Bid Notice.pdf

REQUEST FOR BIDS (RFB)

15kV Switchgear Replacement and Electrical System Upgrades

RFB# SCCC26-003

PROCUREMENT TIMELINE:

Event

RFB Released 7/13/2026 RSVP to Pre-Bid/Job Walk – Mandatory 8/17/2026 Pre-Bid/Job Walk – Mandatory 8/18/2026 - 8:00am PST

Pre-Bid Job Walk Location Santa Clara Convention Center 5001 Great America Parkway Santa Clara, CA 95054

Deadline for Questions 8/22/2026 Bid Due Date 9/4/2026

The Santa Clara Convention Center has developed the following list of key events. All key dates are subject to change at their discretion.

PROCUREMENT CONTACTS:

Raul Gutierrez General Manager – Santa Clara Convention Center - OVG 5001 Great America Parkway Santa Clara, CA 95054 Email: rgutierrez@oakviewgroup.com

Elizabeth Cardoso Director of Operations – Santa Clara Convention Center - OVG 5001 Great America Parkway Santa Clara, CA 95054 Email: elizabeth.cardoso@oakviewgroup.com mailto:rgutierrez@oakviewgroup.com mailto:elizabeth.cardoso@oakviewgroup.com

Introduction The Santa Clara Convention Center (SCCC) is soliciting bids from qualified electrical contractors to furnish all labor, materials, equipment, engineering, testing, commissioning, and supervision required to replace the existing 15kV medium-voltage switchgear and associated electrical infrastructure.

Background The Santa Clara Convention Center is managed by Oak View Group (hereinafter OVG), and the team has identified a critical need to replace the existing switchgear is approaching end of service life and must be replaced to improve reliability, safety, and operational continuity.

Minimum Qualifications

1. Possess a valid State of California Contractor’s License Class A or C10 (specific to cooling tower and chiller service). Minimum five years of medium-voltage experience

2. Provide three customer references demonstrating at least 5 years of experience in the

3. Bidder must be registered with the Department of Industrial Relations prior to submitting its bid, pursuant to California Labor Code 1725.5.

4. Three comparable projects

5. Contractors must provide valid workers’ compensation coverage for all employees performing prevailing wage work.

Pre-Bid Job Walk Visit There is a mandatory pre-bid job walk visit for this RFB.

1. The purpose of the job walk visit is for the SCCC/OVG management team to present an overview of the RFB and answer any general questions.

2. OVG reserves the right not to answer any questions that are non-applicable or inappropriate. At its discretion, OVG may defer to certain questions and respond in writing after the meeting.

3. A job walk visit will be held on the date set forth on the cover page. There will be a sign-in sheet at the job walk visit, and all attendees will be required to submit their name, company affiliation, and contact information.

4. Vendors who are interested in attending the pre-bid job walk visit should RSVP by sending an email to the Procurement Contact. This will ensure that OVG can make arrangements to accommodate all attendees. A maximum of two (2) representatives from each company will be allowed to attend.

5. The non-mandatory pre-bid job walk visit will be held at the following location: Santa Clara Convention Center, Santa Clara, CA 95054.

How to Obtain this RFB This RFB may be downloaded from the BidNet Direct e-Procurement system located at https://bidnetdirect.com/california/cityofsantaclara. Respondents can also find a link at the City of Santa Clara website at www.santaclaraca.gov. At either website, follow the links to register for this online service. You may register for free either online or by calling BidNet Vendor Support at 1-800-835-4603 and telling the support representative that you are registering for City of Santa Clara solicitations.

All addenda and notices related to this procurement will be posted by the City on BidNet Direct.

In the event that this RFB is obtained through any means other than BidNet Direct, OVG will not be responsible for the completeness, accuracy, or timeliness of the final RFB document.

Preparation of Bid

1. All bid pricing shall be submitted online using BidNet Direct. All required forms that must be included in your bid shall be electronically attached and submitted with your bid.

2. Bidders are to attach a copy of the signed Bid Certification Form (Attachment F) to the electronic bid submission, including any other required attachments.

