the right to reject any Bid if an investigation of the information submitted does not satisfy the Engineer that the Bidder is qualified to properly carry out the terms of the Contract.

WORKERS COMPENSATION CERTIFICATION

In accordance with the provisions of Labor Code Section 3700, Contractor shall secure the payment of compensation to its employees. Contractor shall sign and file with the City the following certificate prior to performing the work under this Contract:

I am aware of the provisions of Section 3700 of the Labor Code, which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.

The form of such Workers' Compensation Certificate is included as part of this document.

SIGNING OF BIDS

All Bids submitted shall be executed by the Bidder or its authorized representative. Bidders may be asked to provide evidence in the form of an authenticated resolution of its Board of Directors or a Power of Attorney evidencing the capacity of the person signing the Bid to bind the Bidder to each Bid and to any Contract arising therefrom.

If a Bidder is a joint venture or partnership, it may be asked to submit an authenticated Power of Attorney executed by each joint venturer or partner appointing and designating one of the joint venturers or partners as a management sponsor to execute the Bid on behalf of Bidder. Only that joint venturer or partner shall execute the Bid. The Power of Attorney shall also: (1) authorize that particular joint venturer or partner to act for and bind Bidder in all matters relating to the Bid; and (2) provide that each venturer or partner shall be jointly and severally liable for any and all of the duties and obligations of Bidder assumed under the Bid and under any Contract arising therefrom. The Bid shall be executed by the designated joint venturer or partner on behalf of the joint venture or partnership in its legal name.

SUBMISSION OF SEALED BIDS

Once the Bid and supporting documents have been completed and signed as set forth herein, they shall be placed, along with the Bid Guarantee and other required materials, in a sealed envelope, addressed and delivered or mailed, postage prepaid, to the Engineering Department of the City before the time and day set for the receipt of bids. The envelope shall bear the title of the work and the name of the bidder. No oral or telephonic bids will be considered. No forms transmitted via the internet, e-mail, facsimile, or any other electronic means will be considered unless specifically authorized by the City as provided herein. Bids received after the time and day set for the receipt of

IX

bids shall be returned to the bidder unopened. The envelope shall also contain the following in the lower left-hand corner thereof:

Bid of ______________________________ (Bidder’s Name) for RICHLAND AVENUE RECONSTRUCTION

Only where expressly permitted in the Notice Inviting Bids may bidders submit their bids via electronic transmission pursuant to Public Contract Code Sections 1600 and 1601. Any acceptable method(s) of electronic transmission shall be stated in the Notice Inviting Bids. City may reject any bid not strictly complying with City’s designated methods for delivery.

OPENING OF BIDS

At the time and place set for the opening and reading of bids, or any time thereafter, each and every bid received prior to the time and day set for the receipt of bids will be publicly opened and read.

The City will leave unopened any Bid received after the specified date and time, and any such unopened Bid will be returned to the bidder. It is the bidder’s sole responsibility to ensure that its Bid is received as specified. Bids may be submitted earlier than the date(s) and time(s) indicated.

The public reading of each bid will include the following information:

• The name and business location of the bidder.

• The nature and amount of the bid security furnished by bidder.

• The bid amount.

Bidders or their representatives and other interested persons may be present at the opening of the bids. The City may, in its sole discretion, elect to postpone the opening of the submitted Bids. The City reserves the right to reject any or all Bids and to waive any informality or irregularity in any Bid.

WITHDRAWAL OF BID

Any bid may be withdrawn either personally or by written request, incurring no penalty, at any time prior to the scheduled closing time for receipt of bids. Requests to withdraw bids shall be worded so as not to reveal the amount of the original bid. Withdrawn bids may be resubmitted until the time and day set for the receipt of bids, provided that resubmitted bids are in conformance with the instructions herein.

Bids may be withdrawn after bid opening only by providing written notice to City within five (5) working days of the bid opening and in compliance with Public Contract Code Section 5100 et seq., or as otherwise may be allowed with the consent of the City.

BIDDERS INTERESTED IN MORE THAN ONE BID

No Bidder shall be allowed to make, file or be interested in more than one bid for the same work unless alternate bids are specifically called for. A person, firm or corporation that has submitted a sub-proposal to a Bidder, or that has quoted prices of materials to a Bidder, is not thereby

X disqualified from submitting a sub-proposal or quoting prices to other bidders. No person, firm, corporation, or other entity may submit a sub-proposal to a Bidder, or quote prices of materials to a Bidder, when also submitting a prime Bid on the same Project.

