Bid Notice-Golf Course Management and Maintenance Services.pdf

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Golf Course Management and Maintenance Services Last updated by Addendum #1 on Jul 14, 2026 12:46 PM

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Request For Proposal

Parks, Recreation, and Neighborhood

91250, 98831

Project ID: RFP-00082

Release Date: Monday, July 13, 2026

Due Date: Tuesday, September 8, 2026 11:00am

Posted Monday, July 13, 2026 2:20pm

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1. Notice to Proposers

NOTICE IS HEREBY GIVEN that the City of Modesto, County of Stanislaus, State of California (“City”), will receive proposals (each, a "Proposal") through its

OpenGov Procurement portal from qualified Proposers (each, a “Proposer”) for the furnishing of Golf Course Management and Maintenance Services services

(the “Services”) for the City of Modesto, Parks, Recreation, and Neighborhood Department, Parks, Recreation, & Neighborhood Administration Division.

Proposals are due before 11:00 am on Tuesday, September 8, 2026.

Any equipment, materials, and supplies shall be furnished F.O.B. City of Modesto (delivery charges borne by Proposer, included in the Services pricing herein, and not separately charged to the City). Proposers are highly recommended to download all RFP documents from the City’s Purchasing Division website at https://procurement.opengov.com/portal/modestogov/projects/240010; RFP documents shall include all specifications necessary for Proposers to submit a responsive Proposal.

A Mandatory pre-proposal teleconference is scheduled for Monday, July 27, 2026, beginning at 10:00 am. See Pre-Proposal Meeting Agenda for more details.

Persons attending the pre-proposal teleconference assume all risks of damage or loss to person and property and specifically release the City of Modesto from liability therefore.

Each Proposal shall be submitted electronically through the City's OpenGov Procurement portal prior to 11:00 am on Tuesday, September 8, 2026, at which time Proposals will be opened and recorded. All Proposals shall be available for review following City Council award approval at the Purchasing Division, 1010

Tenth Street, 5th Floor, Suite 5300, Modesto, CA 95354.

Proposals will be received only in the manner shown above, and prior to the time indicated. Any Proposal received at or after said time and/or date, or in a manner other than the manner stated above cannot be considered and will be ignored.

The City of Modesto assumes no responsibility for delay in the upload or submittal of a Proposal. Proposals received in any other format will not be accepted.

The City reserves the right to reject any or all Proposals or to waive any informalities or minor irregularities in a Proposal.

No Proposer may withdraw its Proposal for a period of one hundred twenty (120) days after the date set for the opening thereof.

https://procurement.opengov.com/portal/modestogov/projects/240010/addenda?addendum-number=1 https://procurement.opengov.com/portal/modestogov/projects/240010/addenda?addendum-number=1&addendum-display=diff https://procurement.opengov.com/portal/modestogov https://procurement.opengov.com/portal/modestogov/projects/240010 https://procurement.opengov.com/

2. Calendar of Events

2.1. City Contact

2.2. Proposer Familiarity With Service Conditions

2.3. California Labor Code Section 1771.1(A)

2.4. Precedence

RFP Issued: July 13, 2026

Pre-Proposal Meeting (Mandatory): July 27, 2026, 10:00am

Agenda

See revised Agenda for details.

Questions Due via City's OpenGov

Procurement portal:

August 6, 2026, 5:00pm

Addendum Issued (if required): August 20, 2026

Proposal Due Date & Time: September 8, 2026, 11:00am

Approximate Contract Award Date: November 2026

All questions regarding these specifications, terms, and conditions shall be submitted through the Question & Answer area of the City's OpenGov

Procurement portal prior to 5:00 pm on Thursday, August 6, 2026. The City will respond to questions through the OpenGov portal where answers can be found in the Question & Answer tab; however, if a response to a question elicits a change to the bid documents, an addendum will be posted through the

OpenGov portal under the Addenda & Notices tab. All contact between Proposer and the City regarding the Proposal process shall be through the City's

OpenGov Procurement portal. Attempts by the Proposer to contact City personnel regarding this RFP and associated process may result in disqualification of the Proposer. Notwithstanding the foregoing, information intentionally or un-intentionally provided by any person other than the City Contact may not be correct and will not be binding upon the City.

It is the responsibility of each Proposer to become familiar with all of the specifications, terms and conditions and the site condition (if applicable). The

Proposer agrees to and acknowledges all RFP specifications, terms, and conditions and indicates the ability to perform by submission of a Proposal. By the submission of a Proposal, the Proposer certifies that if awarded a contract it will make no claim against the City based upon ignorance of conditions or misunderstanding of the specifications.

The California Labor Code states that, “A contractor or subcontractor shall not be qualified to Bid on, be listed in a Bid proposal, subject to the requirements of Section 4104 of the Public Contract Code or engage in the performance of any contract for public work, as defined in this chapter, unless currently registered and qualified to perform public work pursuant to Section 1725.5. It is not a violation of this section for an unregistered contractor to submit a

Proposal that is authorized by Section 7029.1 of the Business and Professions Code or by Section 10164 or 20103.5 of the Public Contract Code, provided the contractor is registered to perform public work pursuant to Section 1725.5 at the time the contract is awarded.” This RFP is subject to the registration requirement set forth above.

Proposer agrees that any agreement resulting from City’s acceptance of its Proposal, together with the terms in any City agreement and associated specifications provided by the City to Proposer therewith, shall comprise the entire agreement between City and Proposer. Moreover, Proposer agrees that any additional or contrary terms contained in Proposer’s acknowledgement of, shall be null and void.

