Bid Notice-MSH Central Kitchen Air Conditioning.pdf

PROJECT MANUAL COVER

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STATE OF CALIFORNIA

DEPARTMENT OF STATE HOSPITALS

ADMINISTRATIVE SERVICES DIVISION

FACILITIES PLANNING, CONSTRUCTION & MANAGEMENT

PROJECT MANUAL – BOOK I OF II

INTRODUCTORY INFORMATION

BIDDING REQUIREMENTS

CONTRACTING REQUIREMENTS

SPECIFICATIONS

FOR:

CENTRAL KITCHEN AIR CONDITIONING

DSH-METROPOLITAN, LOS ANGELES COUNTY,

CALIFORNIA

Project Manager: Douglas Azores

Norwalk, California

Consultant: J.C. Chang & Associates, Inc.

August 27, 2026

Project Number #26-20063-000

PROJECT MANUAL COVER

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STATE OF CALIFORNIA

DEPARTMENT OF STATE HOSPITALS

ADMINISTRATIVE SERVICES DIVISION

FACILITIES PLANNING, CONSTRUCTION & MANAGEMENT

PROJECT MANUAL – BOOK II OF II

SPECIFICATIONS

CENTRAL KITCHEN AIR CONDITIONING

DSH-METROPOLITAN, LOS ANGELES COUNTY,

CALIFORNIA

Project Manager: Douglas Azores

Norwalk, California

Consultant: J.C. Chang & Associates, Inc.

August 27, 2026

Project Number #26-20063-000

PROJECT TITLE PAGE

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SECTION 00 01 01

PROJECT TITLE PAGE

Title: Central Kitchen Air Conditioning Client Agency: Department of State Hospitals Location: 11401 S. Bloomfield Avenue Norwalk, CA 90650; Los Angeles County

Project Number: #26-20063-000

Project Manager: Douglas Azores Telephone Number: (562) 651-4376 Email: Douglas.Azores@dsh.ca.gov

State of California Department of State Hospitals Plant Operations Office 11401 S. Bloomfield Avenue Norwalk, California 90650

Consultant: Sam Simon JCCA Senior Mechanical Engineer ssimon@jccainc.com

385 Van Ness Ave. #208 Torrance, CA 90501

J.C. Chang & Associates, Inc. Central Kitchen Supplemental HVAC JCCA No. 24793-9 DSH-Metropolitan

CERTIFICATIONS PAGE 000105 - 1

DOCUMENT 000105

CERTIFICATIONS PAGE

PROJECT TITLE: Central Kitchen Supplemental HVAC

CLIENT AGENCY: Department of State Hospitals

LOCATION: Department of State Hospitals - Metropolitan 11401 Bloomfield Ave

Norwalk, CA 90650

PROJECT NUMBER: JCCA #24793-9

PROJECT DIRECTOR: Joshua Kaiser Facilities Planning Construction & Management Department of State Hospitals - Sacramento

1215 O Street Sacramento, California 95814

Telephone Number: (916) 248-0015

Email: Joshua.Kaiser@dsh.ca.gov

CONSULTANT: J.C. Chang & Associates, Inc.

ROBERT NOLAN, PE, LEED AP

MECHANICAL ENGINEER

HECTOR LACSA, PE,

ELECTRICAL ENGINEER

CERTIFICATIONS

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Authorities Having Jurisdiction

TABLE OF CONTENTS

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SECTION 00 01 00

TABLE OF CONTENTS

BOOK I

INTRODUCTORY INFORMATION

Pages

Document 00 01 01 Project Title Page ............................................................................. 1 only 00 01 05 Certifications Page ............................................................................ 1 through 2 00 01 10 Table of Contents ............................................................................. 1 through 3 00 01 15 List of Drawings ............................................................................... 1 only

BIDDING REQUIREMENTS

Document 00 11 00 Invitation to Bid ............................................................................... 1 through 6 00 21 00 Instructions to Bidders ...................................................................... 1 through 12 00 22 10 DVBE Participation Program Requirements ........................................ 1 through 3 00 41 00 Bid Form ......................................................................................... 1 through 8 00 43 13 Bidder’s Bond .................................................................................. 1 only 00 43 16 Certified Small Business Subcontractor(s) Summary ............................ 1 through 2

CONTRACTING REQUIREMENTS

Document 00 52 00 Agreement (Sample) ......................................................................... 1 only 00 61 13 Performance Bond (Sample) .............................................................. 1 only 00 61 14 Payment Bond (Sample) .................................................................... 1 only 00 63 63 Construction Contract Change Order (Sample) ..................................... 1 only 00 72 00 General Conditions of the Contract for Construction ............................. 1 through 37 00 73 00 Supplementary Conditions ................................................................. 1 through 2 00 91 13 Addenda (Sample) ............................................................................ 1 only

SPECIFICATIONS

DIVISION 01 - GENERAL REQUIREMENTS

Section 01 10 00 Summary ......................................................................................... 1 through 4

01 21 00 Allowances ..................................................................................... 1 through 2 01 25 00 Substitution Procedures ..................................................................... 1 through 2 01 29 00 Payment Procedures .......................................................................... 1 through 3 01 31 00 Project Management and Coordination ................................................ 1 through 5 01 31 25 Web-Based Project Management System ............................................. 1 through 4 01 32 00 Construction Progress Documentation ................................................. 1 through 5

