Revised 4/13/2026

August 31, 2026

INVITATION FOR BID (IFB)

IFB No.: 26-0036a Title: Office Trailer Removal and Demolition Type of Contract: Public Works

NOTICE TO PROSPECTIVE PROPOSERS:

You are invited to review and respond to this Invitation for Bid (IFB). In submission of your proposal, you must comply with the instructions and requirements found herein.

Note that all agreements entered into with the State of California will include by reference General Terms and Conditions.

Questions about this solicitation must be submitted to the Contracts Unit email address below with the IFB number in the Subject line. Responses to all questions received will be posted as an official addendum to this solicitation. Reference Page 1 for all Key Action Dates.

Please note that no verbal information given will be binding upon the State unless such information is issued in writing as an official addendum.

Contracts Unit Office of Grants Administration Administrative Services Division CDFA.Contracts@cdfa.ca.gov

Table of Contents Key Action Dates

Optional Pre-Bid Walk-Through Questions and Answers Term of Contract

Option to Renew Description of Services

Contractor Responsibilities CDFA Responsibilities

Cost Proposal System for Award Management Generative Artificial Intelligence (GenAI) Disclosure Notification Clause Submission of Bid Evaluation and Selection Award and Protest Disposition of Bids Agreement Execution and Performance Termination Preference and Incentive Programs

CALIFORNIA DISABLED VETERAN BUSINESS ENTERPRISE (DVBE) - PROGRAM

REQUIREMENTS - FOR NON-IT SERVICES

REQUIRED DOCUMENTS

Sample Standard Contract - STD 213

EXHIBIT A

EXHIBIT B

EXHIBIT D

EXHIBIT E

CONTRACTS FUNDED BY THE FEDERAL GOVERNMENT

CONTRACT AND SUBCONTRACT COMPLIANCE REQUIREMENTS

UNFAIR PRACTICES ACT

EXECUTIVE ORDER N-6-22 – RUSSIA SANCTIONS

CONFLICT OF INTEREST

LICENSE AND PERMIT REQUIREMENTS

INSURANCE REQUIREMENTS

General Provisions Applying to All Policies Contractor Insurance Requirements

LIABILITY AND DAMAGES

QUALIFICATIONS

MULTIPLE CONTRACTORS

SUBCONTRACTORS

POTENTIAL SUBCONTRACTORS

SUBSTITUTION OF SUBCONTRACTORS

DVBE SUBCONTRACTOR REPORTING

RIGHT TO BAR

STAFF EXPENSES

PUBLICITY AND ACKNOWLEDGEMENT

OWNERSHIP OF DRAWINGS, PLANS AND SPECIFICATIONS

FORCED, CONVICT, AND INDENTURED LABOR

EMPLOYMENT OF UNDOCUMENTED ALIENS

PUBLIC WORK - RULES/REGULATIONS

DEPARTMENT OF INDUSTRIAL RELATIONS REGISTRATION

ANTITRUST CLAIMS

STOP WORK NOTICE

WORK ORDERS

PREVAILING WAGE PROVISION

PAYMENT BOND

AUDITS

FORCE MAJEURE

AMERICAN DISABILITIES ACT

NATIONAL LABOR RELATIONS CERTIFICATION

AGREEMENT EXECUTION

EXHIBIT F

FEDERAL TERMS AND CONDITIONS

Key Action Dates

All bidders are hereby advised of the following schedule and will be expected to adhere to the required dates and times.

Release of IFB ................................................................................ August 31, 2026 Optional Pre-Bid Walk-Through .................................................. September 9, 2026 Written questions must be received by 12:00 PM PT ................ September 10, 2026 Post Questions and Answers by 4:00 PM PT ............................ September 15, 2026 Emailed bids must be complete and received no later than 2:00 PM PT .......................................................... September 18, 2026 Opening of Cost Proposal ......................................................... September 18, 2026

Notice of Proposed Award Date to occur within five (5) business days after “Opening of Cost Proposal.” Bidders interested in observing the bid opening must email the Contracts Unit at CDFA.Contracts@cdfa.ca.gov. Bid openings will be held virtually.

Avoid late submittals due to computer glitches or other technical issues that may arise by submitting documents early.

Optional Pre-Bid Walk-Through

An optional walk-through of the facility where the services are needed is scheduled for Wednesday, September 9th. Contractors may attend at any time within the designed hours of 7:00AM – 10:00AM. Questions are not allowed during the walk-through. Questions may be submitted in writing to the Contracts Unit email only at CDFA.Contracts@cdfa.ca.gov. (See Key Action Dates for deadline for written questions). Attendees arriving more than five (5) minutes late will not be allowed to attend.

In the event a potential prime contractor is unable to attend the walk-through, an authorized representative may attend on their behalf. The representative may only sign-in for one (1) company. Subcontractors may not represent a potential prime contractor at a pre-bid conference or walk-through.

Bidders must email the address listed on the cover page of this IFB no later than five working days prior to the scheduled date and time of the pre-bid conference/walk-through to arrange for a reasonable accommodation for those who need assistance for the walk-through due to physical impairment.

Questions and Answers To maintain fairness during the bidding process, all questions must be submitted in writing and sent to the Contracts Unit email (CDFA.Contracts@cdfa.ca.gov) only. The subject line of the email must contain the Bid Number. Bidders must not contact any program staff during the bidding process as this could result in disqualification.