3. Virtual Bid Opening https://government-project.s3.amazonaws.com/240010/39f71b4c-e91f-4621-a309-0f603d004431_Pre-Proposal_Meeting_Agenda.docx https://government-project.s3.amazonaws.com/240010/39f71b4c-e91f-4621-a309-0f603d004431_Pre-Proposal_Meeting_Agenda.docx

The City of Modesto will be broadcasting Proposal openings live electronically via Microsoft Teams at 11:00 am (Pacific Time) on Tuesday, September 8, 2026. The City Clerk Record of Proposal document should be available on the City's OpenGov Procurement portal by the end of the same day.

The public Proposal opening for this Request for Proposals will be available using the URL link provided below. By submitting your Proposal for the above-stated RFP you acknowledge, understand, and agree to this modified Proposal opening procedure.

URL: https://teams.microsoft.com/l/meetup-join/19%3ameeting_NTI0YzBiMDMtNDQ0Yi00YjNlLWIwZjYtYzg4ZDVjMDdkM2Mz%40thread.v2/0?

context=%7b%22Tid%22%3a%22125ccacf-fc61-463c-9976-189f876ff90b%22%2c%22Oid%22%3a%229715c333-c997-4dd7-8984-12cd4deaa705%22%7d

Call-In#: 1 469-998-7409

Conference ID: 961 656 049#

Should you have any questions regarding this, please do not hesitate to contact Mark Bolden.

4. General Proposal Requirements

4.1. Proposal Submittal

4.2. Confidential Proposer Information

4.3. Proposer Costs Incurred in Responding to RFP

4.4. Addenda

4.5. Proposer Exceptions

4.6. Complete Proposal Document

Proposers shall submit proposals through the City's OpenGov Procurement portal. No hard copy proposals or proposals submitted in any other manner as that prescribed within this Request For Proposal will be accepted. Before submitting the Proposal, make sure to review all files to avoid submitting duplicate

Proposals and forms.

It is the responsibility of the Proposers to identify information in their Proposal submission that they may consider to be confidential under the California

Public Records Act. To the extent that the City agrees with that designation, such information will be held in confidence whenever possible. All other information will be considered public.

All costs associated with the preparation and submission of a Proposal shall be borne by the Proposer.

In order to obtain any addenda information, throughout the RFP period, Proposer is responsible for regularly checking this RFP on the City of Modesto’s

OpenGov Procurement portal at https://procurement.opengov.com/portal/modestogov/projects/240010. Changes identified in any addenda issued will modify this RFP and specifications. The addenda will become a part of this RFP and Proposer’s resultant Proposal. Proposer shall individually acknowledgement every addendum as part of their proposal to indicate that the Proposer has confirmed that it has received all addenda issued for RFP and has included costs for such in the Proposal submitted. Failure to acknowledge all issued addenda may cause Proposer’s Proposal to be considered nonresponsive.

All exceptions taken to this RFP and associated specifications shall be specifically and clearly identified on Exceptions, Clarifications and Amendments Form provided with this RFP. Failure to comply with this provision may deem the Proposal as non-responsive. Please review the Sample Agreement and make note on the Exceptions, Clarifications, and Amendments Form for any changes. Exceptions taken shall not affect the overall performance and quality of equipment, materials and/or services required by the City. The Purchasing Manager or designated agent shall make the final decision regarding the acceptability of equipment, materials and/or services with exceptions.

https://teams.microsoft.com/l/meetup-join/19%3ameeting_NTI0YzBiMDMtNDQ0Yi00YjNlLWIwZjYtYzg4ZDVjMDdkM2Mz%40thread.v2/0?context=%7b%22Tid%22%3a%22125ccacf-fc61-463c-9976-189f876ff90b%22%2c%22Oid%22%3a%229715c333-c997-4dd7-8984-12cd4deaa705%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_NTI0YzBiMDMtNDQ0Yi00YjNlLWIwZjYtYzg4ZDVjMDdkM2Mz%40thread.v2/0?context=%7b%22Tid%22%3a%22125ccacf-fc61-463c-9976-189f876ff90b%22%2c%22Oid%22%3a%229715c333-c997-4dd7-8984-12cd4deaa705%22%7d https://procurement.opengov.com/portal/modestogov/projects/240010

4.7. City Acceptance/Rejection of Irregular Proposals

4.8. Compliance/Non-Compliance

4.9. Proposed Pricing Format

4.10. Indemnity

The following City of Modesto forms provided with this RFP constitute the makeup of a complete Proposal document and shall be signed wherever indicated and be submitted to the City as required by this RFP. Before submitting the forms, make sure to review the form to avoid submitting duplicate forms.

Failure to furnish any of these documents or information required within such documents may result in disqualification of Proposer.

Pricing Schedule

Proposer Exceptions, Clarifications, Amendments (if applicable)

Proposer Customer References

Financial Interest Disclosure

Proposer Company History Statement

Proposer Financial Statements

Addenda Acknowledgement

Proposer Warranty Statements

Proposer Experience and Certifications

Subcontractor List (if applicable)

California Levine Act Disclosure

An agreement shall be awarded to the Proposer whose Proposal most closely satisfies the needs of the City and is deemed the most advantageous to the

City. The City reserves the right to reject any or all Proposals or to waive any informalities or minor irregularities in a Proposal.

If Proposer cannot comply with a specification requirement in this RFP, note such requirement(s) on the Exception, Clarifications, Amendments Form provided with this RFP. Please be sure to note the specification paragraph, your exception, and your recommendation for each individual exception. The

Purchasing Manager will evaluate your recommendation. If, after evaluation it is determined that the Proposer is not in compliance with the specification, the

Proposal may be rejected.

