Bid Notice-FY27 Stormwater Basin _ Swale Vegetation Management Services.pdf

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FY27 Stormwater Basin and Swale Vegetation Management Services Last updated by Addendum #1 on Sep 8, 2026 1:25 PM

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Request For Proposal

Environmental Operations

Project ID: ENV27-01

Release Date: Tuesday, September 1, 2026

Due Date: Wednesday, September 16, 2026 3:00pm

Posted Tuesday, September 1, 2026 10:00am

All dates & times in Mountain Time - Denver

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1. NOTICE

Ada County Highway District

REQUEST FOR PROPOSAL

FY27 Stormwater Basin and Swale Vegetation Management Services

ENV27-01

Sealed proposals for FY27 Stormwater Basin and Swale Vegetation Management Services will be received within the Ada County Highway District (ACHD) eProcurement portal, https://procurement.opengov.com/portal/achdidaho, until 3:00 pm (local time), Wednesday, September 16, 2026, at which time the proposals will be publicly opened via Zoom. ACHD will conduct the bid openings scheduled for that date and time individually and in an order established solely by ACHD that best suits its business needs. All proposals must be electronically sealed and submitted via ACHD's eProcurement portal https://procurement.opengov.com/portal/achdidaho. Manual/Paper bids will be deemed non-responsive.

The RFP seeks competitive proposals from qualified Firms to provide comprehensive stormwater basin and swale vegetation management services at designated ACHD facilities. The services include vegetation and weed control, basin and bioretention swale maintenance, tree and fire-hazard maintenance, sprinkler maintenance and winterization, seeding and associated site cleanup, all in accordance with the requirements of the Scope of Work..

Pre-Submission Meeting and Proposal Workshop

Prospective Respondents are strongly encouraged, but not required, to attend the Voluntary Pre-Submission Meeting and Proposal Workshop. ACHD will provide general guidance regarding the preparation and submission of Proposals.

Location: ACHD Headquarters – Sawtooth Boardroom

5800 N. Meeker Avenue

Boise, Idaho 83713

Date: Tuesday, September 8, 2026, and Time: 10:00 am (Mountain Standard Time)

Attendance is voluntary and is not a condition for submitting a Proposal.

All questions or requests for clarification regarding this Request for Proposal (RFP), including the content and requirements of the RFP and Documents, must be submitted in writing through the "Question and Answer" section of the ACHD eProcurement Portal no later than 4:00 pm on Wednesday, September 9, 2026. Questions submitted by any other method, including phone calls, manual delivery, or email, will not be accepted, nor will questions be accepted after

Sign Up Log In https://procurement.opengov.com/portal/achdidaho/projects/296056/addenda?addendum-number=1 https://procurement.opengov.com/portal/achdidaho/projects/296056/addenda?addendum-number=1&addendum-display=diff https://procurement.opengov.com/portal/achdidaho https://procurement.opengov.com/portal/achdidaho https://procurement.opengov.com/ the designated Question and Answer deadline. Respondents are strongly advised to observe the stated deadline for submitting inquiries. To ensure timely receipt of updates, respondents are encouraged to select “Follow” on this Proposal within the eProcurement Portal to receive automated email notifications when responses are posted. Notwithstanding such notifications, it remains the sole responsibility of each bidder to monitor the eProcurement Portal for updates and responses regularly. Any interpretation, clarification, or modification of the RFP that may affect its substance will be issued only in writing in the form of an Addendum and will be made available through the eProcurement Portal. It is the Respondent's responsibility to review and acknowledge all

Addenda before submitting a Proposal. Final Addendum will be issued to all registered Respondent Holders no later than 4:00 pm on Thursday, September 10, 2026.

The successful Bidder may be required, upon issuance of the Notice of Award, to furnish supply, material, payment, and performance bonds, each in an amount equal to one hundred percent (100%) of the total Contract value. No such bonds shall be required at the time of bid submission.

ACHD has prepared the RFP Documents, and copies must be obtained from the eProcurement Portal.

ACHD reserves the right to reject all proposals or reject any proposal not conforming to the intent and purpose of the Contract Documents whenever such action appears to be in the best interest of ACHD. Award of a contract pursuant to this procurement may be delayed, without penalty, for up to sixty (60) calendar days after the date of submission.

Dated Tuesday, September 1, 2026

ADA COUNTY HIGHWAY DISTRICT

Dates of Publication: September 1 and 8, 2026

2. INTRODUCTION

Post Information Posted At:

Tue, Sep 1, 2026 10:00 AM Sealed Bid Process:

Yes (Bids Sealed / Pricing Sealed) Private Bid:

No

2.1. Summary

The RFP seeks competitive proposals from qualified Firms to provide comprehensive stormwater basin and swale vegetation management services at designated ACHD facilities. The services include vegetation and weed control, basin and bioretention swale maintenance, tree and fire-hazard maintenance, sprinkler maintenance and winterization, seeding, and associated site cleanup, all in accordance with the requirements of the Scope of Work.

