Revised 8/6/2026

October 1, 2026

INVITATION FOR BID (IFB)

IFB No.: 26-0042 Title: Purchase and Installation of Trailers and Stairs-Los Alamitos Type of Contract: Public Works

NOTICE TO PROSPECTIVE PROPOSERS:

You are invited to review and respond to this Invitation for Bid (IFB). In submission of your proposal, you must comply with the instructions and requirements found herein.

Note that all agreements entered into with the State of California will include by reference General Terms and Conditions.

Questions about this solicitation must be submitted to the Contracts Unit email address below with the IFB number in the Subject line. Responses to all questions received will be posted as an official addendum to this solicitation. Reference Page 1 for all Key Action Dates.

Please note that no verbal information given will be binding upon the State unless such information is issued in writing as an official addendum.

Contracts Unit Departmental Services Branch Administrative Services Division CDFA.Contracts@cdfa.ca.gov https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language?search=general%20terms mailto:CDFA.Contracts@cdfa.ca.gov

Table of Contents Key Action Dates

Optional Pre-Bid Walk-Through Questions and Answers Term of Contract

Option to Renew Description of Services

Contractor Responsibilities Contractor Qualifications

CDFA Responsibilities Cost Proposal System for Award Management Generative Artificial Intelligence (GenAI) Disclosure Notification Clause Submission of Bid Evaluation and Selection Award and Protest Disposition of Bids Agreement Execution and Performance Termination Preference and Incentive Programs

CALIFORNIA DISABLED VETERAN BUSINESS ENTERPRISE (DVBE) - PROGRAM

REQUIREMENTS - FOR NON-IT SERVICES

REQUIRED DOCUMENTS

Sample Standard Contract - STD 213

EXHIBIT A

EXHIBIT B

EXHIBIT D

EXHIBIT E

CONTRACTS FUNDED BY THE FEDERAL GOVERNMENT

CONTRACT AND SUBCONTRACT COMPLIANCE REQUIREMENTS

UNFAIR PRACTICES ACT

EXECUTIVE ORDER N-6-22 – RUSSIA SANCTIONS

CONFLICT OF INTEREST

LICENSE AND PERMIT REQUIREMENTS

INSURANCE REQUIREMENTS

General Provisions Applying to All Policies

Contractor Insurance Requirements

LIABILITY AND DAMAGES

QUALIFICATIONS

MULTIPLE CONTRACTORS

SUBCONTRACTORS

POTENTIAL SUBCONTRACTORS

SUBSTITUTION OF SUBCONTRACTORS

DVBE SUBCONTRACTOR REPORTING

RIGHT TO BAR

STAFF EXPENSES

PUBLICITY AND ACKNOWLEDGEMENT

OWNERSHIP OF DRAWINGS, PLANS AND SPECIFICATIONS

FORCED, CONVICT, AND INDENTURED LABOR

EMPLOYMENT OF UNDOCUMENTED ALIENS

PUBLIC WORK - RULES/REGULATIONS

DEPARTMENT OF INDUSTRIAL RELATIONS REGISTRATION

ANTITRUST CLAIMS

STOP WORK NOTICE

WORK ORDERS

PREVAILING WAGE PROVISION

PAYMENT BOND

AUDITS

FORCE MAJEURE

AMERICAN DISABILITIES ACT

NATIONAL LABOR RELATIONS CERTIFICATION

AGREEMENT EXECUTION

EXHIBIT F - FEDERAL TERMS AND CONDITIONS

Key Action Dates

All bidders are hereby advised of the following schedule and will be expected to adhere to the required dates and times.

Release of IFB ................................................................................. October 1, 2026 Optional Pre-Bid Walk-through ......................................................... October 7, 2026 Written questions must be received by 5:00 PM PT ....................... October 13, 2026 Post Questions and Answers by 5:00 PM PT ................................. October 20, 2026 Emailed bids must be complete and received no later than 2:00 PM PT ............................................................... October 27, 2026 Opening of Cost Proposal .............................................................. October 27, 2026

Notice of Proposed Award Date to occur within five (5) business days after “Opening of Cost Proposal.” Bidders interested in observing the bid opening must email the Contracts Unit at CDFA.Contracts@cdfa.ca.gov. Bid openings will be held virtually.

Avoid late submittals due to computer glitches or other technical issues that may arise by submitting documents early.

Optional Pre-Bid Walk-Through

An optional walk-through of the facility where the services are needed is scheduled for Wednesday, October 7th. Contractors may attend at any time within the designated hours of 7:00AM – 9:00AM. Questions are not allowed during the walk-through. Questions may be submitted in writing to the Contracts Unit email only at CDFA.Contracts@cdfa.ca.gov. (See Key Action Dates for deadline for written questions). Attendees arriving more than five (5) minutes late will not be allowed to attend.

Below is access and check-in information for the walk-through site:

The walk-through will take place at 3802 Constitution Avenue, Los Alamitos, located on the Joint Forces Training Base. All vehicle occupants must present federally recognized identification to the Base guard at the gate. Acceptable identification includes a Real ID driver license or identification card, US passport, or military ID. If asked for your destination, please state “Medfly,” and you will be allowed to proceed. If any issues arise at the gate, please contact Ian Walters at 714-412-0992.

Please note:

• Rideshare services are not permitted on the Base. The walk-through site is approximately one mile from the Base entrance.