3. No bid shall be altered, amended, or withdrawn after the specified bid due to time and date.

4. Periods of time, stated as several days, shall be in calendar days (not working days).

5. It is the responsibility of all bidders to examine the entire RFB package and seek clarification, if necessary. Negligence in preparing a bid confers no right of withdrawal after the bid closes.

6. No plea of ignorance of conditions that exist, or that may exist hereafter, or of conditions or difficulties encountered in execution of work under this contract will be accepted as an excuse for failure of, or omission on the part of contractors to fulfill in every detail all of the requirements of contract, nor will they be accepted as basis for any claims whatsoever for extra compensation.

7. All costs associated with responding to this bid shall be at the bidder’s sole expense.

OVG shall not reimburse the cost of developing, presenting, or providing any response to this solicitation. Offers submitted for consideration should be prepared simply and economically, providing adequate information in a straightforward and concise manner.

8. Submission of additional or conflicting terms, conditions, or agreements with this bid document will result in the determination that the bid is non-responsive.

9. OVG, in its sole discretion, may reject any or all bids received, including separate bid items where a partial bid award is possible under the terms of this RFB and waive any informalities or irregularities in the bids. OVG reserves the right to resolicit by issuing a new RFB or canceling the solicitation at any time prior to an agreement award and not award an agreement.

6. Bidders can attach documents on BidNet Direct for online bids by clicking on “Upload

Attachments”, then browse through your computer to find the document you want to attach. Click “Browse”, find the document, and click “Open”. The location of the document will be in the browse field. Click on “Submit” to attach the document. Any questions regarding document attachment or uploading should be directed to BidNet Direct at the above-mentioned telephone number.

7. Your bid must be received by the due date and time listed in BidNet Direct. Bidders should familiarize themselves with BidNet Direct and allow adequate time to upload their bids. Submittals that are initiated prior to the bid deadline but not completed by the deadline will not be accepted. OVG is not responsible for any late or incomplete submissions due to any technical issues that may be encountered in BidNet Direct.

References

1. Bidders are required to provide customer references that demonstrate the bidder’s ability to provide the products and/or services required by this RFB.

2. References are to be submitted as a part of the bid package. Failure to provide required references will result in the bid being determined to be non-responsive and will be removed from further consideration.

Payment Terms

Pricing shall be firm for the initial term of the contract, as stated on the Bid Pricing Form (Attachment E). During this period the price may not change. OVG will make payments to Contractor within thirty (30) days after the date of approval of each invoice.

Wage Requirements There are prevailing wage requirements.

1. Prevailing Wage: The services described in this solicitation constitute a “Public Work”, and are subject to the payment of not less than prevailing wages under California Labor Code Section 1770 et seq. The Director of the Department of Industrial Relations has ascertained the general prevailing rate of per diem wages and the rates for overtime and holiday work in the locality in which the services are to be performed for each craft, classification or type of worker needed to perform the services under the contract.

Copies are on file with and available upon request from the Office of the Clerk of the Board of Supervisors or at http://www.dir.ca.gov/dlsr/DPreWageDetermination.htm.

2. This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations. Further information on Compliance Monitoring Unit requirements can be found at http://www.dir.ca.gov/oprl/PWD/index.htm.

http://www.dir.ca.gov/dlsr/DPreWageDetermination.htm http://www.dir.ca.gov/oprl/PWD/index.htm

10. The Bidder (including any subcontractors) shall register with the Department of Industrial Relations prior to submitting its bid, pursuant to California Labor Code Section 1725.5.

11. No contractor or subcontractor may perform work on the project unless registered with the Department of Industrial relations pursuant to Labor Code section 1725.5.

Contractor represents and warrants that it is registered with the Department of Industrial Relations. Contractor shall maintain its registration with the Department of Industrial Relations throughout the course of the project. Contractor is responsible for verifying that each Subcontractor, including any Subcontractor not listed on the bid for the project, is registered with the Department of Industrial Relations at the time the Subcontractor performs work on the project. If any Subcontractor is not registered at the time the Subcontractor is to commence work, Contractor shall require the Subcontractor to register and may not permit the Subcontractor to commence work until the Subcontractor’s registration is complete.

