Bid Notice- Medical Waste Pick Up _ Removal Services.pdf

INVITATION FOR BID

Notice to Prospective Bidders

IFB #SD25-00042

September 9, 2026

The California Department of Corrections and Rehabilitation (CDCR), California Correctional Health Care Services (CCHCS) is soliciting for service under the authority of California Public Contract Code Section 10340, subdivisions (a) and (b). You are invited to review and respond to this Invitation for Bid (IFB), entitled IFB #SD25-00042 – Medical Waste Pick up and Removal Services.

Please note that mandatory DVBE requirements are part of this IFB. Bidders must meet the required 3% DVBE participation in order for their bid to be considered responsive. Please refer to the DVBE program requirements within this document for additional information.

Note that all Contracts entered into with the CDCR/CCHCS will include by reference General Terms and Conditions (GTC 02/2025) and the Contractor Certification Clauses (CCC 04/2017) that may be viewed and downloaded at Internet site:

https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List- Folder/Standard-Contract-Language

If you do not have Internet access, a hard copy can be provided by contacting the person listed below.

In the opinion of CDCR/CCHCS, this IFB is complete and without need of explanation. However, if you have questions, or should you need any clarifying information, the contact person for this IFB is:

Maggie Villucci CDCR – California Correctional Health Care Services

916-691-2865 Maggie.villucci@cdcr.ca.gov

Please note that no verbal information given will be binding upon the CDCR/CCHCS unless such information is issued in writing as an official addendum.

Maggie Villucci

Maggie Villucci Contract Analyst

California Department of Corrections and Rehabilitation California Correctional Health Care Services IFB #SD25-00042 Medical Waste Pick up and Removal Services

Table of Contents Section Page

A) Purpose and Description of Services

B) Bidder Minimum Qualifications

C) Bid Requirements and Information

1) Key Action Dates

2) Submission of Bid

3) Evaluation and Selection

4) Award and Protest

5) Disposition of Bids

6) Contract Execution and Performance

7) Executive Order N-6-22 – Russia Sanctions

D) Disabled Veteran Business Enterprise (DVBE) Participation Program

E) Preference Programs

1) Small Business Preference

2) Non-Small Business Preference

3) Disabled Veteran Business Enterprise (DVBE) Incentive Requirements

4) Commercially Useful Function

5) Target Area Contract Preference Act (TACPA)

F) Required Attachments

1) Attachment 1 – Required Attachments Checklist

2) Attachment 2 – Rate Sheet

3) Attachment 3 – Bid/Bidder Certification Sheet

4) Attachment 4 – Bidder References

5) Attachment 5 – Bidder Declaration (Subcontractor List)

6) Attachment 6 – DVBE Declaration (STD 843)

7) Attachment 7 – Minimum Qualifications Statement

8) Attachment 8 – Payee Data Record (STD 204)

9) Attachment 9 – Darfur Contracting Act Certification

10) Attachment 10 – Iran Contracting Act Certification

11) Attachment 11 – California Civil Rights Laws Certification

12) Attachment 12 – Transporters, Transfers and/or Treatment Facilities

13) Attachment 13 – Contractor Certification Clauses

14) Attachment 14 – Non Disclosure Agreement

15) Attachment 15 – Primary Laws, Rules and Regulations Regarding Conduct with

Prison Inmates

16) Attachment 16 – GenAI Reporting and Factsheet (AMS 708)

Sample Contract (Includes the following): Separate

Standard Agreement (STD 213) Exhibit A – Scope of Work Exhibit A-1 – Detailed Scope of Work Exhibit A-2 – Institutions/Facilities by Region Exhibit A-3 – Map of Participating Institutions Exhibit A-4 – Estimated Number of Pounds Per Pick-Up for each Institution/Facility

Medical Waste Pick up and Removal Services

Exhibit B – Budget Detail and Payment Provisions Exhibit B-1 – Rate Sheet Exhibit C – General Terms and Conditions* Exhibit D – CCHCS Special Provisions Exhibit E – Insurance Requirements Attachment 1 – Primary Laws, Rules and Regulations Regarding Conduct with Prison

Inmates

*Included by reference

A. PURPOSE AND DESCRIPTION OF SERVICES:

The California Department of Corrections and Rehabilitation (CDCR)/California Correctional Health Care Services (CCHCS) requires Medical Waste Pick up and Removal Services as defined in the Sample Contract. The Contractor shall furnish all labor, including travel and per diem, materials, non-consumable supplies, transportation, equipment (including but not limited to reusable containers with lids/covers, bags, labels, etc.,), and every other item of expense necessary to provide Medical Hazardous and Bio-Hazardous Waste collection, removal, packaging, repackaging, loading, transportation and disposal services as defined in the Sample Contract.

The Contractor shall provide services for CDCR/CCHCS Institutions statewide, Headquarters in Sacramento and Elk Grove, all Regional Offices, and Central Fill Pharmacy. Hereafter, “Medical Waste” shall be used when referring to any or all types of waste described in this solicitation.

Services shall be provided in accordance with Department of Health Services (DHS) regulations including Title 42 of the Code of Federal Regulations (CFR); Title 49 of the California Health and Safety Code (HSC); Medical Waste Management Act (MWMA), California Code of Regulations (CCR); Environmental Health, Vehicle Code, Sections 34500 and 34501, California Highway Patrol regulations governing the requirements regarding the transporting of bio-hazardous materials, and any other applicable laws, regulations, codes, or statutes.

The term of the Contract, resulting from this IFB, shall be December 7, 2026, or upon approval, whichever is later through December 6, 2029. The Contractor is not authorized to commence work, as described in the Sample Contract, until the ensuing Contract has been fully executed.

This solicitation for Medical Waste Pick up and Removal Services has been divided into four

(4) regions and will be awarded by region. Bidders must bid on an entire region. Bidders may bid on one or more regions.

Locations may be added or removed as mutually agreed upon between the Contractor and

CDCR/CCHCS.

B. BIDDER MINIMUM QUALIFICATIONS:

Bidders not meeting the following minimum qualifications will be disqualified:

1. Three (3) years’ experience performing Medical Waste Pick up and Removal Services.

2. The Contractor (if Corporation, LLC or Partnership) must be active and in good standing with the California Secretary of State’s Office. Certification must be provided. The Contractor (if Sole Proprietor) must have a valid business license. Copy of business license must be provided.