01 32 33 Photographic Documentation ............................................................. 1 through 2 01 33 00 Submittal Procedures ........................................................................ 1 through 6 01 35 16 Alteration Project Procedures ............................................................. 1 through 4 01 35 53 Security Procedures .......................................................................... 1 through 7 01 40 00 Quality Requirements ....................................................................... 1 through 5 01 43 19 Mockup ........................................................................................... 1 through 3 01 50 00 Temporary Facilities and Controls ...................................................... 1 through 7

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01 56 10 Airborne Contaminates Controls ........................................................ 1 through 9 Appendix A, Containment Inspection Log ........................................... 1 only Appendix B, Entry Warning Sign........................................................ 1 only Appendix C, DSH Best Practice ......................................................... 1 through 16 01 60 00 Product Requirements ....................................................................... 1 through 5 01 73 00 Execution ........................................................................................ 1 through 6 01 74 19 Construction Waste Management and Disposal .................................... 1 through 4 FORM 01 74 19.01 Construction Waste Estimate .............................................................. 1 only FORM 01 74 19.02 Waste Management Report ................................................................ 1 through 2 01 74 20 Recycled Content Certification……………………………………… ....... 1 through 3 FORM 01 74 20.01 Recycled Content Certification Worksheet (Example) ............................... 1 through 3 FORM 01 74 20.02 SABRC Procurement Summary (Example)…… .................................. 1 through 2 01 75 00 Starting and Adjusting ....................................................................... 1 through 2 01 77 00 Closeout Procedures ......................................................................... 1 through 11 FORM STD 817 Prime Contractor’s Certifications – DVBE Subcontractor Report ............. 1 through 5 01 77 00.01 Contractors Certification of Small Business Participation ...................... 1 only 01 77 00.02 Contractor’s Certification of Small Business Participation ..................... 1 only 01 79 00 Demonstration and Training ............................................................... 1 through 4 01 91 13 General Commissioning Requirements ................................................ 1 through 13

DIVISION 03 - CONCRETE

Section 03 30 00 Cast-In-Place Concrete ...................................................................... 1 through 8

DIVISION 23 - HEATING, VENTILATING, AND AIRCONDITIONING (HVAC)

Section 23 05 29 Hangers and Supports for HVAC Piping and Equipment ........................ 1 through 12 23 05 48 Vibration and Seismic Controls for HVAC ........................................... 1 through 19 23 05 53 Identification for HVAC Piping and Equipment .................................... 1 through 6 23 07 19 HVAC Piping Insulation .................................................................... 1 through 16 23 23 00 Refrigerant Piping ............................................................................. 1 through 10 23 81 29 Variable-Refrigerant-Flow HVAC Systems .......................................... 1 through 40

DIVISION 26 - ELECTRICAL

Section 26 00 10 Supplemental Requirements for Electrical ............................................. 1 through 12 26 05 19 Low-Voltage Electrical Power Conductors and Cables ........................... 1 through 5 26 05 23 Control-Voltage Electrical Power Cables .............................................. 1 through 8 26 05 29 Hangers and Supports for Electrical Systems ......................................... 1 through 6 26 05 33.13 Conduits for Electrical Systems............................................................ 1 through 10 26 05 48 Vibration and Seismic Controls for Electrical Systems ........................... 1 through 4 26 05 53 Identification for Electrical Systems ..................................................... 1 through 6 26 27 26 Wiring Devices .................................................................................. 1 through 4 26 28 16 Enclosed Switches and Circuit Breakers ............................................... 1 through 6

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APPENDIX

Testing, Inspection, and Observation Plan

REFERENCE DOCUMENTS

APPENDIX A – JCCA 24793-9 OSFM APPROVED DRAWINGS

APPENDIX B – JCCA 24793-9 OSFM APPROVED SPECIFICATIONS

APPENDIX C – JCCA 24793-9 OSFM APPROVED STRUCTURAL CALCULATIONS

APPENDIX D – JCCA 24793-9 OSFM BUILDING PERMIT

END OF DOCUMENT

LIST OF DRAWINGS

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SECTION 00 01 15

LIST OF DRAWINGS

Sheet Number Description

GENERAL

T0.1 TITLE SHEET

T0.2 SEISMIC PROTECTION NOTES

T0.3 FIRE ACCESS SITE PLAN

T0.4 STATE FIRE MARSHAL TRIAGE LIST

T0.5 BUILDING INFORMATION

MECHANICAL

M0.1 MECHANICAL GENERAL NOTES

M0.2 MECHANICAL EQUIPMENT SCHEDULES

M2.1 MECHANICAL NEW WORK PLAN

M3.1 MECHANICAL DETAILS

M3.2 MECHANICAL DETAILS

M3.3 MECHNICAL REFERENCE PHOTOS

M5.1 TITLE 24 MANDATORY MEASURES

M5.2 TITLE 24

ELECTRICAL

E0.1 ELECTRICAL COVER SHEET

E0.2 ELECTRICAL PANEL SCHEDULES

E2.1 ELECTRICAL NEW WORK PLAN

E3.1 FIRE RATED PENETRATION DETAILS

INVITATION TO BID

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SECTION 00 11 00

INVITATION TO BID

STATE OF CALIFORNIA

DEPARTMENT OF STATE HOSPITALS (DSH)

FACILITIES, PLANNING, CONSTRUCTION & MANAGEMENT

Scope of Work:

Major components of Project Work consist of installing supplemental cooling for the Central Kitchen, which will include two (2) new outdoor air conditioning units with piping and supports, eight (8) new indoor wall-mounted mini-split units, the required new refrigerant and condensate piping, and electrical work required to power the new mechanical equipment.

The bids shall include all Work pursuant to the Drawings and Project Manual, and Addenda as may be issued prior to bid opening date.