SUBSTITUTION OF SECURITY

The Contract call for monthly progress payments based upon the percentage of the Work completed. The City will retain a percentage of each progress payment as provided by the Contract.

At the request and expense of the successful Bidder, the City will substitute securities for the amount so retained in accordance with Public Contract Code Section 22300.

PREVAILING WAGES

The City has obtained from the Director of the Department of Industrial Relations the general prevailing rate of per diem wages in the locality in which this work is to be performed for each craft or type of worker needed to execute the Contract. These rates are available at the City of Ceres’s Engineering Department or may be obtained online at http://www.dir.ca.gov. Bidders are advised that a copy of these rates must be posted by the successful Bidder at the job site(s).

DEBARMENT OF CONTRACTORS AND SUBCONTRACTORS

In accordance with the provisions of the Labor Code, contractors or subcontractors may not perform work on a public works project with a subcontractor who is ineligible to perform work on a public project pursuant to Labor Code Sections 1777.1 or 1777.7. Any contract on a public works project entered into between a contractor and a debarred subcontractor is void as a matter of law. A debarred subcontractor may not receive any public money for performing work as a subcontractor on a public works contract. Any public money that is paid to a debarred subcontractor by the Contractor for the Project shall be returned to the City. The Contractor shall be responsible for the payment of wages to workers of a debarred subcontractor who has been allowed to work on the Project.

INSURANCE REQUIREMENTS

Prior to commencing work, the successful bidder shall purchase and maintain insurance as set forth in the Contract. Failure to meet the insurance requirements will cause the City to withdraw any award and the successful bidder will forfeit their bid bond. A payment bond, performance bond, guaranty and all insurance required for this contract must be filed with the contract documents and approved by the City Attorney before the Contractor enters upon performance of the work.

Endorsement for additional insured shall be submitted on standard form CG 20101185.

Endorsement forms CG 20101001 and CG 20371001, when used together, are acceptable in lieu of CG 20101185 for Public Works projects. Failure to meet the requirements will result in forfeiture of bid security. All Insurance required shall be from a California admitted insurance company.

PEFORMANCE BOND AND PAYMENT BOND REQUIREMENTS

The successful bidder will be required to furnish a Labor and Material Payment Bond and a Faithful Performance Bond each in an amount equal to one hundred percent (100%) of the contract price.

Each bond shall be secured from a surety company that meets all State of California bonding

XI

requirements, as defined in California Code of Civil Procedure Section 995.120 and is admitted by the State of California. Each bond shall be accompanied, upon the request of City, with all documents required by California Code of Civil Procedure Section 995.660 to the extent required by law. All bonding and insurance requirements shall be completed and submitted to City within ten

(10) working days from the date the City provides the successful bidder with the Notice of Award.

SALES AND OTHER APPLICABLE TAXES, PERMITS, LICENSES AND FEES

Contractor and its subcontractors performing work under this Contract will be required to pay California sales tax and other applicable taxes, and to pay for permits, licenses and fees required by the agencies with authority in the jurisdiction in which the Work will be located, unless otherwise expressly provided by the Contract.

PERMIT AND INSPECTION FEE ALLOWANCE

Notwithstanding anything contained herein, the Bid Form contains an allowance for the Contractor’s cost of acquiring traffic control permits and for construction inspection fees that may be charged to the Contractor by the Agency of Jurisdiction. The allowance is included within the Bid Form to eliminate the need by bidders to research or estimate the costs of traffic control permits and construction inspection fees prior to submitting a bid. The allowance is specifically intended to account for the costs of traffic control permits and construction inspection fees charged by the local Agency of Jurisdiction only. No other costs payable by Contractor to the Agency of Jurisdiction are included within the allowance.

FILING OF BID PROTESTS

Bidders may file a “protest” of a Bid with the City’s City Engineer. In order for a Bidder’s protest to be considered valid, the protest must:

• Be filed in writing within five (5) calendar days after the bid opening date;

• Clearly identify the specific irregularity or accusation;

• Clearly identify the specific City staff determination or recommendation being protested;

• Specify in detail the grounds for protest and the facts supporting the protest; and

• Include all relevant, supporting documentation with the protest at time of filing.

