SPECIFICATIONS FOR:

CITY OF SUSANVILLE PROJECT NO. 26-03

2026 PAT MURPHY LITTLE LEAGUE FIELD BATHROOM

1850 RIVER STREET

SUSANVILLE, CA 96130

ADMINISTRATING AGENT:

CITY OF SUSANVILLE

66 NORTH LASSEN STREET

SUSANVILLE, CA 96130

AUGUST 2026

PAT MURPHY LITTLE LEAGUE FIELD

BATHROOM REPLACEMENT PROJECT

NUMBER: 26-03

SPECIFICATIONS FOR CITY OF SUSANVILLE

Table of Contents

CHAPTER 1

1.1 NOTICE INVITING SEALED BIDS

1.2 INFORMATION FOR BIDDERS

1.3 SPECIAL NOTICE AND INSTRUCTIONS FOR ALL BIDDERS

CHAPTER 2

2.1 BID

2.2 NON-COLLUSION AFFIDAVIT

2.3 BID BOND

2.4 STATEMENT OF QUALIFICATIONS (REQUIRED BY ALL BIDDERS)

3.1 SAMPLE AGREEMENT

3.2 SAMPLE PAYMENT BOND FOR PUBLIC WORKS

3.3 SAMPLE PERFORMANCE BOND

3.4 SAMPLE NOTICE OF AWARD

3.5 SAMPLE NOTICE TO PROCEED

3.6 ACCEPTANCE OF NOTICE TO PROCEED

3.7 SAMPLE CONTRACT CHANGE ORDER

4.1 DEFINITIONS

4.2 ADDITIONAL INSTRUCTIONS AND DETAIL DRAWINGS

4.3 SCHEDULES, REPORTS AND RECORDS

4.4 DRAWINGS AND SPECIFICATIONS

4.5 SHOP DRAWINGS

4.6 MATERIALS, SERVICES AND FACILITIES

4.7 INSPECTION AND TESTING

4.8 SUBSTITUTIONS

4.9 PATENTS

4.10 SURVEYS, PERMITS, REGULATIONS

4.11 PROTECTION OF WORK, PROPERTY AND PERSONS

4.12 SUPERVISION BY CONTRACTOR

4.13 CHANGES IN THE WORK

4.14 CHANGES IN CONTRACT PRICE

4.15 TIME FOR COMPLETION AND LIQUIDATED DAMAGES

4.16 CORRECTION OF WORK

4.17 SUBSURFACE CONDITIONS

4.18 SUSPENSION OF WORK, TERMINATION AND DELAY

4.19 PAYMENTS TO CONTRACTOR

4.20 ACCEPTANCE OF FINAL PAYMENT AS RELEASE

4.21 INSURANCE

4.22 CONTRACT SECURITY

4.23 ASSIGNMENTS

4.24 INDEMNIFICATION

4.25 SEPARATE CONTRACTS

4.26 SUBCONTRACTING

4.27 CITY ENGINEER'S AUTHORITY

4.28 LAND AND RIGHTS-OF-WAY

4.29 WARRANTY

4.30 TAXES

4.31 CODE REGULATIONS

4.32 SUBCONTRACTING

CHAPTER 5

5.1 DEFINITIONS

5.1 INSPECTION AND TESTING

5.2 PERMITS

5.3 SITE CLEANLINESS AND ORDER

5.4 GRADE AND DIMENSION CONFORMITY

5.5 NOISE CONTROL

5.6 SANITARY REGULATIONS

5.7 FIRST AID

5.8 PUBLIC CONVENIENCE

5.9 CONTRACTOR'S RESPONSIBILITY FOR WORK

5.10 USE OF WATER FROM CITY HYDRANTS

5.11 AS-BUILT DRAWINGS

5.12 PRE-CONSTRUCTION MEETING

CHAPTER 6

6.1 CALTRANS ENCROACHMENT PERMIT

6.2 PRIOR INSPECTION

6.3 MAINTAINING SERVICE(S)

6.4 SITE ACCESS

6.5 SITE PROTECTION AND RESTORATION

CHAPTER 7 TECHNICAL PROVISIONS

Chapter 1

BIDDING REQUIREMENTS

1.1 NOTICE INVITING SEALED BIDS

Separate sealed BIDS for the CITY OF PAT MURPHY LITTLE LEAGUE FIELD BATHROOM PROJECT located at 1850 River Street in Susanville, CA, described by title as the PAT MURPHY LITTLE LEAGUE FIELD BATHROOM PROJECT, which involves install new access and ADA Ramp for CITY provided pre-cast bathroom building. Bids for Project NO. 26-03 will be received by the CITY of Susanville at the office of the CITY CLERK, 66 North Lassen Street, Susanville, CA 96130 prior to 2:00 P.M., SEPTEMBER 24, 2026 and then at said address publicly opened and read aloud in the CITY HALL COUNCIL CHAMBERS. The CONTRACT DOCUMENTS may be examined at the following location: CITY HALL, 66 North Lassen Street, Susanville, CA 96130.

The WORK generally consists of: THE COMPLETION OF CONCRETE SITE WORK FOR THE PAT MURPHY LITTLE LEAGUE FIELD BATHROOM site preparation and ADA accessibility components BATHROOM BUILDING AND PLACEMENT WILL BE PROVIDED BY OTHERS. The CONTRACT DOCUMENTS may be obtained from the CITY Administrative Services Department located at 66 North Lassen Street, Susanville, CA 96130 upon a non-refundable payment of $25.00 for each set. An additional non-refundable payment of $10.00 will be required for mailing the CONTRACT DOCUMENTS.

In accordance with the provisions of California Public Contract Code Section 3300, the CITY has determined that the CONTRACTOR shall possess a valid CA “A” OR “B” CONTRACTORS LICENSE OR AN APPROVED COMBINATION OF THE SPECIALTY LICENSES FOR DISCIPLINES REQUIRED TO PERFORM THE WORK AS ALLOWED BY THE CITY ENGINEER at the time that the CONTRACTOR is selected. Failure to possess the specified license shall render the bid as non-responsive and shall act as a bar to award of the CONTRACT to any bidder not possessing said license at the time of award.

