Bid Notice.pdf

Contract No. 8235

Furnish and Install New Pre-Engineered Metal Buildings with Foundations at Various Sites

Throughout Suffolk County, New York

Page 00005-1

SECTION 00005

TABLE OF CONTENTS

Division 0 - Bidding Requirements Pages

Section 00020 Notice To Bidders ------------------------------------------------00020-1 - 00020-2 Section 00100 Instructions to Bidders ------------------------------------------00100-1 - 00100-19 Section 00151 Contractor's Labor and Material Affidavit -------------------00151-1 - 00151-1 Section 00300 Detailed Clauses for Measurement and Payment --------00300-1 - 00300-7 Section 00310 Bidder's Proposal ------------------------------------------------00310-1 - 00310-11 Section 00315 Contract Prequalification Statement -------------------------00315-1 - 00315-3 Section 00318 Bank Credit Reference Form ----------------------------------00318-1 - 00318-1 Section 00500 Agreement and Acknowledgments --------------------------00500-1 - 00500-3 Section 00700 General Conditions ----------------------------------------------00700-1 - 00700-9 Section 00800 Special Conditions -----------------------------------------------00800-1 - 00800-13

Division 1 - General Requirements

Section 01010 Summary of Work ------------------------------------------------01010-1 - 01010-6 Section 01046 Control of Work ---------------------------------------------------01046-1 - 01046-3 Section 01100 Special Services -------------------------------------------------01100-1 - 01100-2 Section 01300 Submittals ---------------------------------------------------------01300-1 - 01300-4

Division 2 - Earthwork

Section 02211 Grading -------------------------------------------------------------02211-1 - 02211-2 Section 02222 Excavation ---------------------------------------------------------02222-1 - 02222-2 Section 02223 Backfill --------------------------------------------------------------02223-1 - 02223-5 Section 02230 Temporary Sediment Control ---------------------------------02230-1 - 02230-3 Division 3 – Concrete Work Section 03150 Concrete Accessories -------------------------------------------03150-1 - 03150-1 Section 03200 Concrete Reinforcement ----------------------------------------03200-1 - 03200-3 Section 03300 Cast-In Place Concrete -----------------------------------------03300-1 - 03300-10 Section 03350 Concrete Finishes -----------------------------------------------03350-1 - 03350-4 Division 5 – Metals Section 05500 Miscellaneous Metals -------------------------------------------05500-1 - 05500-3 Division 6 – Carpentry Section 06100 Carpentry ----------------------------------------------------------06100-1 – 06100-2 Division 7 – Thermal and Moisture Protection Section 07005 Caulking ------------------------------------------------------------07005-1 - 07005-1 Section 07100 Insulation -----------------------------------------------------------07100-1 - 07100-3 Section 07461 Gutters and Leaders --------------------------------------------07461-1 - 07461-2 Section 07720 Snow Retention System ----------------------------------------07720-1 - 07720-3 Division 8 – Doors and Windows Section 08100 Metal Doors and Frames ---------------------------------------08100-1 - 08100-3 Section 08330 Upward Acting Rolling Doors ----------------------------------08330-1 - 08330-2 Section 08360 Upward Acting Sectional Doors ------------------------------08360-1 - 08360-2 Section 08665 Fixed Windows ---------------------------------------------------08665-1 - 08665-3 Section 08710 Finish Hardware --------------------------------------------------08710-1 - 08710-2

Page 00005-2

Division 13 – Special Construction Section 13100 Pre-Engineered Metal Building -------------------------------13100-1 – 13100-10 Division 15 – Mechanical Section 15061 Miscellaneous Piping and Accessories ---------------------15061-1 - 15061-3 Section 15500 Electric Unit Heaters --------------------------------------------15500-1 - 15500-2 Division 16 – Electrical Section 16000 Electrical General Provisions ---------------------------------16000-1 - 16000-6 Section 16060 Grounding and Bonding ----------------------------------------16060-1 - 16060-2 Section 16070 Electrical Hangers and Supports ------------------------------16070-1 - 16070-2 Section 16075 Electrical Identification ------------------------------------------16075-1 - 16075-3 Section 16080 Electrical Acceptance Testing --------------------------------16080-1 - 16080-4 Section 16120 Low Voltage Conductors and Cables -----------------------16120-1 - 16120-9 Section 16130 Raceways and Boxes for Electrical Systems --------------16130-1 - 16130-9 Section 16140 Wiring Devices ----------------------------------------------------16140-1 - 16140-3 Section 16400 Electrical Equipment --------------------------------------------16400-1 - 16400-4 Section 16410 Enclosed Switches and Circuit Breakers -------------------16410-1 - 16410-2 Section 16440 Electrical Panelboards ------------------------------------------16440-1 - 16440-5 Section 16460 Low Voltage Transformers Dry Type ------------------------16460-1 - 16460-2 Section 16495 Surge Protection -------------------------------------------------16495-1 - 16495-4 Section 16500 Lighting System --------------------------------------------------16500-1 - 16500-2

