Bid Notice.pdf

NOTICE TO BIDDERS

The Board of Education of the Connetquot Central School District of the Town of Islip, County of Suffolk, in accordance with Section 103 of Article 5A of the General Municipal Law, hereby invites the submission of sealed bids for the following:

BID# 27-070826-2

INTEGRATED PEST MANAGEMENT SERVICES

Sealed bids will be received until 11:30 a.m. on Wednesday, July 8, 2026, at the Connetquot Central School District Central Office, 780 Ocean Avenue, Bohemia, New York, at which time they will be publicly opened.

Bid packages may be downloaded from the Empire State Purchasing Group @ https://www.bidnetdirect.com/new-york. The Board of Education reserves the right to waive any informalities or to reject in whole or in part all bids, or to accept that bid or portion of bid which, in its judgment, is in the best interest of the District.

Carolyn Biondi Director of Purchasing

(631) 244-2215 June 29, 2026

CONNETQUOT CENTRAL SCHOOL DISTRICT OF ISLIP

PURCHASING DEPARTMENT

780 OCEAN AVENUE BOHEMIA, NY 11716

BID SUBMITTAL CHECKLIST

BID # 27-070826-2

Bidders shall include this checklist with their bid. Each bid must be assembled in strict accordance with the following outline.

____ 1. Bid Submittal Checklist

____ 2. Declaration Page (signed and notarized)

____ 3. Statement of Non-Collusion (signed)

____ 4. Related Party Affidavit (signed and notarized)

____ 5. Iranian Energy Divestment Certification

____ 6. Sexual Harassment Policy

____ 7. Read and acknowledge Insurance requirements

____ 8. Reference

____ 9. Statement of Bidder’s Qualifications (signed and notarized)

____ 10. Bid Response Sheet (1 page)

____ 11. All required information, including Manufacturer’s Specifications Sheets, if applicable, as required in the Instructions to Bidders.

NAME OF COMPANY: ______________________________________________________________________

ADDRESS: _______________________________________________________________________________

PHONE: ____________________________________

EMAIL ADDRESS: ____________________________ CONTACT PERSON ___________________________

Address: (Indicate Physical Location of office/shop – PO BOX address is unacceptable on this form)

BID# 27-070826-2

I. Instructions to Bidders/General Information

Connetquot Central School District officially distributes Bid documents from the Purchasing Department or the Empire State Purchasing Group. Copies of Bid documents obtained from any other source are not considered official copies. If you have obtained this document from a source other than the Connetquot Central School District Purchasing Department or the Empire State Purchasing Group, the Connetquot Central School District will not guarantee the integrity of the document, nor will we have the ability to effectively disseminate addenda or clarification to the specifications, should the need arise. It is recommended that you obtain an official copy from the Connetquot Central School District Purchasing Department or the Empire State Purchasing Group. Bidders are instructed to read the Notice to Bidders, which is also the cover page of the bid, for details.

A. Definitions

School District Shall be the legal designation of the district. Also referred to as the District, CCSD, Connetquot Central School District (of Islip)

NYSED New York State Education Department

Notice to Bidder A formal statement which, when issued by the School District, constitutes an invitation to bid on the material, supplies, services and equipment described by the specifications.

Notice to Proposer A formal statement which, when issued by the School District, constitutes an invitation to propose on the material, supplies, services and equipment described by the specifications.

Board The Board of Education of the Connetquot Central School District.

Bid/Proposal An offer to furnish materials, supplies, services and/or equipment in accordance with the invitation to bid, the general conditions, special instructions and the specifications.

RFP Request for Proposal

Declaration The form on which the vendor declares and certifies his understanding of the bid or proposal requirements, instructions and specifications and his intent to comply with same.

Bid Response Sheet The form on which the bidder submits his bid.

Form of Proposal The form on which a proposer submits his proposal

Vendor Any entity, including but not limited to, an individual, partnership, company, corporation, agency, municipality, or government, submitting a bid or proposal.

Contract A notice to the successful bidder by the issuance of a purchase order; also all documents relating to the transaction, including but not limited to, the bid of the successful bidder, notice to bidders, general information, general conditions, special instructions, specifications, notice of award, bid proposal certifications; also a formal document signed by the successful bidder and the School District representative.

Successful Vendor Any Vendor to whom an award is made by the School District.