Answers to questions received prior to the submission deadline listed above, will be provided via a formal addendum and will be posted to the contract advertisement on Cal eProcure.

Term of Contract The term of this contract is October 1, 2026, or upon final/Department of General Services/Office of Legal Services (DGS/OLS) approval, whichever is later, through June 30, 2027.

Option to Renew There is no option to renew under this contract.

Introduction The Pest Detection/ Emergency Projects Branch of the California Department of Food and Agriculture (CDFA) is responsible for early detection and prompt eradication of serious agricultural pests from California. The primary goal of the emergency project component is to quickly and efficiently eradicate incipient infestations of serious agricultural pests, therefore preventing the permanent establishment and subsequent spread of invasive insects in California. This is accomplished in part through work performed at the Branch’s Los Alamitos field office.

The Los Alamitos field office is currently primarily comprised of 40 CDFA-owned mobile office trailers. Originally intended as a temporary facility, the trailers have now been in use at the current site for over 33 years. Most of the trailers were near the end of their service life at the time they were acquired, with many having been constructed in the 1970’s and 80’s. The expected service life of these trailers was 5-10 years. In-house repairs have been made periodically over the years to extend the functional life of the trailers. However, the facility is now in a poor state of repair, and most structures suffer from structural damage resulting from wood decay, termite infestation, and oxidation.

A recent survey of the condition of the trailers identified 3 trailers that required immediate replacement due to their dilapidated condition which poses a safety and health concern for the employees assigned to work within those trailers. As part of the replacement effort, these trailers must be removed from the field office site to make space for their replacements.

Description of Services This is an Agreement in which the Contractor shall provide one-time removal, transport, demolition, and disposal of two (2) 12’x60’ and one (1) 12’x56’ single-wide mobile office trailers. The Contractor will be compensated for the services in accordance with the rate(s) specified in Exhibit B - Attachment 1, budget display, which shall include all labor, equipment, parts, devices, materials, tools, licenses, permits, supervision, inspection, insurance, transportation, travel and per diem, and every other item of expense necessary for the California Department of Food and Agriculture’s (CDFA) Los Alamitos field office on Joint Forces Training Base (JFTB) Los Alamitos at 3802 Constitution Avenue, Trailer 48, Los Alamitos, CA 90720.

Jobsite Jobsite is located on Joint Forces Training Base, Los Alamitos (JFTB). Restrooms and electrical utilities are available at the jobsite. Deliveries can be accepted at the jobsite between 6:00 am and 4:30 pm, however there is no forklift or loading dock available for offloading trucks.

CDFA Medfly Preventive Release Program Office 3802 Constitution Avenue, Los Alamitos, California 90720

Project Timeline 1.Work shall commence within 20 calendar days after issuance of the Notice To Proceed(NTP).

2.Removal of the trailers and Contractor property from JFTB and transport of the trailers to the demolition site shall be completed no later than 25 calendar days after issuance of the

NTP.

3.Demolition and disposal of the trailers shall be completed no later than 30 calendar days after issuance of the NTP.

4.Evidence of proper trailer disposal must be received by CDFA Contract Manager no later than 35 calendar days after issuance of the NTP.

Contractor Responsibilities

Contractor Shall:

Provide Removal, Transport, Demolition and Disposal Services and must be completed within 30 calendar days of issuance of the Notice to Proceed (NTP), and shall consist of the following services to office trailers identified as 52, 53, and 54 on Exhibit A – Attachment 2:

General Requirements:

1. Ensure work is completed in accordance with the Project Timeline described herein.

2. Provide all labor, tools, materials, parts, equipment, supplies, permits, transportation, licenses, insurance, and every other item of expense necessary to provide the described services.

3. Provide services in accordance with all State, County and Federal laws, codes, and regulations applicable to performing the described services.

4. Work with CDFA Contract Manager to formulate a workplan for when and how requested work is to be performed prior to commencing work.

5. Provide advance notification to CDFA Contract Manager of any changes to established removal and transport schedule.

6. Provide CDFA Contract Manager with daily progress reports, upon commencement of work and until the work concludes.

7. Notify CDFA Contract Manager if items required for the removal and transport are currently unavailable and provide an estimate of when they will be obtained.

8. Ensure that employees and/or subcontractors have a 5lb or greater class ABC fire extinguisher within reach prior to commencing any onsite welding, grinding or cutting operations.

9. Ensure that Contractor’s employees and subcontractors who operate a vehicle are licensed to drive in the state of California and that all vehicle operators performing services under this contract carry the appropriate valid driver license on their person, and vehicle liability insurance and registration in vehicles. Inform vehicle operators that they must be prepared to present their driver license, registration, and insurance documents to JFTB security and CDFA personnel, upon demand. Contractor’s employees and subcontractors performing work under this contract on Joint Forces Training Base, Los Alamitos (JFTB) will be required to possess a valid federally compliant ID to access the jobsite. Federally compliant IDs include California-issued Real ID Driver License or Identification Card; a US Passport or US Passport Card; a US military ID; and a Permanent Resident Card. Contractor’s employees and subcontractors must comply with the provisions of the State of California Vehicle Code and JFTB policies while driving or parking on JFTB.