The CONTRACTOR may elect to receive one hundred percent (100%) of payments due under the CONTRACT DOCUMENTS from time to time, without retention from any portion of the payment by the CITY by depositing securities of equivalent value with the CITY in accordance with the provisions of Section 10263 of the California Public Contract Code.

Such securities, if deposited by the CONTRACTOR, shall be valued by the CITY, whose decision on valuation of the securities shall be final. Securities eligible for investment under this provision shall be limited to those listed in Section 16430 of the California Government Code, and Section 10263 of the California Public Contract Code.

The CONTRACT DOCUMENTS specify the scope of the WORK and many other conditions which include, but are not limited to, the wages to be paid to all workers employed in the execution of the CONTRACT. It shall be mandatory for the successful bidder and any SUBCONTRACTORS thereof, to pay not less than the prevailing wages to all workers employed in performing this CONTRACT in accordance with Sections 1170 to 1781 of the Labor Code. Neither the CONTRACTOR nor SUBCONTRACTORS shall engage in or permit discrimination in employment of persons because of race, color, national origin, ancestry, or religion.

1.2 INFORMATION FOR BIDDERS

BIDS will be received by the CITY of Susanville (herein called the CITY), at 66 North Lassen Street, Susanville, CA 96130 prior to 2:00 P.M., SEPTEMBER 24, 2026. All BIDS must be accompanied by the Statement of Qualifications as defined in Chapter 2, Bidding Forms. Any BID not accompanied by the Statement of Qualifications will not be considered for selection. The CITY will provide to BIDDERS upon request prior to bidding, all information pertinent to, delineates and describes, the land owned and rights-of-way acquired or to be acquired.

Each BID must be submitted to the CITY CLERK in a sealed envelope, addressed to the CITY of Susanville at 66 North Lassen Street, Susanville, CA 96130. Each sealed envelope containing a BID must be plainly marked on the outside as BID for PROJECT NO. 26-03, PAT MURPHY LITTLE LEAGUE FIELD BATHROOM PROJECT and the envelope should bear on the outside the name of the BIDDER, the BIDDER'S address, and the BIDDER'S license number if applicable. If forwarded by mail, the sealed envelope containing the BID must be enclosed in another envelope addressed to the CITY at 66 North Lassen Street, Susanville, CA 96130.

At any time up to three (3) working days prior to BID opening, the CITY or CITY may issue ADDENDA to the PLANS and SPECIFICATIONS. The same shall be made available to those persons who have obtained a CONTRACT DOCUMENTS package from the CITY. The receipt of the ADDENDA shall be noted on the bid and will become part of the CONTRACT DOCUMENTS.

BIDDERS must satisfy themselves to the accuracy and completeness of the BID SCHEDULE by examination of the site and a review of the DRAWINGS and SPECIFICATIONS including ADDENDA. After BIDS have been submitted, the BIDDER shall not assert that there was a misunderstanding concerning the quantities of WORK or of the nature or scope of the WORK to be done.

Individual BIDDERS shall sign the BID with their full name and address. A partner of a Partnership submitting a BID shall sign the BID with his or her full name and the name and address of every member of the Partnership shall be given. A duly authorized officer(s) of a corporation submitting a BID shall sign the BID with his/her/their full name(s) attested by the corporate seal, and the names and titles of all officer(s) of the corporation shall be given on the BID.

The CITY will not consider for award more than one BID from an individual, firm, partnership, corporation, or association under the same or different names. A conditional or qualified bid will not be accepted. The CITY may waive any informalities or minor defects or reject any and all BIDS. Any BID may be withdrawn prior to the above scheduled time for the opening of BIDS or authorized postponement thereof. Any BID received after the time and date specified shall not be considered. No BIDDER may withdraw a BID within sixty (60) days after the actual date of the opening thereof.

Should there be reasons why the CONTRACT cannot be awarded within the specified period, the time may be extended by mutual AGREEMENT between the CITY and the BIDDER.

All applicable laws, ordinances, and the rules and regulations of all authorities having jurisdiction over construction of the PROJECT shall apply to the CONTRACT throughout. Some of the laws regarding wage rates, travel and subsistence payments, payroll records, apprentices, working hours and workers compensation are specified under the General Conditions. The CONTRACT DOCUMENTS contain the provisions required for the PROJECT. Information obtained from an officer, agent, or employee of the CITY or any other person shall not affect the risks or obligations assumed by the CONTRACTOR or relieve him from fulfilling any of the conditions of the CONTRACT.

Each BID must be accompanied by a BOND payable to the CITY for ten percent (10%) of the amount of the BID. Once qualifications are received, and the BID prices compared, the CITY will return the BONDS of all except the three

(3) lowest responsible BIDDERS. Lowest responsible will also include "most qualified." When the AGREEMENT is executed the BONDS of the two (2) remaining unsuccessful BIDDERS will be returned. The BID BOND of the successful BIDDER will be retained until the PAYMENT BOND and PERFORMANCE BOND have been executed and approved, after which it will be returned. The BID BOND must be executed on the BOND FORM included in the

CONTRACT DOCUMENTS.

A PERFORMANCE BOND and a PAYMENT BOND, each in the amount of one hundred percent (100%) of the CONTRACT PRICE, with a corporate SURETY approved by the CITY, will be required for the faithful performance of the CONTRACT. The PERFORMANCE BOND and the PAYMENT BOND must be executed on the BOND FORMS included in the CONTRACT DOCUMENTS. A MAINTENANCE BOND will be required of the CONTRACTOR upon completion of the WORK, and prior to final payment. The MAINTENANCE BOND shall remain in force for a period of one (1) year after the date of "NOTICE OF COMPLETION of WORK". Attorneys-in-fact who sign BID BONDS, MAINTENANCE BONDS, or PAYMENT BONDS and PERFORMANCE BONDS must file with each BOND a certified and effective dated copy of their power of attorney. Insurance will be required according to Section 4.21 of the General Conditions.

