Bid Notice.pdf

PROJECT MANUAL

CITY OF NEWBURGH

BID #11.26: ROOF REPLACEMENT AT 155

WEST STREET

155 West Street Newburgh, New York , 12550

CPL PROJECT NO.: R22.15264.01

DOCUMENT DATE: 06/22/2026

Sealed bids will be received by City Comptroller in her office located at 83 Broadway, 4th Floor, Newburgh, NY 12550 until 11:00 a.m. (local time), Thursday, August 20, 2026, at which time they will be publicly opened and read aloud.

DESIGN PROFESSIONALS CERTIFICATION

The undersigned certifies that, to the best of his or her knowledge, information and belief, that the "Design conforms to all applicable provisions of the current New York State Uniform Fire Prevention Code, Building Code and Energy Conservation Code and that the “Work will not involve known or suspected ACBM”.

ARCHITECT / ENGINEER: OWNER:

CPL Architects, Engineers and Landscape Architect, D.P.C. City of Newburgh

26 IBM Road 83 Broadway Poughkeepsie, NY 12603 Newburgh, NY 12550

(845) 686-2301 (845) 569-9400

BID SCHEDULE

Pre-bid meeting: July 30, 2026, at 9:30 AM on site

Bid questions due date: August 6, 2026, by 12:00 PM Questions shall be submitted via email to Lisa Ponce, PE: lponce@cityofnewburgh-ny.gov

Bid closing/due date: August 20, 2026, at 11:00 AM to City Comptroller

Bid opening date: August 20, 2026, at 11:00 AM

TABLE OF CONTENTS

SECTION 001113 INVITATION FOR BIDS

TABLE OF CONTENTS

DIVISION 00: PROCUREMENT AND CONTRACTING REQUIREMENTS

SECTION 002113 INSTRUCTIONS TO BIDDERS

SECTION 004113 BID FORM

BIDDER’S CHECKLIST

SECTION 004313 CERTIFIED COPY OF RESOLUTION

SECTION 004313.13 BID BOND

SECTION 004313.14 BIDDER’S QUALIFICATION QUESTIONNAIRE

SECTION 004313.15 AFFIDAVIT - WORKERS’ COMPENSATION

SECTION 004315 NON-COLLUSION BIDDING AFFIDAVIT

SECTION 004320 IRANIAN ENERGY SECTOR DIVESTMENT ACT AFFIDAVIT

SECTION 005100 NOTICE OF AWARD

SECTION 005216 STANDARD FORM OF AGREEMENT

SECTION 005500 NOTICE TO PROCEED

SECTION 006113.13 CONSTRUCTION PERFORMANCE BOND

SECTION 006113.16 CONSTRUCTION PAYMENT BOND

SECTION 006363 CHANGE ORDER FORM

SECTION 007200 GENERAL CONDITIONS

SECTION 007310 PREVAILING WAGE SCHEDULE

ROOF DIAGNOSTICS SURVEY FOR CITY OF NEWBURGH

TITLE PAGE

SHEET A MOISTURE SURVEY

SHEET B ROOF DATA & PHOTOS

PROJECT TECHNICAL SPECIFICATIONS

DIVISION 01:

SECTION 011000 SUMMARY

SECTION 012100 ALLOWANCES

SECTION 012200 UNIT PRICES

SECTION 012500 SUBSTITUTION PROCEDURES

SECTION 012600 MODIFICATION PROCEDURES

SECTION 012900 PAYMENT PROCEDURES

SECTION 013100 PROJECT MANAGEMENT AND COORDINATION

SECTION 013300 SUBMITTAL REQUIREMENTS

SECTION 015000 TEMPORARY FACILITIES AND CONTROLS

SECTION 015100 TEMPORARY UTILITIES

SECTION 015213 FIELD OFFICES AND SHEDS

SECTION 015500 VEHICULAR ACCESS AND PARKING

SECTION 016000 PRODUCT REQUIREMENTS

SECTION 017300 EXECUTION

SECTION 017329 CUTTING AND PATCHING

SECTION 017700 CLOSEOUT PROCEDURES

SECTION 017823 OPERATION AND MAINTENANCE DATA

DIVISION 02:

SECTION 024119 SELECTIVE STRUCTURE DEMOLITION

DIVISION 06:

SECTION 061000 ROUGH CARPENTRY

SECTION 061020 WOOD NAILERS AND BLOCKING

SECTION 061053 MISCELLANEOUS ROUGH CARPENTRY

SECTION 061600 SHEATHING

SECTION 061733 WOOD I-JOISTS

SECTION 061800 GLUED-LAMINATED CONSTRUCTION

DIVISION 07: EXTERIOR IMPROVEMENTS AND THERMAL AND MOISTURE PROTECTION

SECTION 070150.16 MAINTENANCE CLEANING OF MEMBRANE ROOFING

SECTION 070150.19 PREPARATION FOR REROOFING

SECTION 070150.74 REHABILITATION OF SINGLE PLY ROOFING

SECTION 072100 THERMAL INSULATION

SECTION 075323 ETHYLENE-PROPYLENE-DIENE-MONOMER (EPDM) ROOFING

SECTION 076200 SHEET METAL FLASHING AND TRIM

SECTION 077100 ROOF SPECIALTIES

SECTION 077200 ROOF ACCESSORIES

PROJECT PLAN SET

G000 TITLE SHEET

A001 GENERAL NOTES

A100 EXISTING CONDITIONS / DEMOLITION PLAN

A101 ROOF – REPLACEMENT PLAN

A102 ROOF – REPLACEMENT DETAILS

SECTION 00 11 13 - 1

NOTICE TO BIDDERS

INVITATION FOR BIDS

for

Roof Replacement at 155 West Street

Bid No. 11.26

City of Newburgh, Orange County, New York

Sealed bids will be received by City Comptroller in her office located at 83 Broadway, 4th Floor, Newburgh, NY 12550 until 11:00 a.m. (local time), Thursday, August 20, 2026, at which time they will be publicly opened and read aloud.