The cost of labor, equipment, fuel, licenses, bonds, permits, and insurance necessary to perform the required services shall be included in Proposal pricing, along with Proposer’s profit margin and any other cost factors.

Unless otherwise stated, the Proposer agrees that, in the event of a price decline, the benefit of such lower pricing shall be extended to the City.

The City of Modesto shall not pay mileage charges or travel time from the Contractor’s place of business to the job site, or from site to site, or for the

Contractor’s travel time to pick up materials.

Proposer shall use the pricing schedule provided in this RFP to present Proposal pricing. No other form or format shall be accepted. Proposal must be submitted on the Pricing Schedule provided. No alterations may be made to the pricing schedule. Any exceptions, amendments or adjustments should be noted on the Exception, Clarification, Amendments Form.

The Pricing Schedule shall only be provided as part of the Pricing Schedule section of the proposal and not included under any other areas.

Proposer, if awarded an agreement, will be required to hold the city, its agents, officers, employees, and volunteers, harmless from and save, defend and indemnify them against any and all claims, losses, liabilities, judgements or damages from every cause, including but not limited to injury to person or property or wrongful death, including reasonable costs and expenses of defense of any judicial or administrative action, arising directly or indirectly out of any negligent or intentional act or omission of Proposer, its agents, officers, employees, and volunteers relating to or during the performance of its obligations under this Proposal. Contractor’s obligation to defend, indemnify, and hold the city, its agents, officers, and employees harmless under the provisions of this paragraph is not limited to or restricted by any requirement in this Proposal for Proposer to procure and maintain a policy of insurance.

With reference to the foregoing, the parties agree that all risk of loss, including but not limited to damages, property losses and defense of third-party suits, arising out of or relation to the operation of city-owned vehicles by Contractor’s employees is apportioned to Contractor in accordance with the provisions contained in indemnity.

4.11. Prevailing Wage

4.12. Proposer Representation

4.13. RFP Terms

Proposer’s workers must be paid no less than the prevailing wage rate as published by the State of California Department of Industrial Relations (DIR), and the successful Proposer shall maintain certified payroll. For additional information regarding Prevailing Wages, please contact the DIR at www.DIR.CA.gov or call its Labor Research and Statistics Unit, Prevailing Wage Unit at 415/703-4774. The City standards available at the following web address shall also apply to the performance of the Bid: City Standards Website: https://www.modestogov.com/ArchiveCenter/ViewFile/Item/1120.

Proposer represents that:

Proposer has had an opportunity to examine and has examined any and all of the documents, including specifications, any resultant contract and supporting data, and that it has, from the information contained in such documents, specifications, and data, fully acquainted itself with all conditions relevant to the work.

Proposer has made all reasonable investigations essential to a full understanding of the difficulties, which may be encountered in performing the work.

Proposer will complete the proposed services for the compensation stated in any resultant agreement.

Proposer assumes full and complete responsibility for all conditions relevant to the proposed services and all risks in connection therewith.

Proposer represents that it is fully qualified to perform the proposed services in accordance with the terms of any resultant agreement within the time specified therein.

The City is soliciting Proposals from qualified firms (each a “Proposer”) to fulfill the City’s requirements per the specifications, terms and conditions contained in this Request for Proposals (“RFP”). Obligations assumed by such signature will include the following:

1. Preparation of Proposals:

a. All prices and notations made on any forms provided by the City must be clearly printed in ink or typewritten. No erasures permitted.

Errors may be crossed out and corrections printed in ink or typewritten adjacent and must be initialed in ink by person signing the

Proposal.

b. Quote price as specified in Proposal. No alterations or changes of any kind shall be permitted to the Proposal Form. Responses that do not comply shall be subject to rejection in total.

2. Taxes and Freight Charges:

a. Unless otherwise required and specified in the RFP, the prices quoted herein do not include Sales, Use or other taxes.

b. No charge for delivery, drayage, express, parcel post packing, cartage, insurance, license fees, permits, costs of bonds, or for any other purpose, except taxes legally payable by City, will be paid by the City unless expressly included and itemized in the Proposal.

c. Amount paid for transportation of property to the City is exempt from Federal Transportation Tax. An exemption certificate is not required where the shipping paper shows the consignee as the City; as such papers may be accepted by the carrier as proof of the exempt character of the shipment.

d. Articles sold to the City are exempt from certain Federal excise taxes. The City will furnish an exemption certificate.

3. Award:

a. Unless otherwise specified by the Proposer or the RFP gives notice of an all-or-none award, the City may accept any item or group of items of any Proposal.

b. Proposals are subject to acceptance by the City at any time within one hundred twenty (120) days of opening, unless otherwise specified in the RFP. A Proposer shall not change its Proposal within such time frame

c. A valid contract based on the sample agreement attached to the RFP and the Proposal shall be mailed, or otherwise furnished, to the successful Proposer within the time for acceptance specified, and such contract shall be a binding contract without further action by either party. The contract shall be interpreted, construed and given effect in all respects according to the laws of the State of California.

4. Patent Indemnity: Proposers who do business with the City shall hold the City, its officers, agents and employees, harmless from liability of any nature or kind, including cost and expenses, for infringement or use of any patent, copyright or other proprietary right, secret process, patented or un-patented invention, article or appliance furnished or used in connection with the contract or purchase order.

5. Samples: Samples of items, when required, shall be furnished free of expense to the City and if not destroyed by test may upon request (made when the sample is furnished), be returned at the Proposer’s expense.