• The Base may conduct random vehicle checks. If selected, guards may ask for vehicle registration and insurance in addition to identification.

• The Lexington Drive entrance is the only access point. Some navigation apps may incorrectly provide alternate, unusable entrances.

• When approaching the guard gate, follow the semicircle roadway to the right, immediately after crossing Farquar. The straight roadway is for trucks only.

After entering the Base, please proceed to Trailer 48 to sign in. A map with directions from Katella Avenue to the site is attached for your convenience.

In the event a potential prime contractor is unable to attend the walk-through, an authorized representative may attend on their behalf. The representative may only sign-in for one (1) company. Subcontractors may not represent a potential prime contractor at a pre-bid conference or walk-through.

Bidders must email the address listed on the cover page of this IFB no later than five working days prior to the scheduled date and time of the pre-bid conference/walk-through to arrange for a reasonable accommodation for those who need assistance for the walk-through due to physical impairment.

Questions and Answers

To maintain fairness during the bidding process, all questions must be submitted in writing and sent to the Contracts Unit email (CDFA.Contracts@cdfa.ca.gov) only. The subject line of the email must contain the Bid Number. Bidders must not contact any program staff during the bidding process as this could result in disqualification.

Answers to questions received prior to the submission deadline listed above, will be provided via a formal addendum and will be posted to the contract advertisement on Cal eProcure.

Term of Contract

The term of this contract is November 1, 2026, or upon final/Department of General Services/Office of Legal Services (DGS/OLS) approval, whichever is later, through June 30, 2027.

Option to Renew

There is no option to renew under this contract.

Description of Services

This is an Agreement in which the Contractor shall provide modular office trailer fabrication and/or purchase, delivery, and installation services. The Contractor will be compensated for the services in accordance with the rate(s) specified in Exhibit B - Attachment 1, Cost Proposal, shall include be inclusive all labor, non-consumable supplies, transportation tools, parts, equipment, permits, licenses at no additional costs to the State, sales tax, fees, freight charges and every other item of expense necessary to provide the services for the California Department of Food and Agriculture’s (CDFA) Pest Detection/Emergency Projects (PDEP) Branch at the Los Alamitos field office on Joint Forces Training Base (JFTB) located at 3802 Constitution Avenue, Trailer 48, Los Alamitos, CA 90720.

Introduction The Pest Detection/ Emergency Projects Branch of the California Department of Food and Agriculture (CDFA) is responsible for early detection and prompt eradication of serious agricultural pests from California. The primary goal of the emergency project component is to quickly and efficiently eradicate incipient infestations of serious agricultural pests, therefore preventing the permanent establishment and subsequent spread of invasive insects in California. This is accomplished in part through work performed at the Branch’s Los Alamitos field office.

The Los Alamitos field office is currently primarily comprised of 40 CDFA-owned modular office trailers. Originally intended as a temporary facility, the trailers have now been in use at the current site for over 33 years. Most of the trailers were near the end of their service life at the time they were acquired, with many having been constructed in the 1970’s and 80’s. The expected service life of these trailers was 5-10 years. In-house repairs have been made periodically over the years to extend the functional life of the trailers. However, the facility is now in a poor state of repair, and most structures suffer from structural damage resulting from wood decay, termite infestation, and oxidation.

A recent survey of the trailers at the field office identified three trailers that require immediate replacement due to their dilapidated condition, which poses safety and health risks to employees assigned to work within the trailers. The new trailers must be transported to the jobsite and positioned as depicted in Exhibit A – Attachment 2. The replacement of the dilapidated trailers and steps is essential to provide for the continuance of field office functions and provide a safer work environment for the employees.

This contract is required for the fabrication and/or purchase, delivery, and installation of three

(3) new 12 ’x 60’ modular office trailers; sixty (60) 12”-18” adjustable foundation steel piers, sixty (60) tie-downs with locking heads for steel piers; sixty (60) 16” x 16” ABS foundation pads; 2” x 12” x 12” pressure-treated Douglas Fir lumber as necessary to level the trailers and complete installation. Additionally, the contract includes the fabrication and/or purchase and delivery of six (6) new portable stairs for modular office trailers.

Trailer Specifications

All trailers shall be of new construction and include:

1. A minimum of one exterior-mounted, thru-wall, 3.0 ton (36,000 BTU) or greater HVAC unit with digital thermostat.

2. Windows fitted with a cam-action sash lock and window screens to cover the window opening.

3. Interior mounted horizontal window blinds.

4. Outside mounted window shades attached to tension springs.

5. Two (2) 36” wide steel exterior doors with keyed locksets with deadbolts and door levers that are keyed alike. Doors may be windowless or have square windows with tempered glass, not to exceed 12” x 12”. Exterior doors shall be centered 15-19 feet from the end of the trailer with doors on opposite ends of each trailer.

6. Drop ceilings with acoustic ceiling tiles and a minimum floor to ceiling height of 8’.

7. Twelve (12) 2’ x 4’ (or equivalent) lay-in light fixtures. Fixtures may use T-12 or T-8 fluorescent tubes or LED panels. If LED panels, the panels must be capable of producing light in the 3500K-5000K color temperature range.

8. Wood, vinyl, vinyl-wrapped gypsum, or gypsum wall panels.

9. Sheet vinyl or vinyl tile flooring.

10. 125-amp, 120/240V single-phase electrical sub panel.

11. 110V duplex outlets, spaced no less than 12 feet apart.