The City of Newburgh plans the renovation of the existing roof located at 155 West Street, Newburgh, New York. The Roof Work includes but is not limited to removing the entire flat roof membrane, compromised areas of the existing roof sheathing and structural framing members as indicated on the Architectural drawings and replace those areas to match the existing roof construction, install a new membrane and new rigid insulation over the entire flat roof, install new crickets, raise existing HVAC equipment as needed, install new boots flashings, etc. around all existing roof penetrations; and install a new ridge vent on the existing gable roof. All Work is subject to prevailing wage rates and requires submission of original certified payrolls as a condition for payment. A Pre-Bid Site Visit Meeting has been set for Thursday, July 30, 2026 at 9:30 a.m. Contractor attendance is strongly encouraged.

The work will be substantially complete 60 days from the date of the Notice to Proceed; completed and ready for final payment within ninety (90) days. The scope of work includes providing all labor, materials, machinery, tools, equipment and other means of construction necessary and incidental to the completion of the work shown on the plans and described in these specifications.

Complete sets of the drawings, specifications, and bid documents, becoming available to the public on Thursday, July 23, 2026 may be viewed and downloaded at no charge by visiting the Empire State Purchasing Group website at:

www.BidNetDirect.com/new-york/city-of-newburgh, selecting the "Open Solicitations" tab and the title of solicitation. Vendors may have to register if visiting this site for the first time. Prospective Bidders must obtain all Bid Documents, including Addenda and other Bid correspondence, from the Empire State Purchasing Group’s website in order to be considered an official Plan Holder. Bids received from Contractors that are not considered an official Plan Holder shall not be accepted by the City of Newburgh.

Bidders shall promptly notify the City of Newburgh of any errors, omissions, conflicts, ambiguity, etc. within the contract documents.

The above items and/or questions shall be submitted in writing via email to lponce@cityofnewburgh-ny.gov. Interpretations or clarifications considered necessary will be issued via Addenda posted to the Empire State Purchasing Group website at www.BidNetDirect.com/new-york/city-of-newburgh. Questions must be received on or before 12:00 p.m., EST, Thursday, August 6, 2026. Questions received after this date may not be answered. Only questions answered by formal written Addenda will be binding.

Oral and other interpretations or clarifications will be without legal effect. Where state and local requirements differ from federal, the federal requirements shall be followed.

All Bids must be made on the official Bid Form or an exact copy by reproduction thereof. All Bids must be in original form and signed in blue ink, except for a Notary Public. Photocopies will not be accepted and will result in a rejection of the Bid. Everything must be enclosed in a sealed envelope with the following clearly marked on the front of the envelope:

Bidders name and address Bid No. 11.26– BID for Roof Replacement at 155 West Street Date and Time of Bid Opening

This is a lump sum bid as described in the Instructions to Bidders. No Bidder may withdraw his or her Bid within thirty (30) calendar days after the actual date of the opening thereof. Each Bid must be accompanied by a bid security in the amount of five (5) percent of the base bid in accordance with the Instructions to Bidders. Successful bidders will be required to provide performance and payment bonds, proof of appropriate insurance, and executed contracts prior to commencement of work.

The successful Bidder will be required to furnish construction performance and payment bonds in the full amount of the contract price.

The successful Bidder will be required to comply with all provisions of the Federal Government Equal Employment Opportunity clauses

SECTION 00 11 13 - 2

issued by the Secretary of Labor on May 21, 1968 and published in the Federal Register (41CFR Part 60-1, 33 F.2 7804).

The City of Newburgh reserves the right to reject any and all Bids, to waive any and all informalities and the right to disregard all nonconforming, non-responsive, or Conditional Bids.

OWNER: Contact: Design Firm: Contact:

City of Newburgh Lisa Ponce, P.E.

CPL Architects, Engineers and Landscape Architect, D.P.C.

Jonathan DiRocco, AIA

83 Broadway Assistant City Engineer 26 IBM Road Project Manager

Newburgh, New York 12550 (845) 569-7474 Poughkeepsie, NY 12601

BY ORDER OF THE CITY OF NEWBURGH

By:

Dated: Thursday, July 23, 2026

Jason Morris, Interim City Manager

City of Newburgh - An Equal Opportunity Employer

Justice, Equity, Diversity and Inclusion are core values to the City of Newburgh, where there is a strong commitment to establishing and maintaining an environment free of discrimination. These values are promoted through the daily practice of professionalism, respect, acceptance and understanding. As such, City residents along with women, minorities, individuals with disabilities, members of the LGBTQ community, and veterans are encouraged to apply.

SECTION 00 21 13 - 1

SECTION 00 21 13

INSTRUCTIONS TO BIDDERS

PROJECT IDENTIFICATION:

Project Title: Roof Replacement at 155 West Street

Bid No.: Bid No. 11.26

OWNER: City of Newburgh

Newburgh, New York 12550

Orange County

ENGINEER: City of Newburgh Engineering Department

83 Broadway

Newburgh, New York 12550

ENGINEER’s Consultant: CPL Architects, Engineers and Landscape Architect, D.P.C.

26 IBM Road

Poughkeepsie, NY 12601

1. Defined Terms.

1.1 Terms used in these Instructions to Bidders which are defined in the Standard General Conditions of the Bid Documents have the meanings assigned to them in the General Conditions.

Certain additional terms used in these Instructions to Bidders have the meanings indicated below which are applicable to both the singular and plural thereof.

1.1.1 Bidder - one who submits a bid directly to OWNER as distinct from sub-bidder, who submits a bid to a Bidder.

1.1.2 Issuing Office - the office from which the Bid Documents are to be issued and where the bidding procedures are to be administered.