Page 00005-3

Contract Drawings Number Description T.00 Title Sheet T.01 General Notes C.00 Site Location Maps C.01 Foxcroft Lane Site Plan C.02 Blue Point Road Site Plan C.03 Hawkins Road Site Plan C.04 Jayne Boulevard Site Plan C.05 Boyle Road Site Plan C.06 Station Road Site Plan C.07 Kings Park Road Site Plan C.08 Oxhead Road Site Plan C.09 North Washington Avenue Site Plan 1.A.01 Single Bay Floor Plan 1.A.02 Single Bay Elevations 1.A.03 Single Bay Sections 1.F.01 Single Bay Foundation Plan 1.F.02 Single Bay Slab Plan 1.F.03 Single Bay Foundation Elevations 1.E.01 Single Bay Electrical Plan 1.E.02 Single Bay Electrical Wiring Diagram 2.A.01 Double Bay Floor Plan 2.A.02 Double Bay Elevations 2.A.03 Double Bay Sections 2.F.01 Double Bay Foundation Plan 2.F.02 Double Bay Slab Plan 2.F.03 Double Bay Foundation Elevations 2.E.01 Double Bay Electrical Plan 2.E.02 Double Bay Electrical Wiring Diagram 3.A.01 Triple Bay Floor Plan 3.A.02 Triple Bay Elevations 3.A.03 Triple Bay Sections 3.F.01 Triple Bay Foundation Plan 3.F.02 Triple Bay Slab Plan 3.F.03 Triple Bay Foundation Elevations 3.E.01 Triple Bay Electrical Plan 3.E.02 Triple Bay Electrical Wiring Diagram A.04 Generic Elevations and Sections A.05 General Details F.04 Foundation Details X.01 Alternate Extension Floor Plan X.02 Alternate Extension Foundation Plan E.03 Electrical Details

STATEMENT OF NO BID

THIS FORM MUST BE RETURNED IF YOU ARE SUBMITTING A “NO BID”

It is the intent of the Suffolk County Water Authority to afford all suppliers an equal opportunity to bid on all commodities, operating supplies, equipment and/or services as listed in this specification.

In the event your firm declines to bid, kindly advise the Suffolk County Water Authority Purchasing Department to that effect by completing and returning this document.

We, the undersigned have declined to bid on your Request for Quotation/Proposal

Contract No. 8235 - Furnish and Install New Pre-Engineered Metal Buildings with Foundations at Various Sites Throughout Suffolk County, New York

REASON FOR NOT BIDDING:

We do not offer this product/service.

We are unable to supply the product/service at this time.

We are unable to meet the specifications.

We are unable to meet the bond requirements.

We are unable to meet Insurance requirements.

Other: ___________________________________________________________________

Company Name:

Address:

Telephone:

E-Mail Address:

Completed By:

Print Name:

Signature:

*This Form Can Be Emailed to John.Deubel@scwa.com

00020-1

SUFFOLK COUNTY WATER AUTHORITY

SUFFOLK COUNTY NEW YORK

NOTICE TO BIDDERS

NOTICE IS HEREBY GIVEN: That proposals to furnish and install New Pre- Engineered Metal Buildings with Foundations at various Sites throughout Suffolk County, NY corresponding to the locations and sizes listed below, will be received by the Suffolk County Water Authority not later than 11:00 a.m. on August 12, 2026, at which time and place they will be publicly opened and read aloud. Bids will only be accepted electronically; prospective bidders must submit their bids via the following website:

www.BidNetDirect.com/new-york.

Invitation to Bid (ITB) documents are available for you to download by login in to the following websites www.scwa.com; or www.BidNetDirect.com/new-york. Questions and answers will also be posted on the public websites noted above.

Whereas the Suffolk County Water Authority (Authority) has submitted an application for Water Infrastructure Investment Act (WIIA) funding, the attached specifications pertaining to required Davis-Bacon Act and MBE/WBE requirements are hereby made a part of this contract. Bidders must comply with the terms as described in Contract 8235. Bidders are required to submit the documentation required as per the Davis- Bacon Act and MBE/WBE; failure to submit the documentation will result in rejection of your bid.

The Authority will hold a pre-bid meeting starting at 10:00 a.m. on Tuesday, August 4, 2026. The meeting will begin at Foxcroft Lane, and proceed chronologically through the list of sites found below should attendees request to visit the additional sites. It is strongly recommended that all prospective Bidders attend these meetings.

1.) Station Road Well Field, Pump Station & Standpipe (Triple Bay Building) E/S of Station Road, 1315.92' N/O Sunrise Highway Access Road Street Address: 1015 Station Road, North Bellport, Town of Brookhaven, 11713

2.) Foxcroft Lane Well Field, Pump Station, & Booster Station (Single Bay Building)

N/W/C of the Intersection of Andreano Avenue & Foxcroft Lane Street Address: 7 Foxcroft Lane, East Patchogue, Town of Brookhaven, 11772

3.) Blue Point Road Well Field & Pump Station (Double Bay Building) 150' N/O Blue Point Road & Approximately 475' W/O Waverly Avenue Street Address: 282 Blue Point Road West, Holtsville, Town of Islip, 11742

4.) Kings Park Road Well Field, Pump Station & Elevated Tank (Double Bay Building) S/O Intersection of Indian Head Road & Kings Park Road Street Address: 232 Kings Park Road, Commack, Town of Smithtown, 11725

5.) Oxhead Road Well Field & Pump Station (Triple Bay Building) N/S of Oxhead Road, 493.62' E/O Stony Brook Road Street Address: 395 Oxhead Road, Stony Brook, Town of Brookhaven, 11790

6.) North Washington Avenue Well Field & Pump Station (Double Bay Building) E/S of North Washington Avenue, 3380.19' S/O Hawkins Road Street Address: 145 North Washington Avenue, Centereach, Town of Brookhaven, 11720

7.) Hawkins Road Well Field & Pump Station (Double Bay Building) http://www.bidnetdirect.com/new-york http://www.scwa.com/

00020-2

8.) S/E Corner of Hawkins Road & Eastwood Boulevard Street Address:174 Hawkins Road, Centereach, Town of Brookhaven

9.) Boyle Road Well Field & Pump Station (Triple Bay Building)

E/S of Boyle Road, 2843.28' S/O Old Town Road Street Address: 457 Boyle Road, Selden, Town of Brookhaven

10.) Jayne Boulevard Well Field, Pump Station & Elevated Tank (Triple Bay Building)

W/S of Jayne Boulevard & N/O Whitman Avenue Street Address: 276 Jayne Boulevard, Terryville, Town of Brookhaven

Disadvantaged Business Enterprises are encouraged to bid.