Pre-Submission Meeting and Proposal Workshop

ACHD strongly encourages, but does not require, attendance at the Pre-Submission Meeting and Proposal Workshop. Participation is voluntary.

Location: ACHD Headquarters, Sawtooth Boardroom

5800 N. Meeker Avenue

Boise, Idaho 83713

Date: Tuesday, September 8, 2026

Time: 10:00 a.m.

Attendance at the meeting is voluntary and is not a condition of submitting a Proposal.

2.2. Background

As written in the Legal Notice, including deadline dates: All questions or requests for clarification regarding this Request for Proposal

(RFP), including the content and requirements of the RFP and Documents, must be submitted in writing through the "Question and

Answer" section of the ACHD eProcurement Portal.

Questions submitted by any other method, including phone call, manual delivery, or email, will not be accepted, nor will questions be accepted after the designated Question and Answer deadline.

NOTE: Bid Opening Zoom Meeting Link: (The Date and time are stated in the Legal Notice)

Join Zoom Meeting:

BID ZOOM MEETING LINK

Meeting ID: 853 4920 0922

Passcode: 028768

2.3. Contact Information

Mike Fagerness Procurement & Contracting Administrator 5800 N Meeker Ave Boise, ID 83713 Email: mfagerness@achdidaho.org Phone: (208) 387-6316

Department:

Environmental Operations

2.4. Timeline

Release Project Date:

September 1, 2026

Dates of Publication:

September 1 and 8, 2026

Pre-Proposal Meeting (Non-Mandatory):

September 8, 2026, 10:00am Pre-Submission Meeting and Proposal Workshop

ACHD strongly encourages, but does not require, attendance at the Pre-Submission Meeting and Proposal Workshop. Participation is voluntary.

Location: ACHD Headquarters, Sawtooth Boardroom 5800 N. Meeker Avenue Boise, Idaho 83713

Date: Tuesday, September 8, 2026 Time: 10:00 a.m.

Attendance at the meeting is voluntary and is not a condition of submitting a Proposal.

Question Submission Deadline:

September 9, 2026, 4:00pm

Question Response Deadline:

September 10, 2026, 4:00pm

Proposal Submission Deadline:

September 16, 2026, 3:00pm

3. INSTRUCTIONS TO RESPONDENTS

3.1. MULTIPLE DOCUMENTS TO MAKE UP ENTIRE AGREEMENT

3.2. COMPLIANCE

All Sections as well as the notice, taken together, shall make up the entire Agreement between the Ada County Highway District (ACHD) and the successful

Respondent. The Respondent should carefully read and understand all these documents. By signing and submitting the Authorized Representative Signature

Form, the successful respondent does herein agree to abide by the terms and conditions of the entire Agreement.

https://achdidaho-org.zoom.us/j/85349200922?pwd=dtq8xszPhoE9Sg6Zw9WxR0KcaLRxgM.1 mailto:mfagerness@achdidaho.org tel:(208)387-6316

3.3. PROPOSAL SUBMITTAL

3.4. PROPOSAL FORMS

3.5. INTERPRETATIONS OF QUANTITIES IN COST SCHEDULE

The proposal submitted must comply with the Specifications and the General Terms and Conditions included herein, and any addendum issued. Failure to comply will result in rejection of the proposal as void and non-responsive.

Sealed proposals will be received for FY27 Stormwater Basin and Swale Vegetation Management Services through the Ada County Highway District’s eProcurement Portal located at https://procurement.opengov.com/portal/achdidaho

The Ada County Highway District's (ACHD) e-Procurement Portal Clock is the official clock for the determination of all deadline dates and times.

Responses will not be accepted after the submission deadline regardless of any technical difficulties, such as internet connectivity issues. Submissions will not be considered, even if attempted within the final thirty (30) minutes, nor will exceptions be made for calls made to procurement close to the deadline.

The Ada County Highway District strongly recommends that all respondents complete and submit their Request for Proposals (RFP) well in advance of the specified deadline.

Respondents are solely responsible for ensuring that their RFP's are timely submitted to ACHD via the eProcurement Portal.

ACHD assumes no responsibility for any failures of computer systems or equipment that may result in partial or incomplete submissions, nor for failure to meet the required deadline as outlined in the solicitation.