If the protest does not comply with each of these requirements, the City may reject the protest without further review.

If the protest is timely and complies with the above requirements, the City’s City Engineer, or other designated City staff member, shall review the protest, any response from the challenged Bidder(s), and all other relevant information. The City Engineer will provide a written decision to the protestor.

The procedure and time limits set forth in this Article are mandatory and are the sole and exclusive remedy in the event of a Bid protest. Failure to comply with these procedures shall constitute a failure to exhaust administrative remedies and a waiver of any right to further pursue the Bid protest, including filing a Government Code Claim or legal proceedings.

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BASIS OF AWARD; BALANCED BID

The City shall award the Contract to the lowest responsible Bidder submitting a responsive Bid. The lowest Bid will be determined on the basis of the Base Bid Price.

The City may reject any Bid which, in its opinion when compared to other Bids received or to the City’s internal estimates, does not accurately reflect the cost to perform the Work. The City may reject as non-responsive any Bid which unevenly weights or allocates costs, including but not limited to overhead and profit to one or more particular bid items.

AWARD PROCESS

Once all Bids are opened and reviewed to determine the lowest responsive and responsible Bidder, the City Council may award the Contract. The apparent successful Bidder should begin to prepare the following documents: (1) the Performance Bond; (2) the Payment Bond; and (3) the required insurance certificates and endorsements. Once the City notifies the Bidder of the award, the Bidder will have ten (10) working days from the date of this notification to execute the Contract and supply the City with all of the required documents and certifications. Regardless of whether the Bidder supplies the required documents and certifications in a timely manner, the Contract time will begin on the date of the Notice to Proceed. Once the City receives all of the properly drafted and executed documents and certifications from the Bidder, the City shall issue a Notice to Proceed to that Bidder.

EXECUTION OF CONTRACT

As required herein the Bidder to whom an award is made shall execute the Contract in the amount determined by the Contract. The City may require appropriate evidence that the persons executing the Contract are duly empowered to do so. The Contract and bond forms to be executed by the successful Bidder are included within these Specifications and shall not be detached.

QUESTIONS

Questions regarding this Notice Inviting Bids may be directed to Joshua Ramirez via email at joshua.ramirez@ceres.gov. No other members of the City’s staff or City Council should be contacted about this procurement during the bidding process. Any and all inquiries and comments regarding this Bid must be communicated in writing, unless otherwise instructed by the City. The City may, in its sole discretion, disqualify any Bidder who engages in any prohibited communications.

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BID FORMS

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BID.

Bids will be received at 2220 Magnolia Street, Ceres, California 95307, until 2:00 PM on August 27, 2026.

NAME OF BIDDER: ______________________________________________

City of Ceres 2220 Magnolia Street Ceres, California 95307

The undersigned hereby declare that we have carefully examined the location of the proposed work, and have read and examined the Contract, including all plans, specifications, and all addenda, if any for the following Project:

We hereby propose to furnish all labor, materials, equipment, tools, transportation, and services, and to discharge all duties and obligations necessary and required to perform and complete the Project, as described and in strict conformity with the Drawings, and these Specifications for BASE BID PRICE indicated herein.

The undersigned acknowledges receipt, understanding, and full consideration of the following addenda to the Contract:

Addenda No. ________________________________________________

Attached are the following documents:

1. Bid Bond

2. List of Subcontractors

3. Non-Collusion Declaration

4. Iran Contracting Act Certification

5. Bidder Information and Experience Form

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BID SCHEDULE

ITEM

NO. ITEM

UNIT OF

MEASURE

ESTIMATED

QUANTITY

UNIT PRICE

(IN FIGURES)

ITEM TOTAL

(IN FIGURES)