By Order of the

SUFFOLK COUNTY WATER AUTHORITY

Jeffrey W. Szabo Chief Executive Officer

July 22, 2026

Page 00100-1

SECTION 00100

INSTRUCTIONS TO BIDDERS

1.0 DEFINED TERMS

1.1 Terms used in these Instructions to Bidders which are defined in the Standard General Conditions of the Construction Contract have the meanings assigned them in the General Conditions. The term "Bidder" means one who submits a bid directly to the Owner, as distinct from a sub-bidder, who submits a bid to the Bidder. The term "Successful Bidder" means the lowest, qualified, responsible and responsive Bidder to whom the Owner (on the basis of the Owner's evaluation as herein provided) makes an award. The term "Bidding Documents" includes the Notice to Bidders, Instructions to Bidders, the Bidder's Proposal, and the proposed Contract Documents (including all Addenda issued prior to the receipt of Bids).

2.0 COPIES OF BIDDING DOCUMENTS

2.1 Contract Documents, Plans, and Specifications are available at Bid Net. It shall be bidder’s responsibility to regularly check www.scwa.com or www.BidNetDirect.com/new-york for updated questions and answers, or addenda.

2.2 Complete sets of Bidding Documents must be used in preparing Bids. Owner assumes no responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bidding Documents.

2.3 Owner in making copies of Bidding Documents available on the above terms does so only for the purpose of obtaining Bids on the Work and does not confer a license or grant for any other use.

3.0 QUALIFICATIONS OF BIDDERS

3.1 To demonstrate qualifications to perform the Work, each Bidder must complete the Bid Form in its entirety and electronically with the bid a completed Bidder's Financial Statement.

3.2 Each Bidder must complete the Qualification Statement in its entirety. Each bid must contain evidence of Bidder's qualification to do business in the state where the Project is located or covenant to obtain such qualification prior to award of the Contract.

3.3 In order to be considered a qualified, responsible and responsive Bidder, Bidder's experience record submitted with bid shall include information showing that Bidder has successfully completed at least two (2) projects of similar construction and size as proposed within the last five (5) years.

3.4 The SCWA requires that all Bidders or their Subcontractors (if a Subcontractor will be performing work on the project) have a current and valid license issued by the County of Suffolk or other appropriate governmental authority for the type of work required under contract prior to the date the bids are due or the commencement of the work under the Contract. In the event the requisite license is not obtained within 60 days of the award of the Contract, the SCWA reserves the right to cancel the Contract and award to another Bidder or rebid the Contract. The license number must be submitted with the bid if then in the Bidder's possession or prior to the commencement of the work if it is obtained after the bid date.

http://www.scwa.com/

Page 00100-2

4.0 EXAMINATION OF CONTRACT DOCUMENTS AND SITE

4.1 It is the responsibility of each Bidder before submitting a bid, to (a) examine the Contract Documents thoroughly, (b) visit a site of the proposed work to become familiar with local conditions that may affect cost, progress, performance or furnishing of the Work, (c) consider federal, state and local Laws and Regulations that may affect cost, progress, performance or furnishing of the Work, (d) study and carefully correlate Bidder's observations with the Contract Documents, and (e) notify Engineer of all conflicts, errors or discrepancies in the Contract Documents.

4.2 The Engineer has scheduled a pre-bid meeting to allow prospective bidders an opportunity to assess local site conditions. Details pertaining to this meeting shall be found in the Notice to Bidders. It is strongly recommended that all prospective Bidders attend these meetings.

5.0 INTERPRETATION AND ADDENDA

5.1 Interested bidders are invited to submit any questions on this contract through BidNet. Question and answers pertaining to this proposal may be viewed at scwa.com by clicking on Vendors. Contractors must be registered and must log in to access Contract Documents, questions, answers and addenda. It shall be bidder’s responsibility to regularly check www.scwa.com and/or www.BidNetDirect.com/new-york for updated questions and answers, or addenda. Questions must be received no later than 11:00 a.m., three (3) business days prior to the bid date.

5.2 Addenda may also be issued to modify the Contract Documents as deemed advisable by Owner.

6.0 BID SECURITY

6.1 Each proposal must be accompanied by a bid deposit in a form of a bank/cashier’s check or bid bond made payable to the Suffolk County Water Authority in the amount of Five (5%) percent of the total bid. Failure to comply with this requirement will be deemed sufficient cause for the rejection of the proposal.

The contractor must submit an electronic bid thru the Empire State Purchasing Group (BidNet), www.BidNetDirect.com/new-york, as part of the submission, Contractor must attach/upload a copy of the check or electronic Bid Bond.

6.2 If the person, persons or corporation to whom the Contract shall be awarded shall fail to enter into such Contract within thirty (30) days of the date indicated in the Agreement or shall fail to provide the security required for the faithful performance thereof, then the aforesaid deposit shall be forfeited to the Authority as liquidated damages and the Authority shall collect the same for its benefit.