3. Three (3) positive references for services performed within the last three (3) years, which are similar to the scope of work to be performed in the ensuing contract, must be provided on Attachment 4 - Bidder References. All references must be for services provided for a minimum period of twelve (12) consecutive months. Bidders are responsible for ensuring that the references provided are available and respond during the time period specified in the Key Action Dates. The inability to confirm references, or if any reference provides an unsatisfactory review, may cause the bid to be rejected and deemed nonresponsive.

4. Bidders must provide evidence of the following licenses, permits, and certifications for their company as well as any subcontractors in their bid response:

a) City/County Business License;

b) Environmental Protection Agency (EPA) Identification Permit;

c) Contractor/Hauler’s Weighmaster License (non-fixed) issued by State of California, Department of Food and Agriculture Measurement Standard;

d) Medical Waste Transporter(s) License and currently be registered by California Department of Public Health (CDPH);

e) Hazardous Waste Transporter(s) License and currently be registered by Department of Toxic Substance Control (DTSC);

f) Permit of Transfer Station(s) Permit and currently be registered by CDPH;

g) Permit of Transport Station(s) Permit and currently be registered by CDPH;

h) Treatment Facility Permit(s) (for Medical/Sharps and Chemo/Pharmaceutical Waste);

i) Inspection report or a copy of the California Highway Patrol - Management Information Systems Terminal Evaluation Record (CHP-MISTERS);

j) State of California, Department of Motor Vehicles (DMV), Motor Carrier Permit with a Gross Vehicle Weight Rating (GVWF) of 10,001 pounds (lbs.) or more, through the term of this Agreement;

k) Hazardous Materials Endorsement on the Department of Motor Vehicle (DMV) driver’s license for all drivers.

l) Contractor/Hauler Hazardous Waste Transporter Registration issued by DTSC.

NOTE: In the event any of the above documents expire or change at any time during the term of the contract, the Contractor shall provide the CDCR/CCHCS a copy of the renewed documents within thirty (30) calendar days following the expiration date. In the event the Contractor fails to keep in effect at all times all required documents, CDCR/CCHCS shall terminate the Contract.

C. BID REQUIREMENTS AND INFORMATION:

1. Key Action Dates:

Listed below are the important dates and times by which action must be taken or completed. If CDCR/CCHCS finds it necessary to alter any of these dates, it will be accomplished by issuance of an addendum to the IFB. All dates after the deadline for Final Date for Bid Submission are approximate and may be adjusted without an addendum to this IFB.

Event Date and Time

1. IFB Available to Prospective

Bidders Wednesday, September 9, 2026

2. Final Date for Bidder Questions* Wednesday, September 16, 2026

3. CDCR/CCHCS Response to Questions** Friday, September 18, 2026

4. Final Date for Bid Submission Wednesday, September 23, 2026, by

3:00PM

5. Public Bid Opening*** Thursday, September 24, 2026, at 10:00AM

6. References Contacted**** Thursday, September 24, 2026

7. Due Date for Responses from References**** Wednesday, September 30, 2026

8. Notice of Intent to Award Wednesday, September 30, 2026

9. Proposed Award Date Thursday, October 8, 2026

* Submit all questions via email to the contact person indicated on the cover page of this IFB no later than the date and time specified in the Key Action Dates.

** Written responses to IFB questions will be released by the date and time specified and will be viewable online at https://caleprocure.ca.gov/pages/index.aspx under this IFB posting.

*** If interested in attending, please dial (916) 701-9994 and enter Phone Conference ID 727369835# on the date and time listed in the chart above.

**** Bidders are responsible for ensuring that the References are available to respond within the time period specified.

2. Submission of Bid:

a) All bids must be submitted and received by CCHCS by the dates and times shown in the Key Action Dates.

b) IFB documents MUST be submitted to CDCR/CCHCS electronically (by email) to the contact analyst listed below:

Maggie Villucci Maggie.villucci@cdcr.ca.gov

Subject Line: IFB #SD25-00042 – Medical Waste Pick up and Removal Services

c) All attachments MUST be submitted in ONE email.

d) All attachments must be combined into one PDF document and labeled “IFB” with the exception of Attachment 2, Rate Sheet, which must be submitted as a separate attachment.

e) Attachment 2, Rate Sheet, must be submitted as a separate attachment and labeled “Attachment 2, Rate Sheet”.

f) All bids shall include the documents identified in Attachment 1 – Required Attachments Checklist. Bids that do not include the required documents and/or attachments shall be deemed non-responsive. A non-responsive bid is one that does not meet the basic bid requirements.

g) All documents requiring a signature must bear a certified scanned signature of a person authorized to bind the Bidder’s firm.

Note to Bidders: It is the sole responsibility of the Bidder to contact the Contract Analyst listed for this IFB to verify receipt of the submitted IFB documents.

h) Bids must be submitted for the performance of all the services described herein. Any deviation from the work specifications will not be considered and will cause a bid to be rejected.

i) A bid may be rejected if it is conditional or incomplete, or if it contains any alterations of form or other irregularities of any kind. The State may reject any or all bids and may waive an immaterial deviation in a bid. The State's waiver of an immaterial deviation shall in no way modify the IFB document or excuse the bidder from full compliance with all requirements if awarded the Contract.

j) Costs incurred for developing bids and in anticipation of award of the Contract are entirely the responsibility of the bidder and shall not be charged to the State of California.

k) An individual who is authorized to bind the bidder contractually shall sign the Bid/Bidder Certification Sheet, (Attachment 3). The signature should indicate the title or position that the individual holds in the firm. An unsigned bid may be rejected.

l) A bidder may modify a bid after its submission by withdrawing its original bid and resubmitting a new bid prior to the bid submission deadline. Bidder modifications offered in any other manner, oral or written, will not be considered.

m) A bidder may withdraw its bid by submitting a written withdrawal request to the State, signed by the bidder or an authorized agent. A bidder may thereafter submit a new bid prior to the bid submission deadline. Bids may not be withdrawn without cause subsequent to bid submission deadline.

n) The awarding agency may modify the IFB prior to the date fixed for submission of bids by the issuance of an addendum which will be posted within this IFB’s posting at:

https://caleprocure.ca.gov/pages/index.aspx.

o) The awarding agency reserves the right to reject all bids. The agency is not required to award a Contract.

p) Before submitting a response to this solicitation, bidders should review, correct all errors and confirm compliance with the IFB requirements.

q) Where applicable, bidder should carefully examine work sites and specifications.