10. Respond within 24 hours to all concerns of CDFA.

11. Ensure that the jobsite is left in a clean state at the completion of each workday.

12. Check-out via phone call to the Contract Manager or Contract Manager’s designee prior to departure from the service location.

13. Take all reasonable measures to protect state, federal, and private employees from injury and state, federal, and private property from damage.

14. Address and correct issues arising from any work performed by Contractor that is determined to be unsatisfactory by the Contract Manager at no additional cost to CDFA.

15. JFTB may require that CDFA escort Contractor to and from work location. If Contractor is denied access to JFTB without escort, Contractor shall contact the Contract Representative for CDFA and CDFA shall provide escort.

Trailer Preparation and Roadworthiness:

1. Inspect trailers for roadworthiness.

2. Perform all necessary work to render the trailers roadworthy including but not limited to removing and replacing wheels/tires, lubricating wheel bearings/axles, adding required rear trailer lighting and securing trailer doors to prevent opening during transport.

3. Conduct pre-trip inspections and either performing or arranging for the performance of any requirement maintenance or repairs for transport.

Removal, Transport, Demolition and Disposal

1. After trailers are rendered roadworthy, remove trailers from JFTB, following designated exit route from jobsite to JFTB exit as directed by CDFA and/or JFTB.

2. Transport trailers to suitable offsite location for demolition.

3. Demolish and properly dispose of trailer materials. Contractor shall make a reasonable effort to recover and/or recycle materials.

4. Return all steel foundation piers supporting trailers to CDFA.

5. Provide CDFA with evidence of proper trailer disposal to include one (1) mid-demolition photo and one (1) demolition completion photo of each trailer, receipts for all associated dump fees paid by Contractor, and receipts for all associated recycling compensation received by Contractor.

Site-Specific Notes:

1. Trailers are positioned on steel foundation piers on a sloped paved asphalt pad.

2. Trailer tongues are located on the west side; adjacent refrigeration trailers will not be moved.

3. Trailers have been parked for over 20 years and are presumed to have non-serviceable tires.

4. JFTB may require CDFA escorting the Contractor to and from the work location. If access is denied without escort, the Contractor shall contact the CDFA Contract Representative to obtain escort support.

Contractor Qualifications

1. The Contractor, or subcontractor, must hold a C-21 Building Moving Demolition contractor classification or a C-47 General Manufactured Housing trade classification.

2. All Contractors and Subcontractors who bid on a public works project must be registered with the California Department of Industrial Relations pursuant to Division 2, Part 7, Chapter 1 (commencing with section 1720) of the California Labor Code. http://www.dir.ca.gov/Public- Works/PublicWorks.html

CDFA Responsibilities

CDFA shall:

1. Prior to commencement of work under this contract:

a) Remove all furniture, equipment, attachments and other property from trailers.

b) Shut-off power supplied to trailers and disconnect electrical and network utilities.

c) Remove all interior light lenses, lighting ballasts and lightbulbs.

d) Remove all exterior lighting, signage, fire extinguishers and alarm stations.

e) Remove all trailer HVAC units and cover penetrations with plywood.

f) Remove secondary roof structure from trailers 52 and 53.

g) Remove composite decking, handrails, ramps and stairs surrounding trailers.

h) Remove 10’x20’ canopy west of trailers.

i) Provide Contractor with JFTB truck route, JFTB Motor Vehicle Traffic Supervision regulation, JFTB Temporary Traffic Violation Policy, and JFTB Parking Policy prior to commencement of work.

j) If required, provide Contractor with a 5lb fire extinguisher for the duration of the work.

2. Provide facility and trailer access to Contractor, as needed.

3. Work with Contractor to formulate a workplan and assist Contractor with operational and technical details, as needed, in a timely manner.

4. Provide access to onsite restroom facilities.

5. Provide electrical and water utilities, as necessary to perform the work.

6. Provide a 3-yard waste bin for disposal of any waste generated while prepping the trailers for removal or cleaning the worksite after removal of the trailers.

7. Conduct a final inspection with Contractor, upon completion of the work.

8. Inform Contractor if there are any concerns regarding the services being provided and/or the invoices.

9. Approve and process invoices for services satisfactorily rendered.

Cost Proposal

Contractor shall include the cost of providing rights under Labor Code, Unemployment Insurance Code, and Industrial Welfare Commission Order in their proposed budgets.

The Employment Development Department’s (EDD) “2024 California Employer’s Guide” at https://edd.ca.gov/pdf_pub_ctr/de44.pdf and the Department of Industrial Relation’s website are two references that Contractors can access for assistance with determining the costs and methods of paying for these benefits to include in their proposal.

Travel costs shall be reimbursed at Federal rates in effect at the time of travel as established by the United States (U.S.) General Service Administration, which can be accessed at:

Travel resources | GSA

System for Award Management

All entities bidding for this federally funded contract, must have a Unique Entity ID (UEI) and be registered with System for Award Management. (SAM.gov). Failure to register and maintain an active SAM account will prevent your organization from receiving federal funds.

SAM accounts must be renewed annually. Entities will be required to provide their organization’s UEI number and CDFA will check that the entity is in good standing before CDFA can enter into an agreement. The registration process can take a few weeks;

therefore, entities are highly encouraged to begin the registration process now. Please enter your UEI number in the section titled “Small Business Preference” of the Contractor Status Form. The link to this form can be found on the Required Documents page of this IFB.