6.3 After the Contract is awarded by the Members of the Authority, all proposal guarantees accompanying the various bids, with the exception of the one accompanying the successful bid, will be returned.

Page 00100-3

7.0 SURETY

7.1 Prior to the execution of the Contract, the successful Bidder will be required to furnish, at their expense, a Performance and Labor and Material Payment Bond (Bond), in such form as prescribed by the Authority, in the amount of One Hundred (100%) percent of the total bid price, or, in lieu of such Bond, a bank check, or a Letter of Credit (Letter of Credit Expiration Date shall be one month past the Contract expiration date), satisfactory to Suffolk County Water Authority together with an indemnification Agreement in such form as prescribed by the Authority.

7.2 After the signing of the contract and the receipt of the Performance Bond, the Authority will return the deposit accompanying the bid of the successful bidder.

The deposits (Bid Bond, Bank Check or Performance Bond) accompanying the bids of the unsuccessful bidders will be returned upon award of the contract.

7.3 If the Contract warrants extension, the Contractor is responsible to extend the Bond for the new term and to provide proof of the extension to the Purchasing Department of the Suffolk County Water Authority within 30 days of extension notification.

8.0 CONTRACT COMPLETION TIME

8.1 The numbers of days within which, or the date by which, the Work is to be substantially completed and also completed and ready for final payment (the Contract Completion Time) are set forth in the Special Conditions and the Bidder's Proposal.

9.0 SUBSTITUTE AND "OR-EQUAL" ITEMS

9.1 The Bidder must submit a bid based on using the equipment, materials, etc., as specified in the Detailed Specifications in preparation of the bid. In no case shall the Bidder be granted an increase in Contract price due to the Bidder basing the bid on the use of equipment or materials, etc., not specified in the Detailed Specifications and that equipment, material, etc., not being approved by the Owner.

9.2 The materials and equipment described in the Bidding Documents establish a standard of required function, dimension, appearance, and quality. No substitution will be considered until after the receipt of Bids. It is understood that the Bidder may submit other products of equal or better quality to the Owner for review. In all cases, the burden of proof that the equipment offered for substitution is equal in function, dimension, materials of construction, appearance and quality to that named in the Detailed Specifications or as shown on the Contract Drawings shall rest on the Bidder, and unless the proof is satisfactory to the Owner, the substitution will not be approved. The Owner's decision of approval or disapproval of a proposed substitute shall be final.

9.3 After receipt of bids, should the successful Bidder desire to use other equipment or materials, the Bidder shall submit to the Owner a written request for such substitution. Each such request shall include the name of the material or equipment for which it is to be substituted and a complete description of the proposed substitute including drawings, performance and test data, and in the case of protective coatings, coverage life, laboratory and field test data and manufacturers' field support capabilities. A statement setting forth any changes in other materials, equipment, or work that incorporation of the substitute would require, shall be included. To receive consideration, requests for such substitution shall be submitted within a reasonable time so as not to delay completion of the

Page 00100-4 project and shall be accompanied by documentary proof covering such equipment or materials proposed for substitution or other proof satisfactory to the Owner.

9.4 If Owner approves any proposed substitution, such approval shall be set forth in writing by the issuance of a Change Order.

10.0 SUBCONTRACTORS, SUPPLIERS AND OTHERS

10.1 If requested by the Owner, the Contractor, prior to the award of the Contract, shall submit a list containing the names of the Subcontractors proposed for the work.

The Contractor, as soon as practical after signing of the Contract, shall notify the Engineer in writing of the names of Subcontractors he has contracted with for the work.

The Contractor agrees that he is as fully responsible to the Owner for the acts and omissions of his Subcontractors and of persons either directly or indirectly employed by them, as he is for the acts and omissions of persons directly employed by him.

Nothing contained in the Contract Documents shall create any contractual relationship between any Subcontractor and the Owner.

10.2 No Contractor shall be required to employ any Subcontractor, Supplier, other person, or organization against whom Contractor has reasonable objection.

10.3 The Owner has the right to reject any Subcontractor that the Owner, after due investigation, has reasonable objection to.

11.0 BID FORM

11.1 The Bidder's Proposal is included with the Bidding Documents.

11.2 Calculation errors will be resolved in favor of unit prices whenever possible. The Suffolk County Water Authority will adjust total bid amounts accordingly.

11.3 Bids by corporations must be executed in the corporate name by the president or a vice-president (or other corporate officer accompanied by evidence of authority to sign) and attested by the secretary or an assistant secretary. The corporate address and state of incorporation must be shown below the signature.

11.4 Bids by partnerships must be executed in the partnership name and signed by a partner, whose title must appear under the signature, and the official address of the partnership must be shown below the signature.

11.5 All names must be typed or printed below the signature.

11.6 The address and telephone number for communications regarding the bid must be shown.

11.7 All items and questions in the Bid Form shall be answered completely and accurately prior to submitting the bid. Failure to provide the information requested in the Bid Form may entitle the Owner to reject the bid.

12.0 SUBMISSION OF BIDS

12.1 Bids will only be accepted electronically; prospective bidders must submit their bids via the following website: www.BidNetDirect.com/new-york.

Page 00100-5

12.2 Proposals will be received by the Suffolk County Water Authority not later than 11:00 a.m., prevailing time on August 12, 2026, at which time and place they will be publicly opened and read aloud for the work outlined in accordance with the Plans and Specifications attached hereto.

12.3 Bids physically delivered to the SCWA, facsimiles, or emails of unsealed proposals will not be accepted under any circumstances.