The party to whom the CONTRACT is awarded will be required to execute the AGREEMENT and obtain the PERFORMANCE BOND, PAYMENT BOND, and all required insurance within ten (10) calendar days from the date when NOTICE OF AWARD is delivered to the BIDDER. The NOTICE OF AWARD shall be accompanied by the necessary AGREEMENT and BOND FORMS. In case of failure of the BIDDER to execute the AGREEMENT, the CITY may at its option consider the BIDDER in default, in which case the BID BOND accompanying the proposal shall become the property of the CITY.

The CITY within ten (10) calendar days of receipt of acceptable insurance, PERFORMANCE BOND, PAYMENT BOND and AGREEMENT signed by the party to whom the AGREEMENT was awarded shall sign the AGREEMENT and return to such party an executed duplicate of the AGREEMENT. Should the CITY not execute the AGREEMENT within such period, the BIDDER may by WRITTEN NOTICE withdraw his signed AGREEMENT. Such notice of withdrawal shall be effective upon receipt of notice by the CITY.

The NOTICE TO PROCEED shall be issued within ten (10) calendar days of the execution of the AGREEMENT by the CITY. Should there be reasons why the NOTICE TO PROCEED cannot be issued within such period, the time may be extended by mutual agreement between the CITY and CONTRACTOR. If the NOTICE TO PROCEED has not been issued within the ten (10) calendar day period or within the period mutually agreed upon, the CONTRACTOR may terminate the AGREEMENT without further liability on the part of either party.

The CITY may make such investigations as it deems necessary to determine the ability of the BIDDER to perform the WORK, and the BIDDER shall furnish all such information and data for this purpose as the CITY may request. The CITY reserves the right to reject any BID if the evidence submitted by, or investigation of, such BIDDER fails to satisfy the CITY that such BIDDER is properly qualified to carry out the obligations of the AGREEMENT and to complete the WORK contemplated therein. The CITY reserves the right to reject bids at their sole discretion.

Each BIDDER and CONTRACTOR shall be licensed in accordance with the laws of the State of California including but not limited to Chapter 9, Division 3 of the Business and Professions Code. Any BIDDER or CONTRACTOR not so licensed is subject to the penalties imposed by such law. Each BIDDER is responsible for inspecting the site and for reading and being thoroughly familiar with the CONTRACT DOCUMENTS. The failure or omission of any BIDDER to do any of the foregoing shall in no way relieve any BIDDER from any obligation in respect to his BID. Further, the BIDDER agrees to abide by the requirements under Executive Order No. 11246, as amended, including specifically the provisions of the equal opportunity clause set forth in the SUPPLEMENTAL GENERAL CONDITIONS.

The CITY requests notification of discrepancies in, or omissions from, the CONTRACT DOCUMENTS if any are found by a BIDDER. A pre-bid meeting will be held to answer all questions and includes a site inspection trip for prospective BIDDERS. The meeting will be held at the Council Chambers of the SUSANVILLE CITY HALL, 66 Lassen Street, Susanville, CA 96130 at 10:00 AM on SEPTEMBER 17, 2026.

The ENGINEER working address is 66 N. LASSEN STREET and can be contacted at (530) 252-5106 or via e-mail at jarredondo@cityofsusanville.gov

1.3 SPECIAL NOTICE AND INSTRUCTIONS FOR ALL BIDDERS

The Bidding Contractor’s is directed to the Proposal for submittal of Certificates of Insurance within ten (10) days of award.

SPECIAL NOTICE - The work includes, but is not limited to the following special requirements:

The work herein shall conform to the provisions in the Project Plans and Project Specifications for the PAT

MURPHY LITTLE LEAGUE FIELD BATHROOM PROJECT FOR the City of Susanville.

In the case where a bidder claims an inadvertent error in listing subcontractors, a notice of the claim must be submitted to the City of Susanville City Clerk in writing within two (2) working days after the time of bid opening and send copies of the notice to the subcontractors involved.

The State of California Franchise Tax Board requires that whenever payments are made to a non-resident independent Contractor in excess of $1,500 for services rendered, 7% of the gross amount must be withheld. A non-resident is anyone who is not a legal resident of California with an established place of physical residence or business. An individual who comes into the state to perform a contract of short duration in considered being a non-resident. A Corporation is also subject to the withholding requirements if it is neither incorporated nor qualified to do business in California.

SPECIAL INSTRUCTIONS TO BIDDERS

1. Bid Form:

A. All bids must be submitted on forms furnished by the City of Susanville on the Bid Documents (Chapter 2) and shall be subject to all requirements of the City’s PAT MURPHY LITTLE LEAGUE FIELD BATHROOM Project.

2. Award of Contract – Rejection of Bids:

A. The City reserves the right to reject all bids and/or the bid of any bidder who has previously failed to perform properly, or to complete on time, contracts of a similar nature: and/or any bidder who is not in a position to perform the contract; and/or who has habitually and without just cause neglected the payment of bills or otherwise disregarded his obligations to subcontractors, material men or employees.

B. THE CITY RESERVES THE RIGHT TO REJECT ALL BIDS AND/OR DECLINE TO AWARD THE CONTRACT, REGARDING THIS CONSTRUCTION PROJECT. ADDITIONALLY, THE CITY RESERVES THE RIGHT TO AWARD CERTAIN PORTIONS AS IT DETERMINES APPROPRIATE GIVEN THE RESULTS OF THE BIDS

AND FUNDING CONSTRAINTS PRESENTLY IN PLACE.

C. The ability of a bidder to obtain a Performance and Payment Security shall not be regarded as a sole test of such bidder’s competency or responsibility.