Should any technical issues arise during the submission of the Request for Proposals within OpenGov (ACHD e-Procurement Portal), please utilize the "chat" feature of the "contact us" section under OpenGov Support for assistance.

Neither OpenGov nor ACHD guarantees uninterrupted access to the OpenGov website or error-free services. Furthermore, neither party will be held liable for any inadvertent disclosure of repository information or unauthorized access by third parties.

"Disruption to electronic communications" or "service loss" refers to unplanned events that significantly hinder or entirely prevent the normal functionality of electronic communications systems, such as cyberattacks, intentional disruptions (e.g., government shutdowns), power outages, or natural disasters. It does not apply to other technical issues, including operator errors or internet connectivity problems.

In the event of a disruption to electronic communications or service loss by OpenGov within four (4) hours of submission deadline, ACHD will investigate the reported incident in coordination with OpenGov. If the disruption is confirmed, ACHD will work to provide the best possible resolution to ensure respondents have the opportunity to submit their responses. ACHD will notify all affected parties via email through OpenGov regarding any incidents and the resolutions.

Respondents must provide all information required in the Proposal and submit the Proposal by the date and time specified. If supporting documentation is required, such documentation must be submitted with the response to this solicitation. If addenda have been issued in relation to the solicitation, respondents must acknowledge all addenda. Failure to submit these required documents will be a basis for rejecting the submission as non-responsive.

The respondent shall sign the Authorized Representative Signature Form. If the respondent is a corporation, the legal name of the corporation shall be entered together with the original signature of an agent authorized to sign contracts on behalf of the corporation. If the respondent is a partnership, the true name of the firm shall be entered together with the original signature of the partner(s) authorized to sign contracts on behalf of the partnership

All blank spaces in the proposal form must be filled in. No changes may be made in the phraseology of the forms nor may the respondent add any phraseology conditioning the acceptance of the award. In case of a discrepancy between unit and total prices, unit prices shall govern.

A proposal will be deemed unresponsive if it contains omissions, erasures, or alterations not initialed by the firm signatory, additions of any kind, prices not called for, prices which are obviously unbalanced, or items which fail to conform to the conditions of the Request for Proposal.

The quantities appearing in the cost schedule are approximate and are prepared for the comparison of proposal. The scheduled quantities may be increased, decreased, or omitted. ACHD retains the right to place multiple orders throughout the duration of the agreement. Furthermore, ACHD may elect to extend the duration of the agreement.

3.6. PROPOSAL OPENING

3.7. MODIFICATION OF PROPOSAL

3.8. WITHDRAWAL OF PROPOSAL

3.9. BID SECURITY

3.10. RETURN OF BID SECURITY

3.11. ADDENDA

3.12. BURDEN OF PROOF

3.13. FIRM COSTS

Proposals will be opened at the date, time, and place specified in the Introduction. No person will be denied the right to be present during the proposal opening process. Proposals may be received up to but not later than Wednesday, September 16, 2026 at 3:00 pm via the eProcurement Portal. The ACHD eProcurement Portal Clock is the official clock for the determination of all deadline dates and times. Without exception, responses will not be accepted after the submission deadline regardless of any technical difficulties such as poor internet connections. ACHD strongly recommends completing your response well ahead of the deadline.

In all instances, a Respondent may modify their Proposal at any time prior to the scheduled closing date and time for the receipt of proposals.

Any proposal may be withdrawn prior to the scheduled date and time set for proposal opening by clicking un-submit within the eProcurement portal by the respondent or their authorized agent. No proposal may be withdrawn after the date and/or time set for the submission deadline.

If Bid Security is required, proposals must be accompanied by an original certified check, cashier's check, or a bid bond (collectively referred to hereafter as

“Bid Security”) issued by a surety authorized to issue such bonds in the State of Idaho, in the amount of ten percent (10%) of the total amount of the proposal submitted. Failure to include an original Bid Security as required with the bid, and/or submission of photocopies or electronic versions, e.g. PDF, FAX, etc. of the Bid Security, will, if not waived per Item 26, render said proposal void and non-responsive.

Special Note: Bid Security: If required by this solicitation, each bid shall be accompanied by the bid security specified in the solicitation documents. If Bid security is required, it will be listed under the "Vendor Questionnaire" section. If the Bid Security is not being requested under the Vendor Questionnaire

Section, then please disregard.

If Bid Security is required, within 15-calendar days after award of the contract, ACHD will return Bid Securities, other than bid bonds, to all Bidders whose proposals are not to be further considered in awarding the contract. The Bid Security, including bid bond if applicable, of the Successful Bidder shall be retained until the contract has been fully executed and the Successful Bidder has furnished all required contract security and met all other conditions of the

Notice of Award. Any guarantees which have been forfeited shall be retained.