Specifications Descriptions of services, materials, supplies and equipment and the conditions pertaining to their provision.

B. General Conditions

For the purpose of these General Conditions, the use of the words bid or bidder are interchangeable and synonymous with the word’s proposal and proposer.

Bids/Proposals

1. The date, time and place of bid opening will be provided in the Notice to Bidders.

a. Announcements pertaining to school closures due to inclement weather will be made via the following media: FM Radio Stations WALK-97.5, WBLI-106.1, WHLI-98.3, WBAB-102.3; AM Radio Stations WALK-1370, WBAB-1400, WGLI-1290; and TV Station Channel 12;

b. If the District is closed, including delayed starts and/or early dismissals, and such an event occurs at the time of a previously advertised bid opening, the bid opening shall be cancelled;

and

c. In the event a bid opening is cancelled due to such school closure, an addendum will be issued indicating the new date and time of the opening.

2. All Bids shall be submitted on, and in accordance with, the Bid Documents. Bids shall be submitted in a sealed envelope addressed to the Connetquot Central School District, Purchasing Department, 780 Ocean Avenue, Bohemia, NY 11716 on or before the date and time as indicated in the Notice to Bidders and the following information shall be clearly indicated on the face of the envelope:

a. The name and address of the person or firm submitting the bid;

b. The Bid number and name; and

c. The date and time of the Bid Opening.

d. For your convenience, envelope labels have been included in this packet.

3. Failure to prepare the bid envelope in the specified manner may result in bid disqualification.

4. Bidders desiring to submit an alternate bid may do so provided each bid is fully compliant and submitted separately. Each bid will be considered on its own merit. Multiple bids submitted in one envelope will not be considered.

5. Bids received after the time stated in the Notice to Bidders will not be considered. The Bidder assumes the risk of any delay in the mail or in the handling of the mail by employees of the School District.

Whether sent by mail or by means of personal delivery, the Bidder assumes responsibility for having his bid deposited on time at the place specified.

6. Late bids will be returned unopened to the bidder or will remain unopened in the District’s bid file, whichever is more convenient for the District.

7. Bids shall not be attached to or enclosed in packages containing bid samples.

8. Facsimile bids, telephone bids, emailed bids shall not be accepted.

9. All information required by Notice to Bidders, General Conditions, Related Party Affidavit, Specifications, Bid Response Sheets, Statement of Bidder’s Qualifications, Iranian Energy Divestment Certification, and any other bid documents shall be provided by the Bidder to constitute a valid bid.

a. The Statement of Non-collusion shall be included with each bid as required by General

Municipal Law §103-d;

b. The Iranian Energy Divestment Certification shall be included with each bid as required by

General Municipal Law §103-g.

10. The submission of a bid will be construed to mean that the Bidder is fully informed as to the extent and character of the materials, supplies, services or equipment required and a representation that the Bidder can furnish the materials, supplies, services or equipment satisfactorily in complete compliance with the specifications.

11. All materials submitted in response to this Bid will become the property of the School District.

12. There is no expressed or implied obligation to the Connetquot Central School District to reimburse

Bidders for any expense incurred in responding to this Bid, including, but not limited to, preparing submittals, attending a pre-bid conference, or attending an interview(s).

13. No alterations, erasures or additions shall be made to the printed bid documents. Any such alterations, erasures or additions to the printed bid documents may result in bid disqualification.

14. Prices and information required, except for signature of Bidder, should be typewritten for legibility.

Illegible or vague bids may be rejected. All signatures shall be written. Facsimile, printed or typewritten signatures are not acceptable.

15. Sales to School Districts are not affected by any fair-trade agreements. (General Business Law, sec.369-a, sub 3) No charge will be allowed for Federal, State or municipal sales and excise taxes since the School District is exempt from such taxes. The price bid shall be net and shall not include the amount of any such tax.

16. In all specifications, the words “or equal” are implicit after each and every article indicating manufacturer’s name or catalog reference, or on any patented article. The decision of the School District as to whether an alternate or substitution is in fact “equal” shall be final. If bidding on items other than those specified, Bidder shall in every instance give the trade designation of the article, manufacturer’s name and detailed specifications of item he proposes to furnish. Otherwise, bid will be construed as submitted on the identical item as specified.

