Bid Notice.pdf

CONSTRUCTION CONTRACT DOCUMENTS

AND PROJECT SPECIFICATIONS

VOP CONTRACT No. 2026-03 (RE-BID)

DEPARTMENT OF PUBLIC WORKS

2026 ROADWAY PAVEMENT

MANAGEMENT PROGRAM (RPMP)

VILLAGE OF PLEASANTVILLE

WESTCHESTER COUNTY, NEW YORK 10570

PREPARED BY THE

DEPARTMENT OF PUBLIC WORKS

IN THE OFFICE OF THE

SUPERINTENDENT OF PUBLIC WORKS/VILLAGE ENGINEER

MR. ANTHONY R. CARR, PE, CFM

AUGUST 21, 2026

I Village of Pleasantville Roadway Pavement Management Program (RPMP) VOP Contract No. 2026-03 (RE-BID)

TABLE OF CONTENTS

SECTION A

Notice to Bidders .............................................................................................................. A-1

SECTION B

Instructions to Bidders ...................................................................................................... B-1 General Requirements ................................................................................................... B-10

SECTION C

Construction Materials and Details ...................................................................................C-1

SECTION D

Itemized Proposed (i.e. Bid Form) ....................................................................................D-1 Statement of Bidder’s Qualifications .................................................................................D-4 Statement of Non-Collusion .............................................................................................D-7 Indemnification and Hold Harmless ..................................................................................D-9 Statement of Iran Divestment Act ................................................................................... D-10 Statement of Sexual Harassment Policy ........................................................................ D-11 Non-Discrimination Clause ............................................................................................. D-12 Prevailing Wage Rates ................................................................................................... D-14 NYSDOL Contractor Certification Form: NYS Labor Law §220-i .................................... D-15

SECTION E

Form of Performance Bond .............................................................................................. E-1 Labor & Material Payment Bond ....................................................................................... E-4

SECTION F

Contract and Agreement .................................................................................................. F-1

APPENDICES

APPENDIX A Village of Pleasantville 2026 Roadway Paving Maps

APPENDIX B Village of Pleasantville Technical Specifications and Standard Construction Details

APPENDIX C New York State Department of Transportation (NYSDOT) Standard Specifications, Section 400 "Hot Mix Asphalt" last revised May 1, 2008 (Refer to this Specification Section 403 "Hot Mix Asphalt (HMA) Pavements for Municipalities" for all 403.XXYYZZ Items)

APPENDIX D New York State Department of Conservation (NYSDEC) SPDES MS4 General Permit Contractor Certification Statement

APPENDIX E New York State Department of Labor (NYSDOL) Prevailing Wage Rates

APPENDIX F Village of Pleasantville Tax Exempt Form

APPENDIX G General Conditions

A-1

Roadway Pavement Management Program (RPMP) VOP Contract No. 2026-03 (RE-BID)

SECTION A

NOTICE TO BIDDERS

NOTICE IS HEREBY GIVEN that the Village of Pleasantville (VOP) (i.e. “Village) shall receive sealed Bids for VOP Contract No. 2026-03 (RE-BID) “Roadway Pavement Management Program (RPMP)”. Bids shall be received at the Office of the Village Clerk, Room 306, Village of Pleasantville, 80 Wheeler Avenue, Pleasantville, NY 10570 until 12:00PM prevailing local time on Wednesday, September 9, 2026, at which time immediately thereafter the Bids will be publicly opened and read aloud in the said office.

No Bids will be received or considered after the time stated above.

Complete Bid/Contract Documents (i.e. Project Specifications, Drawings, etc.) shall be obtained from the above office or via “BidNet” (www.Bidnetdirect.com) on or after Friday, August 21, 2026.

The Village of Pleasantville is seeking to execute an agreement for a Public Works Contract to complete roadway improvements from approximately October 1, 2026 through November 30, 2026.

Bids shall be enclosed in a sealed envelope bearing the name and address of the Bidder, addressed to Village Clerk, Village of Pleasantville, 80 Wheeler Avenue, Pleasantville, New York 10570 and labeled “VOP Contract No. 2026-03 (RE-BID) – Roadway Pavement Management Program (RPMP)”.

Bids shall be made on the forms furnished with the Bid Documents. As a Bid security, each Bid shall be accompanied by a certified check or Bid bond in the amount of five (5%) percent of the total amount of the base Bid, payable to the Village of Pleasantville. Bidders who submit certified checks must accompany them with a Consent of Surety from a recognized Bonding Company.

The Bid security shall be held by Village as a guarantee for the proper execution and delivery of the Contract and bonds to secure the faithful performance thereof. Attention of Bidders is called to the requirements as to the conditions of employment to be observed and minimum wage rates to be paid under the Contract. The Bidder to whom a Contract is awarded will be required to furnish performance and payment bonds from an acceptable surety company in the form annexed hereto in the total amount of the Contract.

The Village of Pleasantville reserves the right to reject any and all Bids, to waive any informality in any Bid, and to award the contract to other than the lowest Bidder if deemed in the best interest of the Village to do so.