Drawings and Project Manual:

Bid forms, plans, specifications, addenda, and, Bid Package will be available for download at http://www.caleprocure.ca.gov. Click on “Start Search”. In the Event Name field, enter the project number and click “Search”. While viewing the Event Details, click on “View Event Package” to view bid forms.

It is recommended that all vendors register as a bidder through the Cal eProcure website at https://www.caleprocure.ca.gov/pages/bidder-vendor.aspx. This will allow for automatic notifications if there is any modification to the Event such as the posting of an addendum or additional documentation.

License:

Contractors' State License Classification required to bid Project is B – General Building Contractor; C-20 – Warm-Air Heating, Ventilating, and Air-Conditioning; C-10 – Electrical.

1. Bidder must provide a copy of current Contractors State License, B – General Building Contractor, issued by the California Department of Consumer Affairs, Contractors State License Board. C-20 – Warm-Air Heating, Ventilating, and Air- Conditioning; C-10 – Electrical Contractor.

2. If subcontracting, bidder must provide a copy of the proposed trades including but not limited to: C-20 – Warm-Air Heating, Ventilating, and Air-Conditioning; C- 10 – Electrical Contractor issued by the California Department of Consumer Affairs, Contractors State License Board.

[Refer to Document 00 21 00 or if utilized Document 00 22 00, Supplementary Instructions to Bidders, Subparagraph 2.1.3, regarding performance of work of a Fire Protection specialty contractor license classification C-16.]

Availability of Funds:

Award of this contract is subject to the availability of funds through the State’s normal budget process.

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KEY ACTION DATES:

Event Date Time (PT)

IFB available to prospective bidders 08/27/2026 9:00 AM

Deadline to Request to attend the Bidder’s Conference 09/11/2026 3:00 PM

Mandatory Bidder’s Conference* 09/18/2026 9:30 AM

Deadline to submit questions 09/28/2026 2:00 PM

Responses to questions posted on Cal eProcure 09/30/2026 3:00 PM

Bid Date: 10/12/2026 3:00 PM

Public Bid Opening 10/13/2026 10:00 AM

Award period Within 60 calendar days of Bid Date.

N/A

*Arrive early to address site security check-in requirements

BIDDERS CONFERENCE

Attendance requirements (mandatory for prime bidders):

All prime bidders must attend the conference to have their bids considered responsive and responsible. Bidders who wish to attend the conference must notify Contract Manager via e-mail at MSH.PlantOperations@dsh.ca.gov and CC: Contract Analyst at Kyle.Roberts@dsh.ca.gov by the date and time indicated within the Key Action Dates table.

This email notification must include the first and last name of the proposed attendee, as well as business name and contact information for security clearance purposes. Late submissions will not be accepted. The attendee may only sign in to represent one (1) company. Subcontractors may not represent a potential prime contractor at a conference. Furthermore, no more than two

(2) attendees will be allowed from each company.

For interested bidders who need assistance due to a physical impairment, a reasonable accommodation will be provided by the DSH, upon request. Bidders must request the accommodation when requesting to attend the conference as described above.

Bidders and/or their representatives will be required to bring their driver’s license or other state-issued identification card to be admitted onto hospital grounds. Bidders and/or their representatives will not be admitted onto hospital grounds unless professionally and appropriately dressed in clothing distinct from that worn by patients at the hospital.

Bidders are hereby provided notice that the following restrictions will be enforced at the hospital.

Failure to abide by any of the restrictions below may result in being barred from the conference:

• Bidders will be notified and required to adhere to all COVID guidelines and protocols implemented at the facility based off the “The California Department of State Hospitals COVID-19 Transmission-Based Precautions and Testing” developed in partnership between DSH, and the California Department of Public Health, Healthcare Associated Infections Program.

• Tan and Khaki clothing will prevent entry into patient areas of the hospital. No ties, scarves, or any items worn around the neck.

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• Electronic and communication devices such as pagers, cell phones, smart watches, cameras/micro-cameras, and/or sound recording devices are subject to search within the Secured Treatment Area (STA). Contractor shall not take pictures or video with a camera or phone anywhere on DSH grounds without the consent or presence of the Contract Manager or Bidder’s Conference designee.

Pre-bid Site Inspection:

Bids will only be accepted from those Contractors having attended the MANDATORY bidder’s conference at which time representatives of the State and prospective bidders shall meet at the MSH Plant Operations - Office, located at 11401 S. Bloomfield Ave., Norwalk, CA 90650.

The State’s requirements for Disabled Veteran Business Enterprise (DVBE) participation and other Contract requirements will be presented. Prime Contractors are encouraged to have their Key Administrator and DVBE office coordinator attend to receive this information and to have their questions answered. Attendance for the entire inspection is required in order for bidders to be eligible to submit a bid.

Arrive at least 30 minutes prior to the time indicated on the Key Action Dates table to allow all attendees to check-in. Attendees who arrive late will not be allowed to participate in the bidder’s conference.

PRE-BID QUESTIONS AND RESPONSES:

Please submit all questions regarding this project to MSH.PlantOperations@dsh.ca.gov and CC: Kyle.Roberts@dsh.ca.gov

Bidders requiring clarification of the intent or content of this IFB, or on procedural matters regarding the competitive procurement process, may request clarification by submitting questions in writing.

All questions must be received no later than fourteen (14) calendar days prior to the bid date.

DSH will post response to the questions within the Cal eProcure website twelve (12) calendar days of the bid date. All questions which require a response which “materially changes” the scope of work as defined by Public Contract Code 4104.5 will require an addendum to be issued which could result in extending the bid closing date.