17. Bids on equipment shall be on standard new equipment, of latest model, and in current production unless otherwise specified.

18. All regularly manufactured stock electrical items shall bear the label of the Underwriter’s Laboratories, Inc.

19. When bids are requested on a lump sum basis, Bidder shall bid on each item in the lump sum group. A

Bidder desiring to bid “no charge” on an item in a group shall so indicate; otherwise bid for the group may be rejected.

20. All prices quoted shall be “per unit” as specified. Do not quote “per case” when “per dozen” is requested; otherwise, bid may be rejected.

21. Quantities may be specified for projection purposes. The District is neither limited, nor obligated, to purchase items in said quantities.

22. If required, Bidder shall insert the price per unit and the extensions against each item in his bid. In the event of a discrepancy between the unit price and the extension, the unit price will govern.

a. Prices shall be extended in decimals, not fractions.

23. If required, Bidder shall indicate bid prices both numerically and in words. In the event of a discrepancy, the written word shall govern.

24. Prices shall be net, including transportation, shipping, handling, and delivery charges fully prepaid by the successful Vendor to destination indicated in the instructions to bidder. If award is made on any other basis, transportation shall be prepaid by the successful vendor and added to the invoice as a separate line item. In any case, title shall not pass until items have been delivered and accepted.

25. No interpretation of the meaning of the specifications or other contract document will be made to any

Bidder orally. Every request for such interpretation shall be submitted in writing, addressed to the District.

26. Any interpretations issued will be in the form of addenda or clarification to the specifications. All addenda so issued shall become part of the contract documents.

27. If a conflict in terms or requirements exists within the contract specifications, the most stringent shall prevail.

28. If the materials, supplies, services or equipment are to be delivered over an extended period of time, or if the specifications so state, then the successful Bidder may be required to execute an agreement in relation to the performance of his contract, such agreement to be executed by the bidder within 15 days after notification to execute such contract. If the specifications so state, the successful bidder also may be required to furnish a performance bond equal to the full amount of the contract to guarantee the faithful performance of such contract. Such performance bond shall be maintained in full force and effect until the contract shall have been fully performed. The surety company furnishing such performance bond shall be authorized to do business in the State of New York and shall be satisfactory to the School District. The performance bond shall be executed by the successful bidder at the time of the execution of the contract by the successful bidder and the Board.

Samples

29. The School District reserves the right to request a representative sample of the item quoted upon either prior to the award or before shipments are made. If the sample is not in accordance with the requirements of the specifications, the School District may reject the bid; or, if award has been made, cancel the contract at the expense of the successful bidder.

30. Samples, when required, shall be submitted strictly in accordance with instructions; otherwise, bid may not be considered. If samples are requested subsequent to bid opening, they shall be delivered as directed for bid to have consideration. Samples shall be furnished free of charge and shall be accompanied by descriptive memorandum indicating if the bidder desires their return and specifying the address to which they are to be returned provided they have not been used or made useless by tests.

Award samples may be held for comparison with deliveries. The School District will not be responsible for any samples destroyed or mutilated by examination or testing. Samples shall be removed by the bidder at his expense. Samples not removed after fifteen (15) days after written notice to the bidder will be regarded as abandoned and the School District shall have the right to dispose of them as its own property.

31. When a specification indicates that an item to be purchased is to be equal to a sample, such sample will be on display at a designated location in the School District. Failure on the part of the bidder to examine sample shall not entitle him to any relief from the conditions imposed in the bid specifications.

Award and Reservation of Rights

32. Awards will be made in accordance with applicable laws as will best promote the public interest.

33. This Bid does not obligate the Connetquot Central School District to award a contract. Only the execution of a written contract or the adoption of a Board of Education resolution will obligate the School District to the terms and conditions contained in this Bid document.

34. The School District reserves the right to award contracts based on individual items, selected aggregate items, or on total sums, whichever is in the best interest of the School District.

35. The School District reserves the right to reject all bids; and to reject any bid in whole or in part, without incurring any cost.

36. The School District reserves the right to waive technical defects; qualifications; irregularities; and omissions if in its judgment the best interests of the District will be served.

37. The School District reserves the right to inspect Bidder’s premises prior to award.

38. The School District reserves the right to reject any Bid where investigation and evaluation of the

Bidder’s qualifications indicate that the Bidder may not promptly and efficiently perform and complete the work in accordance with the Bid Documents and the School District reserves the right to reject any Bid from any Bidder whose performance on any previous contract with the School District has been deemed unsatisfactory.