Dated: August 21, 2026 VILLAGE OF PLEASANTVILLE

By: Eric S. Morrissey Village Administrator/Clerk

B-1

Roadway Pavement Management Program (RPMP) VOP Contract No. 2026-03 (RE-BID)

SECTION B

INSTRUCTIONS TO BIDDERS

SAFETY PRECAUTIONS

Work may involve entering manholes, trenches, and other confined spaces where sanitary and industrial sewage are present. the contractor, engineering inspectors and other visitors are warned that contaminated air, explosive conditions, lack of oxygen or other hazardous conditions including rapid flooding are always a possibility and air monitoring and other safety measures are necessary where such conditions might exist. all personnel entering confined spaces shall do so in complete conformance with all Federal, OSHA, State and Local regulations and fully equipped with all necessary tools, apparatus, venting systems, communication systems and air monitoring equipment. entry shall only be permitted under the continuous supervision of qualified personnel.

All locations shall be prominently posted with the above warning both when work is being done and at all other times until the entire work is complete and the Engineer gives written notice to the contractor that such warning signs can be removed.

DOCUMENTS

Complete sets of construction Bid documents (which upon execution of the Agreement will become Construction Contract Documents) will be issued for Bidding purposes as stated in the "Notice to Bidders".

PROPOSALS

To be considered, Proposals on the forms included herein, must be in accordance with these Instructions to Bidders. All Bids must be submitted on the prescribed forms which are included herein, such forms are provided in Section D. All blank spaces for Bid prices must be filled in, in both words and figures, either typed or in ink.

Proposals that contain any omission, erasures, alterations, additions, or items not called for in “Itemized Proposal” (i.e. Bid Form), or that contain irregularities of any kind, may constitute sufficient cause for rejection of the Bid. In case of any discrepancy in the price or amount Bid in the Bid/Proposal, the price, as expressed in words, shall govern. All Bids must be submitted in sealed envelopes addressed to Village Clerk, Village of Pleasantville, 80 Wheeler Avenue, Pleasantville, New York 10570 and be clearly identified with: (1) Bid Name: “VOP Contract No.

2026-03 (RE-BID) - Roadway Pavement Management Program (RPMP)” and (2) Name of Bidder and Address.

Bids/Proposals shall be signed with the Bidder's name typed or printed below signature. The Bidder's seal, if a corporation, shall be affixed under the Bidder's signature. Telephone, telegraphic or "faxed" Bids will not be accepted.

If a separate set of proposal sheets is issued, they may be used with the understanding that all instructions and conditions of the contract documents are the same as if these pages were bound herein.

B-2

Roadway Pavement Management Program (RPMP)

QUALIFICATIONS OF BIDDERS

The Bidder (i.e. Contractor) is required to complete the detailed “Statement of Bidders’ Qualifications” and provide the required submission. Sufficient information should be provided for the Village to adequately evaluate the Bidder/Contractor’s ability to service the Village. Should insufficient space be available to fully address each request, additional information should be included as an attachment.

The Village (i.e. Owner) may make such investigations as it deems necessary to determine the qualifications of the Bidder to perform the work, and the Bidder shall furnish information and data for this purpose as may be required. The Owner reserves the right to reject any Bid if the evidence submitted by a Bidder, or the investigation of such Bidder, fails to satisfy the Owner, that the Bidder is properly qualified to carry out the obligations of the Bid. Fraudulent statements shall cause rejections of Proposal.

Low Bidders may be asked to furnish additional data to demonstrate competency and financial resources. Such information will be utilized in formulating a report on the Bidder’s history, reputation, organization and capacity for satisfactory and faithful performance of their work and will not otherwise be made public.

COMPETENCY OF BIDDERS

Bidders shall be experienced in the kind of work to be performed, have the necessary equipment therefore, and sufficient capital to properly execute the work within the time allowed. Bids received from those who have previously failed to complete contracts within the time required, or who have previously performed similar work in an unsatisfactory manner, may be rejected.

A Bid may be rejected if the Bidder cannot demonstrate that they have the necessary resources to commence the work at the time prescribed and thereafter to prosecute and complete the work at the rate or time specified, and that they are not already obligated for the performance of other work which would delay the commencement, prosecution or completion of work.

BID SECURITY

Each Bidder is required to deposit at the time of submission of their Bid, a Bid Bond or certified check in an amount representing five (5%) percent of their Bid payable to Village of Pleasantville, NY, which amount the Bidder agrees is to be forfeited as liquidated damages and not as a penalty if they are awarded the contract, they shall thereafter fail to execute a Contract with the Village under the conditions of this Proposal or to furnish the bonds required for the faithful performance of this contract. Bidders who submit certified checks must accompany them with a Consent of Surety from a recognized Bonding Company agreeing to supply a Performance Bond and Labor and Materials Bond if the Contract is awarded to the Bidder. All Bid Bonds must be securely attached to the outside of the Bid Package and be clearly visible.

Such Bid security will be returned to all except the three (3) lowest formal Bidders within three (3) days after the formal opening of Bids, and the remaining Bid security will be returned to the other Bidders after the Village and the accepted Bidder have executed a Contract. In the event no Contract has been so executed within sixty (60) calendar days after the date of the opening of Bids, upon the demand of the Bidder, so long as he has not been notified of the acceptance of

B-3 their Bid, their Bid security will be returned. The Bid Security of the successful Bidder will be retained until the signing of the Agreement and the filing and approval of the bonds and insurance certificates.