BIDS:

Bid Forms:

Use the Bid Package forms posted on the Cal eProcure http://www.caleprocure.ca.gov. website specific to this project when submitting the bid.

Bid Basis:

Submit on Lump Sum basis.

Sealed Bids:

Bids received after the date and time identified in the Key Action Date table will not be considered received on time. It is the responsibility of the Bidder to ensure timely delivery of the bid. Late bids will not be opened and returned to the Bidder.

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Indicate the following on the envelope carrying the sealed bids regardless if they are hand delivered or mailed.

IFB # 26-20063-000

Central Kitchen Air Conditioning

ATTN: Contracts Department Department of State Hospitals – Metropolitan

11401 S. Bloomfield

DO NOT OPEN

Bid Delivery Options:

Bids may be received by hand delivery or by mail. Regardless of the deliver option, the submission must include the labeling information above under sealed bids.

Hand Delivery:

All hand delivery of bids is by appointment only. To schedule hand delivery of the bid, please contact MSH.PlantOperations@dsh.ca.gov and CC: Kyle.Roberts@dsh.ca.gov

Mailed Bids:

All mailed bids must be submitted under sealed cover and received by DSH by the bid date and time as indicated in the Key Action Dates table above or as modified by addendum.

Public Bid Opening:

A public bid opening will be held on the following day (see Key Action Dates table) of the bid due date at 11401 S. Bloomfield Ave., Norwalk, CA 90650. Bidders may attend virtually, by telephone +1 916-382-0340,,283105994#, or in person. Bidders attending the bid opening in-person will need to meet and sign in (mandatory) at the Plant Operations - Office at the mailing address above.

At the public bid opening, all bids received before the date and time indicated within the Key Action Dates table will be opened and recorded onto a Preliminary Bid Tabulation. Bidders do not need to attend the bid opening as the Preliminary Bid Tabulation shall be available immediately for public inspection after the bid opening is completed.

The bid opening may be attended virtually via the following link:

https://teams.microsoft.com/meet/227429651957743?p=pVuYxyHyYq7WMOsUb7

Join the meeting now

Meeting ID: 227 429 651 957 743

Passcode: rS7p3Xg2

AWARD

DSH reserves the right to reject any and all bids and waive any irregularity in any bid received.

Award of the Contract, if awarded, will be to the lowest responsible Bidder whose Bid Form complies with all requirements prescribed. See Section 00 21 00 - Instructions to Bidders for further Award requirements.

The award period(s) may be subject to an extension of such further period as may be agreed upon in writing between the DSH and the Bidder concerned.

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MISCELLANEOUS PROVISIONS:

Disabled Veterans Business Enterprises (DVBE):

Participation in Disabled Veterans Business Enterprises (DVBE) program may be required for this project. Refer to Project Manual Document 00 21 00, Project Manual Document 00 22 10 and Bid Forms for requirements. Bidders are advised to commence the required DVBE procedures immediately upon receipt of drawings and project manual.

DVBE Bid Incentive:

The DVBE Incentive program is being applied on this project. Refer to Project Manual Document 00 21 00, Article 18.5.

Small Business Preference:

Refer to Project Manual Document 00 21 00, Article 5.5

Non-Small Business Subcontractor Preference:

Refer to Project Manual Document 00 21 00, Article 5.6

Bonds:

Successful bidder shall furnish payment and performance bonds, each in the amount of 100 percent of the Contract price.

Non-Discrimination Program (Gov. Code, Section 12990): Refer to Project Manual Document 00 72 00, General Conditions of the Contract for Construction.

Labor Code:

Pursuant to Labor Code, Section 1774, the Contractor to whom the contract is awarded, and any subcontractor under him, shall pay not less than the specified general prevailing rates of per diem to all workers employed in the execution of the contract. Pursuant to Labor Code, Section 1770 et seq., the Department of Industrial Relations (DIR) has ascertained general prevailing rate of per diem wages in the locality in which the work is to be performed. Copies of the general prevailing rate of per diem wages are available from the Department of Industrial Relations, Labor Statistics & Research Division, P.O. Box 420603, San Francisco, CA 94142,

(415) 703-4780; or general prevailing rate of per diem may be accessed on the internet at Department of Industrial Relations website (https://www.dir.ca.gov) for the February 2026 published general prevailing rate of per diem wages for this contract. Copies of the general prevailing rate of per diem wages are on file at DGS’ principal office, which shall be made available to any interested party on request. Note that when the general prevailing rate of per diem determination shows an expiration date (noted by a double asterisk**), to expire during the term of the contract, the Contractor must call or write the DIR to obtain the new rates and incorporate them in this contract for submittal of bid. The Contractor is responsible to comply with the Labor Code Sections and general prevailing rate of per diem determinations, including all the guidelines and the fine print in the general prevailing rate of per diem determinations.

Refer to Project Manual Document 00 72 00, General Conditions of the Contract for Construction.

Labor Compliance Monitoring and Enforcement:

This project is subject to monitoring and enforcement by the DIR, Compliance Monitoring Unit.

All Contractors and subcontractors, regardless of tier, shall be required to comply with the Monitoring and Enforcement Program, including, but not limited to, contractor registration, submittal of electronic certified payroll reports directly to the DIR as applicable and cooperation

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with on-site monitoring by DIR personnel. Refer to Labor Code 1771.4 et seq. and the General Conditions of the Contract for Construction, Document 00 72 00, Article 3.3.3 for more information.