Permit, Bonds, License, and

Insurance

LS 1

2 Public Convenience and Safety LS 1

3 Water Pollution Control LS 1

4 Surveying Services LS 1

5 Monumentation LS 1

Portable Changeable Message

Signs

EA 4

7 Project Funding Signs EA 2

8 Remove Tree EA 6

9 Remove Ivy LS 1

10 Remove Asphalt Concrete SF 4,272

11 Remove Concrete Curb & Gutter LF 5,136

Remove Concrete Sidewalk, Curb

Ramp, and Driveway

SF 33,887

13 Abandon Drywell Drainage Unit EA 1

14 Remove and Replace Fire Hydrant EA 4

Adjust and Reconstruct Existing

Rolling Gate

EA 2

16 Remove Sign EA 8

17 Remove and Relocate Mailbox EA 2

18 Remove Existing Traffic Loop Box EA 3

19 Remove Streetlight EA 2

Construct Commercial Driveway

Approach

SF 3,536

21 Construct Curb & Gutter LF 5,194

22 Construct Vertical Curb LF 550

Construct 4" Concrete Sidewalk and Curb Ramp

SF 34,365

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24 Construct 6" Concrete Driveway SF 5,280

Install Asphalt Pavement for

Driveways (3"HMA/6"AB)

SF 855

26 FDR-C Process (18") SF 217,295

27 3" HMA Wearing surface SF 217,295

28 12" Storm Drain LF 186

29 18" Storm Drain LF 357

30 Install Storm Drain Inlet EA 3

31 Remove and Install New Drain Inlet EA 13

32 Install Storm Drain Manhole EA 2

33 Install Striping/Markings LS 1

34 Install Streetlight EA 4

35 Install Luminaire Type A EA 7

36 Install Luminaire Type B EA 5

37 Install Luminaire Type C EA 8

38 Install Pull Box EA 18

39 Install Sign EA 12

Adjust Existing Utility Structure to

Grade

EA 23

(Included in FDR-

C)

41 Restoration LS 1

BASE BID

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The costs for any Work shown or required in the Contract, but not specifically identified as a line item are to be included in the related line items and no additional compensation shall be due to

Contractor for the performance of the Work.

In case of discrepancy between the Unit Price and the Item Cost set forth for a unit basis item, the unit price shall prevail and shall be utilized as the basis for determining the lowest responsive, responsible Bidder. However, if the amount set forth as a unit price is ambiguous, unintelligible, or uncertain for any cause, or is omitted, or is the same amount as the entry in the “Item Cost” column, then the amount set forth in the “Item Cost” column for the item shall prevail and shall be divided by the estimated quantity for the item and the price thus obtained shall be the Unit Price.

For purposes of evaluating Bids, the City will correct any apparent errors in the extension of unit prices and any apparent errors in the addition of lump sum and extended prices.

The estimated quantities for Unit Price items are for purposes of comparing Bids only and the City makes no representation that the actual quantities of work performed will not vary from the estimates. Final payment shall be determined by the Engineer from measured quantities of work performed based upon the Unit Price.

BASE BID PRICE:

BASE BID PRICE BASED ON BID SCHEDULE TOTAL OF UNIT PRICES

FOR RICHLAND AVENUE RECONSTRUCTION

Base Bid Price in Numbers

Base Bid Price in Written Form

The undersigned agrees that this Bid Form constitutes a firm offer to the City which cannot be withdrawn for the number of working days indicated in the Bid Documents from and after the Bid opening, or until a Contract for the Work is fully executed by the City and a third party, whichever is earlier.

The successful bidder hereby agrees to sign the Contract and furnish the necessary bonds and certificates of insurance within ten (10) working days after the City provides the successful bidder with the Notice of Award.

Upon receipt of the signed Contract and other required documents, the Contract will be executed by the City, after which the City will prepare a letter giving Contractor Notice to Proceed. The official starting date shall be the date of the Notice to Proceed, unless otherwise specified. The undersigned agrees to begin the Work within ten (10) working days of the date of the Notice to Proceed, unless otherwise specified. The undersigned has examined the location of the proposed

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work and is familiar with the Drawings and Specifications and the local conditions at the place where work is to be done.

If awarded the Contract, the undersigned agrees that there shall be paid by the undersigned and by all subcontractors to all laborers, workers and mechanics employed in the execution of such Contract no less than the prevailing wage rate within Stanislaus County for each craft, classification, or type of worker needed to complete the Work contemplated by this Contract as established by the Director of the Department of Industrial Relations. A copy of the prevailing rate of per diem wages are on file at the City’s Administration Office and shall be made available to interested parties upon request.

Enclosed find cash, bidder’s bond, or cashier’s or certified check No. _________ from the _______________ Bank in the amount of ________________________________, which is not…