6. Rights and Remedies of City's for Default:

a. In the event any item furnished by the Proposer in the performance of the contract or purchase order should fail to conform to the specifications therefore or to the sample submitted by the Proposer with its Proposal, the City may reject the same, and it shall thereupon become the duty of the Proposer to reclaim and remove the same forthwith, without expense to the City, and immediately to replace all https://www.dir.ca.gov/ https://www.modestogov.com/ArchiveCenter/ViewFile/Item/1120

4.14. Proposal Protest and Appeal Procedures

such rejected items with others conforming to such specifications or samples; provided that should the Proposer fail, neglect or refuse so to do the City shall thereupon have the right to purchase in the open market, in lieu thereof, a corresponding quantity of any such items and to deduct from any moneys due or that may there after come due to Proposer, or send an invoice to the Proposer which shall be paid within thirty (30) days, the difference between the prices named in the contract or purchase order and the actual cost thereof to the City.

In the event that the Proposer fails to make prompt delivery as specified for any item, the same conditions as to the rights of the City to purchase in the open market and to reimbursement set forth above shall apply, except when delivery is delayed by fire, strike, freight embargo, or Act of God or the government.

b. Cost of inspection or deliveries or offers for delivery, which do not meet specifications, will be borne by the Proposer.

c. The rights and remedies of the City provided above shall not be exclusive and are in addition to any other rights and remedies provided by law or under the contract.

7. Payment Terms and Methods: Proposer will be able to choose from either of the following payment methods and associated timings:

a. Option A (Preferred): City of Modesto ePay Payment: This secure payment methodology is preferred by an increasing number of the

City’s suppliers. On Net 30-day timing, you will receive a single-use Master Card number with a detailed remittance for each payment. You will process the payment though your POS/Card terminal. The payment remittance will be sent from InControl@mastercard.com via email and will contain the following information:

16-digit credit card number

Expiration date

Security code

Total dollar amount of invoices to be paid

Invoices reference numbers and corresponding amounts ePay results in small percentage rebate of 1.0% to the City through the card issuer. That rebate amount will be considered by the City in its evaluation of Proposer’s pricing proposal hereunder. Information about enrolling in MasterCard ePay program can be obtained from the

City’s contact listed on the Cover Page of this RFP.

b. Option B – Manual Check: On Net 45 Day timing, the City will mail a hardcopy check to Bidder. The payment will be deemed to have been made when the check envelope is mailed via US Postal Service First Class Mail. The timing of the mailing will be at the end of the Net 45

Day period. Additional time should be estimated by the Bidder for the check to be in transit, and to await deposit and clearance by Bidder staff.

8. California Government Code Section 4552: In submitting a Proposal to a public purchasing body, the Proposer offers and agrees that if the

Proposal is accepted, it will assign to the purchasing body all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. 15) or under the Cartwright Act (Chapter 2, commencing with Section 16700, of Part 2 of Division 7 of the

Business and Professions Code), arising from purchases of goods, materials, or services by the Proposer for sale to the purchasing body pursuant to the Proposal. Such assignment shall be made and become effective at the time the purchasing body tender’s final payment to the

Proposer.

9. No Guarantee or Warranty: The City makes no guarantee or warranty as to the condition, completeness or safety of any material or equipment that may be traded in under a contract or purchase order resulting from this Proposal.

10. Minor Irregularities: The City reserves the right, in its sole discretion, to waive any informalities or minor irregularities in a Proposal.

Proposers wishing to protest or appeal a contract award decision by the City of Modesto must follow the procedures provided in this section. Protests or appeals which are not submitted in accordance with these procedures will not be reviewed.

Definitions

For the purposes of these procedures: "Days" means working days in which City Hall is open for business, excluding holidays and weekends.

"Proposal" includes the term "offer" or "proposal" as used in the context of formal, informal, or negotiated procurements.

"Announced Decision" includes the term “Notice of Intent to Award Letter”. Once the City has issued an Announced Decision, the date noted will begin the time that an Interested Party may lodge a protest.

Protest Procedures

Only a Proposer who has actually submitted a Proposal is eligible to submit a protest against the City’s Announced Decision.

Subcontractors are not eligible to submit bid protests.

A Proposer may not rely on the bid protest submitted by another bidder but must timely pursue its own protest.

A written protest to an Announced Decision must be made to the City of Modesto's Director of Finance no later than ten days after the date of the

Announced Decision.

The protest shall be delivered or sent by registered mail and received by the deadline, or protest will be automatically rejected. Protestors who choose to be represented by legal counsel are responsible for the associated expenses.

The protest shall be accompanied by a certified or cashier's check in the amount of $300.00, (except for protests of Federally Funded agreements) made payable to the Clerk of the City of Modesto. Protests filed without the requisite fee will be rejected without any additional review.

The protest filed with the Director of Finance shall:

A. Include the name, address, email address and business telephone number of the protestor;

B. Identify the under protest by name, Request for Proposal (RFP) or Request for Proposal (RFP) number, and Proposal/RFP date;

C. The bid protest must contain a complete statement of the basis for the protest and all supporting documentation. The protest must refer to the specific portion or portions of the Contract Documents upon which the protest is based;

D. Include all supporting documentation, if any. Documentation submitted after filing deadline will not be reviewed.

Proposal Protests: A Proposer shall follow, in order, the following steps:

A. Protest to Director of Finance: Upon receipt of a complete and timely protest, the Director of Finance shall review all the submitted materials and shall create and retain a written record of the review. The Director of Finance shall respond at least generally to each material issue raised in the protest not later than ten (days after receipt of the protest. Notice of the Director of Finance's decision may be given by letter mailed through

U.S. Postal Service.