Prior to the proposal opening, any interpretation or change in the RFP Documents will be made only in writing in the form of addenda. Addenda, if any, will be furnished to all respondents receiving a set of the documents from ACHD through the eProcurement Portal. It is the responsibility of all respondents to check the eProcurement portal for all addenda. ACHD will not be responsible for any other explanation or interpretation of the RFP Documents. Any oral explanations, instructions, and interpretations given to respondents prior to the proposal opening will not be binding on ACHD unless supplemented by written addenda.

It is the respondent's responsibility to furnish ACHD with sufficient data to determine whether or not the product(s), service(s), and/or supplies offered conform to the specified requirements. ACHD is not liable for any costs incurred by respondents prior to issuance of a purchase order or execution of the

Agreement.

https://secure.procurenow.com/portal/achdidaho/projects/296056/document?section=2846072

3.14. DATA TO BE FURNSHISED WITH PROPOSALS

3.15. SERVICE REQUIRED

3.16. EXECUTION OF AGREEMENT

3.17. FOREIGN ENTITIES

3.18. PROTESTS FROM THE RESPONDENT

3.19. PROPOSAL ANALYSIS AND AWARD

3.20. ACCEPTABILITY

3.21. MATERIALS

Prices submitted are to be considered firm. No cash discounts can be accepted or used in determining a low cost.

The following submittal shall be provided with the proposal:

List of additions, deletion or variation from the specification

Description of service availability.

Complete statements of all applicable warranties.

The successful respondent shall be able to provide service to ACHD, where applicable, for the items bid and delivered.

The successful respondent must execute an Agreement with ACHD within 15 days after award by ACHD.

If respondent is an entity not organized and existing under the laws of the State of Idaho, that it will be appropriately authorized, registered, qualified, certified or otherwise in compliances with the laws of the State of Idaho relating to doing business in Idaho as a foreign entity prior to any award of a contract under this RFP. At any time after the proposal opening, at the request of ACHD, the respondent will provide ACHD with proof of compliances within five (5) business days following the request. The proposal may be rejected if respondent does not provide such proof prior to the date scheduled for the award.

Any protests concerning the specifications, procurement procedures or method of evaluation must be made in writing and received by ACHD at least three

(3) business days before the date and time upon which proposals are scheduled to be opened. Failure to timely raise such protest in writing shall be deemed to operate as a waiver as to any objections that may have been raised on the part of the respondent.

The Purchase or Service Agreement contract will be awarded to the highest ranked respondent submitting complying with the procurement procedures and best meeting the specifications for the goods or services sought to be procured.

Acceptability of the item shall be judged solely by ACHD. Decisions shall be final and in the best interests of the ACHD.

Materials shall be free from defects and shall be those ordinarily used for the intended service, unless otherwise specified herein. It is the intent of the

Specifications to permit the respondent to supply any item(s) specified or offer an equivalent. Whenever any particular item is indicated by patent, proprietary or brand name, or by name of manufacturer, such wording is for the purpose of facilitating its description and shall be deemed to be followed by the words “or approved equivalent.” The respondent shall, at its own expense, furnish with its proposal, data concerning items offered as being equivalent to those specified. ACHD shall determine whether the material offered is equivalent to that specified.

3.22. RESERVATION OF RIGHTS

3.23. WAIVERS

3.24. ADDITIONAL UNITS

3.25. NON-RESPONSIVE CRITERIA

3.26. INFORMALTIES AND IRREGULARITIES

ACHD reserves the right to reject any or all proposals, to waive informalities, and to contract in the best interest of ACHD.

Specifications and manufacturer’s models noted in this bid are those that are acceptable to ACHD. All deviations from these specifications must be listed.

Failure to list all deviations from the specifications is an informality and irregularity which shall be a basis for ACHD to deem the proposal void and non-responsive, unless such deviations are waived by ACHD.

ACHD may order additional units as budget restrains allow within 180 days of awarding. All terms and conditions and prices of proposal shall apply to additional units ordered.

All proposals submitted that fail to meet the following criteria (if applicable) shall be deemed void and non-responsive:

Provide proof of licensure. (If Applicable)

Submit their proposal to ACHD eProcurement Portal by the date and time stated in the Request for Proposal or other solicitation.