3. Execution of Contract, Performance and Payment Security:

A. On each bond, the raters of premium shall be stated together with the total amount of the premium charged. The current power of attorney for the person who signs for any surety company be attached to such bond or it will be rejected and considered in Item No. 2 above for cause.

B. Surety companies executing bonds must appear on the Treasury Department’s most current list (Circular 570) as amended and must be authorized (licensed) to transact business in the State where the project is located.

4. Equal Employment Opportunity:

A. Attention is directed to Section 4.32 of the General Conditions

PROPOSAL REQUIREMENTS AND CONDITIONS - The bidder's attention is directed to the General Conditions, Supplemental General Conditions, Information for Bidders, and Special Information for bidders. The bidder's bond shall conform to the bond form for the project and shall be properly filled out and executed. The bidder’s bond form included in the Chapter 2 may be used.

In conformance with Public Contract Code Section 7106, a Noncollusion Affidavit is included in the Bid book. Signing the Bid book shall also constitute signature of the Noncollusion Affidavit.

The contractor, sub recipient or subcontractor shall not discriminate on the basis of race, color, national origin, or sex in the performance of this contract. The contractor shall carry out applicable requirements of Title 49 CFR (Code of Federal Regulations) part 26 in the award and administration of US DOT assisted contracts. Failure by the contractor to carry out these requirements is a material breach of this contract, which may result in the termination of this contract or such other remedy, as the recipient deems appropriate. Each subcontract signed by the bidder must include this assurance.

Failure of the bidder to fulfill the requirements of the Special Provisions for submittals required to be furnished after bid opening, including but not limited to escrowed bid documents, where applicable, may subject the bidder to a determination of the bidder's responsibility in the event it is the apparent low bidder on a future public works contracts.

AWARD AND EXECUTION OF CONTRACT - The bidder's attention is directed to the Information For Bidders, provisions in Section 3.4, "Award and Execution of Contract," of the Standard Specifications, and these special provisions for the requirements and conditions concerning award and execution of contract.

Bid protests are to be delivered to: 66 North Lassen St., Susanville CA, 96130 Attn: City Clerk. The award of the contract, if it be awarded, will be to the lowest responsible bidder as determined by the City Council in a public meeting estimated to occur on September 2, 2026 at 5:00 P.M. where determined that their bid complies with all the requirements prescribed.

The contract shall be executed by the successful bidder and shall be returned, together with the contract bonds, to the Agency so that it is received within 10 days, not including Saturdays, Sundays and legal holidays, after the bidder has received the contract for execution. Failure to do so shall be just cause for forfeiture of the proposal guaranty. The executed contract documents shall be delivered to the following address: 66 North Lassen St., Susanville CA, 96130 Attn: City Clerk.

BEGINNING OF WORK and TIME OF COMPLETION - The Contractor shall begin work within 20 calendar days after the contract has been executed and the City issues a Notice to Proceed. This work shall be diligently prosecuted to completion before the expiration of TWENTY (20) WORKING DAYS beginning on the fifteenth calendar day after approval of the contract.

LABOR NONDISCRIMINATION - Attention is directed to the following Notice that is required by Chapter 5 of Division 4 of Title 2, California Code of Regulations.

NOTICE OF REQUIREMENT FOR NONDISCRIMINATION PROGRAM - (GOV. CODE, SECTION 12990)

Your attention is called to the "Nondiscrimination Clause", set forth in Section 7-1.01A (4), "Labor Nondiscrimination," of the Standard Specifications, which is applicable to all nonexempt state contracts and subcontracts, and to the "Standard California Nondiscrimination Construction Contract Specifications" set forth therein. The Specifications are applicable to all nonexempt state construction contracts and subcontracts of $5,000 or more.

REMOVAL OF ASBESTOS AND HAZARDOUS SUBSTANCES - When the presence of asbestos or hazardous substances are not shown on the plans or indicated in the specifications and the Contractor encounters materials which the Contractor reasonably believes to be asbestos or a hazardous substance as defined in Section 25914.1 of the Health and Safety Code, and the asbestos or hazardous substance has not been rendered harmless, the Contractor may continue work in unaffected areas believed to be safe. The Contractor shall immediately cease work in the affected area and report the condition to the City engineer in writing. In conformance with Section 25914.1 of the Health & Safety Code, removal of asbestos or hazardous substances as exploratory work to identify and determine the extent of their presence will be performed by separate contract.

SUBCONTRACTOR AND DBE RECORDS - The Contractor shall maintain records showing the name and business address of each first-tier subcontractor. The records shall also show the name and business address of every subcontractor, vendor of materials and trucking company, regardless of tier, where required. The records shall show the date of payment and the total dollar figure paid to all of these firms. Prime contractors shall also show the date of work performed by their own forces along with the corresponding dollar value of the work.

Upon completion of the contract, a summary of these records shall be prepared on First Tier Subcontractors" Form CEM-2402(F) and certified correct by the Contractor or the Contractor's authorized representative, and shall be furnished to the City engineer.

The form shall be furnished to the City engineer within 90 days of contract acceptance. A withhold of $10,000 will be withheld until a satisfactory form is submitted.

Prior to the fifteenth of each month, the Contractor shall submit documentation to the City showing the amount paid to trucking companies. The Contractor shall also obtain and submit documentation to the City showing the amount paid by trucking companies to all firms, including owner-operators, for the leasing of trucks.

The Contractor shall also obtain and submit documentation to the City showing the truck number, owner's name, California Highway Patrol CA number, and if applicable, the certification number of the owner of the truck for all trucks used during that month. This documentation shall be submitted Form CEM-2404(F)

PERFORMANCE OF SUBCONTRACTORS - The subcontractors listed in Bid forms shall include the name and address of each subcontractor to whom the bidder proposes to subcontract portions of the work in an amount in excess of one-half of one percent of the total bid or $10,000, whichever is greater, in accordance with the Subletting and Subcontracting Fair Practices Act, commencing with Section 4100 of the Public Contract Code (PCC). The bidder’s attention is invited to other provisions of the Act related to the imposition of penalties for a failure to observe its provisions by using unauthorized subcontractors or by making unauthorized substitutions.

