Bid Notice.pdf

PAGE: 1

COUNTY OF ROCKLAND - DGS-PURCHASING

BLDG. A., 6th FLOOR, 50 SANATORIUM RD, POMONA, NY 10970

TELEPHONE: 845-364-3820 / TELEFAX: 845-364-3809

TITLE:

CONSTRUCTION MATERIAL TESTING

BID NUMBER:

RFB-RC-2026-052

Any alterations to this document made by the Offeror may be grounds for rejection of the proposal, cancellation of any subsequent award, or any legal remedies available to the County of Rockland.

INVITATION TO BID

BIDDER’S NAME: __________________________________________________________________________________________

PHYSICAL ADDRESS: _______________________________________________________________________________________ Bidders must list a physical address

MAILING ADDRESS : _______________________________________________________________________________________

(P.O. BOX NUMBER, IF APPLICABLE)

Bids for the above referenced bid number and title will be received until 3:00 PM on: September 10, 2026, at the Rockland County Purchasing Department, at the above address, at which time and place bids will be publicly opened and read.

Specifications and bid forms may be downloaded at: www.bidnetdirect.com. Please make note that the United States Postal Service does not deliver directly to this facility, however, other overnight couriers DO deliver directly to our facility. It is recommended that proposals be submitted in advance, at least one day prior to the specified date and time to allow for a timely receipt. LATE BIDS will NOT be considered

TERM: PRICES TO REMAIN FIRM FOR THE PERIOD OF ONE YEAR FROM THE DATE OF AWARD WITH

THE OPTION TO RENEW FOR TWO ADDITIONAL ONE-YEAR TERMS

DELIVERY: AS NEEEDED

Prices are to be quoted F.O.B. DESTINATION, FREIGHT PREPAID AND ALLOWED with deliveries to be made inside building to:

VARIOUS LOCATION IN ROCKLAND COUNTY

IMPORTANT NOTICE – Bid Distribution:

The County of Rockland officially distributes bidding documents from through the Empire State Purchasing Group's Regional Bid Notification System. Copies of bidding documents obtained from any other source are not considered official copies. Only those vendors who obtain bidding documents from either the Regional Bid Notification System are guaranteed to receive addendum information, if such information is issued. Appendix A (Revised 10/2018) – General Terms and Conditions for all Purchasing Division Contracts is a separate attachment. Bidders must download, read, and acknowledge acceptance of Appendix A on the proposal page.

If you have obtained this document from a source other than the Empire State Regional Bid Notification System, it is recommended that you obtain an official copy.

NOTE:

The proposal of each bidder must contain the certification to non-collusive bidding as set forth in section 103-d of the General Municipal Law included in the specifications. This requirement must be strictly complied with. Filing of Affidavit of Disclosure is mandatory when submitting your bid for this project.

The undersigned reserves the right to reject any and all proposals and to accept any proposal or proposals as submitted, or as modified, which in the opinion of the undersigned will be in the best interests of the County of Rockland.

DATED: 8/3/26 COUNTY OF ROCKLAND

POMONA, NY

BY: PAUL J. BRENNAN, FNIGP, NIGP-CPP, CPPO

DIRECTOR OF PURCHASING

PLEASE MAKE COPY OF BID FOR YOUR RECORDS

http://www.bidnetdirect.com/

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BLDG. A., 6th FLOOR, 50 SANATORIUM RD, POMONA, NY 10970

TELEPHONE: 845-364-3820 / TELEFAX: 845-364-3809

TITLE:

CONSTRUCTION MATERIAL TESTING

Any alterations to this document made by the Offeror may be grounds for rejection of the proposal, cancellation of any subsequent award, or any legal remedies

BIDDER’S CHECK LIST

Your response to our above referenced bid may be considered unresponsive and may be rejected if the following forms are not included at the time of the bid opening.

FORMS

STATEMENT OF REQUIRED DISCLOSURES, REPRESENTATIONS AND

CERTIFICATIONS

Experience / References form Valid NYS Worker’s Compensation and Disability Certificates or Attestation of

Exemption Signed Proposal Page

BID DEPOSIT

BID SECURITY

If required, each bid must be accompanied by a certified check made payable to the County of Rockland in the amount indicated below. In lieu of such check, the bidder may furnish a bid bond in the same amount, and having as surety thereon a surety company licensed to do business in the State of New York and approved by the County Attorney. Checks or bid bonds of all formal bidders will be returned after an award has been made.

The amount of the bid deposit required for this bid is:

$500.00 5% of Total Bid Waived Other: _____________

INSURANCE INFORMATION

The County of Rockland requires a current insurance certificate, with the County of

Rockland listed as additional insured, to be on file in the Purchasing Department.

You will be given five (5) business days from notice of award to supply this form, or the award will be rescinded.

OTHER INFORMATION/REQUIREMENTS

Samples and/or Specifications as required

Prebid Meeting – See detailed Instructions under the Specification Section.

Any required Certifications and Licenses.

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BLDG. A., 6th FLOOR, 50 SANATORIUM RD, POMONA, NY 10970

TELEPHONE: 845-364-3820 / TELEFAX: 845-364-3809

TITLE:

CONSTRUCTION MATERIAL TESTING

Any alterations to this document made by the Offeror may be grounds for rejection of the proposal, cancellation of any subsequent award, or any legal remedies

RECEIPT CONFIRMATION FORM

PLEASE COMPLETE AND RETURN THIS CONFIRMATION FORM WITHIN 5 WORKING

DAYS OF RECEIVING BID PACKAGE TO:

PAUL J. BRENNAN, FNIGP, NIGP-CPP, CPPO

Director of Purchasing, Department of General Services County of Rockland Sanatorium Road, Bldg. A, Pomona, NY 10970 Tele. (845) 364-3820 Fax: (845) 364-3809 Email: Purchasing@co.rockland.ny.us

Failure to return this form may result in no further communication or addenda regarding this Bid.