12. Aluminum or wood exterior siding and aluminum, wood, or fiberboard trim.

Trailers 52 and 53 (as identified in Exhibit A - Attachment 2) shall each have:

1. An open floorplan, free of any interior partitions.

2. Four (4) sliding windows, measuring approximately 48” wide by 36” high. Two of the four windows will be centered 5 to9 feet from the end of each trailer, and the remaining two windows will be centered 19 to23 feet from the end of each trailer.

3. Doors and windows all installed on one long side of the trailer.

4. Air ducts with a minimum of one (1) return air vent and five (5) supply air vents.

Trailer 54 (as identified in Exhibit A - Attachment 2) shall have:

1. Two (2) private offices of 150-200 square feet, positioned at opposite ends of the trailer. Each office shall span the width of the trailer and have a single interior door connecting the office to a central open area. Interior doors may be solid or hollow core and windowless or include door windows up to 24” x 30”. Each office shall have independent lighting controls that allow for the lights within that office to be controlled separately from the lights elsewhere in the trailer.

2. A minimum of four (4) sliding windows, measuring approximately 48” wide by 36” high, preferably not located within the two private offices.

3. Exterior doors and required windows installed all on one long side of the trailer.

4. Air ducts with a minimum of three (3) return air vents and five (5) supply air vents, and the thermostat located in the central open office area. Each office shall have at least one (1) return and one (1) supply air vent.

Trailer Installation

1. Trailers shall be positioned as depicted in Exhibit A – Attachment 2.

2. Care shall be taken to avoid damage to existing electrical conduits.

3. Trailers may be installed with the tongue facing either east or west.

4. Trailers shall be set on 12”-18” high steel piers with locking tie-downs and piers shall be placed on 16” x 16” ABS pier pads. 2” x 12” x 12” pressure-treated Douglas Fir lumber shall be used as necessary to fabricate wood blocks, which will be placed between the piers and the ABS pier pads.

5. Piers shall be placed 6-8 feet on center, along the two main I-beams. The height of the metal piers required for the installation will be dependent upon how the trailer frame is constructed.

6. After installation, the door sills of the trailers must be approximately 34” above the asphalt pad to align with the elevation of the surrounding composite decking.

7. The floors of the trailers must be level.

8. Trailers 52 and 53 shall be positioned parallel to one another with a minimal gap in between, not to exceed 4”.

9. Trailers 53 and 54 shall be positioned parallel to one another, spaced 8’ apart.

10. The doors and windows of Trailer 52 must face south, and the doors and windows of

Trailer 53 must face north.

11. The exterior doors and four required windows of Trailer 54 must face south.

12. If Trailer 54 is outfitted with additional windows, they may face other directions.

13. Trailer wheels and tongues shall be removed after installation.

14. Trailer tongues shall be placed underneath the trailers and trailer wheels shall be provided to CDFA.

Note: The installation site is a paved asphalt pad approximately 6-8” thick with a slight slope toward the south. The refrigeration trailers located west will not be relocated to facilitate installation of the trailers. JFTB may require that CDFA escort Contractor to and from the jobsite. If Contractor is denied access to JFTB without escort, Contractor shall contact the Contract Representative for CDFA and CDFA shall provide escort.

Project Timeline Delivery and installation of the trailers must be completed within 60 calendar days after issuance of the Notice to Proceed (NTP).

Stair Specifications

Stairs shall be of new construction and meet the following specifications:

1. OSHA compliant

2. Constructed of high-strength, corrosion-resistant aluminum.

3. Have a platform and 4 stair treads with the top tread being at the same height as the platform. The platform and stair portions shall be detachable from one another. The overall assembled length shall be 99”-108” and the overall width shall be between 40”- 48” with a minimum usable tread width of 36”. Tread spacing shall be 8.5”-9.5” and tread depth shall be 9.5”-11”.

4. Have open risers.

5. Have a permanent, built-in, slip-resistant surface on the platform and stair treads.

6. Have independently adjustable platform and riser legs allowing platform height adjustability from 27.5” to 42.5”.

7. Have 4”x4” feet mounted to the base of each platform and riser leg.

8. Have hardware-free handrails that are universal and can be mounted on either the left or right side of the stair system. Handrails shall have a height of 34”-38” and guardrails shall have a height of 39”-45”.

9. Have a minimum rated load weight capacity of 1000 lbs.

10. Have pre-drilled holes to allow platform to be bolted to structure.

Note: Fortress OSHA Stair System, Model # FOR2742 is known to meet the required specifications. This unit may be available for online purchase through Home Depot and delivered to the jobsite.

Contractor Responsibilities

Contractor shall:

1. Provide services to CDFA as described herein.

2. Ensure work is completed in accordance with the Project Timeline described herein.

3. Provide all labor, tools, materials, parts, equipment, supplies, permits, transportation, licenses, insurance, and every other item of expense necessary to provide the services described.

4. Provide services in accordance with all State, County, and Federal laws, codes, and regulations applicable to performing the described services.

5. Ensure that the trailers, foundation piers, tie downs, foundation pads, wood blocks, and stairs provided under this contract meet the required specifications.

6. Work with CDFA Contract Manager to formulate a workplan for when and how requested work is to be performed prior to commencing work.