Generative Artificial Intelligence (GenAI) Disclosure Notification Clause

The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

Bidder / Offeror must notify the State in writing if it: (1) intends to provide GenAI as a deliverable to the State; or (2), intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts: (i) functionality of a State system, (ii) risk to the State, or (iii) Contract performance. For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) §

4986.2 Definitions for GenAI.

Failure to report GenAI to the State may result in disqualification. The State reserves the right to seek any and all relief to which it may be entitled to as a result of such non-disclosure.

Upon notification by a Bidder / Offeror of GenAI as required, the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the State.

Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.

Submission of Bid

1. Bids must be submitted via email to CDFA.Contracts@cdfa.ca.gov. The subject line of the email must read as follows: Bid Number, Your Organization’s Name. All bid documents must be in PDF format. As the identified point of contact, please obtain acceptable e-signature(s) from your company’s authorized representative. Acceptable forms of e-signature include:

a. Scanned “Wet” Signature: Print and sign document(s) in ink, then scan an electronic copy in PDF format.

b. “Typed” Signature: If the signature field of the document is editable (e.g., the signature feature in Adobe Acrobat), then a typed signature is acceptable.

No late submittals will be accepted.

2. Bids will not be accepted from Expatriate Corporations, and bids from primes subcontracting with Expatriate Corporations.

3. If the bid is made under a business title (dba), the actual legal name of the proposer must be provided.

4. All bids shall include the documents identified on the attached checklist entitled “Required

Documents.” Proposals not including the required documents shall be deemed non-responsive.

5. Bids must be submitted for the performance of all the services described herein. Any deviation from the work specifications will not be considered and will cause a bid to be rejected.

6. A bid may be rejected if it is conditional or incomplete, or if it contains any alterations of form or other irregularities of any kind. The CDFA may waive any immaterial deviation in a bid. The waiver of immaterial defect shall in no way modify the IFB document or excuse the bidder from full compliance with all requirements, if awarded.

7. The CDFA does not accept alternate contract language from a prospective contractor. A proposal with such language will be considered a counter proposal and will be rejected.

The State’s General Terms and Conditions are not negotiable.

8. Costs incurred for developing bids and in anticipation of award are entirely the responsibility of the bidder and shall not be charged to the CDFA.

9. A bidder may modify a bid after its submission by withdrawing its original bid and resubmitting a new bid prior to the bid submission deadline. Bidder modifications offered in any other manner, oral or written, will not be considered.

10. A bidder may withdraw its bid by submitting a written request to the CDFA, signed by the bidder or an authorized agent of their firm. Bids may not be withdrawn without cause after the bid submission deadline.

11. The CDFA may modify this IFB prior to the bid’s submission due date by posting an addendum with the original advertisement on Cal eProcure.

12. The CDFA reserves the right to reject all bids. The CDFA is not required to award an agreement.

13. Before submitting a response to this solicitation, bidders should review, proofread and confirm compliance with the IFB requirements.

14. Where applicable, bidder should carefully examine work sites and specifications. Bidder shall investigate conditions, character, and quality of surface or subsurface materials or obstacles that might be encountered. No additions or increases to the agreement amount will be made due to a lack of careful examination of work sites and specifications.

15. No oral understanding or agreement shall be binding on either party.

Evaluation and Selection

1. At the time of bid opening, each bid will be checked for the presence or absence of required information in conformance with the submission requirements.

2. The CDFA will evaluate each bid to determine its responsiveness to the published requirements.

3. Bids that contain false or misleading statements, or which provide references, which do not support an attribute or condition claimed by the bidder, may be rejected.

4. Award, if made, will be to the lowest responsive and responsible bid.

Award and Protest

1. Whenever an agreement is awarded under a procedure which provides for competitive bidding, but the agreement is not to be awarded to the low bidder, the low bidder shall be notified by email five (5) business days prior to the award.

2. Upon written request by any bidder, notice of the proposed award shall be posted in a public place in the lobby of the CDFA Headquarters at least five (5) business days prior to awarding the agreement.

3. If any bidder, prior to the award, files a protest with the Department of General Services (DGS), Office of Legal Services, and the CDFA on the grounds that the (protesting) bidder is the lowest responsible bidder, the agreement shall not be awarded until either the protest has been withdrawn or the DGS has decided the matter (Public Contract Code §10345).

4. Within five (5) calendar days after filing the initial protest, the protesting bidder shall file with the DGS and the CDFA a detailed written statement specifying the grounds for the protest. The written protest must be sent to:

Department of General Services Office of Legal Services Attention Bid Protest Coordinator 707 Third Street, 7th Floor, Suite 7-330, West Sacramento, California 95605 OLSProtests@dgs.ca.gov

A copy of the detailed written protest should be emailed to CDFA.Contracts@cdfa.ca.gov or via mail to CDFA, Contracts Unit, 1220 N Street, Room 120, Sacramento, California 95814. If mailing, it is suggested that proposers submit any protest by certified or registered mail.

Disposition of Bids

Upon bid opening, all documents submitted in response to this IFB will become the property of the State of California and will be regarded as public records under the California Public Records Act (Government Code Section 6250 et seq.) and subject to review by the public.