SUBCONTRACTING - No subcontract releases the Contractor from the contract or relieves the Contractor of their responsibility for a subcontractor's work.

If the Contractor violates Public Contract Code § 4100 et seq., the City of Susanville may exercise the remedies provided under PCC § 4110. The City of Susanville may refer the violation to the Contractors State License Board as provided under PCC § 4111. The Contractor shall perform work equaling at least 30 percent of the value of the original total bid with the Contractor’s own employees and equipment, owned or rented, with or without operators. Do not use a debarred contractor; a current list of debarred contractors is available at the Department of Industrial Relations' Web site. Upon request by the City engineer, immediately remove and not again use a subcontractor who fails to prosecute the work satisfactorily.

Each subcontract must comply with the contract. Each subcontractor must have an active and valid State contractor's license with a classification appropriate for the work to be performed (Bus & Prof Code, § 7000 et seq.). Submit copies of subcontracts upon request by the City engineer. Before subcontracted work starts, submit a Subcontracting Request form.

Each subcontract and any lower tier subcontract that may in turn be made shall include the "Required Contract Provisions Federal-Aid Construction Contracts" in Section 14 of these special provisions. Noncompliance shall be corrected. Payment for subcontracted work involved will be withheld from progress payments due, or to become due, until correction is made. Failure to comply may result in termination of the contract.

PROMPT PROGRESS PAYMENT TO SUBCONTRACTORS - A prime contractor or subcontractor shall pay any subcontractor not later than 10 days of receipt of each progress payment in accordance with the provision in Section 7108.5 of the California Business and Professions Code concerning prompt payment to subcontractors. The 10 days is applicable unless a longer period is agreed to in writing. Any delay or postponement of payment over 30 days may take place only for good cause and with the agency’s prior written approval. Any violation of Section 7108.5 shall subject the violating contractor or subcontractor to the penalties, sanction and other remedies of that section. This requirement shall not be construed to limit or impair any contractual, administrative, or judicial remedies otherwise available to the contractor or subcontractor in the event of a dispute involving late payment or nonpayment by the prime contractor, deficient subcontract performance, or noncompliance by a subcontractor.

PROMPT PAYMENT OF FUNDS WITHHELD TO SUBCONTRACTORS -No retainage will be held by the agency from progress payments due the prime contractor. Any retainage held by the prime contractors or subcontractors from progress payments due subcontractors shall be promptly paid in full to subcontractors within 30 days after the subcontractor’s work is satisfactorily completed. Federal law (49CFR26.29) requires that any delay or postponement of payment over the 30 days may take place only for good cause and with the agency’s prior written approval. Any violation of this provision shall subject the violating prime contractor or subcontractor to the penalties, sanctions and other remedies specified in Section 7108.5 of the Business and Professions Code. These requirements shall not be construed to limit or impair any contractual, administrative, or judicial remedies otherwise available to the prime Contractor or subcontractor in the event of a dispute involving late payment or nonpayment by the prime contractor, deficient subcontract performance, or noncompliance by a subcontractor.

PAYMENTS. -- Attention is directed to Section 4-19 of the General Conditions.

7110. Child Support Compliance

(a) It is the policy of this state that anyone who enters into a contract with a state agency shall recognize the importance of child and family support obligations and shall fully comply with all applicable state and federal laws relating to child and family support enforcement, including, but not limited to, disclosure of information and compliance with earnings assignment orders, as provided in Chapter 8 (commencing with Section 5200) of Part 5 of Division 9 of the Family Code.

(b) Every written contract in excess of one hundred thousand dollars ($100,000) executed between a Contractor and a state agency shall contain the following:

(1) An acknowledgement by the Contractor of the policy of the state set forth in subdivision (a).

(2) An acknowledgement by the Contractor that to the best of its knowledge it is fully complying with the earnings assignment orders of all employees and is providing the name of all new employees to the New Hire Registry maintained by the Employment Development Department.

Added Stats 2098 ch 899 3 (AB 1396)

ACKNOWLEDGEMENT OF CONTRACTOR RE: PUBLIC CONTRACT CODE SEC. 7110

Pursuant to Public Contract Code Section 7110, Contractor does hereby acknowledge the policy of the State of California set forth in Public Contract Code Section 7110 (a), a copy of which is attached hereto; and

Contractor hereby acknowledges to the best of Contractor’s knowledge, Contractor is fully complying with the earnings assignment orders of all employees and is providing the names of all new employees to the New Hire Registry maintained by the Employment Development Department.

Dated:

CONTRACTOR NAME

By: Contractor Representative, Title Pursuant to Corporate Resolution Adopted:

DATE

GENERAL PREVAILING WAGE DETERMINATION

MADE BY THE DIRECTOR OF INDUSTRIAL RELATIONS

CITY is not responsible for BIDDER errors because of poor legibility or other reasons. BIDDER is responsible for determining correct wage.

STATE

MINIMUM

WAGE RATES

The City will not provide copies of the latest rates. It is incumbent upon the Contractor to research, obtain and utilize the rates published at the time of bid and any updates forthcoming for the duration of contract. Appropriate use in determining costs associated with preparation of a bid are at the sole discretion of the Contractor and his subcontractors.