12.4 If the Successful Bidder fails to execute and deliver the Agreement within ten (10) days after the Notice of Award, Owner may annul the Notice of Award and the Proposal Guarantee of that Bidder will be forfeited. All bid deposits submitted will be returned to the unsuccessful Bidders after the award of the Contract.

12.5 Certificate of Compliance - As of December 30, 2024, contractors and subcontractors performing "public work" must be registered with the Department of Labor before they start working on a SCWA project. A Certificate of Registration must be submitted with your bid. More information is available on the Department of Labor website at Public Work Contractor and Subcontractor Registry Landing | Department of Labor.

12.6 Proposed cost/unit prices are to be filled out on the attached "Bidder's Proposal", included within Section IV. Bidders are required to complete and submit the following documents with the Bidder’s Proposal:

• Bidder’s Proposal / Bid Sheet

• Bid Deposit / Bid Bond

• Non-Collusive Bidder Certification

• Form of Offerer Disclosure of Prior Non-Responsibility Determination (Exhibit A)

• Suffolk County Water Authority Disclosure Form (Exhibit A1)

• Affirmation of Understanding and Compliance (Exhibit B)

• Insurance Carrier or Agent's Acknowledgment (Exhibit C)

• Contact Information Document (Exhibit D)

• Contract Pre-Qualification Statement (Exhibit E)

• Equal Employment Opportunity Policy Statement

• Mandatory State Financial Assistance Terms and Conditions

Failure to comply with this requirement, as noted above, will be deemed sufficient cause for the rejection of the proposal.

13.0 MODIFICATION AND WITHDRAWAL OF BIDS

13.1 Bids may be modified or withdrawn by an appropriate document duly executed (in the manner that a bid must be executed) and delivered to the place where the Bids are to be submitted at any time prior to the opening of the Bids.

13.2 If, within twenty-four hours after Bids are opened, any Bidder files a duly signed, written notice with Owner and promptly thereafter demonstrates to the reasonable satisfaction of Owner that there was a material and substantial mistake in the preparation of its bid, that Bidder may withdraw its bid and the bid security will be returned. Thereafter, that Bidder will be disqualified from further Bidding on the Work to be provided under the Contract Documents.

14.0 OPENING OF BIDS

14.1 Bids will be opened and (unless obviously non-responsive) read aloud publicly. In order to participate in a Virtual Bid Opening please send an email request to John.Deubel@scwa.com, an email invite will be sent, to those who requested to mailto:John.Deubel@scwa.com

Page 00100-6 attend the Virtual Bid Opening.

15.0 BIDS TO REMAIN SUBJECT TO ACCEPTANCE

15.1 All Bids will remain subject to acceptance for seventy-five (75) days after the day of the bid opening, but Owner may, in its sole discretion, release any bid and return the bid security prior to that date.

16.0 AWARD OF CONTRACT

16.1 The Owner reserves the right to reject any and all Bids, to waive any and all informalities not involving price, time or changes in the Work and to negotiate Contract terms with the Successful Bidder, and the right to disregard all nonconforming, non-responsive, unbalanced or conditional Bids. Also, Owner reserves the right to reject the bid of any Bidder if Owner believes that it would not be in the best interest of the Project to make an award to that Bidder, whether because the bid is not responsive or the Bidder is unqualified or of doubtful financial ability or fails to meet any other pertinent standard or criteria established by Owner. Discrepancies in the multiplication of units of Work and unit prices will be resolved in favor of the unit prices. The Suffolk County Water Authority will adjust total bid amounts accordingly. Discrepancies between the indicated sum of any column of figures and the correct sum thereof will be resolved in favor of the correct sum.

16.2 In evaluating Bids, Owner will consider the qualifications of the Bidders, whether or not the Bids comply with the prescribed requirements, and such alternates, unit prices and other data, as may be requested in the Bid Form or prior to the Notice of Award.

16.3 Owner may consider the experience of Subcontractors, Suppliers, persons and organizations proposed for those portions of the Work as to which the identity of Subcontractors, Suppliers, and other persons and organizations must be submitted. Owner also may consider the operating costs, maintenance requirements, performance data and guarantees of major items of materials and equipment proposed for incorporation in the Work when such data is required to be submitted prior to the Notice of Award.

16.4 Owner may conduct such investigations as Owner deems necessary to assist in the evaluation of any bid and to establish the responsibility, qualifications and financial ability of Bidders, proposed Subcontractors, Suppliers and other persons and organizations to perform and furnish the Work in accordance with the Contract Documents to Owner's satisfaction within the prescribed time.

16.5 If the Contract is to be awarded, it will be awarded to the lowest qualified Bidder whose evaluation by Owner indicates to Owner that the award will be in the best interest of the Project.

16.6 The Suffolk County Water Authority also reserves the right to award the bid relating hereto by items in accordance with unit prices, or as a whole at the aggregate price or, in its discretion, reject bids or parts of bids in accordance with Section 1088 of the Public Authorities Law.

16.7 If the Contract is to be awarded, Owner will give the Successful Bidder a Notice of Award within the period of time that bids are subject to acceptance, but in no case will an award be made until all necessary investigations are made as to the responsibility of the Bidder to whom it is proposed to award the Contract.

Page 00100-7

16.8 All bid quantities stipulated in the Contract and Specifications are an approximate estimate of the work given to form a basis for comparing bids. In order to be considered, proposals are to be filled out on the "Bidder's Proposal." If the Bidder so desires, Bidder may submit alternate proposals embodying different methods from those specified, but will be required in any case to submit a proposal under the terms of Specifications without modification.