Agreement Execution and Performance

1. Service shall be available no later than 30 calendar days, or on the expressed date set by the CDFA and the Contractor, after all approvals have been obtained and the agreement is fully executed. Should the Contractor fail to commence work at the agreed upon time, the CDFA, upon (five) business days written notice to the Contractor, reserves the right to terminate the agreement. In addition, the Contractor shall be liable to the State for the difference between Contractor's bid price and the actual cost of performing work by the second lowest bidder or by another contractor.

2. All performance under the agreement shall be completed within the agreement’s terms.

Termination

The CDFA has the authority and expressed right to terminate any Agreement awarded under this IFB at any time during the term of the Agreement for any reason or if the CDFA finds that the Contractor's work is negligent, not satisfactory, or not in accordance with the Agreement requirements.

Preference and Incentive Programs

Information, requirements and forms for the preference programs listed below can be found at the Internet web sites listed.

Note: These documents may not be required in all bid packages. Refer to Required Documents for documentation required by this IFB.

1. Certified Small Businesses and Microbusinesses Certification Benefits

California Government Code Sections 14835 et seq. requires that a five percent preference be given to bidders who qualify as a small business. The rules and regulations of this law, including the definition of a small business, are contained in Title 2, California Code of Regulations, Sections 1896 et seq. Additional information is available from the DGS, Office of Small Business Certification and Resources (OSBCR) at (916) 375-4940 or https://www.caleprocure.ca.gov/pages/index.aspx .

All bidders claiming the Small Business preference must submit proof of small business status with their bid submittal. In addition, bidder shall identify any subcontractors that are certified small business and include a copy of their OSBCR certification approval letter(s) with your submittal of the bid.

A qualified bidder who claims the small business preference will be granted a preference consisting of five percent of the highest scored responsive bid only if the highest bid is submitted by a business that is not a certified small business. The five percent preference is used only for computation purposes to a maximum of $50,000 to determine the lowest responsive bidder and does not alter the amounts of the resulting Agreement.

An Agreement awarded by reason of the five percent preference is awarded for the amount of the small business firm’s actual cost proposal.

2. Target Area Contract Preference Act (TACPA)

This solicitation provides for the optional TACPA preference. Bidders are not required to apply for this preference. Denial of the TACPA preference request is not a basis for rejection of the bid/offer.

The TACPA workplace and workforce preferences will be evaluated for this solicitation.

California-based companies seeking TACPA preferences will need to complete and submit preference request forms with the bid/offer. The following webpage contains required preference request forms and an interactive map to determine if a business is located with a TACPA qualified zone: Request Target Area Contract Preference.

By submitting forms, a bidder given a TACPA preference agrees to the TACPA contract provisions required by Government Code 4535 and provided in section 1896.40 of Title 2 of the California Code of Regulations (CCR) in addition to requirements specified on the TACPA form STD 830.

3. Recycled Content Certification

The State of California is required to purchase recycled content products (RCPs) rather than non-recycled products whenever price, quality, and availability are comparable.

Furthermore, each state agency is required to purchase RCPs in sufficient quantities to ensure that mandated RCP procurement goals are attained within eleven product categories. If two bidders quote the same bid cost amount for services, the State will award the contract to the RCP certified contractor.

In order to help state agencies identify all reportable purchases and all the reportable RCP purchases, suppliers are mandated by the Public Contract Codes to certify the minimum, if not the exact, recycled content, both secondary and postconsumer material, in the products, materials, goods, and supplies offered or sold to the State. The Public Contract Codes require every supplier to certify the minimum, if not the exact recycled content, both secondary and postconsumer material, in the products, materials, goods, and supplies offered or sold to the State. Additional information regarding this program can be obtained at the following web site: https://www.calrecycle.ca.gov/StateAgency/.

4. DVBE Participation

Please look carefully at boxes (a) and (b) in this section. Please note that regardless of DVBE participation requirements the DVBE deductions still apply to all bidders providing DVBE participation (further information is listed below under DVBE Incentive).

(a) DVBE Participation is Required

(b) DVBE Participation has been Waived, however there is a DVBE Incentive.

If box (a) is checked:

You must respond accordingly to the instructions outlined in “California Disabled Veteran Business Enterprise (DVBE) Program Requirements – for Non-IT Services” on the following page for your bid to be considered responsive.

This IFB has participation goals for the Disabled Veteran Business Enterprise (DVBE) Program of three (3%) percent of the total bid cost. Bidders must meet the DVBE requirements in order to be considered a responsive bidder and be considered for contract award. Failure to meet the three (3%) percent minimum will result in your bid being rejected.

A copy of the DGS DVBE Certification letter must be included with your bid.

If box (b) is checked, bidders are not required to provide DVBE participation, but may choose to for the Incentive. Please refer to the DVBE Incentive below:

Unless stated elsewhere in the solicitation that the DVBE incentive has been waived, in accordance with Section 999.5(a) of the Military and Veterans Code an incentive will be given to bidders who provide DVBE participation. For evaluation purposes only, the State shall apply an incentive to bids that propose California certified participation as identified on the Bidder Declaration, DGS PD-05-105, and confirmed by the State. The incentive amount for awards based on low price will vary in conjunction with the percentage of DVBE participation.

Awards based on low price – the net bid price of responsive bids will be reduced (for evaluation purposes only) by the amount of DVBE incentive as applied to the lowest responsive net bid price. If the #1 ranked responsive, responsible bid is a California certified small business, the only bidders eligible for the incentive will be California certified small businesses. The incentive adjustment for awards based on low price cannot exceed 5% or

$100,000, whichever is less, of the #1 ranked net bid price. When used in combination with a preference adjustment, the cumulative adjustment amount cannot exceed $100,000.