Executive Order N-6-22:

The Bidder must be advised of Executive Order N-6-22 Russia Sanctions. On March 4, 2022, Governor Gavin Newsom issued Executive Order (EO) N-6-22 regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. By submitting a bid, Bidder represents that it is not a target of Economic Sanctions. Should the State determine Bidder is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Bidder’s bid any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State.

Certificate of Reported Compliance (CRC) – Fleet Vehicles:

As a condition of Contract award, prior to Contract execution, Contractor shall submit copies of the valid CRCs for any fleet retained by the Contractor or any listed Subcontractor, for which any vehicles subject to the California Air Resources Board In- Use Off-Road Diesel Fueled Fleet Regulations, Section 2449(i), Title 12, California Code of Regulations, are used in the completion of the work included in the Contract.

More information on the In-Use Off-Road Diesel-Fueled Fleets Regulation can be found at the following link:

https://ww2.arb.ca.gov/our-work/programs/use-road-diesel-fueled-fleets-regulation

Generative Artificial Intelligence (GenAI):

The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

A. Bidder / Offeror must notify the State in writing if it: (1) intends to provide GenAI as a deliverable to the State; or (2), intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts: (i) functionality of a State system, (ii) risk to the State, or (iii) Contract performance. For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) §

4986.2 Definitions for GenAI. Failure to report GenAI to the State may result in disqualification. The State reserves the right to seek any and all relief to which it may be entitled to as a result of such non-disclosure.

B. Upon notification by a Bidder / Offeror of GenAI as required, the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the State.

C. Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.

INSTRUCTION TO BIDDERS

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SECTION 00 21 00

INSTRUCTIONS TO BIDDERS

Index

Article Page

1. GENERAL

2. COMPETENCE OF BIDDERS

3. EXAMINATION OF BID DOCUMENTS AND SITE

4. DISCREPANCIES, CONFLICTS, OMISSIONS, OR ERRORS

5. BIDDING DOCUMENTS

6. PARTICIPATION IN DISABLED VETERANS’ BUSINESS ENTERPRISES (DVBE)

PROGRAM…

7. SUBMISSION OF BID FORMS

8. WITHDRAWAL OF BID FORMS

9. PUBLIC OPENING OF BIDS

10. REJECTION OF IRREGULAR BIDS

11. COMPETITIVE BIDDING

12. AWARD OF CONTRACT

13. SUBSTITUTION OF ALTERNATIVE MATERIALS, ARTICLES, OR EQUIPMENT

14. RETURN OF BIDDER’S SECURITY

15. CONTRACT BONDS

16. INSURANCE

17. EXECUTION OF CONTRACT

18. FAILURE TO EXECUTE CONTRACT

19. CERTIFICATE OF REPORTED COMPLIANCE – FLEET VEHICLES

January 2026 Edition

1. GENERAL

.1 Bidder shall examine these instructions carefully and be responsive to conditions with which must be complied with prior to bid.

.2 Bidders shall be aware of the requirements of codes referenced in the Bidding Requirements and in the Contract Documents. Bidders may access codes included in California law through publications or through the Internet. The web site for California law is:

http://leginfo.legislature.ca.gov/faces/codes.xhtml.

2. COMPETENCE OF BIDDERS

.1 License:

.1 Bidder may only bid on work for which Bidder is properly licensed by the Contractors’ State License Board.

.2 Joint venture Bidders must possess a joint venture license. Each party to a joint venture shall be properly licensed for the Work of this Project.

.3 If the installation of a fire protection system is required, Bidders’ attention is directed to Business and Professions Code Sections 7026.12 and 7057(c). This code requires the installation of a fire protection system to be performed only by a Contractor holding a Fire

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Protection specialty contractor license classification C-16. The Contractor for this Project must hold the C-16 license classification or contract directly with a first-tier subcontractor with the C-16 license classification.

.2 Prior Disqualification: Public Contract Code Section 10162 provides that a bid may be rejected on the basis of a Bidder, any officer of such Bidder, or any employee of such Bidder who has a proprietary interest in such Bidder, having been disqualified, removed or otherwise prevented from bidding on, or completing a Federal, State or Local project because of a violation of a law or a safety regulation.

If the answer to question 6.1.2. on the Bid Form is “yes” the Department will review the circumstances presented. If the Director deems acceptance of the bid is not in the best interest of the State, the bid may be rejected.

.3 Employment of Undocumented Immigrants: Pursuant to Section 6101 of the Public Contract Code, the State may not award a public works contract to a bidder or contractor, nor shall a bidder or contractor be eligible to bid for or receive a public works contract, who has, in the preceding five years, been convicted of violating a state or federal law respecting the employment of undocumented immigrants.

.4 Contractor Registration:

.1 Pursuant to Sections 1725.5 and 1771.1 of the Labor Code, all contractors and subcontractors must be currently registered with the Department of Industrial Relations in order to qualify to bid on, be listed in a bid proposal, subject to the requirements of Section 4104 of the Public Contract Code, or engage in the performance of any contract for public work.

.2 Limited exceptions for Joint Venture Bidders and Projects with Federal Funds may apply pursuant to Section 1771.1 of the Labor Code.

.5 Ineligible Subcontractors: Pursuant to Section 1777.1 or 1777.7 of the Labor Code, a contractor is prohibited from bidding on, being awarded or performing work on a public works project with a subcontractor who is ineligible to perform work on the public works project. Refer to the General Conditions of the Contract for Construction, Article 4.1.3.