Bidder shall investigate conditions, character, and quality of surface or subsurface materials or obstacles that might be encountered. No additions or increases to the Contract amount will be made due to a lack of careful examination of work sites and specifications.

r) The State does not accept alternate contract language from a prospective Bidder. A bid with such language will be considered a counter proposal and will be rejected. The State’s General Terms and Conditions (GTC) are not negotiable.

s) No oral understanding or agreement shall be binding on either party.

3. Evaluation and Selection:

a) At the time of bid opening, each bid will be checked for the presence or absence of required information in conformance with the submission requirements of this IFB.

b) The State will evaluate each bid to determine its responsiveness to the published requirements. This may include, but is not limited to:

• Minimum Qualifications verified.

• Commercially Useful Function verified (if applicable).

• Verification of References.

• Rate Sheet Calculations.

• Application of Preferences, if applicable.

• DVBE Incentives, if applicable.

• Required certifications/licenses have been received/verified.

• Secretary of State certification/Business License verified.

• Largest Tax Delinquency List verified. Pursuant to PCC Section 10295.4, persons identified as the largest tax delinquents by the FTB or BOE are ineligible to enter into any contract with the State.

c) Bids that contain false or misleading statements, or which provide references, which do not support an attribute or condition claimed by the bidder, may be rejected.

d) Award if made, will be to the lowest responsive, responsible bidder.

e) In the event of a tie between two responsive, responsible bidders, a coin toss will be conducted and observed by witnesses.

f) In the event of a precise tie between the low responsible bid of a certified small business and the low responsible bid of a certified disabled veteran owned business that is also a small business, the contract must be awarded to the disabled veteran owned small business. (GC § 14838 (f); 2 CCR 1896.8(f)).

4. Award and Protest:

a) Whenever a Contract is awarded under a procedure which provides for competitive bidding, but the Contract is not being awarded to the lowest bidder, the low bidder must be notified of that fact five (5) working days prior to contract award.

b) Upon written request by any Bidder, notice of the proposed award shall be posted to Cal eProcure (www.caleprocure.ca.gov) by the awarding agency at least five (5) business days prior to awarding the Contract.

c) If any bidder, prior to the award of Contract, files a written protest with the Department of General Services, Office of Legal Services, 707 Third Street, 7th Floor, Suite 7-330, West Sacramento, CA 95605 (Email: OLSProtests@dgs.ca.gov) and the CDCR/CCHCS on the grounds that the (protesting) bidder is the lowest responsive responsible bidder, the Contract shall not be awarded until either the protest has been withdrawn or the Department of General Services has decided the matter.

d) Within five (5) days after filing the initial protest, the protesting bidder shall file with the Department of General Services, and the awarding agency, a detailed written statement specifying the grounds for the protest, the IFB number, the name of the agency involved and the agency contract person. The detailed written statement should be submitted to both the CDCR/CCHCS Contract Analyst listed on page 1 of this IFB and:

Department of General Services Office of Legal Services Attention: Bid Protest Coordinator 707 Third Street, 7th Floor, Suite 7-330 West Sacramento, CA 95605 Email: OLSProtests@dgs.ca.gov

Protests may be sent by email, regular mail, courier or personal delivery. Protestants should include their email address if they have one and advise the DGS Bid Protest Coordinator if they will accept service of documents pertaining to the protest via email.

e) Upon resolution of the protest and award of the Contract, the Contractor must complete and submit to the awarding agency the Payee Data Record (STD 204), to determine if the Contractor is subject to state income tax withholding pursuant to California Revenue and Taxation Code Sections 18662 and 26131. This form can be found on the Internet at http://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf. No payment shall be made unless a completed STD 204 has been returned to the awarding agency.

f) Upon resolution of the protest and award of the Contract, the Contractor must sign and submit to the awarding agency, page one (1) of the Contractor Certification Clauses (CCC), which can be found on the Internet at:

https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services- Resources-List-Folder/Standard-Contract-Language This document is only required if the Bidder has not submitted this form to the awarding agency within the last three (3) years.

5. Disposition of Bids:

a) Upon bid opening, all documents submitted in response to this IFB will become the property of the State of California, and will be regarded as public records under the California Public Records Act (Government Code Section 7920.000 et seq.) and subject to review by the public.

b) Bid packages may be returned only at the bidder's expense, unless such expense is waived by the awarding agency.

6. Contract Execution and Performance:

a) Performance shall start not later than 10 days, or on the express date set by the awarding agency and the Contractor, after all approvals have been obtained and the Contract is fully executed. Should the Contractor fail to commence work at the agreed upon time, the awarding agency, upon five (5) days written notice to the Contractor, reserves the right to terminate the Contract. In addition, the Contractor shall be liable to the State for the difference between the Contractor's bid price and the actual cost of performing work by the second lowest bidder or by another contractor.

b) All performance under the Contract shall be completed on or before the termination date of the Contract.

7. Executive Order N-6-22 – Russia Sanctions

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals.

“Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. By submitting a bid or proposal, Contractor represents that it is not a target of Economic Sanctions. Should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Contractor’s bid/proposal any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State.

D. DISABLED VETERAN BUSINESS ENTERPRISE (DVBE) PROGRAM REQUIREMENTS:

DVBE Program Requirements, as well as resources and information to locate DVBE suppliers, are available here:

https://www.dgs.ca.gov/- /media/Divisions/PD/OSDS/Certification/DVBE/DVBEProgramRequirements.pdf?la=en&hash

=FBCA257A3ED083F3DBB85ECEEB37013CBCF0545C

Bidders need to begin the required DVBE participation process as soon as possible to allow adequate response time for DVBE participants. Additional helpful resources pertaining to the DVBE Program are available here:

https://www.dgs.ca.gov/PD/Resources/Page-Content/Procurement-Division-Resources-List- Folder/Commercially-Useful-Function-for-Certified-Firms

DVBE participation of no less than 3 percent is mandatory for this IFB. These requirements apply whether conducting business as a for-profit or nonprofit individual, partnership or corporation. In order to be deemed responsive and eligible for award of the Contract, the Bidder must attain the 3% participation.