All protests to the Director of Finance shall either be delivered to:

City Clerk’s Office

Attn: Director of Finance

1010 Tenth St. Suite 6600

Modesto CA 95354

Or mailed to:

City Clerk’s Office

Attn: Director of Finance

PO Box 642

Modesto CA 95353

B. Appeal to Deputy City Manager: At the protestor’s discretion, the further decision of the Director of Finance decision may be appealed in writing to the City of Modesto's Deputy City Manager(s) no later than ten days after the date of the Director of Finance’s Decision. The scope of the appeal shall be limited by the issues raised in the initial protest to the Director of Finance. The Deputy City Manager shall not be permitted to review any newly raised issues. The Deputy City Manager shall review the appeal, accompanying supporting documents, if any and the written records of the protest review by the Director of Finance. A written record of the Deputy City Manager's review shall be created and maintained.

The Deputy City Manager shall give notice of their decision to the protestor within ten days after receipt of appeal.

Further protest appeals shall either be delivered to:

City Clerk’s Office

Attn: Deputy City Manager

1010 Tenth St. Suite 6600

Modesto CA 95354

Or mailed to:

City Clerk’s Office

Attn: Deputy City Manager

PO Box 642

Modesto CA 95353

C. Appeal to City Council: Any protestor seeking to appeal to the decision of the Deputy City Manager may appeal in writing to the City Council by filing with the City Clerk a written notice of such appeal not later than fifteen days after the date of the Deputy City Manager's decision. The City

Clerk will calendar the protest for Council hearing and give notice of the time and place of the hearing as provided in Modesto Municipal Code

Sections 1-4.01 through 1-4.05. The City Council’s decision on the appeal shall be final.

All protest appeals to the City Council shall either be delivered to:

City Clerk’s Office

Attn: City Council

1010 Tenth St. Suite 6600

Modesto CA 95354

Or mailed to:

City Clerk’s Office

Attn: City Council

PO Box 642

Modesto CA 95353

D. Optional Alternative Process for Protests of Procurement Actions Exceeding $250,000: A Bidder protesting procurements exceeding $250,000 shall comply with the procedures contained herein, except that in lieu of appeal to the Deputy City Manager a protestor may request that the protest be heard and decided at an administrative hearing.

A written request for administrative hearing shall be accompanied by a certified or cashier's check in the amount of $1,500, (except for protests of Federally Funded projects); The request for hearing shall include the specific grounds of the appeal.

The City of Modesto shall select and engage an impartial and qualified person to act as hearing officer in the pending protest. The protestor shall have the right to twice reject the selected hearing officer, provided that the City is notified of such rejection within three days of notice to protestor of the name of the hearing officer.

The protest shall be heard not later than twenty days after receipt of protestor's request for hearing and the selection of a hearing officer.

Protests not made in a timely manner shall be deemed withdrawn, unless the City and the protestor mutually agree otherwise in writing. The protestor’s failure to accept a hearing officer after the third attempt by City staff to identify an impartial hearing officer shall be deemed a withdrawal of the protest.

The costs of the hearing officer and expenses of the protest shall be borne by the protestor. The sums deposited with the request for hearing shall be credited to the costs of the hearing officer and other hearing expenses.

E. Mandatory Alternative Process for Protests of Procurements Obtained with Federal Funds: If the protested procurement involves federal funds, the Deputy City Manager, City Council, or hearing officer shall give notice, accompanying their respective decisions, to the protestor that he or she has the right to appeal to the appropriate federal agency, for which an agency name, contact (where available) and address shall be provided by City staff. Such an appeal shall be filed with the appropriate agency within seven business days of the dispatch or rejection notices to the protestor. Federal agencies may entertain protests alleging that the City has failed to adopt written protest procedures or has failed to follow such procedures. The City Council is the highest authority of the City of Modesto, and its decisions are final. A disappointed Bidder for a contract involving expenditures of Federal funds shall have the right to appeal the City Council decision directly to the federal agency as described herein.

5. Award of Agreement

1. References

Scoring Method:

The City may award one or more agreements to one or more Proposer in order to provide for backup, or in case the “primary” contractor is unable to meet the City’s needs.

The City reserves the right to decline to award any agreement if it is determined that the proposed pricing is not competitively priced based on similar agreements with public agencies within the State of California or if the bids received fail to meet the City’s requirements.

The City reserves the right to select that Proposal, which best suits the City’s needs. Price is only one factor that will be considered by the City when awarding an agreement. Regardless of City staff’s recommendation, the City Council reserves the right to award an agreement to the Proposer that best suits the City’s needs as determined by the City Council whether or not said award is consistent with City staff’s recommendation for award.

The City will appoint a selection committee to evaluate each Proposer’s submitted Proposal. The City will evaluate Proposals on a 100-point scale based upon the following weighted scoring:

Points Based Weight (Points):

10 (10% of Total)

2. Background of Firm

Scoring Method:

Points Based Weight (Points):

10 (10% of Total)

3. Detailed Business Plan

Scoring Method:

Points Based Weight (Points):

20 (20% of Total)

4. Qualifications and Certifications of Personnel

Scoring Method:

Points Based Weight (Points):

20 (20% of Total)

5. Proposed Equipment

Scoring Method:

Points Based Weight (Points):

20 (20% of Total)

6. Cost

Scoring Method:

Points Based Weight (Points):

20 (20% of Total)

Component A: Management + Maintenance

6. Pricing Schedule

Full-Service Management and Maintenance (including Muni and First Tee). Note: Bunker sand replacement is not included in this base price and shall be billed as an extra cost pursuant to Section 8.1.14.