The following percentages will apply for awards based on low price.

Confirmed DVBE Participation of: DVBE Incentive:

5% or Over 5%

4% to 4.99% Inclusive 4% 3% to 3.99% Inclusive 3%

CALIFORNIA DISABLED VETERAN BUSINESS ENTERPRISE (DVBE) - PROGRAM

REQUIREMENTS - FOR NON-IT SERVICES

(Revision Date 1-2022)

Please read the requirements and instructions carefully.

AUTHORITY

The Disabled Veteran Business Enterprise (DVBE) Participation Goal Program for State contracts is established in Public Contract Code (PCC), §10115 et seq., Military and Veterans Code (MVC), §999 et seq., and California Code of Regulations (CCR), Title 2, §1896.61 et seq.

DVBE PARTICIPATION

The minimum DVBE participation is 3% for this solicitation unless another percentage is specified in the solicitation, or the solicitation is exempt from DVBE participation.

DVBE INCENTIVE

An incentive will be given to bidders who provide DVBE participation, unless stated elsewhere in the solicitation that the DVBE Incentive has been waived.

INTRODUCTION

The bidder must complete the form(s) identified below and fully document that the mandatory minimum percent of DVBE participation will be met in order to comply with this solicitation’s DVBE program requirement or the bid may be considered non-responsive.

Information submitted by the Bidder to comply with this solicitation’s DVBE requirements will be verified by the State. If evidence of an alleged violation is found during the verification process, the State shall initiate an investigation, in accordance with the requirements of PCC §10115 et seq. and MVC §999 et seq., and follow the investigatory procedures required by 2 CCR §1896.91. Contractors found to be in violation of these provisions may be subject to suspension from doing business with the State of California, contract termination, civil penalties, and loss of State certifications.

Only State of California, Office of Small Business and DVBE Services (OSDS), certified Disabled Veteran Business Enterprises (hereafter called “DVBE”) shall be used to satisfy the DVBE requirements. The term “DVBE contractor, subcontractor or supplier” means any person or entity that satisfies the ownership (or management) and control requirements of 2 CCR §1896.1, is certified in accordance with 2 CCR §1896.84, and provides services or goods that contribute to the fulfillment of the contract requirements by performing a commercially useful function as required in MVC §999(B). Bidders must verify each DVBE subcontractor’s certification status with OSDS to ensure participation eligibility prior to submitting bids. A DVBE that is not certified at the time of award or does not meet and maintain certification cannot count towards an awarding department’s three (3) percent goal (MVC §999.5(c).

COMMERCIALLY USEFUL FUNCTION DEFINITION

A SB/DVBE certified firm performs CUF when doing all of the following:

1. Executes a distinct element of the contract scope of work including supplying of goods/services.

2. Performs, manages, or supervises the work including supplying of goods/services.

3. Performs work that is normal for the firm’s business services and functions.

4. Is responsible, with respect to products, inventories, materials, and supplies required for the subcontract, negotiating price, determining quality and quantity, ordering, installing (if applicable), and paying for the material.

5. Does not subcontract a portion of the work greater than expected by industry practices.

A SB/DVBE certified firm does NOT perform CUF when:

1. The firm is an extra participant involved in a transaction, contract, or project through which funds are passed through in order to obtain the appearance of SB/DVBE participation.

2. The firm is not being used to perform the work as stipulated in the bid.

3. The firm is no longer used to provide good/services listed in initial bid response.

DVBE SUBSTITUTION

Bidders must use the DVBE subcontractors or suppliers proposed in the bid. Any substitutions must be requested in writing to the awarding department and approved by the awarding department and OSDS in writing prior to the commencement of any work by the proposed DVBE. The substitution must be to perform the same work and shall maintain the minimum level of DVBE participation stated in original bid (MVC §999.5(g)).

DVBE SUBCONTRACTOR REPORTING

Bidders awarded a contract with a commitment to use DVBE subcontractors must certify, upon completion of contract, that all payments have been made to the DVBE subcontractors by submitting the Prime Contractor’s DVBE Subcontracting Report (STD 817). For such contractors awarded on or after January 1, 2021, the department will withhold $10,000 from the final payment, or the full payment if the final payment is less than $10,000 from prime contractors, until the complete and accurate STD 817 is received. Failure to submit this certification after given the opportunity to cure, will result in the department permanently deducting $10,000 from the final payment or the full payment if less than $10,000 (MVC §999.7).

Prime contractor shall provide proof of payments made to DVBE subcontractors at the request of the department. The department shall keep all information provided by the prime contractor regarding the DVBE program requirements in the procurement file for six (6) years

(MVC §999.55).

PLEASE READ ALL INSTRUCTIONS CAREFULLY

These instructions contain information about the DVBE program requirements, bidder responsibilities, and the DVBE Bid Incentive. Bidders are responsible for thorough review and compliance with these instructions.

To meet the DVBE program requirements, bidders must complete and fully document compliance with the following:

PARTICIPATION COMMITMENT

Bidders must commit to meet or exceed the DVBE participation requirement in this solicitation by either Method A1 (bidder is a California certified DVBE) or A2 (bidder is not a California certified DVBE). Bidders must document DVBE participation commitment by completing and submitting all forms and documentation necessary to support meeting CUF.