Bidders must complete and return the Bidder Declaration (GSPD-05-105) and the DVBE Declaration form (STD 843) referenced in this IFB. Failure to complete and submit all required forms with the bid, that fully document and show that the DVBE requirements have been met, will cause the bid to be rejected.

The DVBE participation goals must be based on the total dollar amount of the bid.

Proof of Department of General Services (DGS) DVBE certification for your firm and/or subcontractors must be submitted with your bid.

E. PREFERENCE PROGRAMS:

The preferences programs are as follows:

1. Small Business Preference:

Certified small businesses or microbusinesses can claim the five percent (5%) preference when submitting a bid on a state contract. A non-small business may receive a preference of five percent if the business commits to subcontract at least twenty-five percent of its net bid price with one or more small businesses or microbusinesses. The five percent preference is used only for computation purposes, to determine the winning bidder and does not alter the amounts of the resulting contract. The value of the preference is limited to $50,000 when a contract award is based upon (5%) award to the lowest compliant bid.

A contract awarded on the basis of the five percent (5%) preference is awarded to the small business, microbusiness or non-small business for the actual amount of its bid.

To apply or re-apply for certification as a small business, follow the instructions at the following location:

https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List- Folder/Certify-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise

2. Non-Small Business Preference:

The preference to a non-small business bidder that commits to small business or microbusiness subcontractor participation of twenty-five percent (25%) of its net bid price shall be five percent (5%) of the lowest, responsive, responsible bidder’s price. A non-small business, which qualifies for this preference, may not take an award away from a certified small business.

To locate potential small business sub-contractors, visit https://caleprocure.ca.gov/pages/PublicSearch/supplier-search.aspx?psNewWin=true.

Ensure “Micro Business (MB)” and “Small Business (SB)” are selected. Search by “Keywords” or “United Nations Standard Products and Services Codes (UNSPSC)” that apply to the elements of work you desire to subcontract to a small business.

Prime contractors wishing to subcontract to a small business may also check for subcontractor advertisements in the California State Contracts Register (CSCR) for this solicitation prior to the bid due date. The CSCR can be accessed here:

https://caleprocure.ca.gov/pages/Events-BS3/event-search.aspx.

3. Disabled Veteran Business Enterprise (DVBE) Incentive Requirement:

This solicitation requires a minimum DVBE participation goal of 3%. In accordance with Section 999.5(a) of the Military and Veterans Code, an incentive will be given to Bidders who provide DVBE participation in excess of the 3% goal. For evaluation purposes only, the State shall apply an incentive to bids that propose California certified DVBE participation as identified on the Bidder Declaration GSPD-05-105 and confirmed by the State.

The following percentages will apply for awards based on low price.

Confirmed DVBE Participation of: DVBE Incentive 5% Inclusive 3% 4% to 4.99% Inclusive 2% 3.1% to 3.99% Inclusive 1%

The incentive is applied by reducing the bid price by the amount of incentive as computed from the lowest responsive bid price submitted by a responsible bidder.

This incentive is for evaluation purposes only.

Application of the incentive shall not displace an award to a small business with a non-small business.

4. Commercially Useful Function

“Commercially useful function” is defined as a person or entity doing all of the following: 1) Is responsible for the execution of a distinct element of the work of the contract (including the supplying of services and goods); 2) Carries out its obligation by actually performing, managing or supervising the work involved; 3) Performs work that is normal for its business services and functions; 4) Is responsible, with respect to products, inventories, materials, and supplies required for the contract, for negotiating price, determining quality and quantity, ordering, installing, if applicable, and making payment; and 5) Is not further subcontracting a portion of the work that is greater than that expected to be subcontracted by normal industry practices. (Tit. 2 CCR § 1896.71(b).)

It is not a “commercially useful function” if the DVBEs role is limited to that of an extra participant in a transaction, contract or project through which funds are passed in order to obtain the appearance of DVBE participation. (Mil. & Vet. Code § 999(b)(5)(B); Tit. 2 CCR § 1896.71(c).)

5. Target Area Contract Preference Act (TACPA):

This solicitation provides for the optional TACPA preference. Bidders are not required to apply for this preference. Denial of the TACPA preference request is not a basis for rejection of the bid/offer.

The TACPA workplace and workforce preferences will be evaluated for this solicitation.

California-based companies seeking TACPA preferences will need to complete and submit preference request forms with the bid/offer. The following webpage contains required preference request forms and an interactive map to determine if a business is located within a TACPA qualified zone: Request-a Target-Area-Contract-Preference

By submitting TACPA forms, a bidder given a TACPA preference agrees to the TACPA contract provisions required by Government Code section 4535 and provided in section 1896.40 of Title 2 of the California Code of Regulations (CCR) in addition to requirements specified on the TACPA form STD 830.

F. REQUIRED ATTACHMENTS:

Refer to Attachment 1 for the Required Attachments that are a part of this IFB.

ATTACHMENT 1

REQUIRED ATTACHMENTS CHECKLIST

A complete bid or bid package must consist of the items identified below.

Complete this checklist to confirm the items in your bid. Place a check mark or “X” in each box next to the item that you are submitting to the State. For your bid to be responsive, all required attachments must be returned. This checklist should be returned with your bid package also.