16.9 Local Small Business Enterprise Preference – if a local small business enterprise’s proposal is no more than Five Percent (5%) greater than the otherwise lowest responsive bid, the enterprise may be selected to provide the good or service, as the best value.

17.0 SIGNING OF AGREEMENT

17.1 When Owner gives a Notice of Award to the Successful Bidder, within ten (10) days, the Contractor shall sign and return the Agreement and attached documents to Owner with the required Bond. If the documents are acceptable to the Suffolk County Water Authority, within fifteen (15) days thereafter, Owner shall deliver one fully signed counterpart to Contractor.

18.0 TAXES

18.1 The Owner, as a public-benefit corporation, is exempt from Federal Excise Tax and New York State Sales Tax. The Bidder shall not include any Federal Excise Tax or New York Sales Tax in this bid.

19.0 COMPLIANCE WITH WAGE RATES

19.1 There shall be paid to each employee engaged in work on this project, in the trade or occupation listed on pages attached hereto, not less than the wage rate, including supplements for welfare, pension, vacation, and other benefits, set opposite the same. Provisions relating to Article 8, Section 220 of the Labor Law, are included herewith.

19.2 Copies of the New York State Labor Law are attached to your Contract Documents. The law requires you to keep detailed payroll records for each person employed on public work including name, address, telephone number, Social Security number, occupational classification in which worked, hourly wage rate paid, supplements provided, daily and weekly number of hours worked in each classification, deductions made, and actual wages paid.

Further, the law requires that "Every Contractor and Subcontractor submit to the Department of Jurisdiction (SCWA) a transcript of the original payroll records, subscribed and affirmed as true under penalty of perjury."

Certified payroll records are to be submitted with every invoice as a requirement for payment. Certified payroll records should reference their corresponding invoice number and Contract Number. Additionally, copies of pay stubs and/or cashed checks must be submitted if requested by SCWA for proper payment verification purposes.

Please submit all certified payrolls for this Contract utilizing the attached forms as designated by the New York State Department of Labor.

Page 00100-8

These should be electronically mailed in pdf format to:

Suffolk County Water Authority Accounts Payable Department Email: accountspayable@scwa.com

19.3 Contractor and all Subcontractors shall comply with all Federal and State laws and regulations including, but not limited to, the prevailing wage rate schedule attached hereto and made a part hereof, regarding payment of prevailing wage rates, to all of their respective employees and shall hold the Suffolk County Water Authority harmless from all civil and criminal penalties imposed as a result of said Contractor's or Subcontractor's noncompliance with such requirements.

19.4 In addition, prior to final payment from the Suffolk County Water Authority to Contractor, the Contractor shall return any ID cards and keys, which may have been received in order to gain access to Authority sites.

20.0 COMPLIANCE WITH REQUIREMENTS

20.1 "Contractor represents that it will comply with all applicable requirements of the Occupational Safety and Health Act of 1970, Public Law 91-596, and will hold the Owner harmless from any civil or criminal penalties imposed as a result of said Contractor's noncompliance with such requirements."

20.2 The Suffolk County Water Authority conforms to the requirements of the New York State Public Health "Right to Know" Law (Article 28, Part 820), and will hold the Owner and Engineer harmless from any civil or criminal penalties imposed as a result of said Contractor's noncompliance with such requirements.

21.0 DISQUALIFICATION OF BIDDERS AND CANCELLATION OF CONTRACT

21.1 The Bidder's attention is called to Section 2875 of the Public Authorities Law, which section provides for the cancellation of a Contract by a public authority; and also to Section 2876, which section provides for the disqualification of certain Bidders from selling or submitting bids to, or receiving awards or Contracts from, a public authority.

Section 2875 provides as follows:

"upon the refusal by a person, when called before a grand jury, head of a state department, temporary state commission or other state agency, the organized crime task force in the department of law, head of a city department, or other city agency, which is empowered to compel the attendance of witnesses and examine them under oath, to testify in an investigation concerning any transaction or Contract had with the state, any political subdivision thereof, a public authority or with any public department, agency or official of the state or of any political subdivision thereof or of a public authority, to sign a waiver of immunity against subsequent criminal prosecution or to answer any relevant question concerning such transaction or Contract, mailto:accountspayable@scwa.com

Page 00100-9

(a) such person, and any firm, partnership or corporation of which he is a member, partner, director or officer shall be disqualified from thereafter selling to or submitting bids to or receiving awards from or entering into any Contracts with any public authority or official thereof, for goods, work or services, for a period of five years after such refusal, and to provide also that

(b) any and all Contracts made with any public authority or official thereof, since the effective date of this law (first day of July 1959), by such person and by any firm, partnership or corporation of which he is a member, partner, director or officer may be cancelled or terminated by the public authority without incurring any penalty or damages on account of such cancellation or termination, but any monies owing by the public authority for goods delivered or work done prior to the cancellation or termination shall be paid."

Section 2876 is quoted as to its first paragraph:

"Any person who, when called before a grand jury, head of a state department, temporary state commission or other state agency, the organized crime task force in the department of law, head of a city department, or other city agency, which is empowered to compel the attendance of witnesses and examine them under oath, to testify in an investigation concerning any transaction or Contract had with the state, any political subdivision thereof, a public authority or with a public department, agency or official of the state or of any political subdivision thereof or of a public authority, refuses to sign a waiver of immunity against subsequent criminal prosecution or to answer any relevant questions concerning such transaction or Contract, and any firm, partnership or corporation, of which he is a member, partner, director or officer shall be disqualified from thereafter selling to or submitting bids to or receiving awards from or entering into any Contracts with any public authority or any official of any public authority created by the state or any political subdivision, for goods, work or services, for a period of five years after such refusal or until a disqualification shall be removed pursuant to the provisions of Section twenty-eight hundred seventy-seven of the Public Authorities Law."