Company Name: ________________________________________________________________________

Address: ______________________________________________________________________________

City: ______________________________________________ State: _________ Zip Code: ________

Contact Person: _________________________________________________________________________

Phone Number: ______________________________EXT:_____ Fax Number: ______________________

Email: _____________________________________

I have received a copy of the above noted BID.

We will be submitting a Bid

We will NOT be submitting a Bid – (please indicate reason)

Is your firm:

NYS Certified MWBE or

Service-Disabled Veteran Own Business

Signature: __________________________________________________________________

Title: __________________________________________________________________

If a bidders meeting has been arranged for this Bid, please indicate if you plan to attend: Yes / No

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BLDG. A., 6th FLOOR, 50 SANATORIUM RD, POMONA, NY 10970

TELEPHONE: 845-364-3820 / TELEFAX: 845-364-3809

TITLE:

CONSTRUCTION MATERIAL TESTING

Any alterations to this document made by the Offeror may be grounds for rejection of the proposal, cancellation of any subsequent award, or any legal remedies

PURCHASES BY UNITED STATES AGENCIES, OTHER STATES AND POLITICAL

SUBDIVSIONS THEREIN, LOCAL GOVERNMENTS, SCHOOL DISTRICTS,

AND NON-PROFIT AGENCIES

As per the New York State General Municipal Law, § 103(3) all political subdivisions of New York State are allowed to make purchases through the resulting contract(s). As per Rockland County Procurement Policy § 140-13, the United States of America or any agency thereof, any state, or any other political subdivision or district therein and certain Non-Profit Agencies approved to participate in New York State’s Contract Extension Program are authorized to make purchases through the resulting contract(s).

1. The County of Rockland shall make all contract award information available to other political subdivisions and non-profit agencies through the Empire Procure Connect Marketplace.

2. Any other political subdivision or Rockland County non-profit agency will issue purchase orders directly to vendors within the specified contract period referencing the County’s contract and shall be liable for any payments due on such purchase orders; and shall accept sole responsibility for any payment due.

3. All purchases shall be subject to audit and inspection by the other political subdivisions and Rockland County non-profit agencies for which the purchase was made.

4. No officer, board or agency of a county, town, village, or school district shall make any purchase through the County when bids have been received for such purchase by such officer, board or agency, unless such purchase may be made upon the same terms, conditions and specifications at a lower price through the County.

5. All Bidders shall be on notice that as a condition of the award of a County contract, the successful bidder shall accept the award of a similar contract with any other political subdivision in New York State and Rockland County non-profit agencies authorized to use New York State’s contracts, if called upon to do so. A listing of approved Rockland County non-profit agencies is available on the Purchasing Division’s website at www.rcpurchasing.com. The County, however, will not be responsible for any debts incurred by the participants pursuant to this or any other agreement.

6. Necessary deviations from the County’s specifications in the award of a participant contract, whether such deviations relate to quantities, or delivery points shall be resolved between the successful bidder and the other political subdivisions and Rockland County non-profit agencies.

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BLDG. A., 6th FLOOR, 50 SANATORIUM RD, POMONA, NY 10970

TELEPHONE: 845-364-3820 / TELEFAX: 845-364-3809

TITLE:

CONSTRUCTION MATERIAL TESTING

Any alterations to this document made by the Offeror may be grounds for rejection of the proposal, cancellation of any subsequent award, or any legal remedies

SPECIFICATIONS

A Virtual Pre-Bid via Microsoft Teams will be hosted on August 20, 2026, at 10:30 AM. To Participate select the link below.

Microsoft Teams Meeting Link:

11.. SCOPE

1.1. The County of Rockland is seeking to establish a contract for the services of testing laboratories to perform the Construction Material Testing requirements for all County of Rockland Facilities locations.

Sites may be located at the Dr. Robert L. Yeager Health Center, Pomona, N.Y., The New City

Government Center, New City, N.Y., the Fire Training Center, Pomona, N.Y., Rockland Community

College Campus, Suffern, N.Y., Rockland County Sewer District #1, and any other County owned properties or County run projects.

1.2. The term of this contract will be one year from the date of the award with the option to renew for two additional one-year terms. Firms shall submit prices for each identified service as classified. An estimated quantity of the required service, which may be required in a one-year time frame, has been established which will be used to compare individual bids. These estimated quantities are for purposes of bid comparison only. Actual quantities of each service may vary more or less, and none of the estimated quantities are guaranteed to be needed.

1.3. Vendor is to conduct all tests using licensed or certified field/laboratory personnel and in accordance with the latest ASTM and ACI guidelines. Testing laboratories shall be accredited to perform any/all procedures required by the latest ASTM and ACI guidelines.

22.. MATERIAL TESTING REQUIREMENTS

2.1. Scope of services shall include classification of proposed on-site and borrowed soils to verify that soil compaction complies with specified requirements, concrete testing, field technician services for bituminous paving, masonry, steel, and reinforcing steel, field and laboratory testing including report preparation for all testing as follows:

2.2. SOILS

2.2.1. Services to include, but not be limited to:

2.2.1.1. Observations during excavation of building and controlled fill areas.

2.2.1.2. Observation during backfilling, filling and compaction operation.

2.2.1.3. Laboratory testing and analysis of fill materials as specified.

2.2.1.4. Perform water content, gradation and compaction test. Field in place density tests to be performed by the nuclear method according to ASTM D 2922. Provide written test results.