7. Provide advance notification to CDFA Contract Manager of any changes to established delivery and assembly schedule.

8. Provide CDFA Contract Manager with daily progress reports, upon commencement of work and until work concludes.

9. Notify CDFA Contract Manager if items required for the purchase and installation of the trailers cannot be sourced.

10. Ensure that employees and/or subcontractors have a 5lb or greater class ABC fire extinguisher within reach prior to commencing any onsite welding, grinding, or cutting operations.

11. Ensure that Contractor’s employees and subcontractors who operate a vehicle are licensed to drive in the state of California and that all vehicle operators performing services under this contract carry a valid driver license on their person, and vehicle liability insurance and registration in vehicles. Inform vehicle operators that they must be prepared to present their driver license, registration, and insurance documents to JFTB security and CDFA personnel, upon demand. Contractor’s employees and subcontractors performing work under this contract on Joint Forces Training Base, Los Alamitos (JFTB) will be required to possess a valid federally compliant ID to access the work location. Federally compliant IDs include California-issued Real ID Driver License or Identification Card; a US Passport or US Passport Card; a US military ID;

and a Permanent Resident Card. Contractor’s employees and subcontractors must comply with the provisions of the State of California Vehicle Code and JFTB policies while driving or parking on JFTB.

12. Respond within 24 hours to all concerns of CDFA.

13. Ensure that the jobsite is left in a clean state at the completion of each workday.

14. Check-out via phone call to the Contract Manager or Contract Manager’s designee prior to departure from the service location.

15. Take all reasonable measures to protect State, federal, and private employees from injury and state, federal, and private property from damage.

16. Address and correct issues arising from any work performed by Contractor that is determined to be unsatisfactory by the Contract Manager at no additional cost to

CDFA.

Contractor Qualifications

1. The Contractor, or subcontractor, must hold a Class C-47—General Manufactured

Housing contractor’s license classification.

2. All Contractors and Subcontractors who bid on a public works project must be registered with the California Department of Industrial Relations pursuant to Division 2, Part 7, Chapter 1 (commencing with section 1720) of the California Labor Code.

http://www.dir.ca.gov/Public-Works/PublicWorks.html

CDFA Responsibilities

CDFA shall:

1. Provide Contractor with JFTB truck route, JFTB Motor Vehicle Traffic Supervisionregulation, JFTB Temporary Traffic Violation Policy, and JFTB Parking Policy prior to commencement of work.

2. Provide facility access to Contractor, as needed.

3. Work with Contractor to formulate a workplan and assist Contractor with operational and technical details, as needed, in a timely manner.

4. Remove existing decking or ramps which may obstruct or otherwise interfere with trailer installation.

5. Provide access to jobsite restroom facilities.

6. Provide electrical utilities with standard 110-volt outlets.

7. Provide a 3-yard waste bin for disposing of any waste generated during the installation of the trailers.

8. Conduct a final inspection with Contractor, upon completion of the work.

9. Inform Contractor if there are any concerns regarding the services being provided and/or the invoices.

10. Approve and process invoices for services satisfactorily rendered.

11. Install the portable stairs.

Cost Proposal

Contractor shall include the cost of providing rights under Labor Code, Unemployment Insurance Code, and Industrial Welfare Commission Order in their proposed budgets.

The Employment Development Department’s (EDD) “2024 California Employer’s Guide” at https://edd.ca.gov/pdf_pub_ctr/de44.pdf and the Department of Industrial Relation’s website are two references that Contractors can access for assistance with determining the costs and methods of paying for these benefits to include in their proposal.

Travel costs shall be reimbursed at Federal rates in effect at the time of travel as established by the United States (U.S.) General Service Administration, which can be accessed at:

Travel resources | GSA http://www.dir.ca.gov/Public-Works/PublicWorks.html https://edd.ca.gov/pdf_pub_ctr/de44.pdf https://www.dir.ca.gov/ https://www.gsa.gov/travel?gsaredirect=travel-resources

System for Award Management

All entities bidding for this federally funded contract, must have a Unique Entity ID (UEI) and be registered with System for Award Management. (SAM.gov). Failure to register and maintain an active SAM account will prevent your organization from receiving federal funds.

SAM accounts must be renewed annually. Entities will be required to provide their organization’s UEI number and CDFA will check that the entity is in good standing before CDFA can enter into an agreement. The registration process can take a few weeks;

therefore, entities are highly encouraged to begin the registration process now. Please enter your UEI number in the section titled “Small Business Preference” of the Contractor Status Form. The link to this form can be found on the Required Documents page of this IFB.

Generative Artificial Intelligence (GenAI) Disclosure Notification Clause

The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

Bidder / Offeror must notify the State in writing if it: (1) intends to provide GenAI as a deliverable to the State; or (2), intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts: (i) functionality of a State system, (ii) risk to the State, or (iii) Contract performance. For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) §

4986.2 Definitions for GenAI.

Failure to report GenAI to the State may result in disqualification. The State reserves the right to seek any and all relief to which it may be entitled to as a result of such non-disclosure.

Upon notification by a Bidder / Offeror of GenAI as required, the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the State.

Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.

Submission of Bid

1. Bids must be submitted via email to CDFA.Contracts@cdfa.ca.gov. The subject line of the email must read as follows: Bid Number, Your Organization’s Name. All bid documents must be in PDF format. As the identified point of contact, please obtain acceptable e-signature(s) from your company’s authorized representative. Acceptable forms of e-signature include:

a. Scanned “Wet” Signature: Print and sign document(s) in ink, then scan an electronic copy in PDF format.

b. “Typed” Signature: If the signature field of the document is editable (e.g., the signature feature in Adobe Acrobat), then a typed signature is acceptable.