12. Contractor must complete and submit the Labor Compliance Addendum within ten (10) days after issuance of notice of intended award.

13. Failure to meet the requirements stated above in this section by the time allotted may result in withdrawal of the award and award to the next lowest bidder.

Bid Submission Documents

1. Bidders can attach documents on BidNet Direct for online bids by clicking on “Upload Attachments”, then browse through your computer to find the document you want to attach.

Click “Browse”, find the document, and click “Open”. The location of the document will be in the browse field. Click on “Submit” to attach the document. Any questions regarding document attachment or uploading should be directed to BidNet Direct at the above-mentioned telephone number.

2. Your bid must be received by the due date and time listed in BidNet Direct. Bidders should familiarize themselves with BidNet Direct and allow adequate time to upload their bids.

Submittals that are initiated prior to the bid deadline but not completed by the deadline will not be accepted. OVG is not responsible for any late or incomplete submissions due to any technical issues that may be encountered in BidNet Direct.

Payment Bond Requirements

A 100% payment bond is required.

Performance Bond Requirements

A 100% performance bond is required.

Insurance Requirements

The Bidder selected for award is required to submit a “Certificate of Insurance” within ten (10) days after issuance of notice of intended award, unless OVG grants an extension in its sole discretion. Failure to do so may result in withdrawal of the award and award to the next lowest bidder.

Procedure for Submitting Questions and Inquiries

Any questions related to this RFB shall be directed to the Procurement Contact identified on the cover page by the deadline specified. Bidders shall not contact any other OVG employee or individual that may have been involved with the development of this RFB. All questions are to be submitted in writing through the BidNet Direct Question and Answer utility. All responses to questions will be in writing in the form of an addendum. Questions answered on BidNet Direct shall be considered as an addendum to the RFB. Oral interpretations or clarifications will be without legal effect.

Withdrawal of Bid A Bidder may withdraw its bid at any time prior to the bid due date.

Late Bids Late bids will not be accepted.

Evaluation of Bids OVG will evaluate bid submittals according to the following general criteria:

1. Responsibility: The Bidder has demonstrated the attribute of trustworthiness, as well as quality, fitness, capacity, and experience to satisfactorily perform the contract. A Bidder will be deemed to be responsible if the Bidder:

a. has the ability, financial capacity, business experience, personnel, resources, and other necessary skills to provide the products and/or services in accordance with the bid specifications.

b. has the ability to provide the products and/or services promptly or within the time specified without delay.

c. has equipment, facilities, and resources of such capacity and location to enable it to provide the products and/or services.

d. has a record of performance and integrity, including a record of satisfactory or better performance under prior contracts with OVG, the City of Santa Clara and other purchasers.

2. Responsiveness: A Bidder will be deemed to be responsive if it has submitted a bid that conforms in all material respects to the requirements for this RFB.

Determination of Low Bid

The award will be made to the lowest responsive, responsible Bidder. OVG reserves the right to negotiate with the lowest responsive, responsible Bidder.

Grounds for Disqualification Factors, such as, but not limited to, any of the following, may disqualify a bid without further consideration:

1. Contact regarding this procurement with any OVG official or employee or evaluation team member other than the Procurement Contact from the time of issuance of this solicitation until the end of the protest period.

2. Evidence of collusion, directly or indirectly, among Bidders regarding the amount, terms, or conditions of this bid.

3. Influencing any OVG staff member or evaluation team member throughout the solicitation process, including the development of specifications.

4. Evidence of submitting incorrect information in response to a solicitation or misrepresent or failing to disclose material facts during the evaluation process.

5. Offering gifts or souvenirs, even of minimal value, to City officers or employees.

6. Existence of any lawsuit, unresolved contractual claim or dispute between Bidder and

OCG or the City of Santa Clara.

7. Evidence of Bidder’s inability to successfully complete the responsibilities and obligations of the bid.

8. Bidder’s default under any OVG agreement, resulting in termination of such Agreement.