REGION:_________________________________

One (1) scanned copy of the complete IFB response (except for Attachment 2

– Rate Sheet) in one attachment entitled “IFB #SD25-00042”

Attachment 1 - Required Attachments Checklist Attachment 2 - Rate Sheet submitted as a separate attachment entitled

“Attachment 2 – Rate Sheet” Attachment 3 - Bid/Bidder Certification Sheet Attachment 4 - Bidder References Attachment 5 - Bidder Declaration (GSPD 05-105) Attachment 6 - DVBE Declaration (STD 843) (if applicable) Attachment 7 - Minimum Qualifications Statement Attachment 8 - Payee Data Record (STD 204) and Payee Data Record

Supplement (STD 205) if applicable Attachment 9 - Darfur Contracting Act Certification Attachment 10 - Iran Contracting Act Certification Attachment 11 - California Civil Rights Laws Certification Attachment 12 – Transporters, Transfer and/or Treatment Facilities Attachment 16 – GenAI Reporting and Factsheet (AMS 708) California Secretary of State Business Entity Filing Certification http://www.sos.ca.gov/business-programs/business-entities/statements (if business entity is a Corporation, LLC or Partnership)

OR

Copy of Business License (if sole proprietorship)

Copy of the following:

City/County Business License Environmental Protection Agency (EPA) Identification Permit Contractor/Hauler’s Weighmaster License (non-fixed) issued by the State of

California, Department of Food and Agriculture Measurement Standard Medical Waste Transporter(s) License and currently be registered by

Department of Toxic Substance Control (DTSC) Permit of Transfer Station(s) Permit and currently be registered by CDPH Permit of Transport Station(s) Permit and currently be registered by CDPH

Treatment Facility Permit(s) (for Medical/Sharps and Chemo/Pharmaceutical Waste)

Inspection report or a copy of the California Highway Patrol – Management Information Systems Terminal Evaluation Record) CHP-MISTERS)

State of California, Department of Motor Vehicles (DMV), Motor Carrier Permit with a Gross Vehicle Weight Rating (GVW) of 10,001 pounds (lbs.) or more

Hazardous Materials Endorsement on the Department of Motor Vehicles (DMV) driver’s license for all drivers

Contractor/Hauler Hazardous Waste Transporter Registration issues by Department of Toxic Substance Control (DTSC)

Small Business/DVBE Certification (if applicable) STD 830 & GSPD 526 Forms - TACPA (if applicable) http://www.documents.dgs.ca.gov/dgs/fmc/pdf/std830.pdf https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd0525.pdf http://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd0526.pdf

The following documents are required upon Contract award:

• Insurance Certifications (with endorsements) for Automobile, General Liability and Workers Compensation (See Exhibit E of the Sample Contract)

• Attachment 13 - Contractor Certification Clauses (CCC-04/2017)

• Attachment 14 - Non Disclosure Agreement (This form must be signed by all parties involved in the Contract)

• Attachment 15 - Primary Laws, Rules and Regulations Regarding Conduct and

Association with Prison Inmates (CDC 181)

The following attachment is included in the IFB as reference only and should not be included in the bid submission:

• Sample Contract

ATTACHMENT 2 – RATE SHEET

PART 1 – RATE SHEET INSTRUCTIONS

1. To submit a bid, Bidder must be able to provide Medical Waste Pickup and Removal Services for at least one region in its entirety.

2. Bidders must indicate which region(s) they are submitting rates for, as well as reflect their total bid calculation, in Attachment 2 – Rate Sheet – Part 2.

3. CDCR/CCHCS intends up to 4 (four) contracts to the lowest responsible, responsive bidder for each region.

4. A rate must be provided on each line item, in clear legible figures, in the space provided.

Failure to provide the required applicable bid rates shall be cause for bid rejection.

5. Upon contract award, the rates for the services submitted in Attachment 2 – Rate Sheet – Part 3 remain in effect for the term of the Agreement.

6. All-Inclusive rates shall include all labor, transportation costs, materials, supplies and equipment (including but not limited to containers with lids, “red” bags, etc.), applicable taxes, insurance, bonds, licenses, permit fees and all other costs to perform services described in the “Detailed Scope of Work” of the Sample Contract.

7. The Contractor shall provide CDCR/CCHCS with containers/bins as needed. These containers include medical, chemo, and sharps to include the 1.5 Gallon Medical’s Sharps Waste Containers (or exact fitting equivalent) that fit the maximum-security wall mount locked metal boxes some CDCR/CCHCS Institutions/Facilities have installed. Invoices will be paid by with proof of delivery. The Contractor shall provide Resource Conservation and Recovery Act (RCRA) containers for Central Fill Pharmacy (CFP) only.

8. Emergency Services are described in the Sample Contract, Exhibit A-1 - Detailed Scope of Work.

9. One rate each shall be used for each service. Each shall reflect the rate charged for all types of waste in that category.

10. Hazardous Medical Waste shall be picked up and removed every ninety (90) days from the Central Fill Pharmacy only.

PART 2 – BIDDER REGION SELECTION AND TOTAL BID CALCULATION

A. BIDDER REGION SELECTION:

Bidders must indicate which region(s) they are submitting rates for by checking at least one of the boxes below. Submit only the rate information applicable to the selected service(s).

I am submitting a Rate Sheet for the following region(s) (check at least one):

Region 1 – Northern

Region 2 – Northern Central

Region 3 – Southern Central

Region 4 – Southern

B. TOTAL BID CALCULATION:

By referencing Attachment 2 – Rate Sheet, Parts 3A, 3B, 3C, and 3D, bidders shall complete the chart below to provide their total bid amount, by referencing Attachment 2 – Rate Sheet, Total Costs.

Bidders who are not submitting a bid for a particular region shall populate the below “Cost” column with an “X” for the regions they are not submitting a bid for.

Total Bid Cost

SERVICE COST

Region 1 - Northern $___________________ (1)

Region 2 – Northern Central $___________________ (2)

Region 3 – Southern Central $___________________ (3)

Region 4 – Southern $___________________(4)

TOTAL BID (1+2+3+4): $___________________

PART 3A – BIDDER RATE SUBMISSION (REGION 1)

REGION 1

Remote/Rural Institutions rate is the cost that shall be used for HDSP and PBSP as shown on the “Map of Participating Institutions” in the Sample Contract.