22.0 CONTACT INFORMATION

Pursuant to State Finance Law sections 139-j and 139-k, this Solicitation includes and imposes certain restrictions on communications between the Authority and Bidders during the procurement process. A Bidder is restricted from making contacts (i.e., an oral, written, or electronic communications, which a reasonable person would infer as an attempt to unduly influence the award, denial, or amendment of a contract) to any Authority member, employee or agent unless it is a contact that is included among certain statutory exemptions as set forth in State Finance Law sections 139-j (3) (a) from issuance of the Solicitation through final award and approval of the resulting Procurement Contract by the Authority (the "Restricted Period").

All communication concerning this Solicitation should be addressed to the SCWA's Purchasing Manager, John Deubel, 631-292-6032 or at John.Deubel@scwa.com. The Authority may schedule a conference with the vendor(s) prior to any award.

Authority personnel are required to obtain certain information if contacted during the Restricted Period.

mailto:John.Deubel@scwa.com

Page 00100-10

Upon the basis of this information, the Authority will make a determination of the responsibility of the Bidder who made the contact pursuant to statutory provisions.

Certain findings of non-responsibility can result in rejection for contract award, and in the event of two findings within a four (4) year period by a Bidder, a Bidder will be debarred from obtaining Authority or other governmental Procurement Contracts.

Further information about these requirements can be found in the Authority's Guideline Regarding Contacts During an Authority Procurement at www.scwa.com.

The SCWA reserves the right to disqualify any Bidder which makes unauthorized contacts to SCWA.

23.0 INSURANCE REQUIREMENTS

The Contractor shall not be considered "approved" until it has obtained all insurance required under this specification and such insurance has been approved by the Authority.

Insurance coverage shall be provided by an Insurance Company licensed as an "admitted carrier" by the New York State Financial Services Department – Insurance Industry and rated by "Bests" at "A-" or better, or as otherwise deemed acceptable to SCWA.

Insurance coverage shall be evidenced by a Certificate(s) of Insurance (the "Certificate") submitted on an "Acord" or equivalent form, which equivalent form to be acceptable to Suffolk County Water Authority. At any time, the actual policy or policies may be required. The Suffolk County Water Authority shall have the right to reject a Certificate if it reasonably deems that the Certificate does not meet the insurance requirements provided for in this Agreement and any amendment and/or renewal hereof. Certificate(s) documenting the CONTRACTOR's continued compliance with this Paragraph shall be provided to Suffolk County Water Authority throughout the term of this Agreement or any amendment and/or renewal hereof.

Certificate holder should read:

Suffolk County Water Authority Attention: Risk Management

4060 Sunrise Highway Oakdale, NY 11769

Thirty (30) days' notice of cancellation, non-renewal or reduction of coverage is required.

For all liability policies other than Workers Compensation and Professional liability (if applicable), the Suffolk County Water Authority must be added to and insured as additional insured for ongoing and completed operations. Such policies shall be Primary and Non- Contributory. Evidence of this extension may be by a blanket additional insured endorsement to the policy, such endorsement to be submitted to Suffolk County Water Authority with the applicable certificate of insurance. Mere recitation of the additional insured interest on the certificates may not be acceptable. Suffolk County Water Authority shall bear no responsibility for the payment of the CONTRACTOR'S / SUBCONTRACTOR’S premiums and the CONTRACTOR / SUBCONTRACTOR shall be responsible for any deductibles or retentions that may apply under any of the policies, including any OCP and any other policy taken out in the name of the Suffolk County Water Authority.

Page 00100-11

Coverage shall be obtained, and maintained throughout the life of the Contract as follows:

A. Automobile Liability:

Form: Comprehensive Automobile Liability, including all owned, non-owned, and hired autos.

Limits: 1,000,000 Combined Single Limit for Bodily Injury and Property Damage Liability, New York State Personal Injury Protection.

B. General Liability:

Form: Commercial General Liability in a form providing coverage not less than that of a standard Occurrence Commercial General Liability policy form including separate limits for Personal Injury, and Products/Completed Operations. Coverage to include Contractual Liability without an injured employee/third party action over exclusion.

ISO endorsement 20100704 (or substantially broader coverage form) as respects to ongoing operations, as well as, and ISO endorsement 20370704 (or substantially broader coverage form) as respects to products/completed operations must be added to policy.

General Liability insurance shall not contain restrictions that prohibit or limit coverage if an Owners and Contractors Protective liability policy (if required) also affords coverage.

Limits: $1,000,000 per occurrence/$2,000,000 general aggregate. $1,000,000 for Products/Completed Operations. $1,000,000 for Personal Injury Liability.

C. Workers' Compensation:

Form: Providing coverage to all employees in all states where operations will be performed under the terms of the contract.

Limits: As required by the Workers' Compensation Law of the State of New York or any State or Federal body having jurisdiction over the location of operations being performed.

D. Excess Liability – Labor Law 240 Work

Any entity, including any of CONTRACTOR'S, subcontractors, agents, or assigns, must maintain Excess Liability Limits of $5,000,000 on a form, which follows the underlying coverage. Coverage to include Contractual Liability without an injured worker exclusion and/or a third-party action over exclusion.

Excess Liability insurance shall not contain restrictions that prohibit or limit coverage in the event that an Owners and Contractors Protective liability policy also affords coverage.