1.1.3 Successful Bidder - the lowest, responsible and responsive Bidder to whom OWNER (on the basis of OWNER’s evaluation as hereinafter provided) makes an award.

1.1.4 Day - shall mean calendar day, all weekends and holidays included.

1.1.5 Agreement – The written contract between OWNER and CONTRACTOR covering the Work to be performed.

1.1.6 Bid – The offer or proposal of the bidder submitted on the prescribed form setting forth the prices for the Work to be performed.

1.1.7 Bidding Documents – The advertisement or invitation to Bid, instructions to bidders, the Bid form, and the proposed Contract Documents (including all Addenda issued prior to receipt of Bids).

1.1.8 Contract Times – The number of days to the dates stated in the Agreement; to achieve substantial completion and to complete the Work so that it is ready for final payment as evidence by ENGINEER’s written recommendation of final payment.

1.1.9 CONTRACTOR – The person, firm or corporation with whom Owner has entered into the Agreement.

1.1.10 Drawings – The drawings which show the scope, extent, and character of the Work to be furnished and performed by CONTRACTOR and which have been prepared or approved by ENGINEER and are referred to in the Contract Documents. Shop drawings are not Drawings as so defined.

1.1.11 Effective Date of the Agreement – The date indicated in the Agreement on which it becomes effective, but if no such date is indicated it means the date on which the agreement is signed and delivered by the last of the two parties to sign and deliver.

SECTION 00 21 13 - 2

1.1.12 Engineer – The person, firm or corporation named as such in the Agreement.

1.1.13 Notice of Award – The written notice by OWNER to the apparent successful bidder stating that upon compliance by the apparent successful bidder with the conditions present therein, within the time specified, OWNER will sign and deliver the Agreement.

1.1.14 OWNER – The public body or authority, corporation, association, firm or person with whom CONTRACTOR has entered into the Agreement and for whom the Work is to be provided.

1.1.15 Underground Facilities – All pipelines, conduits, dusts, cables, wires, manholes, vaults, tanks, tunnels, or other such facilities or attachments, and any encasements containing such facilities which have been installed underground to furnish any of the following services or material: electricity, gases, steam, liquid petroleum products, telephone, cable television, or other communications, sewage and drainage removal, traffic or other control systems or water.

2. Copies of Bid Documents.

2.1 Complete sets of the Bid Documents may be viewed and downloaded at no charge by visiting the Empire State Purchasing Group website at: www.BidNetDirect.com/new-york/city-of-newburgh. Prospective Bidders must obtain all Bid Documents, including Addenda and other Bid correspondence, from the Empire State Purchasing Group’s website in order to be considered an official Plan Holder. Bids received from Contractors that are not considered an official Plan Holder shall not be accepted by the OWNER.

2.2 Complete sets of Bid Documents must be used in preparing Bids; neither OWNER nor ENGINEER assume any responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bid Documents.

3. Qualification of Bidders.

3.1 To demonstrate qualifications to perform the Work, each Bidder must be prepared to submit within five (5) days after Submission deadline upon OWNER’s request detailed written evidence such as financial data, previous experience, present commitments and other such data as may be called for in the Bid Documents. Each Bid must contain evidence of Bidder’s qualification to do business in the state where the Project is located or covenant to obtain such qualification prior to award of the contract.

4. Examination of Contract Documents and Site.

4.1 It is the responsibility of each Bidder before submitting a Bid:

4.1.1 To examine thoroughly the Contract Documents and other related data identified in the Bid Documents (including “technical data” referred to below);

4.1.2 To visit the site to become familiar with and satisfy Bidder as to the general, local and site conditions that may affect cost, progress, performance, or furnishing of the Work;

4.1.3 To consider federal, state, and local Laws, Codes and Regulations that may affect cost, progress, performance or furnishing of the Work;

4.1.4 To study and carefully correlate Bidder’s knowledge and observations with the Contract Documents and such other related data; and,

4.1.5 To promptly notify OWNER of all conflicts, errors, ambiguities or discrepancies which Bidder has discovered in or between the Contract Documents and such other related documents.

4.2 Reference is made to the General Conditions for identification of:

4.2.1 Those reports of explorations and tests of subsurface conditions at or contiguous to the site which have been utilized by ENGINEER in preparation of the Contract Documents. Bidder may rely upon the general accuracy of the “technical data” contained in such reports but not upon other data, interpretations, opinions or information contained in such reports or otherwise relating to the subsurface conditions at the site, nor upon the completeness thereof for the purposes of bidding or construction.

4.2.2 Those drawings of physical conditions in or relating to existing surface and subsurface structures (except Underground Facilities) which are at or contiguous to the site that have been utilized by ENGINEER in preparation of the Contract Documents. Bidder may rely upon the general accuracy of the “technical data” contained in such drawings but not upon other data, interpretations, opinions, or information shown or indicated in such drawings or otherwise relating to such structures, nor upon the completeness thereof for the purposes of

SECTION 00 21 13 - 3

bidding or construction.

4.2.3 Copies of such reports and drawings will be made available by OWNER to any Bidder on request. Those reports and drawings are not part of the Contract Documents, but the “technical data” contained therein upon which Bidder is entitled to rely as provided in Paragraph 4.2 of the General Conditions. Bidder is responsible for any interpretation or conclusion drawn from any “technical data” or any such data, interpretations, opinions, or information.

4.3 Information and data shown or indicated in the Contract Documents with respect to existing Underground Facilities at or contiguous to the site is based upon information and data furnished to OWNER and ENGINEER by owners of such Underground Facilities or others, and the OWNER and ENGINEER do not assume responsibility for the accuracy or completeness thereof unless it is expressly provided otherwise in the General Conditions.