2.2.2. Bidder shall provide prices for the following services:

https://teams.microsoft.com/meet/260128765832055?p=CYOBRdItV0mtJRrLaI lozanoj Typewriter Click here for Pre-Bid Meeting lozanoj Typewriter Meeting ID: 260 128 765 832 055 Passcode: mN6Gj945

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BLDG. A., 6th FLOOR, 50 SANATORIUM RD, POMONA, NY 10970

TELEPHONE: 845-364-3820 / TELEFAX: 845-364-3809

TITLE:

CONSTRUCTION MATERIAL TESTING

Any alterations to this document made by the Offeror may be grounds for rejection of the proposal, cancellation of any subsequent award, or any legal remedies

2.2.2.1. Laboratory testing of material, per test performed by ASTM D 1557 Method C (Modified

Proctor).

2.2.2.2. Gradation analysis. Standard Test method for particle size analysis of soils as per ASTM

D422.

2.2.2.3. Topsoil analysis in accordance with New York State DOT Standard Specifications Section

713-01.

2.2.2.4. Field technician, with equipment. Observe backfill, fill and compaction operations, collect samples.

2.2.2.5. Field sample pick-up per trip.

2.2.2.6. Perform density tests by means of nuclear gage method (Shallow depth) according to

ASTM 2922.

2.2.2.7. Footing Verification.

2.2.2.8. Bearing Capacity, Drop Bar Penetrometer.

2.2.2.9. Bearing Capacity, Bering Plate Load Test ASTM D1194.

2.2.2.10. Atterberg Limits ASTM D4318.

2.2.2.11. Rip-Rap Freeze-Thaw, 25 cycles, ASTM D5312.

2.2.2.12. Rip-Rap Magnesium Sulfate Soundness, 10 cycles ASTM D5240.

2.2.2.13. Provide all necessary labor, material and equipment to perform Soil Borings for Structural

Foundation Loading in strict conformance with the New York State Building Code. The price is to be quoted per linear foot to the depth indicated or to refusal due to encountering rock per boring. The samples shall be taken as per ASTM D-1586 “Standard Test Method for Penetration Test and Split-Barrel Sampling of Soils” unless otherwise noted. Included is restoring the site to the condition existing prior to the boring including backfilling of all borings. Also included within this price is to be the services of a Geo-Technical Engineer to provide analysis, documentation and a report based on these borings. A soil information drawing is to be submitted. The Geo-technical report submitted by a Licensed

Professional Engineer shall include the allowable bearing capacity, recommended foundation system, recommended lateral loads on foundation walls, and the recommended soil coefficient. No payment will be made for abandoned borings. Storing the samples, if necessary, delivery of the samples to the Geotechnical Engineer and final disposal of the samples are also to be included within the quoted price. This work may occur at any one of our Facilities as described in the Scope section. No reimbursement will be given for any out-of-pocket expenses such as travel time, mileage, etc.

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BLDG. A., 6th FLOOR, 50 SANATORIUM RD, POMONA, NY 10970

TELEPHONE: 845-364-3820 / TELEFAX: 845-364-3809

TITLE:

CONSTRUCTION MATERIAL TESTING

Any alterations to this document made by the Offeror may be grounds for rejection of the proposal, cancellation of any subsequent award, or any legal remedies

2.3. CONCRETE

2.3.1. Services of inspector at batch plant in accordance with ASTM C-94.

2.3.2. Services of field technician to observe placement of concrete and take test cylinders and slump tests as per paragraph 16 of ACI 301 check admixture requirements, monitor the water content of all concrete placed, and make the necessary calculations and monitor the statistical requirements of the specifications.

2.3.2.1. Slump test as per ASTM C143. Included in field tech services.

2.3.2.2. Air Entrainment Test as per ASTM C231. Included in field tech services.

2.3.3. Laboratory cylinder testing and report, per test cylinder as per ASTM C39 and ACI 214.

2.3.4. Cylinder pick-up per trip.

2.3.5. Reinforcing Steel

2.3.5.1. Field inspector to verify location and placement of concrete reinforcing steel prior to each pour based upon Concrete Reinforcing Steel Institute Manual of Standard Practice CRSI

63 and 65.

2.3.6. Core Boring to include patching with high strength non-shrink grout.

2.3.7. Rebar location in existing reinforced concrete.

2.3.8. Analysis of existing concrete by Swiss Hammer, Schmidt Impact, Windsor Probe.

2.4. BITUMINOUS PAVING

2.4.1. Services of inspector at batch plant.

2.4.2. Services of field technician at site to monitor, observe and test product temperature, thickness, compaction, etc.

2.4.3. Core Boring to include patching with high strength non-shrink grout.

2.4.4. Aggregate gradation and bitumen content IAW applicable NYSDOT standards and Methods

2.4.5. Marshall Density (3-Point).

2.5. MASONRY

2.5.1. Services of field technician to perform inspection of masonry, block, cast stone, placement, mortar beds and to take 2x2 mortar cubes according to ASTM C270.

2.5.2. Laboratory testing of cube with written report as per ASTM C109.

2.5.3. Sand Sieve Analysis as per ASTM C144.

2.5.4. Brick and Structural Clay tile strength tests as per ASTM C67.

2.5.5. Grout Prism Test.

2.5.6. Compressive Strength of Masonry Units ASTM C140.

2.5.7. Compression Strength of Masonry Mortar ASTM C270.

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BLDG. A., 6th FLOOR, 50 SANATORIUM RD, POMONA, NY 10970

TELEPHONE: 845-364-3820 / TELEFAX: 845-364-3809

TITLE:

CONSTRUCTION MATERIAL TESTING

Any alterations to this document made by the Offeror may be grounds for rejection of the proposal, cancellation of any subsequent award, or any legal remedies

2.6. STEEL

2.6.1. Field Technician to test torquing of bolts per Research Council Specification Section 1.16.1 of the AISC Specification for Design, Fabrication and Erection of Structural Steel Buildings including inspection and approval of Contractor’s methods and procedures for measuring torque and tension for calibrating wrenches.