No late submittals will be accepted.

2. Bids will not be accepted from Expatriate Corporations, and bids from primes subcontracting with Expatriate Corporations.

3. If the bid is made under a business title (dba), the actual legal name of the proposer must be provided.

4. All bids shall include the documents identified on the attached checklist entitled “Required Documents.” Proposals not including the required documents shall be deemed non-responsive.

5. Bids must be submitted for the performance of all the services described herein. Any deviation from the work specifications will not be considered and will cause a bid to be rejected.

6. A bid may be rejected if it is conditional or incomplete, or if it contains any alterations of form or other irregularities of any kind. The CDFA may waive any immaterial deviation in a bid. The waiver of immaterial defect shall in no way modify the IFB document or excuse the bidder from full compliance with all requirements, if awarded.

7. The CDFA does not accept alternate contract language from a prospective contractor. A proposal with such language will be considered a counter proposal and will be rejected.

The State’s General Terms and Conditions are not negotiable.

8. Costs incurred for developing bids and in anticipation of award are entirely the responsibility of the bidder and shall not be charged to the CDFA.

9. A bidder may modify a bid after its submission by withdrawing its original bid and resubmitting a new bid prior to the bid submission deadline. Bidder modifications offered in any other manner, oral or written, will not be considered.

10. A bidder may withdraw its bid by submitting a written request to the CDFA, signed by the bidder or an authorized agent of their firm. Bids may not be withdrawn without cause after the bid submission deadline.

11. The CDFA may modify this IFB prior to the bid’s submission due date by posting an addendum with the original advertisement on Cal eProcure.

12. The CDFA reserves the right to reject all bids. The CDFA is not required to award an agreement.

13. Before submitting a response to this solicitation, bidders should review, proofread and confirm compliance with the IFB requirements.

14. Where applicable, bidder should carefully examine work sites and specifications. Bidder shall investigate conditions, character, and quality of surface or subsurface materials or obstacles that might be encountered. No additions or increases to the agreement amount will be made due to a lack of careful examination of work sites and specifications.

15. No oral understanding or agreement shall be binding on either party.

Evaluation and Selection

1. At the time of bid opening, each bid will be checked for the presence or absence of required information in conformance with the submission requirements.

2. The CDFA will evaluate each bid to determine its responsiveness to the published requirements.

https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language?search=general%20terms https://www.caleprocure.ca.gov/pages/Events-BS3/event-search.aspx

3. Bids that contain false or misleading statements, or which provide references, which do not support an attribute or condition claimed by the bidder, may be rejected.

4. Award, if made, will be to the lowest responsive and responsible bid.

Award and Protest

1. Whenever an agreement is awarded under a procedure which provides for competitive bidding, but the agreement is not to be awarded to the low bidder, the low bidder shall be notified by email five (5) business days prior to the award.

2. Upon written request by any bidder, notice of the proposed award shall be posted in a public place in the lobby of the CDFA Headquarters at least five (5) business days prior to awarding the agreement.

3. If any bidder, prior to the award, files a protest with the Department of General Services (DGS), Office of Legal Services, and the CDFA on the grounds that the (protesting) bidder is the lowest responsible bidder, the agreement shall not be awarded until either the protest has been withdrawn or the DGS has decided the matter (Public Contract Code §10345).

4. Within five (5) calendar days after filing the initial protest, the protesting bidder shall file with the DGS and the CDFA a detailed written statement specifying the grounds for the protest. The written protest must be sent to:

Department of General Services Office of Legal Services Attention Bid Protest Coordinator 707 Third Street, 7th Floor, Suite 7-330, West Sacramento, California 95605 OLSProtests@dgs.ca.gov

A copy of the detailed written protest should be emailed to CDFA.Contracts@cdfa.ca.gov or via mail to CDFA, Contracts Unit, 1220 N Street, Room 120, Sacramento, California 95814. If mailing, it is suggested that proposers submit any protest by certified or registered mail.

Disposition of Bids

Upon bid opening, all documents submitted in response to this IFB will become the property of the State of California and will be regarded as public records under the California Public Records Act (Government Code Section 6250 et seq.) and subject to review by the public.

Agreement Execution and Performance

1. Service shall be available no later than 30 calendar days, or on the expressed date set by the CDFA and the Contractor, after all approvals have been obtained and the agreement is fully executed. Should the Contractor fail to commence work at the agreed upon time, the CDFA, upon (five) business days written notice to the Contractor, reserves the right to terminate the agreement. In addition, the Contractor shall be liable to the State for the difference between Contractor's bid price and the actual cost of performing work by the second lowest bidder or by another contractor.

http://leginfo.legislature.ca.gov/faces/codes_displaySection.xhtml?lawCode=PCC&sectionNum=10345.

http://leginfo.legislature.ca.gov/faces/codes_displaySection.xhtml?lawCode=PCC&sectionNum=10345.

mailto:OLSProtests@dgs.ca.gov http://leginfo.legislature.ca.gov/faces/codes_displayText.xhtml?lawCode=GOV&division=7.&title=1.&part=&chapter=3.5.&article=1.