39. The School District reserves the right to purchase similar goods or services included as part of this bid from any means legally available to it at any time.

40. The School District reserves the right to reject any Bid that imposes conditions that would modify the terms and conditions of the Bid Documents.

41. The School District reserves the right to make awards within forty-five (45) days of the bid opening, or as otherwise indicated within the bid specifications, during which period bids may not be withdrawn.

42. If two or more Bidders submit identical bids as to price, the decision of the Board to award a contract to one of such identical Bidders shall be final. (General Municipal Law, sec. 103. Sub 1.)

43. Notice of award sent to a successful Bidder, to the address given in his bid, will be considered sufficient notice of award.

44. No items are to be shipped or delivered, nor services rendered, until receipt of an official purchase order from the School District.

45. Connetquot Central School District’s purchase order(s) will be issued for the purchase of materials/services purchased exclusively by the District.

IN EVERY INSTANCE THE PURCHASE ORDER WILL BE THE GOVERNING DOCUMENT.

46. If the successful Bidder fails to deliver as ordered, or within the time specified, or within reasonable time as interpreted by the School District, or fails to make replacement of rejected articles, when so requested immediately or as directed by the School District, the School District may purchase from other sources to take the place of the item rejected or not delivered. The School District reserves the right to authorize immediate purchase from other sources against rejections on any contract when necessary.

On all such purchases the successful Bidder agrees to reimburse the School District promptly for excess costs occasioned by such purchases. Should the cost be less, the successful Bidder shall have no claim to the difference.

47. If successful Bidder fails to deliver or perform as awarded, the District reserves the right to cancel the contract and purchase the balance from other sources at the successful Bidder’s expense.

48. A contract may be canceled at the successful Bidder’s expense upon nonperformance of contract.

49. Cancellation of contract for any reason may result in removal of the successful Bidder’s name from our mailing list for future proposals for an indeterminate period.

50. When materials, equipment or supplies are rejected, they shall be removed by the successful Bidder from the premises of the School District within fifteen (15) days of notification. Rejected items left longer than fifteen (15) days will be regarded as abandoned, and the School District shall have the right to dispose of them as its own property.

51. It is mutually understood and agreed that the successful Bidder shall not assign, transfer, convey, sublet or otherwise dispose of the contract or his right, or interest therein, or his power to execute such contract, to any other person, company, or corporation without the previous written consent of the School District.

52. The District reserves the right to investigate any subcontractor(s) prior to making an award recommendation.

Installation of Equipment

53. The successful Bidder shall, from time to time as required, or as directed, clean up and remove all debris and rubbish resulting from his work. Upon completion of the work, the premises shall be left in a neat, unobstructed condition and the buildings broom cleaned. Previously existing materials are considered the property of the successful Vendor unless otherwise specified.

54. Equipment, supplies and materials shall be stored at the site only upon the approval of the School

District and at the successful Bidder’s risk. In general, such on-site storage should be avoided to prevent possible damage or loss of the material.

55. Work shall be performed so as to cause the least inconvenience to the School District and with proper consideration for the rights of other successful Bidders or workers. The successful Bidder shall oversee the entire operation and install his work promptly.

56. Bidders shall acquaint themselves with conditions to be found at the site and shall assume all responsibility for placing and installing the equipment in the location required.

57. Equipment for trade-in shall be dismantled by the successful Bidder and removed at his expense. The condition of the trade-in equipment at the time it is turned over to the successful Vendor shall be the same as covered in the specifications, except as affected by normal wear and tear from use up to the time of trade-in. All equipment is represented simply “as is.” Equipment is available for inspection only at the delivery point listed for new equipment unless otherwise specified.