Bio-Hazardous/Sharps Waste

Scheduled Service:

Description of Service Frequency Cost Per Pound

Bio-Hazardous/Sharps Waste Every 7 days $__________ Pharmaceutical Waste Every 7 days $__________ Chemo Waste Every 7 days $__________ Emergency Service:

Description of Service As Needed Cost Per Pound Bio-Hazardous/Sharps Waste As Needed $__________ Pharmaceutical Waste As Needed $__________ Chemo Waste As Needed $__________

Remote/Rural Institution (HDSP and PBSP) Scheduled Service:

Description of Service Frequency Cost Per Pound Bio-Hazardous/Sharps Waste Every 7 days $__________ Pharmaceutical Waste Every 7 days $__________ Chemo Waste Every 7 days $__________ Emergency Service:

Description of Service As Needed Cost Per Pound Bio-Hazardous/Sharps Waste As Needed $__________ Pharmaceutical Waste As Needed $__________ Chemo Waste As Needed $__________

Hazardous Waste

Description of Service Frequency Cost Per Pound Central Fill Pharmacy Every 90 days $__________ Emergency Service:

Description of Service As Needed Cost Per Pound Central Fill Pharmacy As Needed $__________

The table above will be the rates for the ensuing contract. Award shall be based on the lowest bid amount by region. Total contract amount will be increased by 30% of estimated need to provide for contingencies.

Note: The Estimated Pounds/Week provided on the following page are estimates only; there are no guaranteed pounds per week as the numbers can fluctuate.

PART 3A – BIDDER RATE SUBMISSION (REGION 1 – continued)

COST CALCULATIONS FOR REGION 1

Use the rates from the table above to complete the Cost per Pound for each institution below:

Institution Estimated Pounds/Week* X Cost per Pound = Total

CTC 2 X $__________ = $____________(a) Elk Grove – HQ (HQ-EG) 9 X $__________ = $____________(b) FSP 62 X $__________ = $____________(c) MCSP 179 X $__________ = $____________(d) SAC 100 X $__________ = $____________(e) Sacramento – HQ (HQ-SAC) 9 X $__________ = $____________(f) SCC 58 X $__________ = $____________(g) SOL 126 X $__________ = $____________(h) SQ 174 X $__________ = $____________(i) HDSP 79 X $__________ = $____________(j) PBSP 60 X $__________ = $____________(k)

TOTAL COST (a+b+c+d+e+f+g+h+i+j+k): $_____________(A)

Pharmaceutical Waste Institution Estimated

Pounds/Week* X Cost per Pound = Total Central Fill Pharmacy (CFP) 36 X $__________ = $____________(l) FSP 5 X $__________ = $____________(m) MCSP 97 X $__________ = $____________(n) SAC 35 X $__________ = $____________(o) SCC 23 X $__________ = $____________(p) SOL 30 X $__________ = $____________(q) SQ 49 X $__________ = $____________(r) HDSP 53 X $__________ = $____________(s) PBSP 25 X $__________ = $____________(t)

TOTAL COST (l+m+n+o+p+q+r+s+t): $_____________(B)

Chemo Waste

Pounds/Week* X Cost per Pound = Total FSP 1 X $__________ = $____________(u) MCSP 3 X $__________ = $____________(v) SAC 1 X $__________ = $____________(w) SCC 3 X $__________ = $____________(x) SOL 2 X $__________ = $____________(y) SQ 3 X $__________ = $____________(z) HDSP 1 X $__________ = $____________(aa) PBSP 1 X $__________ = $____________(ab)

TOTAL COST (u+v+w+x+y+z+aa+ab): $_____________(C)

REGION 1 -- TOTAL WEEKLY COST OF NON-HAZARDOUS WASTE: $____________(D)

(A+B+C)

Hazardous Waste Estimated Pounds every 90 Days* X Cost per Pound = Total

Central Fill Pharmacy (CFP) 100 X $__________ = $_____________(E)

California Correctional Health Care Services IFB #SD25-00042

Region 1 Container Total (a+b+c+d+e+f+g+h+i+j+k+l+m+n+o+p+q): $____________________ (F) Three (3) Years (Fx3): $____________________ (G)

ATTACHMENT 2 – RATE SHEET

PART 3A – BIDDER RATE SUBMISSION (REGION 1 – continued)

Estimate Containers Per Year* Bio-Hazard/Sharps

Institution: FSP HDSP MCSP PBSP SAC SCC SOL SQ HQ-SAC HQ-EG CTC CFP Total x Cost per Unit = Total

Size

1.5 POST 264 18 300 180 192 180 480 480 24 24 24 5 2171 x $____________ = $____________(a)

5 QT 600 3 1000 10 420 240 480 480 24 24 24 10 3315 x $____________ = $____________(b)

5.4 QT 3 2 2 300 2 4 2 3 24 24 24 10 400 x $____________ = $____________(c)

2 Gal 2 2 300 5 3 3 480 300 24 24 24 10 1177 x $____________ = $____________(d)

3 Gal 3 2 120 2 3 3 60 60 2 2 2 11 270 x $____________ = $____________(e)

8 Gal 3 24 24 2 3 4 2 24 2 2 2 8 100 x $____________ = $____________(f)

10 Gal 2 2 2 2 2 2 1 2 2 2 2 9 30 x $____________ = $____________(g)

18 Gal 3 2 2 5 3 1 1 2 2 2 2 5 30 x $____________ = $____________(h)

Pharmacy Institution: FSP HDSP MCSP PBSP SAC SCC SOL SQ HQ-SAC HQ-EG CTC CFP Total Cost per Unit = Total

Size

2 Gal 20 24 60 5 6 48 60 60 N/A N/A N/A 5 288 x $____________ = $____________(i)

3 Gal 36 24 180 3 60 204 36 60 N/A N/A N/A 5 608 x $____________ = $____________(j)

8 Gal 3 24 24 2 24 5 60 24 N/A N/A N/A 5 171 x $____________ = $____________(k)

12 Gal 3 2 2 5 2 5 5 2 N/A N/A N/A 5 31 x $____________ = $____________(l) 17 Gal

Reuseable 2 96 600 96 24 16 108 10 N/A N/A N/A 24 976 x $____________ = $____________(m)

18 Gal 3 3 3 1 2 2 2 5 N/A N/A N/A 5 26 x $____________ = $____________(n)

20 Gal 3 3 2 1 2 2 2 5 N/A N/A N/A 5 25 x $____________ = $____________(o)

Chemo Institution: FSP HDSP MCSP PBSP SAC SCC SOL SQ HQ-SAC HQ-EG CTC CFP Total x Cost per Unit = Total

Size 2 Gal 20 5 60 10 60 10 48 10 N/A N/A N/A N/A 223 x $____________ = $____________(p) Hazardous

Institution: FSP HDSP MCSP PBSP SAC SCC SOL SQ Sac-HQ EG CTC CFP Total x Cost per Unit = Total Size 8 Gal N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A 10 10 x $____________ = $____________(q)

Correctional Health Care Services IFB #SD25-00042

PART 3B – BIDDER RATE SUBMISSION (REGION 2)

REGION 2

Description of Service Frequency Cost Per Pound Bio-Hazardous/Sharps Waste Every 7 days $__________ Pharmaceutical Waste Every 7 days $__________ Chemo Waste Every 7 days $__________ Emergency Service:

Description of Service As Needed Cost Per Pound Bio-Hazardous/Sharps Waste As Needed $__________ contingencies.