2.6.2. Field Technician to inspect in both field and shop, fabrication, member sizes, weights, camber, yield Strength, shop welding, temporary bracing, details and connections against the approved shop drawings.

2.6.3. Magnetic Particle Inspection as per ASTM E709 in shop or field.

2.6.4. Ultrasonic Inspection as per AWS Section 6 Part C and Section 8.15.3 in shop or field including liquid penetration as per ASTM E-165 if required.

2.6.5. Dye Penetrant Testing ASTME-165.

2.6.6. Paint Adhesion Testing.

2.6.7. Paint / Coating Thickness Test.

2.6.8. Ultrasonic measurement of Metal Thickness.

2.6.9. Bolt Tension Testing.

2.6.10. Provide all necessary labor, material and equipment for Non-Destructive Radiographic

Examination per day, in the field or the shop. This non-destructive testing is to be performed as per AWS D1.1 and ASTM E390-01, E1955-98, E1742-00, E1032-01, E543-02 and E94 for

Structural Steel or ASME Section V and B31 for pressure piping welds. This work may occur at any one of our Facilities as described in the specifications section 1.1. The County of Rockland shall require a report detailing the results and interpretation from the testing, including the pass/fail status of the weld based upon specification requirements. The report should completely detail the weld and indicated any discontinuity, porosity, slag inclusion, gas pocket, hollow bead, linear indication, undercut, internal concavity, burn through, arc burn, crack or zone of incomplete fusion or lack of penetration. The County will also take possession of the actual exposed radiographic film negatives after completion of the testing. For radiographs made in the field, the price shall include an allowance for temporary shelter, lighting, power, etc. as necessary. Also include a price for radiographs performed on the 2nd and 3rd shifts. The required testing must occur within 24 hrs. of being notified by the County of Rockland, and final reports and negatives are to be provided within 48 hrs. after the testing occurs. No reimbursement will be given for any out-of-pocket expenses such as travel time, mileage, etc.

2.7. FIREPROOFING

2.7.1. Field Inspector to verify Fireproofing and Firestopping installed in place.

2.7.2. Bond Adhesion Test.

2.7.3. Density Test.

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BLDG. A., 6th FLOOR, 50 SANATORIUM RD, POMONA, NY 10970

TELEPHONE: 845-364-3820 / TELEFAX: 845-364-3809

TITLE:

CONSTRUCTION MATERIAL TESTING

Any alterations to this document made by the Offeror may be grounds for rejection of the proposal, cancellation of any subsequent award, or any legal remedies

2.8. MISCELLANEOUS

2.8.1. Provide allowance for travel outside of Rockland County for any technician per mile. All out of pocket expense for travel is to be included in this rate.

2.8.2. All tolls are to be reimbursed at cost.

2.9. CANCELLATION CHARGES

2.9.1. Contractor shall include their cancellation policy and any costs associated with the cancellation of request for services after inspector and crew arrive on-site and subsequently cancelled.

33.. CERTIFICATION/LICENSE REQUIREMENTS

3.1. Contactor must possess all certifications and licenses required for the work bid. Please submit a copy with your bid.

3.2. Bids shall include the names, resumes, any certifications and/or licenses, and training of Project

Manager, Team Leaders and Key Personnel (NICET, ACI, etc.) that will be providing the required services for each classification identified in this bid. Bid to also include any sub consultant’s personnel, certifications and/or licenses that work may be assigned to and include name and location of laboratory facility and drilling subcontractor, if different than prime. Laboratory certifications (NIST, ACI, etc.)

must also be included.

44.. EXPERIENCE

4.1. Bidder shall have a minimum of three (3) years of experience providing laboratory analysis for the types of categories defined in these specifications.

4.2. Bidder shall provide, with their bid, references from at least three (3) firms or government agencies where laboratory analyses for these types of categories have been performed. Local conditions and regulatory permitting: Firm shall identify that they have performed in the Hudson Valley Region, preferably in Rockland County, and demonstrate knowledge of local geo and environmental conditions and regulatory permitting for local (Rockland County) and the State of New York. Bidder may include the Rockland County Drainage Agency as a reference if the bidder is currently providing (or in the past has provided) services to the RCDA. Bidder shall provide proof of the minimum experience requirements stated above. The Certificate of Experience form shall be completed and submitted with the bid in accordance with these specifications. Failure to submit this form may deem your bid non-responsive.

55.. SAFETY

5.1. All contractors and subcontractors performing services for the County of Rockland are required and shall comply with all Occupational Safety and Health Administration (OSHA), State and County, PESH

Safety and Occupational Health Standards and any other applicable rules and regulations. Also, all contractors and subcontractors shall be held responsible for the safety of their employees and any unsafe acts or conditions that may cause injury or damage to any person or property within and around the work site area under this contract.

PAGE: 10

BLDG. A., 6th FLOOR, 50 SANATORIUM RD, POMONA, NY 10970

TELEPHONE: 845-364-3820 / TELEFAX: 845-364-3809

TITLE:

CONSTRUCTION MATERIAL TESTING

Any alterations to this document made by the Offeror may be grounds for rejection of the proposal, cancellation of any subsequent award, or any legal remedies

66.. PRICING

6.1. Bidders are required to submit unit pricing to provide all labor, equipment, material, pickup and delivery charges to perform laboratory analysis in accordance with the specifications and items listed on the proposal pages.

6.2. Up to and including four (4) hours at the site shall be considered a half day, anything over four (4) hours and up to and including eight (8) hours will be considered a full day. Any time over eight (8) hours in one day will be considered overtime and will be billed at the overtime hourly rate.

77.. MOBILIZATION CHARGE

7.1. Bidder shall submit a detailed outline explaining the circumstances where a mobilization charge is applicable and not included in per item pricing per section.