Forms include the Bidder Declaration (DGS PD-05-105) and DVBE Declarations (DGS PD 843), the Confirmation Letter/Form as described below, and any other requested documentation. Failure to complete and submit the required form(s) as instructed will render the bid non-responsive.

Method A1. Certified DVBE bidder:

A. Commit to perform the participation goal percentage of the contract bid amount with its own resources or in combination with another DVBE(s).

B. Document DVBE participation on the Bidder Declaration DGS PD-05-105 for the Prime and all subcontractors (any person, firm, and/or corporation that will participate in fulfilling any part of the contract).

C. Submit a written Confirmation Letter/Form from each DVBE subcontractor identified on the Bidder Declaration. The written confirmation must include the solicitation number and be signed by the Bidder and the DVBE subcontractor(s). The written confirmation shall include, but is not limited to, the DVBE scope of work, work to be performed by the DVBE, term of the intended subcontract with the DVBE, anticipated dates the DVBE will perform required work, rate and conditions of payment and total amount to be paid to the DVBE. Failure to submit signed confirmations with the bid may render the bid non-responsive. If further verification is necessary, the State will obtain additional information to verify compliance with the above requirements.

D. Submit DVBE Declarations Form, DGS PD 843, for all DVBE participants (prime or sub).

Method A2. Non-DVBE bidder:

A. Commit to using DVBE(s) to perform the participation goal percentage of the contract bid amount.

B. Document DVBE participation on the Bidder Declaration, DGS PD-05-105.

C. Submit a written Confirmation Letter/Form from each DVBE subcontractor identified on the Bidder Declaration. The written confirmation must include the solicitation number and be signed by the Bidder and the DVBE subcontractor(s). The written confirmation shall include, but is not limited to, the DVBE scope of work, work to be performed by the DVBE, term of the intended subcontract with the DVBE, anticipated dates the DVBE will perform required work, rate and conditions of payment and total amount to be paid to the DVBE.

Failure to submit signed confirmations with the bid may render the bid non-responsive. If further verification is necessary, the State will obtain additional information to verify compliance with the above requirements.

D. Submit DGS PD 843, DVBE Declarations Form, for all DVBE participants (prime or sub).

RESOURCES AND INFORMATION TO LOCATE DVBE SUPPLIERS

Awarding Department Contact the department at cdfa.contracts@cdfa.ca.gov for any DVBE suppliers who may have identified themselves as potential subcontractors, and to obtain suggestions for search criteria to possibly identify DVBE suppliers for the solicitation. You may also contact the department’s SB/DVBE Advocate for assistance.

Department of General Services, Procurement Division (DGS-PD) OFFICE OF SMALL

BUSINESS AND DVBE SERVICES (OSDS)

The department’s Small Business (SB/DVBE) Advocate can also provide assistance with identifying DVBEs. For a directory of SB/DVBE Advocates for each department go to Find-a- SB_DVBE-Advocate.

For assistance with this directory, contact the DGS-PD SB/DVBE Advocate at (916) 375- 4940 or Advocate@dgs.ca.gov.

For assistance with SB/DVBE search, certification applications and information, certification information, certification status or concerns and general DVBE program info, you may use any of the following methods:

1. From 8:00 a.m. – 5:00 p.m., Monday through Friday: Call OSDS at (916) 375-4940

2. Visit the DGS website at: Apply For or Re-apply as Small Business, Disabled Veteran

Business Enterprise (ca.gov); or

3. Email: OSDSHelp@dgs.ca.gov

DGS PD E-Procurement Access the list of all certified DVBEs by using the DGS-PD online certified firm database at www.caleprocure.ca.gov. To begin your search, click on “Quicklinks” and then click on “Find Certified Firms (SB/DVBE). Search by one “keyword” or “United Nations Standard Products and Services Code (UNSPSC)” at a time that apply to the elements of work you want to subcontract.

Check for subcontractor ads that may be placed on the California State Contracts Register (CSCR) for this solicitation prior to the closing date. You may access the CSCR at www.caleprocure.ca.gov, click on Resources and then on “Find Public Procurement Information.” For questions regarding the CSCR, please call (916) 375-2000 or send an email to eprocure@dgs.ca.gov.

For eProcurement Training Modules, including the SB/DVBE Search, click on “Resources” then on “Training and Resources.”

California Department of Veterans Affairs Visit www.calvet.ca.gov, Click on CalVet Programs tab, click on Veterans Services, and then click on Disabled Veterans Business Enterprise (DVBE Program) or email:

DVBE@calvet.ca.gov.