Note: The Estimated Pounds/Week provided on the following page are estimates only; there are no guaranteed pounds per week as the numbers can fluctuate.

Medical Waste Pick up and Removal Services

ATTACHMENT 2 – RATE SHEET

PART 3B – BIDDER RATE SUBMISSION (REGION 2 - continued)

COST CALCULATIONS FOR REGION 2

Use the rates from the table above to complete the Cost per Pound for each institution below:

Bio-Hazardous/Sharps Waste

Institution Estimated Pounds/Week* X Cost per Pound = Total CCWF 200 X $__________ = $____________(a) CHCF** 151 X $__________ = $____________(b) CIW 56 X $__________ = $____________(c) CMF 184 X $__________ = $____________(d) CTF 206 X $__________ = $____________(e) SVSP 344 X $__________ = $____________(f) VSP 180 X $__________ = $____________(g) Fresno – HQ (HQ-F) 9 X $__________ = $____________(h)

TOTAL COST (a+b+c+d+e+f+g+h): $________________(H)

Pharmaceutical Waste Institution Estimated Pounds/Week* X Cost per Pound = Total

CCWF 100 X $__________ = $____________(i) CHCF 139 X $__________ = $____________(j) CIW 139 X $__________ = $____________(k) CMF 49 X $__________ = $____________(l) CTF 68 X $__________ = $____________(m) SVSP 174 X $__________ = $____________(n) VSP 94 X $__________ = $____________(o)

TOTAL COST (i+j+k+l+m+n+o): $________________(I)

Chemo Waste Institution Estimated

Pounds/Week* X Cost per Pound = Total CCWF 1 X $__________ = $____________(p) CHCF 5 X $__________ = $____________(q) CIW 3 X $__________ = $____________(r) CMF 1 X $__________ = $____________(s) CTF 3 X $__________ = $____________(t) SVSP 3 X $__________ = $____________(u) VSP 3 X $__________ = $____________(v)

TOTAL COST (p+q+r+s+t+u+v): $_____________(J)

REGION 2 -- TOTAL WEEKLY COST OF WASTE: $______________(K)

(H+I+J)

*Estimated Pounds indicated above will be used solely for computing the cost as a fair and equitable formula to determine the low bidder and is not binding on the contracting agency. However, the actual Cost per Pound quoted above by the bidder shall be binding for the term on the Contract.

**CHCF does not provide Bio-hazardous, unless their incinerator is not functioning. Contractors will collect sharp waste.

Note: Billing cycle will be monthly.

California Correctional Health Care Services IFB #SD25-00042

PART 3B – BIDDER RATE SUBMISSION (REGION 2 – continued)

Estimate Containers Per Year* Bio-Hazard/Sharps

Institution: CCWF CHCF CIW CMF CTF SVSP VSP HQ-F Total x Cost per Unit = Total

Size

1.5 POST 144 40 144 100 15 80 15 24 562 x $____________ = $____________(a)

5 QT 960 80 960 1740 60 600 600 24 5024 x $____________ = $____________(b)

5.4 QT 3 5 12 5 60 600 15 24 724 x $____________ = $____________(c)

2 Gal 2 144 6 16 36 5 10 24 243 x $____________ = $____________(d)

3 Gal 3 3 6 12 72 6 560 2 634 x $____________ = $____________(e)

8 Gal 5 3 3 3 8 8 12 2 44 x $____________ = $____________(f)

10 Gal 1 2 3 12 12 5 10 2 47 x $____________ = $____________(g)

18 Gal 1 2 3 1 3 5 30 2 47 x $____________ = $____________(h)

Pharmacy Institution: CCWF CHCF CIW CMF CTF SVSP VSP HQ-F Total x Cost per Unit = Total

Size

2 Gal 120 366 5 15 16 25 12 N/A 559 x $____________ = $____________(i)

3 Gal 4 16 5 120 36 60 200 N/A 441 x $____________ = $____________(j)

8 Gal 120 804 336 120 12 12 10 N/A 1414 x $____________ = $____________(k)

12 Gal 2 10 16 5 10 15 10 N/A 68 x $____________ = $____________(l)

17 Gal Reuseable 5 25 12 60 10 10 10 N/A 60 x $____________ = $____________(m)

18 Gal 1 5 1 2 96 3 4 N/A 112 x $____________ = $____________(n)

20 Gal 1 5 1 8 8 4 6 N/A 33 x $____________ = $____________(o)

Chemo Institution: CCWF CHCF CIW CMF CTF SVSP VSP HQ-F Total x Cost per Unit = Total

Size 2 Gal 40 40 3 3 20 3 60 N/A 169 x $____________ = $____________(p)

Region 2 Container Total (a+b+c+d+e+f+g+h+i+j+k+l+m+n+o+p): $____________________ (K) Three (3) Years (Kx3): $____________________ (L)

PART 3C – BIDDER RATE SUBMISSION (REGION 3)

REGION 3

Description of Service Frequency Cost Per Pound Bio-Hazardous/Sharps Waste Every 7 days $__________ Pharmaceutical Waste Every 7 days $__________ Chemo Waste Every 7 days $__________ Emergency Service:

Description of Service As Needed Cost Per Pound Bio-Hazardous/Sharps Waste As Needed $__________ contingencies.

Note: The Estimated Pounds/Week provided on the following page are estimates only; there are no guaranteed pounds per week as the numbers can fluctuate.