4.4 Provisions concerning responsibilities for the adequacy of data furnished to prospective Bidders with respect to subsurface conditions, other physical conditions and Underground Facilities, and possible changes in the Contract Documents due to differing or unanticipated conditions appear in Paragraphs 4.2 and 4.3 of the General Conditions.

4.5 Before submitting a Bid, each Bidder will be responsible to obtain such additional or supplementary examinations, investigations, explorations, tests, studies, and data concerning conditions (surface, subsurface and Underground Facilities) at or contiguous to the site or otherwise, which may affect cost, progress, performance or furnishing of the Work or which relate to any aspect of the means, methods, techniques, sequences or procedures of construction to be employed by Bidder and safety precautions and programs incident thereto or performing and furnishing the Work in accordance with the time, price, and other terms and conditions of the Contact Documents.

4.6 On request, OWNER will provide each Bidder access to the site to conduct such examinations, investigations, explorations, tests, and studies as each Bidder deems necessary for submission of a Bid. Bidder must fill all holes and clean up and restore the site to its former conditions upon completion of such explorations, investigations, tests, and studies.

4.7 Reference is made to the General Conditions for the identification of the general nature of Work that is to be performed at the site by OWNER or others (such as utilities and other prime contractors) that relates to the work for which a Bid is to be submitted. On request, OWNER will provide to each Bidder for examination access to or copies of Contract Documents (other than portions thereof related to price) for such work.

4.8 The submission of a Bid will constitute an incontrovertible representation by Bidder that Bidder has complied with every requirement of this Article 4, that without exception of the Bid is premised upon performing and furnishing the Work required by the Contract Documents and applying the specific means, methods, techniques, sequences, or procedures for construction (if any) that may be shown or indicated or expressly required by the Contract Documents, the Bidder has given OWNER written notice of all conflicts, errors, ambiguities and discrepancies that Bidder has discovered in the Contract Documents, and the Contract Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performing and furnishing the Work.

4.9 The provisions of 4.1 through 4.4 of the General Conditions, inclusive, do not apply to Asbestos, Polychlorinated biphenyls (PCBs), Petroleum, Hazardous Waste, or Radioactive Material covered by Paragraph 4.5 of the General Conditions.

5. Availability of Lands for Work, etc.

5.1 The lands upon which the Work is to be performed, rights-of-way and easements for access thereto and other lands designated for use by CONTRACTOR in performing the Work are identified in the Contract Documents. All additional land and access thereto required for temporary construction facilities, construction equipment, or storage of materials and equipment to be incorporated in the Work are to be obtained and paid for by CONTRACTOR. Easements for permanent structures or permanent changes in existing facilities are to be obtained and paid for by OWNER unless otherwise provided in the Contract Documents.

6. Interpretations and Addenda.

6.1 All questions about the meaning or intent of the Bid Documents are to be directed to the OWNER in writing via email to Assistant City Engineer, Lisa Ponce, P.E. at lponce@cityofnewburgh-ny.gov on or before 12:00 p.m., Wednesday, April 20, 2022. Interpretations or clarifications considered necessary by OWNER in response to such questions will be issued by Addenda and shall be posted to the Empire State Purchasing Group website at www.BidNetDirect.com/new-york/city-of-newburgh. Questions received after this date may not be answered. Only questions answered by formal written Addenda will be binding. Oral and other interpretations or clarifications will be without legal effect. Addenda, as

SECTION 00 21 13 - 4

required, will be issued on or before Monday, April 25, 2022 to BidNet for Contractor download.

6.2 Addenda may also be issued to modify the Bid Documents as deemed advisable by OWNER or ENGINEER.

7. Bid Security.

7.1 Each Bid must be accompanied by a Bid Security made payable to OWNER in an amount of five (5) percent of Bidder’s maximum Bid Price in the form of a certified or bank check, or in the form of a Bid Bond (on prescribed form attached) issued by a surety meeting the requirements of 5.1 of the General Conditions.

7.2 The Bid Security of Successful Bidder will be retained until such Bidder has executed the Agreement, furnished the required contract security, and met the other conditions of the Notice of Award, whereupon the Bid Security will be returned. If the Successful Bidder fails to execute and deliver the Agreement and furnish the required contract security within fifteen (15) days after the Notice of Award, OWNER may annul the Notice of Award and the Bid Security of that Bidder will be forfeited. The Bid Security of other Bidders whom OWNER believes to have a reasonable chance of receiving the award may be retained by OWNER until the earlier of the seventh (7th) day after the Effective Date of the Agreement or the thirty-sixth (36th) day after the Bid opening, whereupon Bid Security furnished by such Bidders will be returned. Bid Security with Bids which are not competitive will be returned within seven (7) days after the Bid opening.

8. Contract Times.

8.1 The number of days within which, or the dates by which, the Work is to be substantially completed and also completed and ready for final payment (the term “Contract Times” is defined in paragraph 1.12 of the General Conditions) are set forth in Article 3 of the Standard Form of Agreement (or incorporated therein by reference to the attached Bid Form).

9. Liquidated Damages.

9.1 Provisions for liquidated damages, if any, are set forth in the Agreement.

10. Substitute and “Or-Equal” Items.

10.1 The Contract, if awarded, will be on the basis of materials and equipment described in the Drawings or specified in the Specifications without consideration of possible substitute or “or-equal” items. Whenever it is indicated in the Drawings or specified in the Specifications that a substitute or “or-equal” item of material or equipment may be furnished or used by CONTRACTOR if acceptable to ENGINEER, application for such acceptance will not be considered by ENGINEER until after the Effective Date of the Agreement. The procedure for submission of any such application by CONTRACTOR and consideration by ENGINEER is set forth in Paragraphs 6.8.1 and 6.8.2 of the General Conditions and may be supplemented in the General Requirements.