88.. CONTRACT PRICE ADJUSTMENTS UPON RENEWAL

8.1. The proposed rates shall remain firm through the first contract period with no wage adjustments allowed. If the County exercises any of the option years of the contract, Contractors may submit a request for adjustment on the yearly anniversary date of the contract. Any request for price adjustment(s) shall be submitted thirty (30) days in advance in writing to the Director of Purchasing.

Any and all price adjustments will be limited to the percentage increase in the CPI Index – All Urban

Consumers for the preceding 12 months. The County reserves the right to reject any request for price increase deemed excessive.

99.. AWARD

9.1. Sections 1 to 7 of this bid shall be awarded by sections, to the lowest responsible responsive bidder meeting the stated requirements. Bidder must bid on all items in a section to receive an award.

9.2. Miscellaneous items 85-87 shall be awarded to each contract of sections 1 to 7.

PAGE: 11

BLDG. A., 6th FLOOR, 50 SANATORIUM RD, POMONA, NY 10970

TELEPHONE: 845-364-3820 / TELEFAX: 845-364-3809

TITLE:

CONSTRUCTION MATERIAL TESTING

Any alterations to this document made by the Offeror may be grounds for rejection of the proposal, cancellation of any subsequent award, or any legal remedies

INSURANCE: THE BID NUMBER IS TO APPEAR ON ALL INSURANCE CERTIFICATES

INDEPENDENT CONTRACTOR: The CORPORATION / CONTRACTOR/ AGENCY / CONSULTANT, is an independent contractor and covenants and agrees that it, its agents, servants and/or employees, will neither hold itself/themselves out as, nor claim to be an employee, servant or agent of the COUNTY, and that it, its agents and employees will not make claim, demand or application to or for any right or privilege applicable to an officer or employee of the COUNTY including, but not limited to, Worker’s Compensation coverage, unemployment insurance benefits, Social Security Coverage or retirement membership or credit.

ROCKLAND COUNTY’S INSURANCE REQUIREMENTS:

GENERAL LIABILITY: Prior to commencing work, the CONTRACTOR or CONSULTANT must, at its/his/her own cost and expense, procure and maintain insurance to cover his/her/its work, services, employees, agents and servants under the terms of the contract or purchase order which must include, but not be limited to the coverage that is selected on the attached matrix.

Insurance must be obtained from insurance companies licensed in the State of New York, carrying a Best’s financial rating of A or better. Upon failure to furnish, deliver and maintain such insurance, the agreement, contract award or purchase order may be declared suspended, discontinued or terminated or canceled. If at any time any of the policies required herein must be or become unsatisfactory to the County, as to form or substance, or if a company issuing any such policy must be or become unsatisfactory to the County, the CONTRACTOR OR CONSULTANT must upon notice to that effect from the County, promptly obtain a new policy and submit same with a certificate for approval by the County.

Forced Placed Insurance. If CONTRACTOR OR CONSULTANT does NOT provide the County of Rockland with evidence of the insurance coverage required by this Agreement, the County may purchase insurance (at Contractor’s or Consultant’s sole expense) to protect the County’s interests. This insurance may, but need not, protect Contractor’s or Consultant’s interest. If the County purchases insurance under this Section, Contractor or Consultant will be responsible for the cost of that insurance, including interest and any other charges the County may impose in connection with the placement of the insurance, until the effective date of the cancellation or expiration of the insurance. The cost of insurance under this Section may be more than the cost of insurance that Contractor or Consultant may be able to obtain on its own.

In relation to purchases that are not a result of a County Bid, RFP or Contract; Vendors who cannot provide the coverage limits on the attached matrix may provide the County with an ACORD Certificate detailing the coverage limits they currently have in place and the County will review such certificates on a case-by-case basis to determine if sufficient coverage is in place in relation to the perceived risks associated with the proposed purchase.

COVERAGES – (SEE ATTACHED MATRIX)

An ACORD Certificate of Insurance will confirm that the required policies have been issued to the named insured; for the policy period indicated. The ACORD Certificate is to be provided to the County of Rockland within five (5) business days of notice of contract award or of notice of intent to issue a Purchase Order. Please NOTE: the Certificate of Insurance must be updated to give the County of Rockland immediate notice of the following:

1. Dilution of the limits of insurance shown on the Certificate of Insurance by more than 20% as a result of the payment of claims or expenses;

2. The downgrading of any insurer listed on the Certificate of Insurance by AM Best to less than an “A” rating;

3. The receipt, from any listed insurer, of a notice of cancellation before the expiration date thereof or non-renewal will be delivered in accordance with the policy provisions;

4. The receipt, from any listed insurer, of any failure of the named insured to comply with an insurance policy term or condition.

All Certificates of Insurance must be updated at least annually to remain valid.

PAGE: 12

BLDG. A., 6th FLOOR, 50 SANATORIUM RD, POMONA, NY 10970

TELEPHONE: 845-364-3820 / TELEFAX: 845-364-3809

TITLE:

CONSTRUCTION MATERIAL TESTING

Any alterations to this document made by the Offeror may be grounds for rejection of the proposal, cancellation of any subsequent award, or any legal remedies

The ACORD Certificate of Insurance must contain a Description of Operations and include any exclusions or special provisions added by endorsement that in any way restrict coverage. The Contract Number and/or Purchase Order Number and the name of the department requiring the insurance should be stated under the description. The description must also contain a statement to the effect that “The following are named as Additional Insured’s under General Liability and (if required) Automobile Liability, Excess Umbrella Liability, and Professional Liability (if applicable) on a primary basis, and on the broadest form available through the listed insurers with respect to this Contract or Purchase Order: The County of Rockland, its employees, elected officials and affiliated municipal entities. The signing authorized representative warrants that the insurance carrier(s) have been informed of and accepted the County of Rockland as an additional insured.