PART 3C – BIDDER RATE SUBMISSION (REGION 3 - continued)

COST CALCULATIONS FOR REGION 3

Institution Estimated

Pounds/Week* X Cost per Pound = Total ASP 22 X $__________ = $____________(a) Bakersfield – HQ (HQ-B) 9 X $__________ = $____________(b) CMC 54 X $__________ = $____________(c) COR 66 X $__________ = $____________(d) KVSP 43 X $__________ = $____________(e) NKSP 25 X $__________ = $____________(f) PVSP 47 X $__________ = $____________(g) SATF 98 X $__________ = $____________(h) WSP 174 X $__________ = $____________(i)

TOTAL COST (a+b+c+d+e+f+g+h+i): $_____________(M)

Pounds/Week* X Cost per Pound = Total ASP 14 X $__________ = $____________(j) CMC 4 X $__________ = $____________(k) COR 34 X $__________ = $____________(l) KVSP 20 X $__________ = $____________(m) NKSP 39 X $__________ = $____________(n) PVSP 21 X $__________ = $____________(o) SATF 45 X $__________ = $____________(p) WSP 37 X $__________ = $____________(q)

TOTAL COST (j+k+l+m+n+o+p+q): $_____________(N)

Pounds/Week* X Cost per Pound = Total ASP 5 X $__________ = $____________(r) CMC 3 X $__________ = $____________(s) COR 1 X $__________ = $____________(t) KVSP 3 X $__________ = $____________(u) NKSP 2 X $__________ = $____________(v) PVSP 3 X $__________ = $____________(w) SATF 1 X $__________ = $____________(x) WSP 5 X $__________ = $____________(y)

TOTAL COST (r+s+t+u+v+w+x+y): $____________(O)

REGION 3 -- TOTAL WEEKLY COST OF WASTE: $___________(P)

(M+N+O)

*Estimated Pounds indicated above will be used solely for computing the cost as a fair and equitable formula to determine the low bidder and is not binding on the contracting agency. However, the actual Cost per Pound quoted above by the bidder shall be binding for the term on the Contract.

California Correctional Health Care Services IFB #SD25-00042

PART 3C – BIDDER RATE SUBMISSION (REGION 3 – continued)

Estimate Containers Per Year* Bio-Hazardous/Sharps

Institution: ASP CMC COR KVSP NKSP PVSP SATF WSP HQ-B Total x Cost per Unit = Total

Size

1.5 POST 20 240 100 60 180 100 2500 20 24 3244 x $____________ = $____________(a)

5 QT 240 720 300 300 300 100 2040 600 24 4624 x $____________ = $____________(b)

5.4 QT 10 15 15 300 30 20 15 15 24 464 x $____________ = $____________(c)

2 Gal 20 20 100 30 40 30 20 20 24 304 x $____________ = $____________(d)

3 Gal 15 15 30 60 20 40 20 560 24 784 x $____________ = $____________(e)

8 Gal 20 15 24 10 24 24 10 10 5 142 x $____________ = $____________(f)

10 Gal 5 5 10 10 5 15 10 5 5 70 x $____________ = $____________(g)

18 Gal 2 5 5 8 10 5 5 30 5 75 x $____________ = $____________(h)

Pharmacy Institution: ASP CMC COR KVSP NKSP PVSP SATF WSP HQ-B Total Cost per Unit = Total

Size

2 Gal 120 30 200 200 30 300 20 200 N/A 1100 x $____________ = $____________(i)

3 Gal 10 10 10 10 20 5 5 10 N/A 80 x $____________ = $____________(j)

8 Gal 20 25 200 200 30 200 15 10 N/A 700 x $____________ = $____________(k)

12 Gal 20 10 15 30 10 5 25 10 N/A 125 x $____________ = $____________(l)

17 Gal Reuseable 20 240 20 15 10 10 240 15 N/A 570 x $____________ = $____________(m)

18 Gal 15 20 10 15 25 10 5 5 N/A 105 x $____________ = $____________(n)

20 Gal 5 5 10 100 144 50 25 30 N/A 369 x $____________ = $____________(o) Chemo

Institution: ASP CMC COR KVSP NKSP PVSP SATF WSP HQ-B Total x Cost per Unit = Total Size 2 Gal 36 5 40 5 5 40 5 60 N/A 196 x $____________ = $____________(p)

Region 3 Container Total (a+b+c+d+e+f+g+h+i+j+k+l+m+n+o+p): $____________________ (P)

Three (3) Years (Px3): $____________________ (Q)

PART 3D – BIDDER RATE SUBMISSION (REGION 4)

REGION 4

Remote/Rural Institution rate is one all-inclusive rate that shall be used for CAL, CEN, and ISP as shown on the “Map of Participating Institutions” in the Sample Contract.

Description of Service Frequency Cost Per Pound

Bio-Hazardous/Sharps Waste Every 7 days $__________ Pharmaceutical Waste Every 7 days $__________ Chemo Waste Every 7 days $__________ Emergency Service:

Description of Service As Needed Cost Per Pound Bio-Hazardous/Sharps Waste As Needed $__________

Remote/Rural Institution (CAL, CEN, and ISP)

Description of Service Frequency Cost Per Pound Bio-Hazardous/Sharps Waste Every 7 days $__________ Pharmaceutical Waste Every 7 days $__________ Chemo Waste Every 7 days $__________ Emergency Service:

Description of Service As Needed Cost Per Pound Bio-Hazardous/Sharps Waste As Needed $__________

The table above will be the bid rates for the ensuing contract. Award shall be based on the lowest bid contingencies.

Note: The Estimated Pounds/Week provided below are estimates only, there is no guaranteed estimated pounds per week, as the numbers can fluctuate dramatically.

PART 3D – BIDDER RATE SUBMISSION (REGION 4 – continued)

COST CALCULATIONS FOR REGION 4

Institution Estimated Pounds/Week* X Cost per Pound = Total

CCI 36 X $__________ = $____________(a) CIM 91 X $__________ = $____________(b) LAC 69 X $__________ = $____________(c) Rancho Cucamonga – HQ (HQ-R) 9 X $__________ = $____________(d) RJD 106 X $__________ = $____________(e) CAL 50 X $__________ = $____________(f) CEN 59 X $__________ = $____________(g) ISP 44 X $__________ = $____________(h)

TOTAL COST (a+b+c+d+e+f+g+h): $______________(R)

Pounds/Week* X Cost per Pound = Total

CCI 19 X $__________ = $____________(i) CIM 52 X $__________ =…