See California Department of Industrial Relations Homepage on the internet for the current rates at:

https://www.dir.ca.gov/Public-Works/PublicWorks.html

Information regarding updates can be obtained from the Department of Industrial Relations at:

http://www.dir.ca.gov/OPRL/PWD

COMPLIANCE WITH SB 854

REQUIREMENT TO REGISTER WITH THE STATE OF CALIFORNIA

DEPARTMENT OF INDUSTRIAL RELATIONS

FOR PUBLIC WORKS PROJECTS

SB 854 (Stat. 2014, chapter 28) made several changes to the laws governing how the Department of Industrial Relations (DIR) monitors compliance with prevailing wage requirements on public works projects. In compliance with Labor Code Section 1773.3, contractors are to comply with the following:

Public Works Contractor Registration Program:

A. All contractors and subcontractors who bid or work on a public works project must register and pay an annual fee to DIR. The phase-in timetable is as follows:

i. July 1, 2014: Registration program became effective and first contractors registered. Initial registrations will be valid through June 30, 2016.

ii. March 1, 2016: No contractor or subcontractor may be listed on a bid proposal for a public works project unless registered with DIR.

iii. As of April 1, 2016: No contractor or subcontractor may work on a public works project unless registered with DIR. All projects bid before March 1, 2016, or awarded prior to April 1, 2016 will not trigger the registration requirements.

B. Once the registration requirement becomes mandatory (March 1, 2016 for bids and April 1, 2016 for projects awarded), an awarding body may not accept a bid or enter into a contract for public work with an unregistered contractor.

i. DIR maintains an up-to-date listing of registered contractors.

ii. There are exceptions to the registration requirement for bidders in circumstances where a CSLB license would not be required at the time of bidding.

iii. Additional exceptions and protections are included in the registration laws to limit bid challenges, allow some violations to be cured through payment of penalty fees, and allow unregistered contractors to be replaced with registered ones.

Notice Requirements:

A. January 1, 2016: The call for bids and contract documents must include the following information:

i. No contractor or subcontractor may be listed on a bid proposal for a public works project (submitted on or after March 1, 2016) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5 [with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)].

ii. No contractor or subcontractor may be awarded a contract for public work on a public works project (awarded on or after April 1, 2016) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5.

iii. This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.

B. The awarding body must post or require the prime contractor to post job site notices prescribed by regulation. (See 8 Calif.

Code Reg. §16451(d) for the notice that previously was required for projects monitored by the CMU.)

Furnishing of Electronic Certified Payroll Records to Labor Commission

A. All contractors and subcontractors must furnish electronic certified payroll records directly to the Labor Commissioner (aka Division of Labor Standards Enforcement). The phase-in timetable for this requirement is as follows:

i. June 20, 2014 [immediate]: Any project that was being monitored by the CMU/Labor Commissioner prior to the adoption of SB 854 will continue to be monitored by the Labor Commissioner afterward;

and the contractors on those projects must continue to furnish certified payroll records to the Labor Commissioner until the project is complete.

ii. April 1, 2016: For all new projects awarded on or after this date, the contractors and subcontractors must furnish electronic certified payroll records to the Labor Commissioner.

iii. Anytime: For projects besides those listed above, the Labor Commissioner may at any time require the contractors and subcontractors to furnish electronic certified payroll records. The Labor Commissioner anticipates requiring this for green energy school projects that receive Proposition 39 funding.

iv. January 1, 2016: The requirement to furnish electronic certified payroll records to the Labor Commissioner will apply to all public works projects, whether new or ongoing.

Exceptions: The Labor Commissioner may (but is not required to) excuse contractors and subcontractors from furnishing electronic certified payroll records to the Labor Commissioner on projects under the jurisdiction of one of the four legacy DIR-approved labor compliance programs (Caltrans, City of Los Angeles, Los Angeles Unified School District, and County of Sacramento) or that is covered by a qualifying project labor agreement.

THESE REQUIREMENTS WILL APPLY TO ALL PUBLIC WORKS THAT ARE SUBJECT TO THE PREVAILING WAGE

REQUIREMENTS OF THE LABOR CODE, WITHOUT REGARD TO FUNDING SOURCE.

Successful Bidding Contractors

A. All contractors shall provide documentation prior to acceptance of bids and subsequent award by the City Council that they are in full compliance with the States Department of Industrial Regulations for all projects they are presently under contract for public works projects. The city Council will not award a bid and execute contracts with any contractor not complying with the most current statute administrated by the Department of Industrial Regulations for the State of California.

B. Successful contractors are directed to the following website for identification of their requirements in fully complying with SB 854:

http://www.dir.ca.gov/Public-Works/PublicWorks.html

Chapter 2

BIDDING FORMS

2.1 BID

Proposal of (hereinafter called "BIDDER"), organized and existing under the laws of the State of doing business as *.

To the CITY of Susanville (hereinafter called "CITY"):

In compliance with your NOTICE INVITING SEALED BIDS, BIDDER hereby proposes to perform all WORK for the construction of: PAT MURPHY LITTLE LEAGUE FIELD BATHROOM PROJECT. In strict accordance with the CONTRACT DOCUMENTS, within the time set forth therein, and at the prices stated below.

By submission of this BID, each BIDDER certifies, and in the case of a joint BID each party thereto certifies as to his or her own organization, that this BID has been arrived at independently, without consultation, communication, or agreement as to any matter relating to this BID with any other BIDDER or with any competitor.

Attached to this BID is a NON-COLLUSION AFFIDAVIT.

BIDDER hereby agrees to commence WORK under this CONTRACT within ten (10) calendar days after the date of the NOTICE TO PROCEED and to fully complete the PROJECT within the time noted in the AGREEMENT.

BIDDER further agrees to pay as liquidated damages, the sum of $5,000.00 for each consecutive calendar day thereafter as provided in Section 15 of the General Conditions.

BIDDER acknowledges receipt of the following ADDENDUM;

BIDDER possesses a (Type and Class) license in the State of California at this time, or will possess said license at the time the CONTRACT is awarded. Said license is numbered:

As required under Section 4104 et seq of the California Public Contract Code, BIDDER, sets forth below:

4104(a) "The name and the location of the place of business of each subcontractor who will perform work or labor or render service to the prime Contractor in or about the construction of the work or improvement, or a subcontractor licensed by the State of California who, under subcontract to the prime Contractor, specially fabricates and installs a portion of the work or improvement according to detailed drawings contained in the plans and specifications, in an amount in excess of one-half of 1 percent of the prime Contractor's total bid or, in the case of bids or offers for the construction of streets or highways, including bridges, in excess of one-half of 1 percent of the prime Contractor's total bid or ten thousand dollars ($10,000), whichever is greater."