Guarantees by the Successful Bidder

58. The successful Bidder guarantees:

a. His products against defective material or workmanship and to repair or replace any damages or marring occasioned in transit;

b. To furnish adequate protection from damage for all work and to repair damages of any kind for which he or his workers are responsible, to the building or equipment, to his own work, or to the work of other successful Bidders;

c. To carry adequate insurance to protect the School District from loss in case of accident, fire, theft, etc.;

d. To maintain current licenses and/or certifications as required by the Bidder’s licensing board, the town, county or state, or other governing body;

e. To comply with prevailing wage rates and prevailing hourly supplements as mandated by New York State Department of Labor, Bureau of Public Works;

f. That while on the premises of any District facility, Bidders and their employees shall wear a visible form of photo identification that includes the name of the Bidder’s company and the name of the employee;

g. That all deliveries will be equal to the accepted bid sample; and

h. That the equipment delivered is standard, new, latest model or regular stock product or as required by the specifications; also that no attachment or part has been substituted or applied contrary to manufacturer’s recommendations and standard practice. Every unit delivered shall be guaranteed against faulty material and workmanship for a period of at least one year from date of delivery. If during this period such faults develop, the successful Bidder agrees to replace the unit or the part affected without cost to the School District.

59. Any merchandise provided under the contract which is or becomes defective during the guarantee period shall be replaced by the successful Bidder free of charge with the specific understanding that all replacement shall carry the same guarantee as the original equipment. The successful Bidder shall make any such replacement immediately upon receiving notice from the School District.

Delivery

60. Delivery shall be made in accordance with the instructions to bidder and specifications. If delivery instructions do not appear on purchase order, it will be interpreted to mean prompt delivery. The decision of the School District as to reasonable compliance with delivery terms shall be final.

61. The School District will not accept any deliveries on Saturdays, Sundays or legal holidays, except commodities required for daily consumption or where the delivery is for emergency.

62. Items shall be securely and properly packed for shipment, storage and stocking in shipping containers and according to accepted commercial practice, without extra charge for packing cases, bailing or sacks.

63. The successful Bidder shall be responsible for delivery of items in good condition at point of destination.

He shall file with the carrier all claims for breakage, imperfections, and other losses, which will be deducted from invoices. The receiving School District will note for the benefit of successful Bidder when packages are not received in good condition.

64. Unless otherwise stated in the specifications, all items shall be delivered into and placed at a point within the building as directed by the shipping instructions or the agent for the School District. The successful Bidder will be required to furnish proof of delivery in every instance.

65. Unloading and placing of the equipment and furniture is the responsibility of the successful Bidder, and the School District accepts no responsibility for unloading and placing of equipment. Any costs incurred due to the failure of the successful Bidder to comply with this requirement will be charged to him. No help for unloading will be provided by the School District, and suppliers should notify their truckers accordingly.

66. All deliveries shall be accompanied by packing slips and each such packing slip must contain the following information for each item delivered:

Purchase Order Number Name of the Person to Receive Delivery Address of Delivery Description of Item(s)

Item Number Quantity Name of Vendor

Non-compliant packing slips may be sufficient cause for the District to refuse delivery.

67. Carton shall be labeled with purchase order or contract number, successful Bidder’s name and a general statement of contents. Failure to comply with this condition shall be considered reason for refusal to accept delivery of goods.

68. No charge will be allowed for packages, cases, boxes, carboys, bottles, etc. or for freight expenses, expressage or cartage, if applicable, unless deemed in the best interest of the district. No empty packages, cases, boxes, carboys, bottles, etc., will be returned to the bidder or contractor, and none will be paid for by the Board of Education.

Non-Appropriation Clause

69. In accordance with New York State General Municipal Laws the Connetquot Central School District will not be liable for any purchases or contracts for goods or services for which funding is not available. As a result, the vendor agrees to hold the District harmless for any contracts let for which funding either does not currently exist or for which funding has been removed prior to the issuance of a purchase order by the District.

70. Issuance of a purchase order by the District indicates that the District currently has set aside adequate funds to procure the goods and services indicated in the purchase order or contract. Receipt of a resolution by the Board of Education is not in and of itself a binding contract with the Connetquot Central School District.

71. Should it become necessary for the District to cancel a project or purchase after an order to proceed or purchase order has been issued, the District will only be liable for and the vendor agrees to only assess those financial damages that it can prove to have incurred as a result of the cancellation.

Non-Assignment

72. The contractor will give its personal attention to the faithful performance of the contracts; it will not assign, transfer, convey, sublet or otherwise dispose of this contract, or its right, title or interest in or to the same or any part hereof, and it will not assign by power of attorney or otherwise any or the monies to become due and payable under this contract, unless by and with the previous consent in writing of the Board of Education endorsed upon or attached to the assignment filed in said offices. The contractor may not engage subcontractors, hire others to perform all or part of his agreement, nor otherwise delegate his obligations to perform under the contract without the written approval of the District.