11. Subcontractors, Suppliers, and Others.

11.1 If the General Conditions require the identity of certain Subcontractors, Suppliers and other persons and organizations (including those who are to furnish the principal items of material and equipment) to be submitted to OWNER in advance of a specified date prior to the Effective Date of the Agreement, apparent Successful Bidder, and any other Bidder so requested, shall within five (5) days of Notice of Award submit to OWNER a list of all such Subcontractors, Suppliers, and other persons and organizations proposed for those portions of the Work for which such identification is required.

An OWNER or ENGINEER who, after due investigation reasonably believes that a Subcontractor, Supplier, other person or organization is suspended, debarred or has otherwise been declared ineligible to perform this contract, may request that the Successful Bidder submit an acceptable substitute Subcontractor, Supplier, person or organization.

If apparent Successful Bidder declines to make any such substitution, OWNER may award the contract to the next lowest Bidder that proposes to use acceptable Subcontractors, Suppliers, and other persons and organizations.

11.2 In Contracts where the Contract Price is on the basis of Cost-of-the-Work Plus a Fee, apparent Successful Bidder, prior to the Notice of Award, shall identify in writing to OWNER those portions of the Work that such Bidder proposes to subcontract and after the Notice of Award may only subcontract other portions of the Work with OWNER’s written consent.

SECTION 00 21 13 - 5

11.3 No CONTRACTOR shall be required to employ any Subcontractor, Supplier, other person or organization against whom CONTRACTOR has reasonable objection.

12. Bid Form.

12.1 The Bid Forms are included with the Bid Documents.

12.2 The Bid Forms have been developed as fillable forms that may be filled out utilizing Adobe Acrobat. Alternatively, the Bid Form may be clearly hand written in ink.

12.3 Bids by corporations must be executed in the corporate name by the president or a vice-president (or other corporate officer accompanied by evidence of authority to sign) and the corporate seal must be affixed and attested by the secretary or an assistant secretary. The corporate address and state of incorporation must be shown below the signature.

12.4 Bids by partnerships must be executed in the partnership name and signed by a partner, whose title must appear under the signature and the official address of the partnership must be shown below the signature.

12.5 All names must be typed or printed in black ink below the signature. Except for Notary Publics, all signatures must be executed in blue ink so as to distinguish an original from a copy.

12.6 The Bid shall contain an acknowledgment of receipt of all Addenda (the numbers of which must be filled in on the Bid Form).

12.7 The address and telephone number for communications regarding the Bid must be shown.

12.8 Evidence of authority to conduct business as an out-of-state business entity in the state where the Work is to be performed shall be provided in accordance with 12.3 above. State contractor license number, if any, must also be shown.

13. Submission of Bids.

13.1 Bids shall be submitted at the time and place indicated in the Advertisement or Notice to Bidders and shall be enclosed in an opaque sealed envelope, clearly marked with the Project Title (and, if applicable, the designated portion of the Project for which the Bid is submitted) and name and address of Bidder, and accompanied by the Bid Security and all required documents. If the Bid is sent through the mail or other delivery system, the sealed envelope shall be enclosed in a separate envelope with the notation “BID ENCLOSED” on the face of it.

13.2 One (1) original and one (1) copy of all required Bid Forms shall be submitted together in same sealed envelope by Bidder which have been clearly marked with Original and Copy.

14. Modification and Withdrawal of Bids.

14.1 Bids may be modified or withdrawn by an appropriate document duly executed (in the manner that a Bid must be executed) and mailed to the City Purchasing Agent at the address indicated in the Invitation for Bids prior to the submission deadline.

14.2 Where an unilateral error or mistake is discovered in a Bid, such Bid may be withdrawn after a showing of the following:

(1) the mistake is known or made known to the OWNER prior to the awarding of the contract or within three (3) days after the opening of the Bid, whichever period is shorter; and (2) the price Bid was based on an error of such magnitude that enforcement would be unconscionable; and (3) the Bid was submitted in good faith and the Bidder submits credible evidence that the mistake was a clerical error as opposed to a judgment error; and (4) the error in the Bid is actually due to an unintentional and substantial arithmetic error or an unintentional omission of a substantial quantity of work, labor, material, goods or services made directly in the compilation of the Bid, which unintentional arithmetic error or unintentional omission can be clearly shown by objective evidence drawn from inspection of the original work papers, documents, or materials used in the preparation of the Bid sought to be withdrawn; and (5) it is possible to place the OWNER in status quo ante.

15. Opening of Bids.

15.1 Bids will be opened and read aloud publicly at the place where Bids are to be submitted. An abstract of the amounts of the base bids and major alternates (if any) shall be made available to Bidders for download after the opening of Bids on the Empire State Purchasing Group’s website.

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16. Bids to Remain Subject to Acceptance.

16.1 All Bids will remain subject to acceptance for forty-five (45) days after the day of the Bid opening, but OWNER may, in its sole discretion, release any Bid and return the Bid Security prior to that date.

17. Award of Contract.

17.1 To the fullest extent permitted by law OWNER reserves the right to reject any or all Bids, including without limitation the rights to reject any or all nonconforming, non-responsive, unbalanced, or conditional Bids and to reject the Bid of any Bidder if OWNER believes that it would not be in the best interest of the Project to make an award to that Bidder, whether because the Bid is not responsible or the Bidder is unqualified or of doubtful financial ability or fails to meet any other pertinent standard or criteria established by OWNER. OWNER also reserves the right to waive all informalities not involving price, time, or changes in the Work and to negotiate, to the extent permitted by law, contract terms with the Successful Bidder. Discrepancies between the multiplication of units of Work and unit prices will be resolved in favor of the unit prices. Discrepancies between the indicated sum of any column of figures and the correct sum thereof will be resolved in favor of the correct sum. Discrepancies between words and figures will be resolved in favor of the words. The lowest bidder will be determined based on the calculated lowest “Lump Sum Bid Price (Including Allowances)”.