WORKERS COMPENSATION REQUIREMENTS UNDER WORKERS’ COMPENSATION LAW §57: The Vendor must procure, pay for, and maintain during the entire term of the contract such insurance as will protect both the owner and the vendor from claims under worker’s compensation acts and amendments thereto and from any other claims for property damage and for personal injury including death, which may arise from operations under this contract, whether such operations by the Vendor or by any other party directly or indirectly employed by the Vendor. Vendors must provide copies of the required certificate to the County of Rockland within five (5) business days of notice of contract award or of notice of intent to issue a Purchase Order.

To comply with coverage provisions of the Workers’ Compensation Law (“WCL”), businesses must:

A. Be legally exempt from obtaining workers’ compensation insurance coverage; or B. Obtain such coverage from insurance carriers; or C. Be a Board-approved self-insured employer or participate in an authorized group self-insurance plan.

The Contractor must prove that they are in compliance with §57of the Workers Compensation Law (WCL) by providing ONE of the following forms indicating that they are:

• Insured Form C-105.2 or U-26.3 – (All private insurance carriers and their licensed insurance agents are authorized to use the Form C-105.2 as their Certificate of NYS Worker’s Comp Insurance. The State Insurance Fund uses the U-26.3 form as its Certificate of Workers Compensation Insurance). Upon obtaining a permit, license or contract from a government agency Employers must obtain this form from their private insurance carrier. Carriers and their licensed agents may contact the Board's Bureau of Compliance to obtain this form.

• Self-Insured Form SI-12 – Certificate of Worker’s Compensation Self-Insurance or Form GSI-105.2 Certificate of

Participation in Worker’s Compensation Group Self-Insurance). Upon obtaining a permit, license or contract from a government agency. Board-approved self-insurers must obtain this form from Board's Self-Insurance Office.

• Exempt Form CE-200 – Certificate of Attestation of Exemption from NYS Worker’s Compensation Insurance) (Effective

12/1/08) Applicants for permits, licenses or contracts from State, county or municipal agencies in New York State that are not required to carry NYS workers' compensation and/or disability benefits insurance coverage. These exemption forms can ONLY be used to attest to a government entity that an applicant requesting a permit, license or contract from that government entity is not required to carry NYS workers' compensation and/or disability benefits insurance.

The Vendor will send the appropriate forms to the Purchasing Division within five (5) business days of notification of contract award. All correspondence must contain the Solicitation Number and Title.

mailto:Certificates@wcb.ny.gov?subject=Obtaining%20a%20C-105.2%20Certificate

PAGE: 13

BLDG. A., 6th FLOOR, 50 SANATORIUM RD, POMONA, NY 10970

TELEPHONE: 845-364-3820 / TELEFAX: 845-364-3809

TITLE:

CONSTRUCTION MATERIAL TESTING

Any alterations to this document made by the Offeror may be grounds for rejection of the proposal, cancellation of any subsequent award, or any legal remedies

DISABILITY BENEFITS REQUIREMENTS UNDER WORKERS’ COMPENSATION LAW §220(8):

To comply with coverage provisions of the WCL regarding disability benefits, businesses may:

A. Be legally exempt from obtaining disability benefits insurance coverage; or B. Obtain such coverage from insurance carriers; or C. Be a Board-approved self-insured employer.

The Vendor must prove that they are in compliance with Section 220(8) of the Workers Compensation Law (WCL) by providing ONE of the following forms indicating that they are:

• Insured Form DB-120.1 – Certificate of Disability Benefits Insurance (the businesses insurance carrier will send this form to the County upon request.

• Self-Insured Form DB-155 – Certificate of Disability Benefits Self-Insurance (the business calls the Board’s Self-

Insurance Office at 518-402-0247).

• Exempt Form CE-200 – Certificate of Attestation of Exemption from NYS Worker’s Compensation and/or Disability Benefits Coverage.

The Vendor will send the appropriate forms to the Purchasing Division within five (5) business days of notification of contract award. All correspondence must contain the Solicitation Number and Title.

Please note that ACORD forms are NOT acceptable proof of New York State Workers Compensation or Disability benefits insurance coverage.

NY State Department of Labor requirements for Workmen’s Compensation and Disability forms. Online address:

http://www.wcb.ny.gov

EMPLOYERS LIABILITY with minimum statutory requirements

All policies of the Contractor or Consultant must be endorsed to contain the following clauses:

(a) Insurers must have no right to recovery or subrogation against the County of Rockland (including its employees and other agents and agencies), it being the intention of the parties that the insurance policies so affected must protect both parties and be primary coverage for any and all losses covered by the above-described insurance.

(b) The clause "other insurance provisions" in a policy in which the County of Rockland is named as an insured, must not apply to the County of Rockland.

All contractual insurance requirements in any contract between the Contractor or Consultant and the County must contain the following clauses:

(a) The insurance companies issuing the policy or policies must have no recourse against the County of Rockland (including its agents and agencies as aforesaid) for payment of any premiums or for assessments under any form of policy.

(b) Any and all deductibles in the above described insurance policies must be assumed by and be for the account of, and at the sole risk of, the Contractor or Consultant.