Informalities and irregularities may be waived by the ACHD Director following notification by ACHD staff managing the procurement and upon the Director’s findings that: (1) the subject cost amount is lower than the ACHD estimate; (2) the informality and irregularity has no substantive impact on any substantial or material requirements of the procurement; (3) waiver of the informality and irregularity will not create an advantage for the subject respondent; and (4) the informality and irregularity can be corrected by the subject respondent within 48 hours of the waiver being granted by the ACHD Director. In all other circumstances, waiver of informalities and irregularities can only be considered by the ACHD Commission as part of the award process and at the request of the affected respondent. If not waived, these informalities and irregularities shall result in a proposal being deemed void and non-responsive.

Based upon the foregoing, the informalities and irregularities that may be waived include, but are not limited to, the following:

Failure to list all deviations from the specifications.

Failure by the Respondent to meet the specifications contained in the Request for Proposal or other solicitation.

Failure to timely provide the required Bid Security.

Failure to comply with any other procurement procedures.

Failure to provide all other required Bid Security documentation.

Failure by the Respondent to sign their proposal.

Failure by the Respondent to obtain from ACHD and submit official Ada County Highway District Documents, Plans, and/or Addenda.

Minor mathematical errors.

Omissions, erasures, or alterations, not initialed by an authorized representative of the Respondent.

Additions of any kind or prices which are uncalled for in the Request for Proposal.

4. ADDITIONAL RESPONDENT INFORMATION

4.1. DOCUMENT INTERPRETATION

All Respondents submitting a response shall have thoroughly examined all the content contained in the Request for Proposal (RFP) Documents. Should there be any doubt as to any meaning or intent of any RFP statement or provision, the Respondent should submit their inquiries in writing as prescribed in the RFP

NOTICE. Any interpretation that may alter or change the RFP Documents will be in writing, in the form of an Addendum, which will be furnished to all https://secure.procurenow.com/portal/achdidaho/projects/296056/document?section=undefined https://secure.procurenow.com/portal/achdidaho/projects/296056/document?section=undefined

4.2. RESPONDENT UNDERSTANDING

4.3. EVALUATION AND SELECTION PROCESSES

4.4. DISADVANTAGED BUSINESS ENTERPRISE

4.5. PROPERTY OF ACHD

4.6. COST OF SUBMITTING

respondents receiving the RFP Documents. ACHD will not be responsible for any other explanation or interpretation of the RFP Documents. Respondents shall acknowledge all Addenda or be deemed non-responsive.

Each respondent must adequately inspect the RFP Documents and make themselves thoroughly familiar with the content of the RFP Documents. It shall be the Respondent's obligation to verify, to their complete satisfaction, all information contained in the RFP Documents.

The submission of a Proposal Document will constitute an incontrovertible representation by the Respondent that they have been given adequate opportunity to be acquainted with the RFP Documents. Further the Respondent has, to their satisfaction, resolved any questions regarding any perceived conflicts, ambiguities, errors, and discrepancies contained within the RFP Documents.

The selection of Respondent Firms for the proposed project will be based on the Evaluation Criteria.

A. The Selection Committee will evaluate the qualifications and other information presented in each Firm’s response to the RFP. To complete these tasks, the Selection Committee will use the Evaluation Criteria provided.

B. ACHD reserves the right to reject any or all Proposal Documents not conforming to the intent and purpose of this RFP whenever such action appears to be in the best interest of ACHD.

C. Once evaluated and selected, The contract will be awarded to the firm who, in the sole opinion of ACHD, is best qualified and available to perform the work.

Evaluation Phase Methodology

Scoring Method: 0 - 5 Points

Rating Guidelines: Score - Points

EXCEPTIONAL / EXCELLENT 5

GOOD 4

SATISFACTORY 3

POOR 2

UNSATISFACTORY 1

NON-RESPONSIVE / NO VALUE 0

Acknowledgement requirement to list the consideration as to whether the Firm is certified by the Idaho Transportation Department and listed in the Idaho

Disadvantaged Business Enterprise (DBE) Directory or other comparable state registries. Including of DBE-certified firms endures maintenance of compliance and meets the goals of Federally assisted projects and ACHD policy.

All information and material submitted in response to this RFP shall become the property of ACHD and will not be returned. At its sole discretion, ACHD reserves the right to use any and all information submitted.

ACHD is not responsible for any cost incurred by any respondent in the preparation of Proposal Documents.

5. SCOPE OF WORK

5.1. Scope of Work

Please refer to the "Attachment" section for the Scope of Work and other pertinent supporting documents.

6. EVALUATION PHASES

1. PROPOSAL COST

First Low Cost = 5, Second Low Cost = 4

Third Low Cost = 3

Other cost stays at 2 points.