SECURITY FOR FAITHFUL PERFORMANCE

The Bidder/Contractor shall prior to execution of the Contract submit two (2) separately executed bonds, (1) a Performance Bond in amount equal to one hundred percent (100%) of the accepted Bid as security for the faithful performance of the terms, covenants and conditions of the Contract;

and (2) a Labor and Material Payment Bond for the full amount of the Contract price guaranteeing the full payment of all persons performing labor or furnishing material or rentals, under the contract.

The Bonds shall be prepared as specified in herein, Form of Performance Bond and Labor and Material Bond, and shall have as Surety thereon such Surety Company or companies as are acceptable to the Village and are authorized to transact business in the State of New York.

GUARANTEE

The Bidder/Contractor shall guarantee all materials and workmanship for one (1) year in accordance with all conditions set forth in these Bid Documents. The guarantee shall be provided in the form of a Maintenance Bond in the amount equal to one hundred percent (100%) of the contract. The bond shall be prepared as specified in SECTION F and shall be posted at the time of final payment.

EXECUTION OF CONTRACT

The party to whom the contract is awarded or their authorized representative will be required to provide to the office of the Village Clerk the sureties offered by them, and execute the contract within thirty (30) days (not including Sunday) from the date of the award, and in case of their failure or neglect to do so, the Village may at its option determine that the Bidder has abandoned the contract, and thereupon the proposal and acceptance shall be null and void.

RESPONSIBILITY OF CONTRACTOR

Attention is here particularly directed to the provisions of the contract whereby the Contractor shall be responsible for any loss or damage that may happen to the work or any part thereof during its progress; and also whereby the Contractor shall make good any defects or faults that may occur during the progress of the work or within twelve (12) months after its completion and acceptance.

A performance bond shall remain in effect for one (1) year beyond the date of the final inspection.

SEQUENCE AND COMPLETION OF WORK

The attention of the Bidders is especially directed to the time for completion of the work and to the provisions of the contract which require that the entire work under this contract be completed on or before the Contract expiration date of November 30, 2026. The work shall be carried out in the order and sequence directed by the Engineer or their authorized representative.

B-4

INFORMATION ON CONDITIONS

Each Bidder shall make a careful investigation of the sites and inform himself thoroughly as to the nature of the work and surfaces involved. No information furnished by the Village upon such matters shall in any way relieve the Contractor from risk or responsibility in fulfilling all of the terms of the contract for the price(s) Bid.

FAMILIARITY WITH THE WORK

Bidders are advised to carefully examine all Contract specifications and to make a thorough investigation of conditions at the locations throughout the Village. It is the obligation of the Bidder to ascertain for themselves all the facts concerning conditions to be found at the location(s) of the project, including all physical characteristics above, on and below the surface of the ground, to consider fully these and all other matters which can, in any way, affect the work under this contract and to make necessary investigations relating thereto, and he agrees to this obligation in signing the contract. The Village of Pleasantville assumes no responsibility whatsoever with respect to ascertaining for the Contractor such facts concerning physical characteristics at the site(s) of the project. The Contractor agrees that they will make no claim for, and has no right to, additional payment or extension of time for completion of the work or any other concession because of any misinterpretation or misunderstanding on their part of this Contract, or because of any failure on their part to fully acquaint themselves with all conditions relating to the work.

CONDITIONS OF WORK

Each Bidder must familiarize themselves fully of the conditions and requirements relating to the circumstances and labor under which work will be performed. Failure to do so will not relieve a successful Bidder of their obligation to furnish all requirements, materials and labor necessary to carry out the provisions of the Contract and to complete the work for the consideration set forth in the Bid. Bid shall include the complete costs of furnishing all materials, labor, equipment, certifications and standards necessary to supply the requested services in accordance with the Contract Specifications and all other expenses incidental thereto. Local and State sales taxes shall not be included in the Bid.

1. Type and Location of Work

a. It is the intent of the Village of Pleasantville to enter into a contract with a properly equipped and qualified company for VOP Contract No. 2026-03 (RE-BID) “Roadway Pavement Management Program (RPMP)” in the Village of Pleasantville.

b. The work to be performed under this contract shall include roadway, curb, sidewalk, utilities and other Right-of-Way (ROW) improvements in accordance with the Construction Contract Drawings and Project Specifications.

2. Order and Direction of Work

The work to be done shall be under the general supervision of the Engineer. The Contractor shall immediately comply with any and all orders and instructions given. The order of sequence of execution of the work and the general conduct shall be subject to the approval and direction of the local municipal representative. At the Engineer’s direction, they may from time to time

B-5 direct the order in which, and points at which the work shall be performed, and may exercise such general control over the conduct of the work at any time or place that shall be required, in their opinion, to safeguard the interests of the municipality. All work shall be completed in a timely manner. When necessary, the Contractor will provide the appropriate management staff to provide supervision over workers on site.

EXTENSION OF CONTRACT

The contract shall be a period of two (2) months or sixty (60) calendar days.