SEE FOLLOWING PAGE FOR INSURANCE COVERAGE MATRIX

http://www.wcb.ny.gov/content/main/forms/AllForms.jsp

PAGE: 14

BLDG. A., 6th FLOOR, 50 SANATORIUM RD, POMONA, NY 10970

TELEPHONE: 845-364-3820 / TELEFAX: 845-364-3809

TITLE:

CONSTRUCTION MATERIAL TESTING

Any alterations to this document made by the Offeror may be grounds for rejection of the proposal, cancellation of any subsequent award, or any legal remedies

VENDOR CLASSIFICATION

CHECK APPROPRIATE BOX

(cont’d on next page)

Commodities Delivered by

Vendor

Commodities Delivered by

Common Carrier

Purchase or Lease of Equipment and/or Maintenance and repair of equipment

Lease / Use of

Facilities or Ground / Prop to

Others W/out Liquor

Lease / Use of Facilities or Ground for Filming

Maintenance & Repair of Buildings & Property

Type of Insurance

A Commercial General Liability (CGL) Each Occurrence

(1)

General Liability $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000

Personal & Adv Injury $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000

Med. Expense Any One Person $5,000 $5,000 $5,000 $5,000 $5,000 $5,000

Damage to Rented Premises $50,000 $50,000 $50,000 $50,000 $50,000 $50,000

General Aggregate $2,000,000 $2,000,000 $2,000,000 $2,000,000 $2,000,000 $2,000,000

Products-Comp / Op Aggregate $2,000,000 $2,000,000 $2,000,000 $2,000,000 $2,000,000 $2,000,000

B Auto Liability – Incl Bl and PD

(AL)

(2) (2) (2) (2)

Combined Single Limit per accident

Any Auto $1,000,000 $1,000,000 $1,000,000 $1,000,000

Or

All Owned $1,000,000 $1,000,000 $1,000,000 $1,000,000

All Hired $1,000,000 $1,000,000 $1,000,000 $1,000,000

All Non-Owned $1,000,000 $1,000,000 $1,000,000 $1,000,000

C Excess / Umbrella Liability

Each Occurrence XXXXX XXXXX $1,000,000 $1,000,000 $10,000,000 $5,000,000

Aggregate XXXXX XXXXX $1,000,000 $1,000,000 $10,000,000 $5,000,000

D Workers Compensation and Employers Liability

(3) (3) (3) (3) (3) (3)

Each Employee Statutory Statutory Statutory Statutory Statutory Statutory

Each Accident Statutory Statutory Statutory Statutory Statutory Statutory

E Disability Benefits (3) (3) (3) (3) (3) (3)

Each Employee Statutory Statutory Statutory Statutory Statutory Statutory

F Other-Professional Liability or errors and Omissions or Malpractice

Per Claim

Opt Owners and Contractors Protection

Each Occurrence

Aggregate

3rd Party Property Damage $1,000,000

* All Other Insurance as Required by Law

Rockland County to be named as Additional Insured on these coverage’s

GL-AL GL-AL GL-AL-

EXCESS

GL-AL-

EXCESS

GL-AL-

EXCESS

Cont’d on next page

PAGE: 15

BLDG. A., 6th FLOOR, 50 SANATORIUM RD, POMONA, NY 10970

TELEPHONE: 845-364-3820 / TELEFAX: 845-364-3809

TITLE:

CONSTRUCTION MATERIAL TESTING

Any alterations to this document made by the Offeror may be grounds for rejection of the proposal, cancellation of any subsequent award, or any legal remedies

(1) The per occurrence and Aggregate limits for specified coverage should apply on a per location or per project basis.

(2) Automobile Liability Coverage is required IF an automobile is used in the execution of their contract. A vendor using a third party for shipment or transport does not require Automobile Liability Insurance.

(3) An ACORD form is NOT acceptable proof of NYS Workers Compensation (WC) or Disability Benefits (DBL) Insurance coverage. For WC, secure form C-105.2 or U-26.3. For DBL, secure form DB.120.

Workers Compensation/Employers Liability, and NYS Disability are not required of: a) a business that is owned by one individual, is not a corporation, and does not have any other employees, b) a self-employed individual, c) an out of state employer with no NYS employees. IN EACH CASE, the employer must file Form CE-200, Certificate of Attestation of Exemption, with the NYS Workers Compensation Board certifying that they are not required to obtain NYS specific Workers Compensation Insurance or NYS statutory Disability Benefits.

(3a) For vendors of commodities that have no locations or employees in the State of New York, and the commodities are going to be shipped from out of State to our location via common carrier evidence of Workers Compensation and Disability or the New York Attestation are not required. If the vendor does have locations in New York State and the particular product is manufactured or shipped from out of State, we should still get evidence of New York State Workers Compensation and Statutory Disability.

(4) A consultant is someone who gives expert or professional advice. Consultants are ordinarily hired on an independent contractor basis. Therefore, the County is not liable to others for the acts or omissions of the consultant. A consultant is an individual who possesses special knowledge or skills and provides that expertise the County for a fee. Consultants help find and implement solutions to a wide variety of problems, including those related to business, marketing, manufacturing, strategy, organization structure, environmental compliance, health and safety, technology, and communications. Some consultants are self-employed, independent contractors who offer specialized skills in a certain field; other consultants work for large consulting firms, that offer expertise in a wide range of business areas; and still other consultants hail from academia. Specialists in various professional fields that work with the general public and have greater than average expertise in particular areas, for example lawyers, doctors, pharmacists and insurance agents, require additional coverage for someone who is injured as a result of their negligent acts or omissions. Therefore, Professional Liability Insurance is required if commercially available for your profession.

SAMPLE ACORD CERTIFICATES: Sample ACORD Certificates detailing the required insurance coverage are included in each Invitation to Bid or Request for Proposal. These are provided as for informational purposes only to County Vendors and their Insurance Brokers to assist you in obtaining the correct insurance required for County contracts. Please note that the attached certificates reflect the standard types and limits of insurance the County requires most often. The requirements of each proposal may differ in which case the proposal’s specific requirements must prevail. Please review the insurance requirements of your proposal carefully with your broker.

Exceptions: The limits shown in the matrix and samples will generally be required for service providers involved in low-risk activities. Higher limits may be required for service providers performing potentially high-risk activities.