4104(b) "The portion of the work which will be done by each subcontractor under this act. The prime Contractor shall list only one subcontractor for each portion as is defined by the prime Contractor in his or her bid".

*Insert "a corporation", "a partnership", or "an individual" as applicable.

SUBCONTRACTOR'S

NAME & LICENSE NO.

PLACE OF BUSINESS

LOCATION

% OF WORK DONE

$ AMOUNT OF WORK

1.

2.

3.

4.

5.

6.

7.

8.

9.

10.

In accordance with Section 4552 of the Government Code, the BIDDER shall conform to the following requirements.

In submitting a BID to a public purchasing body, the BIDDER offers and agrees that if the BID is accepted, it will assign to the purchasing body all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. 15) or under the Cartwright Act [Chapter 2 (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code], arising from purchases of goods, materials, or services by the BIDDER for sale to the purchasing body pursuant to the BID. Such assignment shall be made and become effective at the time the purchasing body tenders final payment to the BIDDER.

The WORK for which this BID is for does not include "construction of a pipeline, sewer, sewage disposal system, boring and jacking pits, or similar trenches or open excavations, which are five feet or deeper". Therefore, Section 6707 of the California Labor Code does not apply.

The names of the last three (3) clients which the BIDDER has performed work for, similar in nature to the WORK noted above, along with other pertinent information shall be listed on the next page to aid the CITY in determining the ability of the BIDDER to perform the WORK. List the PROJECT references on the following sheet under "Contractors Project Reference List."

CONTRACTORS PROJECT REFERENCE LIST

CLIENT NAME, ADDRESS

AND TELEPHONE NUMBER

CONTRACT PROJECT

MANAGER DATE

CONTRACT AMOUNT

1. $

2.

3.

BIDDER inspected the WORK site on , 20 .

The name of the person who inspected the site is:

The title of the person who inspected the site is:

The contact information of the person who inspected the site is:

The no. of years employed by the company of the person who inspected the site is:

SCHEDULE A – BIDDER’S BREAKDOWN OF UNIT COST FORM

FOR

2026 PAT MURPHY LITTLE LEAGUE FIELD BATHROOM

Pursuant to INVITATION TO BID, and INFORMATION TO BIDDERS, the undersigned hereby proposes and agrees that on award by the CITY OF SUSANVILLE in accordance with the provisions of the Contract Documents, to execute the Agreement, with necessary bonds, to furnish and install any and all transportation, materials, equipment, tools, excavation, utilities, sheeting, shoring, bracing and supports, plant and other facilities, and all management, superintendence, permits, labor, and services for the PAT MURPHY LITTLE LEAGUE FIELD BATHROOM, in accordance with the Contract Documents therefor adopted and on file with the CITY OF SUSANVILLE, within the time hereinafter set forth and at the price or prices set forth in this Bid as follows:

BID ITEMS – ESTIMATE $61,000

NO. ITEM UNIT QTY UNIT PRICE TOTAL PRICE

1 Concrete work, including forms rebar and finishing per plans and specifications (See Chapter 7 for description, measurement, and payment)

LS 1

TOTAL BID

TOTAL BID IN WORDS

IN CASE OF DISCREPANCY BETWEEN WORDS AND FIGURES, THE WORDS SHALL PREVAIL

Notes:

1. Contractors must use this form to provide bids (no exceptions or alterations are permitted).

2. Bid item totals must roll up to the base bid total and include all materials and labor required for a complete installation.

City will award to lowest responsible bidder.

BID AMOUNT OF EACH OF THE ABOVE BID ITEMS MUST BE FILLED IN AND COMPLETED IN INK.

*Signature of Bidder:

Company Name (printed):

*If Corporation, two officer signatures are required.

2.2 NON-COLLUSION AFFIDAVIT

The undersigned, being duly sworn, deposes and says that, in submitting a BID for performing the WORK by CONTRACT, described as:

That he has not, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive bidding in connection with such CONTRACT.

Signature of BIDDER

Business Address

Place of Residence

Subscribed and sworn to before me this day of , 2026.

2.3 BID BOND

KNOW ALL MEN BY THESE PRESENTS, that we, the undersigned, as PRINCIPAL, and as SURETY, are hereby held and firmly bound unto the CITY of Susanville (hereinafter called CITY), in the penal sum of ten percent (10%) of the total amount of the BID for the payment of which sum in lawful money of the United States, well and truly to be made, we hereby jointly and severally bind ourselves, heirs, executors, administrators, successors and assigns.

Signed, this day of , 2026.

The Condition of the above obligation is such that whereas the PRINCIPAL has submitted to the CITY a certain BID, attached hereto and hereby made a part hereof to enter into a CONTRACT in writing, for the PROJECT NAME AND

NUMBER .

NOW, THEREFORE,

(a) If said BID shall be rejected, or

(b) If said BID shall be accepted and the PRINCIPAL shall execute and deliver the AGREEMENT which is a part of the CONTRACT DOCUMENTS of the above named PROJECT (properly completed in accordance with said BID) and shall furnish a PAYMENT BOND and a PERFORMANCE BOND for his faithful performance of said CONTRACT, and for the payment of all persons performing labor or furnishing materials in connection therewith, and shall in all other respects perform the AGREEMENT created by the acceptance of said BID, then this obligation shall be void, otherwise the same shall remain in force and effect; it being expressly understood and agreed that the liability of the SURETY for any and all claims hereunder shall, in no event, exceed the penal amount of $ (write amount in words).

In the event suit is brought upon this BOND by the Obligee and judgment is recovered, the SURETY shall pay all costs incurred by the Obligee in such suit, including a reasonable attorney's fee to be fixed by the Court.