Scoring Method:

0-5 Points Weight (Points):

3 (3% of Total)

2. FIRM HISTORY, EXPERIENCE AND REFERENCES:

A. Quality Work and Satisfactory Project Completion related to Stormwater Basin and Swale Management & Maintenance.

B. Positive Customer Service C. Experience with Government Agencies D. Project Examples

Scoring Method:

0-5 Points Weight (Points):

20 (20% of Total)

3. FIRM QUALIFICATIONS and KEY PERSONNEL:

A. Firm’s qualifications relevant to the requirements of this RFP and Scope of Work.

B. Licenses and Certifications C. Key Personnel

Scoring Method:

0-5 Points Weight (Points):

30 (30% of Total)

4. PROJECT UNDERSTANDING AND APPROACH:

A. Scope of Work A - H Understanding.

B. Project Approach and Schedule C. Provide a Schedule implementing elements from the Project Approach above and the Scope of Work contained herein.

D. Understanding and completion of the Scope of Work "A" - "D" Cost Schedule Worksheets.

Scoring Method:

0-5 Points Weight (Points):

45 (45% of Total)

5. FIRM PAST PERFORMANCE:

A. *Past Positive Work History with ACHD B. No Past Work History with ACHD.

Scoring Method:

0-5 Points

Evaluation Phase Methodology Scoring Method: 0 - 5 Points

Rating Guidelines: Score - Points

EXCEPTIONAL / EXCELLENT 5

GOOD 4

SATISFACTORY 3

POOR 2

UNSATISFACTORY 1

NON-RESPONSIVE / NO VALUE 0

https://procurement.opengov.com/portal/achdidaho/projects/296056/document?section=2846075

Weight (Points):

2 (2% of Total)

7. VENDOR QUESTIONNAIRE

1. Authorized Representative Signature*

Once you start your proposal you will be asked to complete a DocuSign form.

*Response required

2. Firm's Name*

Please provide the Firm's Name

Example: ABC Contractor

Enter response

*Response required

3. Firm's Address*

Must provide Firm's "Full Address"

(Number, Street and any Suite, City, State and Zip Code)

Enter response

*Response required

4. Firm's Individual Contact Name and Title*

Must provide the "Full Name" and "Title" of the individual responsible for overseeing this contract.

Enter response

*Response required

5. Firm's Individual Contact Phone Number*

Must provide the contact phone number of the individual overseeing this contract.

Enter response

*Response required

6. Firm's Fax Number*

Please provide the firm's fax number.

Note: If the firm no longer utilizes a fax line, you may indicate "N/A."

Enter response

*Response required

7. Individual Contact E-Mail Address*

Must provide the email address of the individual overseeing this contract.

Enter response

*Response required

8. ACHD Policy for Equal Employment Opportunity*

The Firm does not and will not discriminate against any person, employee, or applicant for employment because of these protected classes on the bases of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, military status, genetic information, or any other status protected by federal, state or local law in accordance with ACHD Policy for Equal Employment Opportunity

Please confirm

*Response required

9. Title 49 CFR Part 21 Non-Discrimination Statement*

Please confirm

The Firm does not and will not discriminate against any person, employee, or applicant for employment because of race, color, religion, gender, national origin, age or disability in accordance with Title 49 CFR Part 21.

Please Confirm

*Response required

10. Disadvantaged Business Enterprise (DBE) Status*

Is the Respondent Firm a Disadvantaged Business Enterprise (DBE)?

Yes

No

*Response required

11. PROPOSAL NARRATIVES

Proposers shall provide a clear, complete, and concise Proposal Narrative demonstrating the Firm's ability to successfully perform the Services in accordance with the requirements of this solicitation and the Scope of Work.

The Proposal Narrative shall be organized in the order listed below and shall provide sufficient information for ACHD to evaluate the Proposer's relevant experience, qualifications, resources, personnel, and proposed approach to performing the required services:

11.1 Firm History

11.2 Firm Experience

11.3 Firm Examples

11.4, 11.5, and 11.6 References

11.7 Firm Qualifications

11.8 Firm's Public Works License Information

11.9 Firm's License and Certifications Upload

11.10 Key Personnel

11.11 Project Understanding / Approach

11.12 Project Approach Schedule Upload

11.13 Cost Schedule A, B, C, and D Worksheet Requirement

11.14 Other Information

11.1. FIRM HISTORY*

Respondents shall provide a narrative of the Firm’s History

Maximum response length: 2000 characters

Enter response

*Response required

11.2. FIRM EXPERIENCE AND REFERENCES*

Respondents shall provide a concise description and demonstration of the Firm’s relevant experience performing services/goods identified in the Scope of Work, including experience providing similar services to governmental or public-sector agencies.

A. Stormwater Basin and Swale Vegetation Management Describe the Firm’s experience in managing and maintaining vegetation within stormwater basins and swales. Emphasis should be placed on projects performed for government agencies and those requiring compliance with National Pollutant Discharge Elimination System (NPDES) permit requirements.