ACCEPTANCE OR REJECTION OF WORK.

The Engineer, reserves the right to examine the work and reject any part or all that does not, in their opinion, meet the requirements of the Contract Documents.

MEASUREMENT AND PAYMENT

a. Prices Bid shall be full payment for all labor, materials, use of tools and equipment, insurance, overhead, and other costs necessary as required and specified herein.

b. Payment will be made after submission of an invoice, verification by the Engineer of work completed and approval by the Village Administrator and ultimately the Mayor and Board of Trustees.

ADDENDA AND INTERPRETATION

Requests for Information or Interpretation (RFIs) of Bidding Documents must be addressed in writing to Anthony R. Carr, PE, CFM, Superintendent Public Works/Village Engineer via email at superintendentpublicworks@pleasantville-ny.gov or via USPS mail addressed to Anthony R.

Carr, PE, CFM, Superintendent Public Works/Village Engineer, Village of Pleasantville, 80 Wheeler Avenue, Pleasantville, New York 10570. To be given any consideration, RFIs must be received at least five (5) days prior to the date fixed for the opening of Bids. Any and all such interpretations, and any supplemental instructions, will be in the form of written Addenda and will be emailed to all prospective Bidders and posted on “Bidnet”. The failure of any Bidder to receive any such Addenda will not relieve the Bidder of any obligation under the Bid as submitted. The receipt of any Addenda shall be noted on the "Bid Form".

SIGNING OF AGREEMENT

When the Village gives a Notice of Award to the successful Bidder, it will be accompanied by at least three (3) unsigned counterparts of the Agreement and all other Contract Documents. Within ten (10) calendar days thereafter, the Bidder/Contractor shall sign and deliver at least three counterparts of the Agreement to Village with all other Contract Documents attached. Within ten

(10) calendar days thereafter, Owner will deliver all fully signed counterparts to Bidder/Contractor.

EXECUTION OF CONTRACT AND DAMAGES FOR FAILURE TO EXECUTE

Any Bidder whose Bid is accepted shall execute the Contract within ten (10) calendar days after

B-6 notice that the Contract has been awarded to them. Failure or neglect to do so shall constitute a breach of the agreement affected by the acceptance of the Bid.

The damages to the Village for such a breach shall include loss from the interference with their construction program and other items. The amount of the certified check or Bid Bond accompanying the Bid of such Bidder will be retained by the Village as liquidating damages for such breach. In the event any Bidder whose Bid is accepted shall fail or refuse to execute the Contract hereinbefore provided, the Village may, at their option, determine that such Bidder has abandoned the Contract and there upon their Bid and the acceptance thereof shall be null and void and the Village will be entitled to liquidated damages as above provided.

INSURANCE REQUIRED

Before commencing any work under the Contract, the Contractor shall submit copies of the Certificate/Certificates of Insurance or binders to the Village of Pleasantville evidencing that all insurance as required herein is in force. The policies shall be identified by title, policy number, effective date, expiration date, coverages and limits of liability. Please refer to the General Conditions for additional information.

The Contractor must either include coverage for its Subcontractors in its policy or submit similar Certificates of Insurance from each of its Subcontractors before their Work commences. Each Subcontractor must be covered by insurance of the same character and in the same amounts as the Contractor.

During the course of construction under the Contract, whenever there is a lapse in the insurance requirements as stated herein, through cancellation, expiration, failure to renew, or any other cause, the Owner shall order the cessation of all construction activities until such time as the insurance requirements are complied with. The Contractor shall have no claim or claims whatever against the Village or other parties due to any delays caused thereby, nor shall it extend the completion time of the Contract.

The Contractor, prior to signing of the Contract, shall provide to the Village, and maintain throughout the life of the Contract, at its own cost and expense, proof of the following insurance by insurance companies licensed in the State of New York carrying a Best's financial rating of A or better:

1. Commercial General Liability Policy, with limits of no less than $1,000,000 Each

Occurrence/$2,000,000 Aggregate limits for Bodily Injury and Property Damage.

a. In addition, this insurance shall include the following coverages:

• Premises & Operations

• Products/Completed Operations;

• Independent Contractors and Sub-Contractors;

• Personal & Advertising Injury

• Blanket Contractual Liability

• XCU

• Cross Liability coverage (Commercial General Liability and Business Automobile

Liability policies only).

B-7

b. Village of Pleasantville and their assigns, officers, employees, representatives and agents should be named as an “Additional Insured” on the policy using ISO Additional Insured Endorsement CG 20 10 11/85 or an endorsement providing equivalent or broader coverage and shall apply on a primary and noncontributory basis, including any self-insured retentions The Certificate of Insurance (COI) should show this applies to the General Liability coverage on the certificate, and Additional Insured Endorsement shall be attached.

c. To the extent permitted by New York law, the Contractor/Provider waives all rights of subrogation or similar rights against Village of Pleasantville, assigns, officers, employees, representatives, volunteers and agents.

d. General Aggregate shall apply separately to each project (must be on an occurrence form).