All labor, materials, equipment, tools, fuel, licenses, bonds, insurance and other expenses necessary for Proposer to perform the required services shall be included in Proposal pricing. Proposal must be submitted on the below Pricing Schedule provided. No alterations should be made to the pricing schedule.

Any exceptions, amendments or adjustments should be noted on City Form provided for Exceptions, Clarifications, and Amendments.

**In instances where extended pricing is requested within a proposal, and in cases where this results in a discrepancy between a unit price and an extended price, the unit price will be presumed to be correct, subject, however, to correction to the same extent and in the same manner.**

Only include the Pricing Schedule under this section of your proposal.

NOTE TO PROPOSERS: Be sure to enter leading "0." for dollars amounts less than $1

The payment of Prevailing Wages is required for this project.

*Direct Labor Rate cannot be less than the minimum state prevailing wage.

**Provide a copy of the current Fringe Benefit Statement. During the term of the agreement, ensure the City has a copy of the current, applicable statement on file.

Line Item Description Quantity Unit of Measure Unit Cost Total No Bid C

A1. ANNUAL BASE MANAGEMENT FEE

1 Annual Base Management Fee (Fixed compensation for management services, including First Tee di ti )

1 Yr

C olum ns

Component B: Management and Operations Only

Including First Tee coordination coordination)

A2. ANNUAL MAINTENANCE COSTS

1 Turf & Landscape Maintenance 1 Yr

2 Irrigation System Maintenance & Repairs

1 Yr

3 Arbor Care (Tree Maintenance) 1 Yr

4 Vandalism Repair Allowance 1 Yr

5 Equipment Operations & Maintenance

1 Yr

6 Utilities – Water 1 Yr

7 Municipal Golf Course (Muni) Maintenance (Required)

1 Yr

8 First Tee Site Maintenance (Required)

1 Yr

A3. OPERATIONS EXPENDITURES

1 Staffing (All Operations Personnel, including Pro Shop, F&B, Admin)

1 Yr

2 Marketing & Promotions Budget

1 Yr

3 Clubhouse/Pro Shop Operations

1 Yr

4 Golf Course Marshal (Ranger) Services (Pace of Play Enforcement)

1 Yr

5 Starter Services (Tee Time Management & Player Check- In)

1 Yr

A4. CAPITAL IMPROVEMENTS

1 Equipment Replacement 1 Yr

2 Irrigation Upgrades 1 Yr

3 Facility Improvements 1 Yr

A5. PERFORMANCE & PAYMENT BOND

1 Faithful Performance and Payment Bond (One-Year Cost, Renewed Annually)

1 Yr

Total $0.00

Line Item Description Quantity Unit of Measure Unit Cost Total No Bid C

B1. ANNUAL BASE MANAGEMENT FEE

1 Annual Base Management Fee (Fixed compensation for management services, including First Tee coordination)

1 Yr

B2. OPERATIONS EXPENDITURES

1 Staffing (All Operations Personnel, including Pro Shop, F&B, Admin)

1 Yr

C olum ns

Component C: Maintenance Only

Including Muni and First Tee Site maintenance. Note: Bunker sand replacement is not included in this base price and shall be billed as an extra cost pursuant to Section 8.1.14.

2 Marketing & Promotions Budget

1 Yr

3 Clubhouse/Pro Shop Operations

1 Yr

4 Golf Course Marshal (Ranger) Services (Pace of Play Enforcement)

1 Yr

5 Starter Services (Tee Time Management & Player Check- In)

1 Yr

B3. PERFORMANCE & PAYMENT BOND

1 Faithful Performance and Payment Bond (One-Year Cost, Renewed Annually)

1 Yr

Total $0.00

Line Item Description Quantity Unit of Measure Unit Cost Total

C1. ANNUAL MAINTENANCE COSTS

1 Turf & Landscape Maintenance 1 Yr

2 Irrigation System Maintenance & Repairs 1 Yr

3 Arbor Care (Tree Maintenance) 1 Yr

4 Vandalism Repair Allowance 1 Yr

5 Equipment Operations & Maintenance 1 Yr

6 Utilities – Water 1 Yr

7 Municipal Golf Course (Muni) Maintenance (Required)

1 Yr

8 First Tee Site Maintenance (Required) 1 Yr

C2. PERFORMANCE & PAYMENT BOND

1 Faithful Performance and Payment Bond (One- Year Cost Renewed Annually)

1 Yr

Total $0.00

C olum ns

7. Proposal

1. RFP Acknowledgement and Proposal

1.1. RFP Acknowledgement*

The party submitting acknowledges receipt of the referenced RFP and/or Addenda and offers and agrees to furnish the articles and/or services specified on behalf of the Proposer indicated in Proposer’s Proposal and Forms provided by the City attached hereto and made a part hereof, this includes any forms for the pricing proposed on the Pricing Schedule.

By checking the "please confirm" box below, you acknowledge the above statement.

Proposer’s submission should include all City of Modesto forms as provided. If any form is not applicable, Proposer should write or type “Not Applicable” on it but still include the form in your submission. Before submitting the forms, make sure to review the forms to avoid submitting duplicate forms.

Please confirm

*Response required

1.2. Payment Terms and Methods*

Proposer is able to choose from either of the following payment methods and associated timings:

Option A (Preferred): City of Modesto ePay Payment: This secure payment methodology is preferred by an increasing number of the City’s suppliers. On Net 30-day timing, you will receive a single-use Master Card number with a detailed remittance for each payment. You will process the payment though your POS/Card terminal. The payment remittance will be sent from InControl@mastercard.com via email and will contain the following information:

16-digit credit card number Expiration date Security code Total dollar amount of invoices to be paid Invoices reference numbers and corresponding amounts ePay results in small percentage rebate of 1.0% to the City through the card issuer. That rebate amount will be considered by the City in its evaluation of Proposer’s pricing proposal hereunder. Information about enrolling in MasterCard ePay program can be obtained from the City’s contact listed on the Cover Page of this RFP.