2. All performance under the agreement shall be completed within the agreement’s terms.

Termination

The CDFA has the authority and expressed right to terminate any Agreement awarded under this IFB at any time during the term of the Agreement for any reason or if the CDFA finds that the Contractor's work is negligent, not satisfactory, or not in accordance with the Agreement requirements.

Preference and Incentive Programs

Information, requirements and forms for the preference programs listed below can be found at the Internet web sites listed.

Note: These documents may not be required in all bid packages. Refer to Required Documents for documentation required by this IFB.

1. Certified Small Businesses and Microbusinesses Certification Benefits

California Government Code Sections 14835 et seq. requires that a five percent preference be given to bidders who qualify as a small business. The rules and regulations of this law, including the definition of a small business, are contained in Title 2, California Code of Regulations, Sections 1896 et seq. Additional information is available from the DGS, Office of Small Business Certification and Resources (OSBCR) at (916) 375-4940 or https://www.caleprocure.ca.gov/pages/index.aspx .

All bidders claiming the Small Business preference must submit proof of small business status with their bid submittal. In addition, bidder shall identify any subcontractors that are certified small business and include a copy of their OSBCR certification approval letter(s) with your submittal of the bid.

A qualified bidder who claims the small business preference will be granted a preference consisting of five percent of the highest scored responsive bid only if the highest bid is submitted by a business that is not a certified small business. The five percent preference is used only for computation purposes to a maximum of $50,000 to determine the lowest responsive bidder and does not alter the amounts of the resulting Agreement.

An Agreement awarded by reason of the five percent preference is awarded for the amount of the small business firm’s actual cost proposal.

2. Target Area Contract Preference Act (TACPA)

This solicitation provides for the optional TACPA preference. Bidders are not required to apply for this preference. Denial of the TACPA preference request is not a basis for rejection of the bid/offer.

The TACPA workplace and workforce preferences will be evaluated for this solicitation.

California-based companies seeking TACPA preferences will need to complete and submit preference request forms with the bid/offer. The following webpage contains required preference request forms and an interactive map to determine if a business is located with a TACPA qualified zone: Request Target Area Contract Preference.

http://leginfo.legislature.ca.gov/faces/codes_displayText.xhtml?lawCode=GOV&division=3.&title=2.&part=5.5.&chapter=6.5.&article=1.

https://www.caleprocure.ca.gov/pages/index.aspx https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Request-a-Target-Area-Contract-Preference https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Request-Target-Area-Contract-Preference

By submitting forms, a bidder given a TACPA preference agrees to the TACPA contract provisions required by Government Code 4535 and provided in section 1896.40 of Title 2 of the California Code of Regulations (CCR) in addition to requirements specified on the TACPA form STD 830.

3. Recycled Content Certification

The State of California is required to purchase recycled content products (RCPs) rather than non-recycled products whenever price, quality, and availability are comparable.

Furthermore, each state agency is required to purchase RCPs in sufficient quantities to ensure that mandated RCP procurement goals are attained within eleven product categories. If two bidders quote the same bid cost amount for services, the State will award the contract to the RCP certified contractor.

In order to help state agencies identify all reportable purchases and all the reportable RCP purchases, suppliers are mandated by the Public Contract Codes to certify the minimum, if not the exact, recycled content, both secondary and postconsumer material, in the products, materials, goods, and supplies offered or sold to the State. The Public Contract Codes require every supplier to certify the minimum, if not the exact recycled content, both secondary and postconsumer material, in the products, materials, goods, and supplies offered or sold to the State. Additional information regarding this program can be obtained at the following web site: https://www.calrecycle.ca.gov/StateAgency/.

4. DVBE Participation

Please look carefully at boxes (a) and (b) in this section. Please note that regardless of DVBE participation requirements the DVBE deductions still apply to all bidders providing DVBE participation (further information is listed below under DVBE Incentive).

(a) DVBE Participation is Required

(b) DVBE Participation has been Waived, however there is a DVBE Incentive.

If box (a) is checked:

You must respond accordingly to the instructions outlined in “California Disabled Veteran Business Enterprise (DVBE) Program Requirements – for Non-IT Services” on the following page for your bid to be considered responsive.

This IFB has participation goals for the Disabled Veteran Business Enterprise (DVBE) Program of three (3%) percent of the total bid cost. Bidders must meet the DVBE requirements in order to be considered a responsive bidder and be considered for contract award. Failure to meet the three (3%) percent minimum will result in your bid being rejected.

A copy of the DGS DVBE Certification letter must be included with your bid.

If box (b) is checked, bidders are not required to provide DVBE participation, but may choose to for the Incentive. Please refer to the DVBE Incentive below:

Unless stated elsewhere in the solicitation that the DVBE incentive has been waived, in accordance with Section 999.5(a) of the Military and Veterans Code an incentive will be given to bidders who provide DVBE participation. For evaluation purposes only, the State https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std830.pdf https://www.calrecycle.ca.gov/StateAgency/ shall apply an incentive to bids that propose California certified participation as identified on the Bidder Declaration, DGS PD-05-105, and confirmed by the State. The incentive amount for awards based on low price will vary in conjunction with the percentage of DVBE participation.

Awards based on low price – the net bid price of responsive bids will be reduced (for evaluation purposes only) by the amount of DVBE incentive as applied to the lowest responsive net bid price. If the #1 ranked responsive, responsible bid is a California certified small business, the only bidders eligible for the incentive will be California certified small businesses. The incentive adjustment for awards based on low price cannot exceed 5% or $100,000, whichever is less, of the #1 ranked net bid price. When used in combination with a preference adjustment, the cumulative adjustment amount cannot exceed $100,000.