Page 00100-12

E. Owners and Contractors Protective Liability – Contractors Labor Law 240 Work or Work in a public right of way

Owners and Contractors Protective Liability Insurance in the name of "Suffolk County Water Authority" for its own account and as trustee for the (named) Contractor as interest may appear.

Form: Designated contractor shall include the CONTRACTOR and all subcontractors.

Coverage to include Contractual Liability without an injured employee/third party action over exclusion.

Limits: $1,000,000 each occurrence, $2,000,000 aggregate

The designated Contractor listed on the policy must be the (named) Contractor and any Subcontractors used in the performance of this agreement. Owners and Contractors Protective Liability insurance shall not contain restrictions that prohibit or limit coverage if general/excess liability policies also afford coverage.

F. Owners and Contractors Protective Liability – Subcontractors Labor Law 240 Work or Work in a public right of way

If a Subcontractor is not listed on the General Contractor's policy as a "designated" contractor then the subcontractor must provide:

Owners and Contractors Protective Liability Insurance in the name of "Suffolk County Water Authority" for its own account and as trustee for the (named) Subcontractor as interest may appear.

Form: Designated contractor shall include the Subcontractor. Coverage to include Contractual Liability without an injured employee/third party action over exclusion.

Limits: $1,000,000 each occurrence, $2,000,000 aggregate

The designated Contractor listed on the policy must be the (named) Subcontractor used in the performance of this agreement. Owners and Contractors Protective Liability insurance shall not contain restrictions that prohibit or limit coverage if general/excess liability policies also afford coverage.

G. Professional (Errors & Omissions) Liability

Form: Professional Liability, including but not limited to any act, error or omission in the rendering of professional services.

Limits: $1,000,000 per occurrence, $1,000,000 aggregate

H. Builders Risk Insurance Requirement

Builders Risk insurance taken out in the name of Suffolk County Water Authority, as owner, with a limit in the amount of the completed value with no co-insurance provision, to protect against physical loss or damage to the Work, or any part thereof, including labor, materials, equipment and other items incorporated into or intended for incorporation into any part of the Work during and until completion and acceptance thereof by the Owner.

Deductible not to exceed ten thousand dollars ($10,000) of any loss under this insurance.

Such deductible shall be the responsibility of the contractor.

Page 00100-13

Coverage shall include "All Risk" coverage for physical loss or damage including but not limited to fire, theft, vandalism, malicious mischief, flood, earthquake, and land movement.

Faulty workmanship or materials exclusion must be deleted.

SCWA to be named Additional Insured and Loss Payee.

This policy must be secured from a company which is acceptable to the Owner. An original policy must be delivered to the owner.

Miscellaneous:

i. All contracts between the General Contractor and a Subcontractor shall contain terms and conditions that require the Subcontractor to include the property owner (Suffolk County Water Authority) as an additional insured under all primary and excess liability policies. Such policies include General Liability, Excess Liability, and Auto Liability. The contractor shall furnish to Suffolk County Water Authority evidence of this provision contained in their contract with the subcontractor, even the full policy. In the event there is no written contract between the contractor and subcontractor, a Supplemental Insurance Agreement must be signed by the Contractor, Subcontractor, and the Suffolk County Water Authority. A specimen copy of the agreement will be provided.

ii Suffolk County Water Authority must be notified of any substantial impairment of any of the above limits at the inception of and/or during the term of this Agreement.

iii. All Certificates must contain the following provisions:

• Contract Number

• Indicate Suffolk County Water Authority is an Additional Insured

• Location and nature of activities on the Property.

• The time period the Certificate covers

iv. All subcontractors shall adhere to all provisions contained in this insurance section

(unless otherwise deemed acceptable by Suffolk County Water Authority).

v. Renewal Certificates shall be furnished to the Authority upon the expiration of current policies.

vi. SCWA shall be the sole judge in determining the acceptability of the insurance provided by the Contractor and may waive Contractor’s compliance with some or all of the requirements if it is deemed to be in the best interest of the SCWA.

Page 00100-14

SUBCONTRACTOR INSURANCE AGREEMENT

This Agreement made the ____ day of ______, 2026 is by and between Suffolk County Water Authority, with its principal office at P.O. Box 38, 4060 Sunrise Highway, Oakdale, New York, 11769, hereinafter “SCWA,” Contractor Name Here, hereinafter “Contractor Abbreviated Name” with offices at Address Here, and Subcontractor Name Here with offices at Address Here, hereinafter “Subcontract Abbreviated Name”, taken together the “Parties.”

WITNESSETH

Whereas, SCWA and Contractor Name Here executed SCWA Agreement #XXXX, “Furnishing and installation of One (1) Pre-Engineered Metal Filter Building at the Hurtin Boulevard Well Field and Pump Station, Smithtown, Town of Smithtown, Suffolk County, NY and, for the furnishing and installation of One (1) Pre-Engineered Metal Filter Building at the Sy Court Well Field and Tank Site, Lake Grove, Town of Brookhaven, Suffolk County, NY and, for the furnishing and installation of One

(1) Pre-Engineered Metal Filter Building at the Eastwood Boulevard Well Field and Pump Station, Centereach, Town of Brookhaven, on Date Goes Here, (the “SCWA Contract”), attached hereto and made a part hereof, and

Whereas, the SCWA Contract required Contractor Name Here to add SCWA to and insure SCWA as an additional insured under Contractor’s insurance policies for the types and limits set forth in the SCWA Contract, (collectively the “Insurance Requirements”) and

Whereas,…