Option B – Manual Check: On Net 45 Day timing, the City will mail a hardcopy check to Bidder. The payment will be deemed to have been made when the check envelope is mailed via US Postal Service First Class Mail. The timing of the mailing will be at the end of the Net 45 Day period. Additional time should be estimated by the Bidder for the check to be in transit, and to await deposit and clearance by Bidder staff.

Please select which option for payment terms and method you accept.

Option A - ePay (Preferred)

Option B - Manual Check

*Response required

1.3. Did you choose the Payment Term - Option A - ePay?*

Yes

No

*Response required

When equals "Yes"

1.3.1. Please enter the preferred email address to set up ePay.*

Enter response

*Response required

2. Proposer Company Information

2.1. Proposer Company Full Legal Name*

Please provide the full legal name of the company on this proposal. It may already be provided elsewhere, but please provide here to confirm.

Enter response

*Response required

2.2. Proposer Company Marketplace (or DBA) Name*

Please provide the Company Marketplace Name or DBA (if applicable). It may already be provided elsewhere, but please provide here to confirm.

NOTE: If the company is not operating under an additional name or a dba, then you may state "N/A" here.

Enter response

*Response required

2.3. Type of Legal Entity*

Is the Proposer Company a Corporation, Limited Liability Company, Partnership, or Sole Proprietorship?

If the Proposer Company is something other than one of the above options, please answer "No" here and you will be asked to provide more information after this question.

Yes

No

*Response required

When equals "Yes"

2.3.1. Type of Legal Entity - Select*

Please select which of the following legal entity options under which the Proposer Company operates.

Corporation

Limited Liability Company

Partnership

Sole Proprietorship

When equals "Yes"

2.3.2. Legal Entity State of Registration*

In which State is the Proposer Company registered?

Enter response

*Response required

When equals "No"

2.3.3. Type of Legal Entity - Other*

You have indicated that the Proposer Company does not operate as a Corporation, a Limited Liability Company, a Partnership, or as a Sole Proprietorship.

Please explain and be sure to note which State the Proposer Company is registered/established.

Enter response

*Response required

2.4. Proposer Company Headquarters Address*

Please provide the full street address for the headquarters of the Proposer Company. Be sure to include the following:

Full Street Address City State Country Postal Code

Enter response

*Response required

2.5. Company Website Address

Please provide the full company website address for the Proposer Company.

Enter response

2.6. Proposal Contact Person Details*

Please provide the following information for the Contact person for this proposal:

Name Title Phone (Office) Phone (Mobile) Mailing Address (Street Address, City, State, Postal Code) Fax Number Email

Enter response

*Response required

2.7. Federal Taxpayer Identification Number (TIN)*

Please provide the Proposer Company's Federal Taxpayer Identification Number here.

Enter response

*Response required

2.8. Duns & Bradstreet (DUNS) Number

Please provide the Proposer Company's Duns & Bradstreet (DUNS) Number here.

Enter response

2.9. Proposer Officer Names and Titles*

Please provide the Names and Titles of the Top Three Proposer Officers in the following manner:

Full Name, Full Title

Enter response

*Response required

2.10. Years in Business*

For how long has the Proposer Company been in business? Please indicate in number of years.

Enter response

*Response required

2.11. Closest Proposer Office*

Please provide the address for the Proposer Office closest to the City of Modesto. Please be sure to provide:

Full Street Address City State Country Postal Code

Enter response

*Response required

2.12. City of Modesto Business License*

Does the Proposer Company currently possess a valid City of Modesto Business License?

NOTE: An answer of "No", does not exclude the proposal from evaluation as it is not required until the contract begins.

Yes

No

*Response required

When equals "Yes"

2.12.1. City of Modesto Business License Number*

You have indicated that the Proposer Company already possesses a City of Modesto Business License, please provide the business license number here.

Enter response

*Response required

2.13. State of California Contractor License Number*

Please provide your State of California Contractor License Number (if available).

Enter information

*Response required

2.14. Contractor License Expiration Date*

Please enter the current expiration date of your State of California Contractor's License (if available).

Enter response

*Response required

2.15. DIR Registration Number*

Please provide your State of California Department of Industrial Relations (DIR) Registration Number (if available).

Enter information

*Response required

2.16. DIR Registration Expiration Date*

Please enter the current expiration date of your Department of Industrial Relations (DIR) Registration Number.

Enter response

2.17. Proposer Financial Statements*

Minimum Qualifications are mandatory for proposal consideration, and at a minimum shall include the following:

Financial Stability:

City staff will request financial statements from the proposer whose proposal is determined to best meet the City’s needs, as determined by the selection committee. Within two (2) business days of City request, proposer shall provide a copy of their company’s most recent professionally prepared Financial Statements (Income Statement and Balance Sheet). These statements, if un-audited, shall be accompanied by a cover letter that states the name and title of the preparer, the basis of the financial statement presentation (cash or accrual) and whether these statements have been prepared in accordance with Generally Accepted Accounting Principles for the most recent fiscal year end of the proposer. Audited financial statements shall be submitted in their entirety, including the auditor’s opinion and notes to the financial statements.

A separate document shall be provided and signed under penalty of perjury by the proposer’s financial officer or owner that explains the proposer’s inability to provide statements for a fiscal period that ended at least eight (8) months before the required date of submittal, if such inability exists.