The following percentages will apply for awards based on low price.

Confirmed DVBE Participation of: DVBE Incentive:

5% or Over 5%

4% to 4.99% Inclusive 4% 3% to 3.99% Inclusive 3%

CALIFORNIA DISABLED VETERAN BUSINESS ENTERPRISE (DVBE) - PROGRAM

REQUIREMENTS - FOR NON-IT SERVICES

(Revision Date 1-2022)

Please read the requirements and instructions carefully.

AUTHORITY

The Disabled Veteran Business Enterprise (DVBE) Participation Goal Program for State contracts is established in Public Contract Code (PCC), §10115 et seq., Military and Veterans Code (MVC), §999 et seq., and California Code of Regulations (CCR), Title 2, §1896.61 et seq.

DVBE PARTICIPATION

The minimum DVBE participation is 3% for this solicitation unless another percentage is specified in the solicitation, or the solicitation is exempt from DVBE participation.

DVBE INCENTIVE

An incentive will be given to bidders who provide DVBE participation, unless stated elsewhere in the solicitation that the DVBE Incentive has been waived.

INTRODUCTION

The bidder must complete the form(s) identified below and fully document that the mandatory minimum percent of DVBE participation will be met in order to comply with this solicitation’s DVBE program requirement or the bid may be considered non-responsive.

Information submitted by the Bidder to comply with this solicitation’s DVBE requirements will be verified by the State. If evidence of an alleged violation is found during the verification process, the State shall initiate an investigation, in accordance with the requirements of PCC §10115 et seq. and MVC §999 et seq., and follow the investigatory procedures required by 2 CCR §1896.91. Contractors found to be in violation of these provisions may be subject to suspension from doing business with the State of California, contract termination, civil penalties, and loss of State certifications.

Only State of California, Office of Small Business and DVBE Services (OSDS), certified Disabled Veteran Business Enterprises (hereafter called “DVBE”) shall be used to satisfy the DVBE requirements. The term “DVBE contractor, subcontractor or supplier” means any person or entity that satisfies the ownership (or management) and control requirements of 2 CCR §1896.1, is certified in accordance with 2 CCR §1896.84, and provides services or goods that contribute to the fulfillment of the contract requirements by performing a commercially useful function as required in MVC §999(B). Bidders must verify each DVBE subcontractor’s certification status with OSDS to ensure participation eligibility prior to submitting bids. A DVBE that is not certified at the time of award or does not meet and maintain certification cannot count towards an awarding department’s three (3) percent goal (MVC §999.5(c).

COMMERCIALLY USEFUL FUNCTION DEFINITION

A SB/DVBE certified firm performs CUF when doing all of the following:

1. Executes a distinct element of the contract scope of work including supplying of goods/services.

2. Performs, manages, or supervises the work including supplying of goods/services.

3. Performs work that is normal for the firm’s business services and functions.

4. Is responsible, with respect to products, inventories, materials, and supplies required for the subcontract, negotiating price, determining quality and quantity, ordering, installing (if applicable), and paying for the material.

5. Does not subcontract a portion of the work greater than expected by industry practices.

A SB/DVBE certified firm does NOT perform CUF when:

1. The firm is an extra participant involved in a transaction, contract, or project through which funds are passed through in order to obtain the appearance of SB/DVBE participation.

2. The firm is not being used to perform the work as stipulated in the bid.

3. The firm is no longer used to provide good/services listed in initial bid response.

DVBE SUBSTITUTION

Bidders must use the DVBE subcontractors or suppliers proposed in the bid. Any substitutions must be requested in writing to the awarding department and approved by the awarding department and OSDS in writing prior to the commencement of any work by the proposed DVBE. The substitution must be to perform the same work and shall maintain the minimum level of DVBE participation stated in original bid (MVC §999.5(g)).

DVBE SUBCONTRACTOR REPORTING

Bidders awarded a contract with a commitment to use DVBE subcontractors must certify, upon completion of contract, that all payments have been made to the DVBE subcontractors by submitting the Prime Contractor’s DVBE Subcontracting Report (STD 817). For such contractors awarded on or after January 1, 2021, the department will withhold $10,000 from the final payment, or the full payment if the final payment is less than $10,000 from prime contractors, until the complete and accurate STD 817 is received. Failure to submit this certification after given the opportunity to cure, will result in the department permanently https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std817.pdf deducting $10,000 from the final payment or the full payment if less than $10,000 (MVC §999.7).

Prime contractor shall provide proof of payments made to DVBE subcontractors at the request of the department. The department shall keep all information provided by the prime contractor regarding the DVBE program requirements in the procurement file for six (6) years

(MVC §999.55).

PLEASE READ ALL INSTRUCTIONS CAREFULLY

These instructions contain information about the DVBE program requirements, bidder responsibilities, and the DVBE Bid Incentive. Bidders are responsible for thorough review and compliance with these instructions.

To meet the DVBE program requirements, bidders must complete and fully document compliance with the following:

PARTICIPATION COMMITMENT

Bidders must commit to meet or exceed the DVBE participation requirement in this solicitation by either Method A1 (bidder is a California certified DVBE) or A2 (bidder is not a California certified DVBE). Bidders must document DVBE participation commitment by completing and submitting all forms and documentation necessary to support meeting CUF.