.6 Asbestos Abatement Certification: If Contractor performs the asbestos abatement work, Contractor must be certified for asbestos abatement work by the Contractors’ State License Board. If Contractor subcontracts the asbestos abatement work, Contractor need not be certified for asbestos abatement, but the subcontractor must be certified by the Contractor’s State License Board.

.7 Hazardous Substance Removal Certification: If Contractor performs the hazardous substance removal work or remedial action; Contractor must be certified for hazardous substance removal work by the Contractors’ State License Board. If Contractor subcontracts the hazardous substance removal work or remedial action, Contractor need not be certified for hazardous substance removal, but the subcontractor must be certified by the Contractor’s State License Board.

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3. EXAMINATION OF BID DOCUMENTS AND SITE

.1 Bidder’s Responsibility:

.1 Bidder shall carefully examine the Work site, Drawings, and Specifications (contract documents). This includes reference only documents that will not be part of the agreement, but are provided in addition to documents that will be part of the agreement.

.2 By submitting a bid, Bidder acknowledges that the Bidder understands the character, quality and quantity of surface, locations of utilities, subsurface materials, or obstacles to be encountered; insofar as this information is reasonably ascertainable from inspection of the Work site, Drawings, and Specifications.

.3 Bidder’s examination shall include all exploratory work done by the State, as well as information presented in the Drawings, Specifications, and other documents as available.

.2 Refer to Document 00 11 00, Invitation to Bid, for availability of bidding documents.

.3 Failure by Bidder to acquaint itself with available information will not relieve Bidder from responsibility for estimating properly the difficulty or cost of successfully performing the Work.

.4 In connection with the foregoing, Bidder’s attention is invited to Paragraphs 3.1 and 9.1 of Document 00 72 00, General Conditions of the Contract for Construction.

4. DISCREPANCIES, CONFLICTS, OMISSIONS, OR ERRORS

.1 If discrepancies, conflicts, omissions or errors are found in the Drawings or the Project Manual prior to the date of bid opening, Bidder shall request clarification from the State’s Project Manager identified in the Project Manual.

.2 Bidders shall notify DSH immediately via e-mail at Kyle.Roberts@dsh.ca.gov and MSH.PlantOperations@dsh.ca.gov if they need clarification about the services being sought or have questions about the IFB instructions or requirements. The level of detail that shall be provided in response is subject to the availability of DSH resources. DSH shall respond to all questions via an addendum to the solicitation with all questions and answers posted on Cal e- Procure (www.caleprocure.ca.gov). Note: It is the responsibility of the bidder to check Cal eProcure for questions and/or changes within the IFB as all questions, answers, and addendums will be posted there. DSH will not be held responsible for inaccurate bids due to bidder’s oversight in reviewing any and all information via Cal eProcure. This official bid solicitation is only published online at the California E-Procure, FI$Cal web site at:

https://caleprocure.ca.gov/pages/index.aspx.

.1 Verbal comments regarding this IFB are unofficial and are not binding on DSH unless later confirmed in writing as an official addendum.

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.2 Bidders that fail to report a known or suspected problem with the IFB or fail to seek clarification and/or correction of the IFB, submit a bid at their own risk.

.3 Clarifications will be given only in the form of Addenda to all Bidders.

.3 If no Addenda are issued related to supposed discrepancy, conflict, omissions or errors in figuring the Work, Bidders shall consider that discrepancies, conflicts, or omission between Drawings and Specifications shall be governed by Paragraph 1.5 of Document 00 72 00, General Conditions of the Contract for Construction.

.4 Omission of an item in either the Specifications or Drawings does not create a discrepancy or conflict.

5. BIDDING DOCUMENTS

.1 Bid Form (Document 00 41 00): All bids must be on the forms provided by the Department of

State Hospitals. A Bid not on the forms provided will be considered nonresponsive.

.2 Completing the Bid Form:

.1 Bidder’s name should be the same as listed on Bidder’s license.

.2 Price(s) shall be in the manner required by the Bid Form.

.3 Bid Form shall be signed by Bidder or duly authorized representative.

.1 If Bidder is an individual, name must be shown.

.2 If Bidder is a partnership, name of the partnership must be shown and one or more partners shall sign the Bid Form.

.3 If Bidder is a corporation, name of the corporation must be shown, the state of incorporation must be listed, the title of the signor must be shown, and the corporate seal must be used.

.4 Bidder business and mailing address should be shown.

.3 Required Listing of Proposed Subcontractors (Document 00 41 00 – Article 10):

.1 Failure to list kind of Work, Name, or Location shall cause the bid to be rejected as non-responsive.

.2 Bidders’ attention is directed to other provisions of the Subletting and Subcontracting Fair Practices Act, beginning with Public Contract Code Section 4100, related to penalties for failure to comply with the Act by using unauthorized subcontractors or by making unauthorized substitutions. See General Conditions of the Contract for Construction, Paragraph 1.1, for definition of subcontractor, and Article 4 for further reference to subcontractors.

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.3 Bidder’s attention is directed to Labor Code Section 1771.1, relating to inadvertent errors in the listing of subcontractors not currently registered with the Department of Industrial Relations.

.4 Bidders Security:

.1 All bids shall be accompanied by the following forms of bidder’s security: Bidder’s Bond (Document 00 43 13), cashier’s check, certified check or cash. Bidder’s Bond shall be executed by an admitted surety insurer, authorized to issue surety bonds in the State of California. Bond and checks shall be made payable to the director of the Department of State Hospitals . The security shall be in an amount equal to ten percent (10%) of the amount bid. A bid shall not be considered responsive unless one of the forms of bidder’s security is enclosed with it.