2. Workers Compensation and Employer’s Liability and N.Y.S Disability – Statutory

Workers Compensation, Employer’s Liability and NYS Disability Benefits Insurance for all employees and Workers Compensation must include a waiver of subrogation. NOTE:

ACORD form is NOT acceptable proof of Worker’s Compensation coverage; C-105.2 and Disability MUST be provided on DB-120.1.

3. Comprehensive Automobile Policy, with limits no less than $1,000,000 per occurrence and $1,000,000 in the aggregate for Bodily Injury and Property Damage or a combined single limited of $1,000,000.

a. In addition, this insurance shall include coverage for:

• Owned automobiles,

• Non-owned automobiles, and

• Hired private passenger and commercial vehicles.

b. Village of Pleasantville and their assigns, officers, employees, representatives, volunteers and agents should be named as an “Additional Insured” on the policy. The Certificate of Insurance should show this applies to the Automobile Liability coverage on the certificate, and Additional Insured Endorsement shall be attached.

c. To the extent permitted by New York law, the Contractor/Provider waives all rights of subrogation or similar rights against Village of Pleasantville, assigns, officers, employees, representatives, volunteers and agents.

4. Umbrella Liability, with limits of no less than $1,000,000 Each Occurrence/$2,000,000

Aggregate, including coverage for General Liability, Automobile, Workers Compensation and Professional Liability (if applicable).

a. Village of Pleasantville and their assigns, officers, employees, representatives, volunteers and agents should be named as an “Additional Insured” on the policy. The Certificate of Insurance should show this applies to the Automobile Liability coverage on the certificate, and Additional Insured Endorsement shall be attached.

B-8

b. To the extent permitted by New York law, the Contractor/Provider waives all rights of subrogation or similar rights against Village of Pleasantville, assigns, office

5. Professional Liability (if applicable), with limits no less than $1,000,000 per claim.

6. Owners & Contractors Protective Liability Policy, with limits no less than $1,000,000 Per

Occurrence/$2,000,000 Aggregate shall be taken out with the Village of Pleasantville as the Named Insured, and maintained during the life of this contract which will protect the Village of Pleasantville from claims for damages for personal injury, liability, accidental or wrongful death, as well as property damage which may arise from operations under this contract whether such operations be by themselves or by any subcontractor or by anyone directly or indirectly employed by either party.

7. Property Insurance, the Contractor shall cover materials being installed onsite, in transit, and/or at any other location.

Certificates shall provide that thirty (30) days written notice prior to cancellation or expiration be given to the Village of Pleasantville. Policies that lapse and/or expire during term of work shall be recertified and received by the Village of Pleasantville no less than thirty (30) days prior to expiration or cancellation. The Village of Pleasantville and their agents, officers, directors, employees and volunteers must be listed as additional insured with the exception of the Workers Compensation and NYS Disability policies. The coverage must be underwritten by an insurance company with at least “A7” Best rating as defined by A.M. Best. Coverage for the additional insured shall apply as Primary and Non-Contributing Insurance before any other insurance or self-insurance include any deductible, maintained by or provided to the additional insureds.

FORM OF AGREEMENT

The Contract and Agreement is included in these documents in SECTION F.

AWARD

The Contract will be awarded to the lowest responsible Bidder pursuant to the provisions of the General Municipal Law. The Village Mayor and Board of Trustees (i.e. Village Board) reserves the right to determine responsibility based on an evaluation of the Contractor's qualifications, experience, organization, finances, past performances, and other applicable factors. The Village Board further reserves the right to reject any and all Bids.

In evaluating the Bids, the Owner shall consider the qualifications of the Bidders, whether or not the Bids comply with the prescribed requirements, and alternatives and unit prices if requested in the Bid Form. The Owner shall evaluate the qualifications and experience of the Bidder, subcontractors, and partners as presented herein and shall conduct such investigations as they deem necessary to assist in the evaluation of any Bid and to establish the responsibility, qualifications and financial ability of the Bidders, to perform the service in accordance with the Contract Documents. The contract shall be awarded to the lowest Bidder whose evaluation by the Owner indicates to the Owner that the award will be in the best interest of the Village.

B-9

OWNER

Village of Pleasantville, Westchester County, New York.

SALES TAX EXEMPTION

Under Chapter 513 of the Laws of the New York 1974, all materials and supplies sold to a Contractor and which are to become an integral, component part of a structure, building or real property owned by an exempt organization such as the Village of Pleasantville, are exempt from the payment of New York State Sales or compensatory use taxes. Therefore, the Contractor should not include any amount in its Bid price to cover sales taxes for the above items.

COMPLIANCE WITH THE LABOR LAW AND OTHER DEPARTMENT OF LABOR

REGULATIONS

The Contractor shall comply with the applicable provisions of the "Labor Law" as amended, of the State of New York. This Contract shall be void unless applicable sections of said Labor Law are complied with.

Each and every provision of law and clause required by law to be part of this Contract shall be deemed to be included herein and this Contract shall be read and enforced as though it were included herein, and, if through mere mistake or otherwise any such provision is not included, then upon the application of either party hereto, the Contract shall forthwith be physically amended to make such inclusion.

Specifically, Section 220(e), of the Labor Law, as so amended, prohibits in contracts, discrimination on account of race, creed, color, or national origin in employment of citizens upon public works.