REQUIRED DOCUMENTS

The following documents must be submitted with your proposal to be considered responsive:

Attachment 1, Cost Proposal

Contractor Status Form

Disabled Veterans Business Enterprise Participation Declarations, DGS PD 843 https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/pd_843.pdf

Bidder Declarations, GSPD-05-105 https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd05-105.pdf

Commercially Useful Function (CUF), DGS OBAS 201 https://www.documents.dgs.ca.gov/dgs/fmc/dgs/obas201.pdf

If corporation, proof that business is in good standing and qualified to conduct business in California

If a nonprofit organization, proof of nonprofit status

Small Business Preference and Certification Request, STD 811 https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std811.pdf

Nondiscrimination Compliance Statement, STD 19 https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std019.pdf

Labor Code Certifications (Attachment 3)

Roofing Certification (if applicable)

Non-Collusion Declaration (Attachment 4)

The following forms will be required of the winning proposer upon award of the contract:

Contractor Certification Clauses – CCC 04/2017 https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services- Resources-List-Folder/Standard-Contract-Language

Recycled Content Certification Form, CalRecycle 74 https://www2.calrecycle.ca.gov/Docs/Web/111480

Darfur Contracting Act Certification, DGS PD 1 https://www.documents.dgs.ca.gov/dgs/FMC/GS/PD/PD_1.pdf

California Civil Rights Laws Attachment, DGS OLS 04 (If $100,000 or more) https://www.documents.dgs.ca.gov/dgs/fmc/dgs/ols004.pdf

Iran Contracting Act Verification Form, DGS PD 3 (If $1,000,000 or more) https://www.documents.dgs.ca.gov/dgs/FMC/GS/PD/PD_3.pdf

Payment Bond (If $25,000 or more) https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std807.pdf

Sample Standard Contract - STD 213

California Department of Food and Agriculture Agreement No. ______

Page __ of __

EXHIBIT A

SCOPE OF WORK

1. Contractor agrees to provide to the California Department of Food and Agriculture

(CDFA) as described herein:

2. The services shall be performed at .

3. The services shall be provided during .

4. The project representatives during the term of this agreement will be:

State Agency Name Unit/Branch Address Phone Number Email Address

Contractor Name Unit/Branch Address Phone Number Email Address

5.

Federal Agency Example: USDA, APHIS, PPQ

Federal Award Identification Number FAIN or other as provided by the federal funding source

Federal Award Date This is the execution date Catalog of Federal Domestic Assistance (CFDA) Number and Name Number AND Name Amount Awarded to State Agency TOTAL awarded to CDFA

Effective Dates for State Agency Start and End date of federal funding source Agmt

Federal Award to State Agency is Research & Development (Yes/No) Yes or No

6. See Attachment 1 in Scope of Work for a detailed description of work to be performed and the duties of all parties.

EXHIBIT B

BUDGET DETAIL AND PAYMENT PROVISIONS

1. Invoicing and Payment

A. For services satisfactorily rendered, and upon receipt and approval of the invoices, the State agrees to compensate the Contractor, Grant, Sub-Grant or Agreement recipient for actual expenditures incurred in accordance with this Agreement and stated herein, which is attached hereto and made a part of this Agreement or Grant.

Original invoices shall include the agreement/contract number, dates of service, type of work performed, and when applicable, a breakdown of the costs of parts and materials, labor charges, and any other relevant information required to ensure proper invoices are submitted for payment. Invoices shall be itemized to follow the allowed expenses outlined in the agreement/contract budget and Scope of Work documents.

B. Unless mutually agreed, monthly invoices must be submitted within 30 calendar days from the end of each month in which services were rendered. Invoices must include the Agreement number and submitted to the Program Contract Manager listed in this contract.

C. Any travel and subsistence payments authorized under this agreement shall be paid as needed to execute the work. The maximum travel rates allowable are the rates in effect at the time of travel as established by the United States General Services Administration. https://www.gsa.gov/travel-resources

2. Budget Contingency Clause A. It is mutually agreed that if the Budget Act of the current year and/or any subsequent years covered under this Agreement does not appropriate sufficient funds for the program, this Agreement shall be of no further force and effect. In this event, the State shall have no liability to pay any funds whatsoever to Contractor or to furnish any other considerations under this Agreement and Contractor shall not be obligated to perform any provisions of this Agreement.

B. If funding for any fiscal year is reduced or deleted by the Budget Act for purposes of this program, the State shall have the option to either cancel this Agreement with no liability occurring to the State or offer an agreement amendment to Contractor to reflect the reduced amount.

3. Prompt Payment Clause A. Payment will be made in accordance with, and within the time specified in, Government

Code Chapter 4.5, commencing with Section 927.

EXHIBIT D

SPECIAL TERMS AND CONDITIONS

1. Excise Tax

The State of California is exempt from federal excise taxes and no payment will be made for any taxes levied on employees' wages. The State will pay for any applicable State of California or local sales or use taxes on the services rendered or equipment or parts supplied pursuant to this Agreement. California may pay any applicable sales and use tax imposed by another state.

2. Settlement of Disputes

Any dispute concerning a question of fact arising under the terms of this agreement, Contractor shall file a "Notice of Dispute" with the CDFA within ten (10) business days of discovery of the problem. Such Notice of Dispute shall contain the Agreement number. Within ten (10) business days of receipt of such Notice of Dispute, the Agency Secretary, or Designee, shall meet with the Contractor and the CDFA project manager for the purpose of resolving the dispute. The decision of the Agency Secretary or Designee shall be final. In the event of a dispute, the language contained within this Agreement shall prevail over any other language including that of the bid proposal.

3. Agency Liability

The Contractor warrants by execution of this Agreement, that no person or selling agency has been employed or retained to solicit or secure this Agreement upon agreement or understanding for a commission, percentage, brokerage, or contingent fee, excepting bona fide employees or bona fide established commercial or selling agencies maintained by the Contractor for the purpose of securing business.