17.2 In evaluating Bids, OWNER will consider the qualifications of Bidders, whether or not the Bids comply with the prescribed requirements, and any such alternates, unit prices and other data as may be requested in the Bid Form prior to the Notice of Award.

17.3 OWNER may consider the operating costs, maintenance requirements, performance data and guarantees of major item of materials and equipment proposed for incorporation in the Work when such data is required to be submitted prior to the Notice of Award.

17.4 OWNER may conduct such investigations as OWNER deems necessary to assist in the evaluation of any Bid and to establish the responsibility, qualifications, and financial ability of Bidders, to perform and furnish the Work in accordance with the Contract Documents to OWNER’s satisfaction within the prescribed time.

17.5 If the contract is to be awarded, it will be awarded to lowest responsible Bidder whose evaluation by OWNER indicates the award will be in the best interests of the Project.

17.6 If the contract is to be awarded, OWNER will give Successful Bidder a Notice of Award within thirty (30) days after the day of the Bid opening.

18. Contract Security.

18.1 Paragraph 5.1 of the General Conditions set forth OWNER’s requirements as to performance and payment Bonds. When the Successful Bidder delivers the executed Agreement to OWNER, it must be accompanied by the required performance and payment Bonds.

19. Signing of Agreement.

19.1 When OWNER gives a Notice of Award to the Successful Bidder, it will be accompanied by the required number of unsigned counterparts of the Agreement with all other written Contract Documents attached. Within fifteen (15) days thereafter CONTRACTOR shall sign and deliver the required number of counterparts of the Agreement and attached documents to OWNER with the required Bonds. Within ten (10) days thereafter OWNER shall deliver one (1) fully signed counterpart to CONTRACTOR. Each counterpart is to be accompanied by a complete set of the Drawings with appropriate identification.

20. Pre-Bid Site Visit Meeting.

20.1 A Pre-Bid Site Visit Meeting will be held on Thursday, July 23, 2026 at 9:30 a.m. at 155 West Street. Representatives of OWNER, ENGINEER, and/or ENGINEER’s Consultant shall be present to discuss the Project. Bidders are strongly encouraged to attend and participate in the meeting. OWNER will post on the Empire State Purchasing Group’s website such Addenda as OWNER considers necessary in response to questions arising at the meeting for all prospective Bidders to download and review. Oral statements may not be relied upon and will not be binding or legally effective.

21. Sales and Use Taxes.

21.1 The OWNER is exempt from payment of Sales and Compensating Use Taxes of the State of New York and of its cities and counties on all materials and supplies sold to the OWNER pursuant to the provisions of this Contract. Those tools, machinery, and equipment or other property leased by or to the CONTRACTOR or a SUBCONTRACTOR, or supplies

SECTION 00 21 13 - 7

and materials which even though they are consumed, are not incorporated into the completed project are not tax exempt.

The CONTRACTOR and his SUBCONTRACTORS shall be responsible to pay all applicable taxes, including Sales and Compensating Use Taxes, on such leased tools, machinery, and equipment, or other property and upon all such unincorporated supplies and materials.

22. Retainage.

22.1 Provisions concerning retainage and CONTRACTOR’S rights to deposit securities in lieu of retainage are set forth in Article 5 of the Standard Form of Agreement.

23. Iranian Energy Sector Divestment.

23.1 Bids shall be in compliance with New York State General Municipal Law Section 103-g entitled “Iranian Energy Sector Divestment”.

23.2 By submission of this Bid, each Bidder and each person signing on behalf of any Bidder certifies and in the case of a joint Bid, each party thereto certifies as to its own organization, under penalty of perjury, that to the best of its knowledge and belief, that each Bidder is not on the list created pursuant to NYS Finance Law Section 165-a(3)(b). The Bidder shall submit a signed, notarized and dated Iranian Energy Sector Divestment Certification with its Bid.

23.3 Said certificate is mandated by Section 103-g of the General Municipal Law. Reference the Iranian Energy Sector Divestment Certificate form included in this Bid Document.

24. Prevailing Wages.

24.1 The contractor shall ensure that workers are paid the appropriate wages and supplemental (fringe) benefits. Throughout the contract, the Contractor shall obtain and pay workers in accordance with periodic wage rate schedule updates from the NYS Department of Labor (NYSDOL). Wage rate amendments and supplements are available on the NYSDOL website at www.labor.state.ny.us. All changes or clarification of labor classification(s) and applicability of prevailing wage rates shall be obtained in writing from the Office of the Director, NYSDOL Bureau of Public Work.

24.2 New York State Department of Labor (NYSDOL) requires all contractors and subcontractors to register a Certificate of Registration. All contractors and subcontractors are required to register before submitting any new bids or commencing new work covered by Article 8 of the NYS Labor Law.

24.3 The NYSDOL prevailing wage rate schedule for this contract has been determined and is available on the internet. The prevailing wage rate schedule is accessed by visiting the NYSDOL website, navigating to the appropriate web page and entering the Prevailing Rate Case No. (PRC#). The PRC# is 2022009327. The wage rate schedule for this project can be found at the following link: https://apps.labor.ny.gov/wpp/doFindProject.do.

25. Non-Collusive Bidding Procedures.

25.1 Each Bidder is required to comply with the requirement regarding non-collusive bidding procedures and shall submit the appropriate Non-Collusive Bidding Certification and Non-Collusive Bidding Certification Bidder Information with the Bid. Knowledge of bid collusions or other questionable contract related practices shall be reported per the instructions contained in Reporting Violations of the Non-Collusive Bidding Procedures, Misconduct, or other Prohibited Contract Activities.