.2 If Bidder’s security is a Bidder’s Bond, it must be executed on the form attached to the Bid Form.

.5 Small Business:

.1 A five percent (5%) small business preference will be granted to Bidders properly certified as “Small Business”, Microbusiness, or Non-Small Business in accordance with Government Code 14838, et seq and Section 1896 et. Seq., Title 2, California Code of Regulations. To qualify for Non-Small Business, Bidder must commit to contracting out a minimum 25% of the Bid amount to Small Business subcontractors.

.2 If the Bidder is not already a Certified Small Business, applications for certification as “Small Business” must be submitted to the Office of Small Business and DVBE Certification (OSDS), 707 3rd Street, First Floor, Suite 1-400, West Sacramento, CA 95605; https://www.dgs.ca.gov/PD/About/Page-Content/PD-Branch-Intro-Accordion- List/Office-of- Small-Business-and-Disabled-Veteran-Business- Enterprise/Certification-Program. Firms can apply for small business certification online at https://www.dgs.ca.gov/PD/Services/Page- Content/Procurement-Division- Services-List-Folder/Certify-or-Re-apply-as-Small-Business- Disabled-Veteran- Business-Enterprise.

.3 Submit a copy of your OSDS certification letter with the Bid Form.

.4 Pursuant to Section 1896.14, in order to receive the small business preference, bidders must have a completed application (including proof of annual receipts) on file with the OSDS. The bidder must have requested a preference from OSDS and meet all applicable requirements under the subchapter and the State Small Business Procurement and Contract Act, (including but not limited to evidence to rebut presumptions) not later than five o’clock (5:00 p.m.) on the date on which the subject bid is opened.

.6 Non-Small Business:

.1 The application of the five percent (5%) small business bidding preference is now extended to a bidder whose business is not certified as a small business but commits to subcontracting at least twenty-five percent (25%) of its net bid price to businesses

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that are California certified small businesses and/or microbusinesses. (See Document 00 41 00 – Article 2.2)

When applicable this preference will be granted when the non-small business:

Has been determined to be a responsible bidder and submitted a timely responsive bid.

Completes Document 00 43 16-2, List of California Certified Small Business Subcontractors Summary form that he/she commits to subcontract with for a commercially useful function in the performance of the project and submits this document at the time of receipt of bids. Ascertain that the Bidder’s Name and Project Number are noted. If bidder fails to submit a properly completed Document 00 43 16-2 within 48 hours after the time of receipt of bids, the claim for non-small business preference will be denied.

.7 Other Forms required to be completed by the Bidder and submitted with the Bid Form and Bidder’s Bond Form. These forms can be downloaded from the internet using the links below.

.1 California Civil Rights Laws - A person that submits a bid or proposal to, or otherwise proposes to enter into or renew a contract with, a state agency with respect to any contract in the amount of $100,000 or above shall certify, under penalty of perjury, at the time the bid or proposal is submitted or the contract is renewed, all of the following: California Civil Rights Laws and Employer Discrimination Policies as outlined within the form. https://www.dgs.ca.gov/-/media/divisions/ols/forms/california-civil-rights-laws-attachment.ashx

.2 Noncollusion Declaration - Complete this form to certify that your bid is genuine, entirely independent, and free from any price-fixing, bid-rigging, or collusion with competitors. Form is an Appendix document in the State Contract Manual, Chapter

10. https://www.dgs.ca.gov/-/media/Divisions/OLS/Resources/SCM-VI---04-2026- Update/CH10-2026.pdf

.3 Payee Data Record (STD 204) – This form is required in lieu of IRS W-9 when doing business with the State of California and will be used by the State to prepare tax information returns as stated on the form. Failure to submit the completed form with the Bid will not be cause for rejection of a Bid but will be required prior to Award of Contract if not on file. https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf.

.4 Darfur Contracting Act - For such a company to bid on or submit a proposal for a State of California contract, the company must certify that it is either a) not a scrutinized company; or b) a scrutinized company that has been granted permission by the Department of General Services to submit a proposal.

https://www.dgs.ca.gov//-/media/Divisions/PD/Acquisitions/Solicitation-Document- Attachments/Darfur-Contracting-Act.pdf

.5 Iran Contracting Act Verification Form - Pursuant to the Iran Contracting Act of 2010, vendors are ineligible to bid on, submit a proposal for, enter into, or renew any contract with the state for goods or services of one million dollars ($1,000,000) or

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more if the vendor engages in investment activities in Iran, as defined in the Act.

https://www.dgs.ca.gov/-/media/Divisions/PD/PTCS/OPPL/SCM/SCM-Link- Docs/Iran-Contracting-Act.pdf

6. PARTICIPATION IN DISABLED VETERANS’ BUSINESS ENTERPRISES (DVBE) PROGRAM

.1 Pursuant to Section 10115 et seq. of the Public Contract Code, and Section 999 et seq. of the

Military and Veterans Code, the Department of General Services has established an overall goal of not less than 3% participation by Disabled Veteran Business Enterprises (DVBE). However, these DVBE Participation Requirements may be modified for this project; reference Document 00 22 10 of the Project Manual for the percentage requirements.

.2 Bids will only be accepted from those Bidders that certify that they have achieved the required participation, as outlined in Document 00 22 10 of the Project Manual, and as set forth in the Bid Form.

.3 Applicants for DVBE certification may apply online at https://www.dgs.ca.gov/PD/Services/Page- Content/Procurement-Division-Services-List-Folder/Apply-for-or-Re-apply-as-Small-Business- Disabled-Veteran-Business-Enterprise. DVBE applicants must submit specific support documentation the OSDS.