One complete set of Financial Statements shall be submitted within two (2) business days of City request. Financial Statements, whether delivered via email, by an employee of the proposer, U.S. Postal Service, courier or package delivery service must be received by the City of Modesto, Purchasing Division within two

(2) business days of request. Financial statements delivered via email should be sent to mbolden@modestogov.com. If sent via email, proposer is encouraged to follow-up with a phone call to Mark Bolden at (209) 571-5839, to confirm receipt. Failure of proposer to provide requested documents within two (2) business days, may disqualify proposer from further consideration. The City of Modesto assumes no responsibility for delay in the delivery of the Financial Statements to the City.

CITY OF MODESTO, PURCHASING DIVISION

1010 10TH STREET, SUITE 5300

ATTN: Mark Bolden Golf Course Management and Maintenance Services #RFP-00082

MODESTO, CA 95354

By checking the box below, Proposer confirms that they understand the financial statement requirements as set forth above.

*Response required

3. City Forms

3.1. Proposer Exceptions, Clarifications, Amendments?*

Does the Proposer have any exceptions, clarifications, or amendments to this RFP, sample agreement, or its associated specifications?

Yes

No

*Response required

When equals "Yes"

3.1.1. Proposer Exceptions, Clarifications, Amendments*

Please download the below documents, complete, and upload.

Proposer_Exceptions,_Clarifications,_and_Amendments.doc

*Response required

3.2. Proposer Customer References*

Please download the below documents, complete, and upload.

Proposer_Customer_References_Form.pdf

*Response required

3.3. Financial Interest Disclosure*

Please download the below documents, complete, and upload.

Financial_Interest_Disclosure_Form_RFP.pdf

*Response required

3.4. Proposer Company History Statement*

Please download the below documents, complete, and upload.

Proposer_Company_History_Statement.pdf

*Response required

3.5. Proposer Experience and Certifications*

Please download the below document, complete, and upload.

Proposer_Experience_and_Certifications.docx

*Response required

Please confirm https://government-project.s3.us-west-2.amazonaws.com/112669/0e18c110-2a3e-49ff-b59a-00c6ec7e5a41_Proposer_Exceptions%2C_Clarifications%2C_and_Amendments.doc?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4E3QT7QC4%2F20260720%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260720T175927Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEOL%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJGMEQCIG%2FIi5S712Ht3q1xsTB6xd4GB4GWRmKmiBpsJ%2FLlAgXFAiBdwCMoJelw23GaplZiebF37v%2FyFsoLjhqViqQzL%2B7gOiqOBQir%2F%2F%2F%2F%2F%2F%2F%2F%2F%2F8BEAIaDDg5MjM2NDY4NzY3MiIMkBtudf2LSwc0sdYvKuIEhXdF15fpo51d8wCfU%2BSXG6mwfwipeAStbh4aYBuYFwTg2NvXPjsyxiDwiSc3%2FlPKBFQWSckVPbQylUB2kiWGvSOukC2UyaplPnjY6qo%2BaNB5wYxej67jp9pO2%2BFoKq3L1GpruV37xMeuz%2BtOj7l8mPzY8EWB9sPKA2L%2Fq6BLrSA8TIwTs2gLcoqm07chzYmtHKlvGHNFLw01sJduT6AiBg6SohsU%2BFN1LSvSK9w6MbIo4Rf2oI7ZYiL4L6dPZkU6leMlt46yw8mEt%2BR2CUXqJ6%2B2umlnRT%2F7jSHlpZLj1%2BrfCEFPIOgBSIi94zAKxiMGUbTj2Hd3FQyb5p3sF0TGJ67Ut%2B5s3wTuTErCILB2CxL4qgqB6KOKUq9Wf6iquFK34uRRK4JJNfSy%2FAFOlftu5c5WeK5a5w1rpl1vPzWqo7nbTiX9Ej5E0feAvn7T65AhXCRT0IdCLr9f17q5UdGrlrynGdX8KpWrQeYf2qU%2FMtQY8esONZg7q%2FBEouGEU2Pw4xGC%2F5vPrXPufZoO6Os6Je1drq6A%2Fb3%2BLt9T56aw0S%2BezXCWhCCM3DFkqCvcAWbGWv5bTyF87x%2BzrPOLI1eqI2x3S0nSsDfK2hLrm1wjZW0s50jBj4oVO54R6Wd4kg2xDPfu%2FiG0ziaHvbdH6V5dyo7%2BLsJcN4kN5S8%2BdXbSrYwOBJIGm9j7XpOgLpaT4He%2BRJPJZFW3rrkabzZzrugBiv9D%2BQGo7nz7Nznszos8JBqUYxBQM6RQKrCEcrXjg0ZtT6xyvc3iVJzAGwSU51ee2%2BKtuI7%2FQQuW8t0udHhWj3lMsTCwvfnSBjqaATxMO55pSNhJSSSmnQR2fUnwXoHnsZR6ybSlOXRiygZ8ihlEUB9COc0NwxhrUZY1hiu2jUsRYoQiGF%2FAVcWsEYSHUf2MGxOzePV90hVR0dNwInGApBuff6di7eSIk%2FJP6lLueHuuPAA3A3UyJdeSaF9iGUq5%2B6bQSC44kuQAj3%2BurSXdWl7C1piX84aQfT2JUOyuowmOS4Hc8LA%3D&X-Amz-Signature=2493d06e6d0b16ecebbf5cb2c0647b90efa87215b7e30c8298c559c272e9fca7&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Proposer_Exceptions%252C_Clarifications%252C_and_Amendments.doc%22&x-id=GetObject…