Include details regarding scope, duration, and outcomes of such work.

B. Native and Xeric Plant Species – Identification, Planting, and Maintenance Provide a description of the Firm’s experience in the identification, selection, installation, and ongoing maintenance of native and xeric plant species. At least one representative project example shall be included to illustrate the Firm’s capability in this area.

C. Irrigation of Native and Xeric Plant Species Describe the Firm’s experience with irrigation practices specific to xeric species, native upland vegetation, and native riparian species. Include a summary of methods used, system types employed (e.g., drip, smart irrigation), and results achieved. At least one relevant project example should be provided.

Respondents shall provide the Firm's Examples below under 11.3.

Respondents shall provide the Firm's references under 11.4, 11.5, and 11,6 below

Maximum response length: 8000 characters

Enter response

*Response required

11.3. Project Examples*

Please confirm

Respondents shall provide detailed descriptions of two (2) relevant projects completed by the Firm within the past five (5) years. Each project description should clearly demonstrate the Firm’s qualifications and capabilities in relation to the scope of services described in this RFP. For each project, include the following information:

Project name and location

Client/agency name and contact information

Project scope and objectives

Description of services provided by the Firm

Project duration and completion date

Relevance to the current RFP scope, particularly vegetation management, native/xeric species, and irrigation practices

Challenges encountered and how they were addressed

Project outcomes and performance results

In addition to the two required examples above, Respondents are encouraged to submit any supplemental project examples that support the Firm Experience described in Section 8.2 – Firm’s Experience. These additional examples may further illustrate the Firm’s expertise in stormwater vegetation management, compliance with NPDES permits, and work with native and xeric plant species.

Enter response

*Response required

11.4. REFERENCE ONE (1)*

Provide Company/Firm Name, Contact Person Name, Firm Address, Firm Phone Number, Contact Number, and E-mail Address.

Enter response

*Response required

11.5. REFERENCE TWO (2)*

Provide Company/Firm Name, Contact Person Name, Firm Address, Firm Phone Number, Contact Number, and E-mail Address.

Enter response

*Response required

11.6. REFERENCE THREE (3)*

Provide Company/Firm Name, Contact Person Name, Firm Address, Firm Phone Number, Contact Number, and E-mail Address.

Enter response

*Response required

11.7. FIRM QUALIFICATIONS*

Respondents shall provide a concise description of the Firm’s qualifications relevant to the requirements of this RFP and Scope of Work.

Provide the Firm's Licenses and Certifications in Sections 11.8 and 11.9 below.

Enter response

*Response required

11.8. Contractor Public Works License Information*

The Contractor must provide its valid Public Works Contractor License Number, including the applicable Class and Specialty type designation (1, 2, 3 or 4), formatted as follows:

License Number – Class – Specialty Code (e.g., PWCL 010125 – A – 4)

Example provided for formatting purposes only; not an actual license number.

Enter response

*Response required

11.9. Firm's Licensing and Certifications Upload*

Respondents, please upload the following licenses and certifications for your firm:

Arborist License Nursery, Florist, and Landscaping License

Any additional licenses relevant to the Scope of Work outlined in the project

*Response required

11.10. KEY PERSONNEL*

Respondents shall submit the name of each individual proposed as Key Personnel for the Project, together with a written summary résumé not to exceed one-half (½) page per individual.

Each résumé shall clearly describe the individual’s relevant qualifications, experience, and role in the project's performance.

Hyperlinks or external references shall not be submitted and will not be accepted.

Enter response

*Response required

11.11. PROJECT UNDERSTANDING/APPROACH*

Respondents shall provide a clear and concise narrative describing the Firm’s understanding of the project and its proposed approach to performing the Scope of Work (SoW). The response shall include:

A. Understanding of the Scope of Work Describe the Firm’s understanding of the SoW, including the project objectives, key requirements, and expected deliverables.

B. Understanding Approach The response shall address the following:

Project Approach: Describe the Firm’s proposed methodology and approach for completing the SoW, including how the Firm intends to address key project requirements and achieve the project objectives.

Respondents must provide a schedule that outlines the implementation of key elements from the proposed project approach. Upload this document in section 11.12.

Respondents must download and upload the Cost Schedule Worksheet in section 11.13.

Enter response

*Response required

11.12. Firm's Project Approach Schedule Upload*

Respondents shall provide a Schedule implementing elements from the Project Approach and the Scope of Work.

*Response required

11.13. Cost Schedule A, B, C, and D Worksheet Requirement*

Respondents must download the documents linked below, complete them in full, and upload the finalized versions.