.4 Bidder’s attention is directed to the requirement that certifications and documentation must be submitted with the bid; otherwise, bids will be considered non-responsive.

BIDDERS ARE ADVISED TO COMMENCE THE REQUIRED DVBE PROCEDURES

IMMEDIATELY UPON RECEIPT OF DRAWINGS AND SPECIFICATIONS, OR NOT LESS

THAN THREE (3) WEEKS PRIOR TO THE BID OPENING, WHICHEVER OCCURS FIRST.

.5 DVBE INCENTIVE

.1 A DVBE Incentive will be granted to Bidders in accordance with Section 999.5(a) and (d) of the Military and Veterans Code and California Code of Regulations 1896.98 et seq.

.2 The DVBE Incentive will be applied during the bid evaluation process and will only be applied to responsive bids from responsible bidders proposing the percentage(s) of DVBE Participation for the DVBE Incentive specified in the solicitation. Any Small Business Preference must be calculated prior to the DVBE Incentive calculation and evaluation.

.3 The incentive will be applied when a Bidder’s DVBE Participation exceeds 3% the DVBE Mandatory participation Requirement, in an attempt to displace the apparent low bidder.

The DVBE Incentive is as follows:

Confirmed DVBE Participation Incentive

7% and above 5%

6% to 6.99% 4%

5% to 5.99% 3%

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4% to 4.99% 2%

3.01% to 3.99% 1%

0% -3% No incentive – minimum 3% participation required

.4 The percentage of DVBE Incentive will not exceed 5% and will not exceed $50,000.00, whichever is less, of the #1 ranked net bid price.

.5 For every bidder qualifying for the DVBE incentive, the amount (dollar value) of the incentive is computed using the qualifying bidder’s percentage of DVBE incentive and the lowest responsive and responsible bid price. Calculations to determine adjusted bid price are for consideration only. Bids will be awarded for the actual bid amount as verified by the State.

.6 A certified Small Business may only be displaced by another certified Small Business with a higher percentage of DVBE participation and a lower adjusted bid price.

1) A certified Small Business shall not be displaced by a non-small business.

2) When applying the DVBE Incentive program, bidders claiming the “Non-Certified Small Business preference” are considered a non-small business.

7. SUBMISSION OF BID FORMS

.1 It is the sole responsibility of the Bidder to see that its bid is received in proper time. Bid received after scheduled closing time for receipt of bids will be returned to Bidder unopened.

.2 Bid Forms shall be submitted under sealed cover, plainly identified as a bid for the work of the Project being bid upon and addressed as directed in the Invitation to Bid and the Bid Form. Bid Forms improperly marked may be disregarded.

8. WITHDRAWAL OF BID FORMS

.1 Bids may be withdrawn prior to the time fixed in the public notice for opening of bids, provided that a request in writing, executed by Bidder or Bidder’s authorized representative, for withdrawal of such bid is filed with the Administrative Services Division, Business Management Branch, Procurement and Contract Services Section, at the location of the bid opening. Withdrawal of a bid shall not prejudice the right of a Bidder to file a new bid.

.2 This article does not authorize withdrawal of any bid after the time fixed in the Invitation to Bid for opening of bids.

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9. PUBLIC OPENING OF BIDS

.1 Bids will be publicly opened and read at time and place indicated in Invitation to Bid. Bidders or their authorized agents are invited to be present.

10. REJECTION OF IRREGULAR BIDS

.1 Bids may be rejected if they show any alterations of form, additions not called for, conditional bids, incomplete bids, erasures, or irregularities of any kind. If bid amount is changed after the amount is originally inserted, the change must be initialed.

.2 When Bid Form is signed by an agent, other than the officer or officers of a corporation authorized to sign contracts on its behalf, or are signed by an agent other than a partner of a partnership, or by an agent for an individual, a power of attorney must be on file with the Department of State Hospitals prior to opening bids or shall be submitted with the Bid Form;

otherwise the bid will be rejected as irregular and unauthorized.

11. COMPETITIVE BIDDING

.1 If more than one Bid Form is offered by an individual, firm, partnership, corporation, association, or any combination thereof, under the same or different names, all such Bid Forms may be rejected. A party who has quoted prices on materials or work to a Bidder is not thereby disqualified from quoting prices to other Bidders, or from submitting a bid directly for materials or work.

.2 Bidders are put on notice that any collusive agreement fixing the prices to be bid so as to control or affect awarding of the Contract is in violation of competitive bidding requirements of the State Contract Act and may render void any Contract let under such circumstances.

12. AWARD OF CONTRACT

.1 The right is reserved to reject any and all bids and waive any irregularity in any bid received.

.2 Award of the Contract, if awarded, will be to the lowest responsible Bidder whose Bid Form complies with all requirements prescribed.

1. Such award, if made, will be made within 60 days after opening of bids.

2. If lowest responsible Bidder refuses or fails to execute the Contract, the Director of

State Hospitals may award the Contract to the second lowest responsible Bidder. Such award, if made, will be made within 75 days after opening of bids.

3. If second lowest responsible Bidder refuses or fails to execute the Contract, the Director of State Hospitals may award the Contract to the third lowest responsible Bidder. Such award if made, will be made within 90 days after opening of bids.

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.3 The above time periods within which award of Contract may be made are subject to extension of such further period as may be agreed upon in writing between the Department of State Hospitals and the Bidder concerned.

.4 When Project is…