Forms include the Bidder Declaration (DGS PD-05-105) and DVBE Declarations (DGS PD 843), the Confirmation Letter/Form as described below, and any other requested documentation. Failure to complete and submit the required form(s) as instructed will render the bid non-responsive.

Method A1. Certified DVBE bidder:

A. Commit to perform the participation goal percentage of the contract bid amount with its own resources or in combination with another DVBE(s).

B. Document DVBE participation on the Bidder Declaration DGS PD-05-105 for the Prime and all subcontractors (any person, firm, and/or corporation that will participate in fulfilling any part of the contract).

C. Submit a written Confirmation Letter/Form from each DVBE subcontractor identified on the Bidder Declaration. The written confirmation must include the solicitation number and be signed by the Bidder and the DVBE subcontractor(s). The written confirmation shall include, but is not limited to, the DVBE scope of work, work to be performed by the DVBE, term of the intended subcontract with the DVBE, anticipated dates the DVBE will perform required work, rate and conditions of payment and total amount to be paid to the DVBE. Failure to submit signed confirmations with the bid may render the bid non-responsive. If further verification is necessary, the State will obtain additional information to verify compliance with the above requirements.

D. Submit DVBE Declarations Form, DGS PD 843, for all DVBE participants (prime or sub).

Method A2. Non-DVBE bidder:

A. Commit to using DVBE(s) to perform the participation goal percentage of the contract bid amount.

B. Document DVBE participation on the Bidder Declaration, DGS PD-05-105.

https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd05-105.pdf https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/pd_843.pdf https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/pd_843.pdf https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd05-105.pdf https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/pd_843.pdf https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd05-105.pdf

C. Submit a written Confirmation Letter/Form from each DVBE subcontractor identified on the Bidder Declaration. The written confirmation must include the solicitation number and be signed by the Bidder and the DVBE subcontractor(s). The written confirmation shall include, but is not limited to, the DVBE scope of work, work to be performed by the DVBE, term of the intended subcontract with the DVBE, anticipated dates the DVBE will perform required work, rate and conditions of payment and total amount to be paid to the DVBE.

Failure to submit signed confirmations with the bid may render the bid non-responsive. If further verification is necessary, the State will obtain additional information to verify compliance with the above requirements.

D. Submit DGS PD 843, DVBE Declarations Form, for all DVBE participants (prime or sub).

RESOURCES AND INFORMATION TO LOCATE DVBE SUPPLIERS

Awarding Department Contact the department at cdfa.contracts@cdfa.ca.gov for any DVBE suppliers who may have identified themselves as potential subcontractors, and to obtain suggestions for search criteria to possibly identify DVBE suppliers for the solicitation. You may also contact the department’s SB/DVBE Advocate for assistance.

Department of General Services, Procurement Division (DGS-PD) OFFICE OF SMALL

BUSINESS AND DVBE SERVICES (OSDS)

The department’s Small Business (SB/DVBE) Advocate can also provide assistance with identifying DVBEs. For a directory of SB/DVBE Advocates for each department go to Find-a- SB_DVBE-Advocate.

For assistance with this directory, contact the DGS-PD SB/DVBE Advocate at (916) 375- 4940 or Advocate@dgs.ca.gov.

For assistance with SB/DVBE search, certification applications and information, certification information, certification status or concerns and general DVBE program info, you may use any of the following methods:

1. From 8:00 a.m. – 5:00 p.m., Monday through Friday: Call OSDS at (916) 375-4940

2. Visit the DGS website at: Apply For or Re-apply as Small Business, Disabled Veteran

Business Enterprise (ca.gov); or

3. Email: OSDSHelp@dgs.ca.gov

DGS PD E-Procurement Access the list of all certified DVBEs by using the DGS-PD online certified firm database at www.caleprocure.ca.gov. To begin your search, click on “Quicklinks” and then click on “Find Certified Firms (SB/DVBE). Search by one “keyword” or “United Nations Standard Products and Services Code (UNSPSC)” at a time that apply to the elements of work you want to subcontract.

Check for subcontractor ads that may be placed on the California State Contracts Register (CSCR) for this solicitation prior to the closing date. You may access the CSCR at www.caleprocure.ca.gov, click on Resources and then on “Find Public Procurement Information.” For questions regarding the CSCR, please call (916) 375-2000 or send an email to eprocure@dgs.ca.gov.

https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/pd_843.pdf mailto:cdfa.contracts@cdfa.ca.gov https://www.dgs.ca.gov/PD/Resources/Page-Content/Procurement-Division-Resources-List-Folder/Small-Business-Disabled-Veteran-Business-Enterprise-Advocate-Directory?search=SB/DVBE%20Advocates https://www.dgs.ca.gov/PD/Resources/Page-Content/Procurement-Division-Resources-List-Folder/Small-Business-Disabled-Veteran-Business-Enterprise-Advocate-Directory?search=SB/DVBE%20Advocates mailto:Advocate@dgs.ca.gov https://www.dgs.ca.gov/PD-Certification https://www.dgs.ca.gov/PD-Certification mailto:OSDSHelp@dgs.ca.gov http://www.caleprocure.ca.gov/ http://www.caleprocure.ca.gov/ mailto:eprocure@dgs.ca.gov

For eProcurement Training Modules, including the SB/DVBE Search, click on “Resources”…