There may be deducted from the amount payable to the Contractor by the Owner under this Contract a Penalty of five ($5.00) dollars for each person for each calendar day during which such person was discriminated against or intimidated in violation of Section 220(e); provided, that for a second or any subsequent violation of the provisions of said paragraph, this Contract may be canceled or terminated by the Owner and all monies due or to become due hereunder may be forfeited.

REQUIRED SUBMISSIONS

Prior to award, the successful Bidder will be required to meet the following requirements:

A. The successful Bidder, if the business is not registered in New York State, must provide the

Village with a certificate issued by the Secretary of State of New York stating that the Corporation is authorized to do business within the state and is presently in good standing. If the entity to whom the Bid is awarded is not a corporation, it would be required that the entity's certificate of doing business, which should be on file in the County Clerk's Office, be provided.

(This would also hold true in the case of joint ventures which would be required to disclose the underlying entities which make up the joint venture and supply the requisite certificate of doing business for each entity.)

B-10

B. A statement by the successful Bidder that no officer, director or stockholder (if less than 10 stockholders) of the successful Bidder is an officer or employee of the Village or is a relative of any such Village Official or employee. If such officer, director or stockholder does exist, their names and relationship shall be disclosed to the Village.

C. ALL materials, information, licenses and any other information as indicated in the Contract

Documents.

GENERAL REQUIREMENTS

GENERAL CONDITIONS

Please refer to Appendix G “General Conditions” of the Project Specifications for additional information.

SCOPE OF WORK

The Contractor shall provide all labor, superintendence, materials and equipment necessary for properly performing and completing, within the time stipulated, the defined work.

ALTERATIONS

The Engineer may make alterations in the line, grade, plan, form, dimensions or materials of the work or any part thereof either before or after the commencement of the work. If such alterations increase the quantity of work, such extra work actually done will be paid for at the prices stipulated for such work under unit price items of the contract. In the case no price is established, it shall be paid for as extra work as defined in Article XVI of the Contract and Agreement.

EXPLOSIVES AND BLASTING

Explosives for blasting shall be stored, handled and used in accordance with the laws, ordinances and regulations of the State of New York, and all local regulations, and with such additional regulations as the Engineer may require. Blasting shall be conducted so as not to endanger person or property, and unless otherwise permitted, shall be covered or otherwise satisfactorily confined. The Contractor shall be responsible for and shall make good any damage of whatever nature caused by blasting or accidental explosions.

WORK IN BAD WEATHER

During freezing, stormy or inclement weather, no work shall be done except such as can be done satisfactorily and in a manner to secure construction products acceptable to the Owner.

NIGHT AND SUNDAY WORK

Unless otherwise permitted by the Superintendent of Public Works/Village Engineer, no work shall be performed between the hours of 7:00 PM and 8:00 AM nor on Sunday, except as necessary for the proper care and protection of work already performed. If it shall become absolutely necessary to perform work at night, the Engineer shall be informed a reasonable time in advance of the beginning of performance of such work. Only such work shall be done at night as can be

B-11 done satisfactorily and in an acceptable manner. Adequate lighting and all other necessary facilities for carrying out and inspecting the work shall be provided and maintained at all points where such work is being completed.

INFORMATION ABOUT QUANTITIES OF MATERIALS

To assist the Engineer in determining quantities of materials to be paid for, the Contractor shall, when requested, give the Engineer access to the proper invoices, bills of ladling, etc., and shall provide means and assistance for measuring any of the materials. The Contractor shall carry out the work in a manner that required measurements can be properly made.

CARE AND PROTECTION OF WORK

From the commencement of work until the completion of the same, the Contractor shall be solely responsible for materials delivered at the site intended to be used in the work; and all injury, damage or loss of the same form whatever cause shall be made good at their expense before the final estimate is made. The Contractor shall provide suitable means of protection for all materials and for all work in progress of construction by flood, freezing or inclement weather at any and all times. The methods used for this purpose shall be subject to approval by the Owner.

SITE MAINTENANCE

Upon completion of the work and before acceptance and final payment shall be made, the Contractor shall, excepting as otherwise expressly directed or permitted in writing, clean and remove from the streets, sidewalks and adjacent property all surplus and discarded materials, rubbish and temporary structures, restore in an acceptable manner all property both public or private which has been damaged during the prosecution of the work and leave the whole in a neat and presentable condition. No direct payment will be made to the Contractor for the work stipulated in this section, but compensation for the same is understood to be included within the contract price(s). As the various portions of the work are completed, the site shall be cleaned.

Debris and excess fill shall be removed from the site and shall be legally disposed off-site at the sole cost of the Contractor.

LINES

When available/applicable, all main or controlling lines will be provided by the Engineer, but the Contractor shall provide such material and give such assistance as shall be required by the Engineer, and the marks so given shall be carefully preserved.

EXISTING UTILITIES: UTILITY SERVICE

The Contract Drawings do not show pipes, conduits, cables, or structures believed to exist in the working area. No attempt has been made to locate or show all utility service connections.