SECTION 00 21 13 - 8

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SECTION 00 41 13 - 1

SECTION 00 41 13

BID FORM

Project Identification: Roof Replacement at 155 West Street

Contract Identification And Number: Bid No. 11.26

Submitted To: City of Newburgh

83 Broadway - 4th Floor , Newburgh, NY 12550 Attn: City Purchasing Agent

1. The undersigned BIDDER proposes and agrees, if this Bid is accepted, to enter into an agreement with OWNER in the form included in the Contract Documents to perform and furnish all Work as specified or indicated in the Contract Documents for the Bid Price and within the Bid Times indicted in this Bid and in accordance with the other terms and conditions of the Contract Documents.

2. BIDDER accepts all of the terms and conditions of the Instructions to Bidders. This Bid will remain subject to acceptance for thirty (30) days after the day of the submission deadline. BIDDER will sign and deliver the required number of counterparts of the Agreement with the Bonds and other documents required by the Bidding Requirements within fifteen (15) days after the date of OWNER’s Notice of Award.

3. In submitting this Bid, BIDDER represents as more fully set forth in the Agreement, that:

a. BIDDER has examined and carefully studied the Notice to Bidders, Bid Documents and the following Addenda receipt of all which is hereby acknowledged:

List Addenda by Addendum Number and Date:

b. BIDDER has visited the site and become familiar with and is satisfied as to the general, local, and site conditions that may affect cost, progress, performance, and furnishing of the Work. Alternatively, in lieu of such, do solely and completely accept all risks inherent in not doing so.

c. BIDDER is familiar with and is satisfied as to all federal, state, and local Laws and Regulations that may affect cost, progress, performance, and furnishing of the Work.

d. BIDDER has carefully studied all reports of explorations and tests of subsurface conditions at or contiguous to the site and all drawings of physical conditions in or relating to existing surface or subsurface structures at or contiguous to the site (except underground facilities) which have been provided in paragraph 4.2 of the General Conditions.

BIDDER accepts the determination set forth in paragraph 4.2 of the General Conditions of the extent of the “technical data” contained in such reports and drawings upon which BIDDER is entitled to rely as provided in paragraph 4.2 of the General Conditions. BIDDER acknowledges that such reports and drawings are not Contract Documents and may not be complete for BIDDER’s purposes. BIDDER acknowledges that OWNER and ENGINEER do not assume responsibility for the accuracy or completeness of information and data shown or indicted in the Bid Documents with respect to underground facilities at or contiguous to the site. BIDDER has obtained and carefully studied (or assumes responsibility for having done so) all such additional or supplementary examinations, investigations, explorations, tests, studies, and data concerning conditions (surface, subsurface, and underground facilities) at or contiguous to the site or otherwise which may affect cost progress, performance or furnishing of the Work or which relate to any aspect of the means, methods, techniques, sequences, and procedures of construction to be employed by BIDDER and safety precautions and programs incident thereto. BIDDER does not consider that any additional examinations, investigations, explorations, tests, studies or data are necessary for the determination of this Bid for performance and furnishing of the Work in accordance with the times, price, and other terms and conditions of the Contract Documents.

e. BIDDER is aware of the general nature of Work to be performed by OWNER and others at the site that relates to Work for which this Bid is submitted as indicated in the Contract Documents.

SECTION 00 41 13 - 2

f. BIDDER has correlated the information known to BIDDER, information and observation obtained from visits to the site, reports and drawings identified in the Contract Documents and all additional examinations, investigations, explorations, tests, studies, and data with the Contract Documents.

g. BIDDER has given OWNER written notice of all conflicts, errors, ambiguities or discrepancies that BIDDER has discovered in the Contract Documents and the written resolution thereof by OWNER is acceptable to BIDDER, and the Contract Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performing and furnishing the Work for which this Bid is submitted.

h. This Bid is genuine and not made in the interest of or on behalf of any undisclosed person, firm, or corporation and is not submitted in conformity with any agreement or rules of any group, association, organization, or corporation;

BIDDER has not directly or indirectly induced or solicited any other BIDDER to submit a false or sham Bid; BIDDER has not solicited or induced any person, firm or corporation to refrain from bidding; and, BIDDER has not sought by collusion to obtain for itself any advantage over any other BIDDER or over OWNER.

i. Any other representation required by Laws and Regulations.

4. BIDDER will enter in unit prices for items listed in spec section 012200. (Unit prices are required for work that may exceed the quantities shown in the Contract Documents. These prices will not affect the determination of the lowest bid).

SCHEDULE OF UNIT PRICES:

UNIT PRICE GC-1: PLYWOOD ROOF SHEATHING REPLACEMENT (PRICE PER 4’x’8 SHEET)

Written or Typed in Text Numerical

UNIT PRICE GC-2: 16” WIDE FIBERGLASS BATT INSULATION REPLACEMENT (PRICE PER LINEAR

FOOT)

5. BIDDER will complete the Work in accordance with the Contract Documents for the following price(s). The Lump Sum Bid Price shall be the cost of the Work for the Project outlined and described in all of the Contract. The City shall make the determination post bid as to how to proceed based upon the bid proposals and Article 17 Award of Contract in Section 00 21 13 Instruction To Bidders. Bidder shall refer to Section 01 21 00 Allowances for a detailed description of what is included in the allowances listed below.

GENERAL CONSTRUCTION LUMP SUM GC-1

ALLOWANCE GC-2: PLYWOOD ROOF SHEATHING REPLACEMENT

ALLOWANCE GC-3: FIBERGLASS BATT INSULATION REPLACEMENT

SECTION 00 41 13 - 3

CONTINGENCY ALLOWANCE:

Twenty Thousand $ 20,000.00

LUMP SUM BID PRICE (GC-1 + GC-2 + GC-3 + CONTINGENCY ALLOWANCE)

5. BIDDER agrees that the Work will be substantially complete and ready for final payment in accordance with paragraph 14.13 of the General Conditions on or before the dates or within the number of calendar days indicated in the Agreement. BIDDER accepts the provisions of the Agreement as to liquidated damages in the event of failure to complete the Work within the times specified in the Agreement.