The "Item Total Unit Cost" values from this worksheet must be transferred to Section 8: Cost Schedule of the Responsive Proposal as a Lump Sum. This lump sum should represent the total cost for each Scope of Work category (A, B, C, and D), including all applicable monthly costs.

SoW_A_-_D_Cost_Schedule_Worksheet_FY27_Final.xlsx

*Response required

11.14. OTHER INFORMATION

Respondents may provide other information pertinent to the evaluation of the Respondents’ Experience and Qualifications, i.e., awards, certifications.

Maximum response length: 2000 characters

Enter response

Table 1, FY27 Stormwater Basin and Swale Vegetation Management Services

8. COST SCHEDULE

Line Item Description Quantity Unit of Measure Unit Cost Total

SCHEDULE A: DRY BASIN VEGETATION MAINTENANCE

1 Basin 63 at South Garden Street and West Albion Street, Boise, Idaho.

1 LUMP SUM

2 Basin 77 at South Linder Road and West Barrett Drive, Meridian, Idaho

1 LUMP SUM

3 Basin 79 at North Meridian Road and West Woodbury Drive, Meridian, Idaho.

1 LUMP SUM

C olum ns https://government-project.s3.us-west-2.amazonaws.com/296056/36258d96-2934-4ba4-a617-83b4d9ac6b3b_SoW_A_-_D_Cost_Schedule_Worksheet_FY27_Final.xlsx

Table 2, FY27 Stormwater Basin and Swale Vegetation Management Services

16 Basin 674 at 858 North Whitewater Park Boulevard, Boise, Idaho

1 LUMP SUM

17 Basin 685 at West Executive Drive and North Five Mile Road, Boise, Idaho

1 LUMP SUM

18 Basin 694/695 at West Hill Road and Catalpa Drive, Boise, Idaho

1 LUMP SUM

19 Basin 696 at West Hill Road and North 36th Street, Boise, Idaho

1 LUMP SUM

20 Basin 1321 at North Veterans Memorial Parkway and West Glendale Road, Boise, Idaho.

1 LUMP SUM

21 Basin 1338 at West Glendale Street and North Stilson Road, Boise, Idaho.

1 LUMP SUM

22 Basin 1339 at West Alameda Street and North Veterans Memorial Parkway, Boise, Idaho.

1 LUMP SUM

23 Basin 1370 at North Arthur Street and West State Street, Boise, Idaho

1 LUMP SUM

24 Basin 1372 at South Cole Road and West Lake Hazel Road, Boise, Idaho

1 LUMP SUM

25 Basin 1374 at North Cloverdale Road and West Edna Street, Boise, Idaho.

1 LUMP SUM

4 Basin 80 at West Waterbury Drive and West Chrisfield Drive, Meridian, Idaho.

1 LUMP SUM

5 Basin 274 at South Meridian Road and E Overland Road, Meridian, Idaho

1 LUMP SUM

6 Basin 327 at East Boise Avenue and South Betsy Ross Way, Boise, Idaho

1 LUMP SUM

7 Basin 331 at West Emerald Street and North Steelhead Way, Boise, Idaho

1 LUMP SUM

8 Basin 334 at West Ustick Road and North Dove Place, Boise, Idaho

1 LUMP SUM

9 Basin 364 at North Cloverdale Road and West Halstead Streat, Boise, Idaho

1 LUMP SUM

10 Basin 604 at North Linder Road and West Rattlesnake Court, Meridian, Idaho.

1 LUMP SUM

11 Basin 605 at West Franklin Road and Electric Ave, Boise, Idaho

1 LUMP SUM

12 Basin 628 at North Five Mile Road and West Milclay Street, Boise, Idaho

1 LUMP SUM

13 Basin 629 at North Cloverdale Road and West Lewis and Clark Drive, Boise, Idaho.

1 LUMP SUM

14 Basin 630 at West Ustick Road and North Chatterton Way, Meridian, Idaho

1 LUMP SUM

15 Basin 673 at North Ten Mile Road and West Franklin Road, Meridian, Idaho

1 LUMP SUM

Total

Line Item Description Quantity Unit of Measure Unit Cost Total

SCHEDULE 2: SCOPE OF WORK G - SPRINKLER REPAIR HOURLY RATE

1 Scope of Work G - Sprinkler Repair 1 HOURLY RATE

Total

C olum ns

9. ATTACHMENTS

A - Scope of Work A - H

B - FY27 ACHD Facility Locations List - Maps - Revised 9-8-26 Addendum One

C - IVM Plant Guide

D - SoW A - D Cost Schedule Worksheet_FY27_Final

E - Sample Agreement