The SURETY, for value received, hereby stipulates and agrees that the obligations of said SURETY and its BOND shall be in no way impaired or affected by any extension of the time within which the CITY may accept such BID; and said SURETY does hereby waive notice of any such extension.

IN WITNESS WHEREOF, the PRINCIPAL and the SURETY have hereunto set their hands and seals, and such of them as are corporations have caused their corporate seals to be hereto affixed and these presents to be signed by their proper officers, the day and year first set forth above.

PRINCIPAL

SURETY

By:

IMPORTANT-SURETY companies executing BONDS must appear on the Treasury Department's most current list (Circular 570 as amended) and be authorized to transact business in the state where the PROJECT is located.

2.4 STATEMENT OF QUALIFICATIONS (REQUIRED BY ALL BIDDERS)

Every CONTRACTOR submitting a BID for the PAT MURPHY LITTLE LEAGUE FIELD BATHROOM

PROJECT shall provide the following:

a. Statement of Qualifications - CONTRACTOR: The CONTRACTOR bidding this project shall submit three (3) project references for contract by the CITY. The CONTRACTOR shall provide the contact name and telephone number of the three (3) project references. The project references shall be similar in nature to this project and shall include excavation, concrete and piping related work experiences.

The Contractor is referred to the Special Provisions, Section 6 – Prequalification process as well required to be the successful bidder in using alternative licensing combinations, subcontractors and specialty contractors and/or their licensing in order to facilitate an effective and skilled complement of individuals and their companies to achieve and ensure the success of the project in a timely and cost effective manner.

Those contractors providing bids and NOT submitting complete and comprehensive components as outlined in Section 6 will be determined non-responsive and their bids will not be considered. No allowances for any delay of submittal of your qualifications past 2:00 PM on the bid date will be allowed nor considered.

Chapter 3

CONTRACT FORMS

3.1 SAMPLE AGREEMENT

THIS AGREEMENT, made this day of , 20 , by and between the CITY of Susanville, (hereinafter called CITY) and doing business as

* hereinafter called "CONTRACTOR".

WITNESSETH: That for and in consideration of the payments and AGREEMENTS hereinafter mentioned:

1. The CONTRACTOR will commence and complete PROJECT DESCRIPTION, NAME AND NUMBER

2. The CONTRACTOR will furnish all of the material, supplies, tools, equipment, labor and other services necessary for the construction and completion of the PROJECT described herein, unless otherwise stipulated in the CONTRACT DOCUMENTS to be furnished by the CITY.

3. The CONTRACTOR will commence the WORK required by the CONTRACT DOCUMENTS within ten (10) calendar days after the date of the NOTICE TO PROCEED and will complete the same within (working days or consecutive calendar days) unless the period for completion is extended otherwise by the CONTRACT DOCUMENTS.

4. The CONTRACTOR is aware of the provisions of Section 3700 of the California Labor Code which requires every employer to be insured against liability for worker's compensation or to undertake self-insurance. In accordance with the provisions of that code, the CONTRACTOR will comply with provisions before commencing performance of the WORK of this CONTRACT.

5. The CONTRACTOR possesses a current CITY of Susanville Business License numbered .

6. The CONTRACTOR agrees to perform all of the WORK described in the CONTRACT DOCUMENTS and comply with the terms therein for the sum of $ or as shown in the BID SCHEDULE.

7. The term "CONTRACT DOCUMENTS" means and includes the following:

(A) NOTICE INVITING SEALED BIDS

(B) INFORMATION FOR BIDDERS

(C) WAGE DETERMINATIONS

(D) BID

(E) BID SCHEDULE

(F) NON-COLLUSION AFFIDAVIT

(G) BID BOND

(H) AGREEMENT

(I) PAYMENT BOND

(J) PERFORMANCE BOND

(K) NOTICE OF AWARD

(L) ACCEPTANCE OF NOTICE OF AWARD

(M) NOTICE TO PROCEED (including ACCEPTANCE OF NOTICE TO PROCEED)

(N) CHANGE ORDER

(O) GENERAL CONDITIONS

(P) SUPPLEMENTAL GENERAL CONDITIONS

(Q) SPECIAL PROVISIONS

(R) TECHNICAL PROVISIONS prepared or issued by dated .

(S) DRAWINGS prepared by numbered through , anddated .

(T) ADDENDA:

No. , dated , 20 No. , dated , 20 No. , dated , 20

8. The CITY will pay to the CONTRACTOR in the manner and at such times as set forth in the General Conditions such amounts as required by the CONTRACT DOCUMENTS.

9. This AGREEMENT shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors, and assigns.

IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized officials, this AGREEMENT in counterparts each of which shall be deemed an original on the date first above written.

CITY

By

(SEAL) Name

Title

Date

ATTEST:

Name

APPROVED AS TO FORM:

CONTRACTOR:

(SEAL - if a corporation) Address

ATTEST:

3.2 SAMPLE PAYMENT BOND FOR PUBLIC WORKS

KNOW ALL MEN BY THESE PRESENTS:

WHEREAS, the CITY of Susanville, and (NAME OF CONTRACTOR) (hereinafter designated as PRINCIPAL) have entered into a written AGREEMENT, dated , 20 , for the furnishing of all materials, labor, services and transportation, necessary, convenient and proper to (SPECIFY), which AGREEMENT, and all of the CONTRACT DOCUMENTS attached to or forming a part of that AGREEMENT, are hereby referred to and made a part hereof; and

WHEREAS, the PRINCIPAL is required by Chapter 5 (commencing at Section 3225) and Chapter 7 (commencing at

Section 3247), Title 15, Part 4, Division 3 of the California Civil Code to furnish a BOND in connection with the CONTRACT;

NOW THEREFORE, we, the PRINCIPAL and and as SURETIES, are held and firmly bound unto the Public Entity under the above statutory obligations in the penal sum of

Dollars ($ ), lawful money of the United States of America for the payment of which sum we bind…