Obstructions other than those shown may be encountered. The Contractor shall understand that the Owner is not responsible for the correctness or sufficiency of the information given and, that the Contractor shall have no claim for relief from any obligation or responsibility under the Contract because the extend, location, size, or character of any pipe, conduit, cable or other underground structure is incorrectly shown or has been omitted from the Contract Drawings. The Contractor shall notify all utility companies and authorities having buried utility service in the project area and

B-12 file certificate of same with the Owner and/or Engineer prior to beginning work.

The Contractor shall maintain service in main lines and service connections for all utilities encountered, regardless of the type of utility or the arrangements necessary to maintain service.

Water lines and service connections exposed during cold weather shall be protected against freezing. Service connections may be cut only by permission of the Owner of the utility, and a temporary connection shall be installed immediately. The Contractor shall notify all utility customers before interrupting their service. An acceptable and permanent replacement of the cutout portion of the original service connection shall be installed and inspected by the Owner and/or Engineer of the utility prior to backfilling.

The Contractor shall protect all utilities and subsurface structures encountered in the Work.

Because the Contractor may encounter some utilities and subsurface structures not shown on the Contract Drawings, the Contractor shall proceed with caution in executing Work. When feasible, the Contractor shall not disturb existing utilities but shall support and sustain them. The Contractor shall repair all damage to any utilities and pay all costs of protecting them and replacing them as necessary including service connections encountered in the course of the Work, regardless of character, functions, conditions, size, location, materials, construction, ownership, or interference with the alignment of pipeline to be built, whether such existing utilities, structures, or service connections are shown or not shown in the Contract Documents.

The Contractor is held responsible for all damage to all utility or other underground or surface structures, whether or not they are shown on the Contract Drawings, and he shall pay all costs for protecting them or for repairing and/or replacing them if they are damaged. In addition to the general notification referred to above the Contractor shall advise such organizations at least forty-eight (48) hours in advance of the time the Contractor proposes to start work in each street throughout the project, to allow representatives to locate their utility in the field.

The Contractor shall notify the Owner and/or Engineer of all exposed pipe crossings where the utilities will have a clearance of 18 inches or less as measured between the outside walls of the pipe. The Contractor shall construct a concrete support as directed by the Owner and/or Engineer, and shall take all other measures the Contractor and/or Owner and/or Engineer, deem necessary to protect the existing and new pipes, sewers and other utilities.

NOTICE OF WORK NEAR GAS MAINS

The Contractor shall notify the utility company of all gas mains at least seventy-two (72) hours prior to excavation or construction near such gas mains. The Contractor shall not proceed with construction until after the location of the gas mains has been marked by a duly authorized representative of the gas utility, or until the Contractor has written authorization from the utility company to proceed without such physical location. Contractors must comply with all Code 753 underground utilities requirements.

MAINTENANCE & PROTECTION OF TRAFFIC (MPT) TO BE FURNISHED BY THE VILLAGE

The Village of Pleasantville Department of Public Works (DPW) shall provide Maintenance and Protection of Traffic (MPT), and protect the public from damage to person and property within the limits of construction activity and for the duration of the Contract.

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All work shall conform to the requirements of the New York State Manual of Uniform Traffic Control Devices and Section 619 of the NYSDOT Standard Specifications, last revised January 1, 2026, as amended.

The Village DPW shall provide all flagmen, labor and materials necessary to meet permit requirements in force at the time of the work. Unless specified otherwise in the Contract Documents, no separate payment will be made for this work, the cost shall be included in other Items of work.

Where and when traffic is to be maintained over existing thoroughfares, railway or waterways, within the scope of the project, the Village shall organize and carry out their work accordingly.

In cases where emergency/temporary means are required for maintenance of traffic, the Contractor shall provide such means.

All emergency/temporary means constructed by the Contractor for maintaining traffic shall be removed upon completion of the work unless otherwise specified by Engineer and any damage done to public or private property shall be made good by the Contractor.

All debris, dirt and other material spilled from the Contractor's trucks on existing pavement over which it is hauled or which has otherwise been deposited thereon shall be removed by the Contractor whenever in the opinion of the Engineer, the accumulation is sufficient to cause the formation of mud, dust, interference with traffic or create a traffic hazard.

Streets and thoroughfares shall at all times be maintained in such condition to provide ready access to business establishments and where necessary suitable bridges shall be constructed over trenches for pedestrian and vehicular traffic.

The Contractor shall ascertain the evenings on which business establishments are open in the section where work under the Contract is being performed and he will be required to clean, provide access to and secure the Work area for the usual business operations on these evenings.

The Contractor and their personnel are cautioned against parking vehicles in the business zones for any extended period of time. Traffic laws are to be care- fully observed and obeyed. The Contractor will be required to consult with the Department of Public Works (DPW), Police, Fire and all other affected Public Services to ascertain requirements with respect to detouring and street closures and their directions are to be fully complies with in all details.

PHOTOGRAPHS

Digital pre-construction photographs shall be taken at each site and adjacent property to provide a record of pre-construction conditions. Upon completion of site cleanup and restoration, "As- Built" conditions shall be recorded with digital photographs. Additional photographs of pre-construction and post-construction conditions shall be taken if directed by the Engineer. Photos shall be properly identified with an adequate description, and furnished to the Engineer as requested. The photograph descriptions shall contain the following information:

a. Name and address of photographer and date taken.

b. Location and orientation of photograph.