PAGE: 16

BLDG. A., 6th FLOOR, 50 SANATORIUM RD, POMONA, NY 10970

TELEPHONE: 845-364-3820 / TELEFAX: 845-364-3809

TITLE:

CONSTRUCTION MATERIAL TESTING

Any alterations to this document made by the Offeror may be grounds for rejection of the proposal, cancellation of any subsequent award, or any legal remedies

INFORMATION TO BIDDERS

OBLIGATION OF BIDDERS

A Contractor shall not plead misunderstanding or deception because of estimates of quantities, character, location, or other conditions surrounding the same. Permission will not be given to withdraw, or modify, or explain any proposal or bid after it has been opened.

The proposal must specify the costs, in the manner hereafter described for which the items will be supplied according to the specifications, together with a unit price for each of the separate items as called for. Any proposal shall be deemed informal which does not contain prices set opposite to each of the several items for which there is a quantity exhibited in the itemized proposal.

AWARD OF CONTRACT

Award of contract will be made to the lowest responsible qualified bidder whose proposal must comply with all of the provisions required to render it formal. The County or the Director of Purchasing reserves the right to waive any informality or to reject any or all proposals and may advertise for new proposals, if the best interest of the county will be served. The County or the Director of Purchasing may require any or all bidders to present evidence of experience, ability and financial standing as well as a statement as to the equipment which the bidder will have available for the executing of this contract. The county reserves the right to award this contract either on an item-by -item basis or as a total award of all items in combination.

The Director of Purchasing reserves the right to reject a materially or mathematically unbalanced bid or to make "NO AWARD" on individual listings or sub-items if individual bid prices are deemed to be unbalanced or excessive or if an error in the solicitation becomes evident. In such case, ranking and evaluation of bids may be made on remaining items. Award may be made on the remaining items. The acceptance or rejection of an unbalanced bid shall be at the sole discretion of the County.

INSURANCE & BONDS

The bidder whose proposal is accepted will be required to furnish bonds and evidence of insurance within five days from date of Notice of Award. In case of failure or refusal on the part of the bidder to furnish bonds, if required, within the set period, the amount of deposit may be forfeited to the county and the contract may be awarded to the next lowest responsible bidder. Upon the notification of award and approval of the bond, the deposit will be returned to the proposer. The deposit of persons other than the one to whom and award is made will be returned to the person or persons making the proposal immediately after the contract and bonds have been executed.

NONRESTRICTIVE USE OF BRAND NAME OR EQUAL SPECIFICATIONS

The use of a brand name is for the purpose of describing the standard of quality, performance, and characteristics desired and are not intended to limit or restrict competition.

FORM OF PROPOSAL

All proposals must be made upon forms furnished by the Director of Purchasing of the County of Rockland and must be contained in sealed envelopes addressed to PAUL J. BRENNAN, CPPO, Director of Purchasing, County of Rockland, DGS - Purchasing, Bldg. A, 6th Floor, 50 Sanatorium Road, Pomona, NY 10970. Form of proposal as issued by the county must be completely filled in, in ink or typing. No bid will be accepted which contains any changes, additions, omissions or erasures.

EXPERIENCE

Bidder must submit with the proposal a Certificate of Experience for the past three (3) years. Certificate of Experience is included in these documents, if applicable.

PAGE: 17

BLDG. A., 6th FLOOR, 50 SANATORIUM RD, POMONA, NY 10970

TELEPHONE: 845-364-3820 / TELEFAX: 845-364-3809

TITLE:

CONSTRUCTION MATERIAL TESTING

Any alterations to this document made by the Offeror may be grounds for rejection of the proposal, cancellation of any subsequent award, or any legal remedies

INFORMATION TO BIDDERS cont’d

EXCULPATORY CLAUSE

The Contractor agrees to make no claim for damages for delay in the performance of this contract occasioned by any act or omission to act of the County or any of its representatives, and agrees that any such claim must be fully compensated for by an extension of time to complete performance of the work as provided herein.

AMERICANS WITH DISABILITIES

“The County of Rockland is committed to full compliance with the Americans with Disabilities Act. To that end, the County is committed to creating an accessible environment for all. To request accommodations that you may require, please call Ann Marie Curley at (845) 364-3820. Please request these accommodations four (4) business days in advance so that we can seek to meet your needs.”

NOTICE TO BIDDER

APPENDIX A

Appendix A, General Terms and Conditions for Department of General Services Purchasing Division Contracts, a separate attachment to this solicitation, is hereby expressly made a part of this Bid Document as fully as if set forth at length herein.

Please retain this document for future reference.

Bidders must download, read, and acknowledge acceptance of Appendix A on the proposal page.

PAGE: 18

BLDG. A., 6th FLOOR, 50 SANATORIUM RD, POMONA, NY 10970

TELEPHONE: 845-364-3820 / TELEFAX: 845-364-3809

TITLE:

CONSTRUCTION MATERIAL TESTING

Any alterations to this document made by the Offeror may be grounds for rejection of the proposal, cancellation of any subsequent award, or any legal remedies

VENDORS NAME: _______________________________________________________________________

NON-BIDDER’S RESPONSE

For the purpose of facilitating your firm’s response to our invitation to bid, the County of Rockland is interested in ascertaining reasons for prospective bidder’s failure to respond to “Invitations to Bid”. If your firm is not responding to this bid, please indicate the reason(s) by checking any appropriate item(s) below and return this form to the above address.

We are not responding to this “Invitation to Bid” for the following reason(s):

_____ Items or materials requested not manufactured by us or not available to our company.

_____ Our items and/or materials do not meet specifications.

_____ Specifications not clearly understood or applicable (too vague, too rigid, etc.).

_____ Quantities too Small.

_____ Insufficient time allowed for preparation of bid.

_____ Incorrect address used. Our correct mailing address is: _____________________________

_____ Our branch / division handles…