6. The following documents are attached to and made a condition of this Bid:

a. Resolution of Board of Directors

b. Non-Collusion Bidding Affidavit

c. Required BIDDER’s Qualification Statement with supporting data

d. Affidavit of Workers’ Compensation

e. Iranian Energy Sector Divestment

7. Communications concerning this Bid shall be addressed to, the address of BIDDER indicated below:

8. Terms used in this Bid which are defined in the General Conditions or Instructions will have the meanings indicated in the General Conditions or Instructions.

SUBMITTED on:

Month Day Year

State Contractor License No.:

SECTION 00 41 13 - 4

If BIDDER is:

An Individual

Seal

By:

Individual’s Name

Doing business as

Business Address:

Phone Number:

A Partnership

By:

Firm Name

General Partner

Business Address:

A Corporation

By:

Corporation Name

State of Incorporation:

Authorized Signatory: Title:

Attestation:

Seal Secretary

Business Address:

Date qualified to do business:

A Joint Venture

By:

Individual’s Name

Address:

By:

Individual’s Name

Address:

Official Communications Address:

Official Communications Phone Number:

Each joint venturer must sign. The manner of signing for each individual, partnership and corporation that is a party to the joint venture should be in the manner indicated above.

SECTION 00 41 13 - 5

SECTION 00 41 13 - 6

CONTRACT DOCUMENTS

For

Roof Replacement at 155 West Street

BIDDER’s CHECKLIST

The following information contained in the CONTRACT DOCUMENTS must be completed by Bidder prior to Bid Submission:

Bid Prices: All blanks appropriately filled in ink or typewritten with both words and figures, where applicable

Signatures: All signatures (except Notary Public) to be executed in blue ink

One (1) Original and one (1) Copy of Bid

Resolution of Board of Directors

Non-Collusion Bidding Affidavit

Bid Security required in form of bid bond or certified bank check

Bidder’s Qualification Statement with supporting data

Affidavit of Workers’ Compensation

Iranian Energy Sector Divestment

Confirmed Contractor and Subcontractor Registration with NYSDOL

SECTION 00 41 13 - 7

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SECTION 00 41 13 - 8

SECTION 00 43 13

CERTIFIED COPY OF RESOLUTION

OF

BOARD OF DIRECTORS OF

Roof Replacement at 155 West Street

City of Newburgh, New York

Name of Corporation

Resolved that , Authorized Signatory Title of Authorized to sign and submit the Bid of the Corporation for Name of Corporation the following project: Roof Replacement at 155 West Street and to include in such Bid the Certificate as to Non-Collusion, and for any inaccuracies or misstatements in such Certificate this

Corporate Bidder shall be liable under the penalties of perjury.

The foregoing is a true and correct copy of the Resolution adopted by:

Name of Corporation

At a meeting of its Board of Directors held on the day of 20

By: Title:

This form must be completed if the Bidder is a corporation

SECTION 00 41 13 - 9

SECTION 00 43 13.1 - 1

SECTION 00 43 13.13

BID BOND

Roof Replacement at 155 West Street

Bid No. 11.26

City of Newburgh, New York

BIDDER, Name and Address:

SURETY, Name and Address of Principal Place of Business:

OWNER, Name and Address:

BID:

Due Date: Thursday, August 20, 2026

Project, brief description and location:

Roof Replacement at 155 West Street located at 155 West Street

BOND:

Bond Number:

Date, no later than Bid Due Date:

Penal Sum:

IN WITNESS WHEREOF, Surety and Bidder, intending to be legally bound hereby, subject to the terms printed on the reverse side hereof, do each cause this Bid bond to be duly executed on its behalf by its authorized officer, agent, or representative.

BIDDER: SURETY, attached power of attorney:

Bidder’s Name and Corporate Seal Surety’s Name and Corporate Seal

By: By:

Signature and Title Signature and Title

Attest: Attest:

Signature and Title Signature and Title

Above addresses are to be used for giving required notice.

Any singular reference to Bidder, Surety, OWNER or other party shall be considered plural where applicable.

Bidder and Surety, jointly and severally, bind themselves, their heirs, executors, administrators, successors and assigns to pay to OWNER upon default of Bidder the penal sum set forth on the face of this Bond.

Default of Bidder shall occur upon the failure of Bidder to deliver within the time required by the Bid Documents the executed Agreement required by the Bid Documents and any performance and payment bonds required by the Bid Documents and Contract Documents.

This obligation shall be null and void if:

5.1 OWNER accepts Bidder’s Bid and Bidder delivers within the time required by the Bid Documents (or any extension thereof agreed to in writing by OWNER) the executed Agreement required by the Bid Documents and any performance and payment bonds required by the Bidding Documents and Contract Documents, or

5.2 All Bids are rejected by OWNER, or

5.3 OWNER fails to issue a Notice of Award to Bidder within the time specified in the Bid Documents (or any extension thereof agreed to in writing by Bidder and, if applicable, consented to by Surety when required by paragraph 5 hereof).

Payment under this Bond will be due and payable upon default of Bidder and within 30 calendar days after receipt by Bidder and Surety of written notice of default from OWNER, which notice will be given with reasonable promptness, identifying this Bond and the Project and including a statement of the amount due.

Surety waives notice of any and all defenses based on or arising out of any time extension to issue Notice of Award agreed to in writing by OWNER and Bidder, provided that the time for issuing Notice of Award including extensions shall not in the aggregate exceed 120 days from Bid Due Date without Surety’s written consent.

No suit or action shall commence under this Bond prior to 30 calendar days after the…