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c. Project name and contract number.

Payment for photographs or videos is considered included in the various contract items.

DRESS AND IDENTIFICATION

While on premises, the Contractor’s employees, Sub-Contractors, etc. shall adhere to the following uniform and attire standards:

Uniform, shirt and/or ID shall identify the person as an employee or the Contractor or Sub- Contractor.

If the uniform or ID badge is not applicable/available, Contractor and Sub-Contractor employees shall be appropriately and safely dressed (e.g. sandals, tank-tops, or shirt graphics that are inappropriate in nature).

Grooming and hygiene practices that adhere to professional standards.

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Roadway Pavement Management Program (RPMP) VOP Contract No. 2026-03 (RE-BID)

SECTION C

CONSTRUCTION MATERIALS AND DETAILS

Work shall be completed in accordance with the Village of Pleasantville Department of Public Works (DPW) “Standard Construction Details”, dated October 25, 2022 (as amended) as adopted by the Mayor and Board of Trustees, and the New York State Department of Transportation (NYSDOT) “Standard Specifications”, last revised September 1, 2026, with latest revisions.

A PDF of the Village “Standard Construction Details” may be downloaded at the following “Standard Construction Details (NEW)” link on the Village of Pleasantville Department of Public Works webpage:

https://www.pleasantville-ny.gov/department-public-works/files/standard-construction-details-revised

A PDF of the NYSDOT “Standard Specifications” may be downloaded at the following NYSDOT webpage:

https://www.dot.ny.gov/main/business-center/engineering/specifications/updated-standard-specifications-us

If there is a discrepancy between the Village of Pleasantville and NYSDOT standard construction details and specifications, the more stringent of the discrepancy shall apply to the Work (i.e. materials, construction details, method of measurement, etc.) outlined in the Contract Documents.

Materials proposed to be used on construction shall have due examination and be subjected to the required tests before acceptance. No material shall be incorporated in the work until approved, in writing, by the Engineer after due examination or testing. All materials used shall be the equal of sample examined or tested and, if after approval, the quality of the material changes so that it does not conform to the original sample tested, the Contractor will be required to secure the necessary material from other sources of supply and he shall have no claim for additional payment of account of such requirement. The Contractor shall, if requested by the Engineer, deliver to the Engineer certificates from competent testing laboratories, approved by the Engineer, that the materials delivered are in conformity with the terms of the Contract Documents (i.e.

Project Specifications and Construction Drawings).

PORTLAND CEMENT CONCRETE SIDEWALK CONSTRUCTION SPECIFICATIONS

(APPLICABLE TO ALL CONCRETE WORK, e.g. CASTING COLLARS)

1. Unless otherwise noted, Portland Cement Concrete Sidewalks shall meet the following, NYSDOT Standard Specifications, dated September 1, 2026, as amended, including, but not limited to:

Section 501 - Portland Cement Concrete Production Section 608 - Sidewalks, Driveways, Bicycle Paths and Vegetation Control Strips Section 623 - Screened Gravel, Crushed Gravel, Crushed Stone, Crushed Slag Section 700 - Materials and Manufacturing

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Roadway Pavement Management Program (RPMP) VOP Contract No. 2026-03 (RE-BID)

2. Removal of Existing Walks: The Contractor shall remove any existing sidewalk and shall dispose of all old concrete and broken flagstone off-site at their expense. Costs for replacement of walks damaged by the Contractor's negligence shall be made at the Contractor's expense.

3. Trees and Shrubs: The Contractor must exercise extreme care to avoid damage to all trees, shrubs and roots along the line of the work. The Contractor shall remove all plants and shrubs within the limit of the work and shall properly ball and burlap or otherwise protect plants and shrubs to be saved to the satisfaction of the Engineer and shall deliver to the abutting property owners said plants. Trees and shrubs outside the limits of work damaged beyond repair, shall be replaced at the Contractor's expense. Plants or shrubs shall not be cut or removed without prior approval of the Engineer. Special care shall be exercised to protect plants and shrubs abutting the Work.

4. Protection of Traffic and Street Signs and Posts: Any disturbed traffic or street signs and posts are to be safely stored by the Contractor and reset as specified on the Plans or as directed by the Engineer. Damaged or missing signs or posts are to be replaced by the

5. Excavation: Excavation shall include earth, sand, clay, gravel, hardpan, boulders, rock, pavement, curb, rubbish and all other materials within the proposed excavation limits. The proposed excavation shall be made to the lines and grades as directed by the Engineer.

Special care shall be taken to protect all existing gas, water curb boxes and oil fill lines and these shall be protected until the new concrete sidewalk has been installed. The Contractor shall make or have made all necessary adjustments in grade of such boxes at their expense.

Where excavation is made below the required sub-base grade, such areas shall be backfilled with gravel or crushed stone at the expense of the Contractor. Where the foundation material is unsuitable, the Engineer may order the removal of such material and its replacement with gravel or crushed stone.

Whenever concrete and bituminous pavements, curbs and sidewalks are cut, they shall be cut in a neat manner, one foot outside the proposed excavation…