73. In accordance with New York State General Municipal Law 109, at no time during the duration of any contract resulting from this bid, shall the successful vendor be allowed to assign any portion of this contract to a third party without express written approval by the Board of Education

Payment

74. Payments shall be made within sixty (60) days following the satisfactory completion of the contract unless other payment terms are specified in Section II of the specifications. Failure to submit invoices timely may result in delay in reimbursement and/or financial penalties.

75. Payment will be made only after a correct, original invoice has been received.

76. Payments of any invoice shall not preclude the School District from making claim for adjustment on any item found not to have been in accordance with the contract specifications.

77. Payment for the unused portion of an inferior delivery will be made on an adjusted price basis.

Toxic Substances-Hazard Communication Safety Data Sheets

78. The Hazard Communication Standard (HCS) requires chemical manufacturers, distributors, or importers to provide Safety Data Sheets (SDSs) (formerly known as Material Safety Data Sheets or MSDSs) to communicate the hazards of hazardous chemical products. As of June 1, 2015, the HCS will require new SDSs to be in a uniform format, and include the section numbers, the headings, and associated information under the headings below:

a. Identification: includes product identifier, manufacturer or distributor name, address, phone number, emergency phone number, recommended use, and restrictions on use.

b. Hazard Identification: includes all hazards regarding the chemical; required label elements.

c. Composition/information on ingredients: includes information on chemical ingredients; trade secret claims.

d. First Aid Measures: includes important symptoms/effects, acute, delayed; required treatment.

e. Fire-fighting measures: lists suitable extinguishing techniques, equipment; chemical hazards from fire.

f. Accidental release measures: lists emergency procedures; protective equipment; proper methods of containment and cleanup.

g. Handling and storage: lists precautions for safe handling and storage, including incompatibilities.

h. Exposure controls/personal protection: lists OSHA’s Permissible Exposure Limits (PELs);

Threshold Limit Values (TLVs); appropriate engineering controls; personal protective equipment

(PPE)

i. Physical and chemical properties: lists the chemical characteristics.

j. Stability and reactivity: list chemical stability and possibility of hazardous reactions.

k. Toxicological information: includes routes of exposure; related symptoms, acute and chronic effects; numerical measures of toxicity.

Each Successful Bidder furnishing a toxic substance as defined by Section 875 of New York State Labor Law to the District shall provide a minimum of two (2) copies of a Material Safety Data Sheet (MSDS), which shall include for each such substance the information outlined in Section 876 of New York State Labor Law and shall submit the forms to the District’s Plant & Facilities Department, 780 Ocean Avenue, Bohemia, NY 11716.

Specifications

79. Work shall include troubleshooting, repairing, replacing, new work and general maintenance.

80. Contractor must be equipped to provide emergency repair work within two (2) hours and to commence non-emergency/new work within two (2) work days.

81. Contractor’s service persons shall have tools and equipment necessary to perform required work.

82. When repairing or replacing, the contractor must use the most up-to-date materials being manufactured.

No obsolete materials shall be allowed. Parts that have been replaced shall be the property of the

Connetquot Central School District and shall be left at the site unless directed otherwise by the Plants & Facilities Administrator.

83. All parts shall be new and must be a direct replacement for the original equipment. Additionally, if equal to or better than the original equipment is requested to be used by the contractor, prior approval must be given by the Plants and Facility Administrator. Rebuilt parts may be used only with prior approval of the school district. The district reserves the right to furnish parts and materials if they deem it to be in their best interest.

84. The contractor at the district’s request shall maintain an inventory of new manufacturer’s parts and materials so as to insure prompt repairs on short notice.

85. No travel time will be paid. Payments will be made only for time on the job. All invoices must be accompanied by daily service tickets specifying time of arrival, work done, materials used, time of departure for each employee, a separate materials invoice from supply house and must be signed by an authorized representative of the school district. A copy of this ticket is to be left with the signer, and this shall be the basis for payment. Service tickets not submitted in a timely fashion will result in payments being held up. Travel time will only be paid when the district considers a repair an emergency and requires contractor to immediately respond to that emergency. When contractor is called upon to perform emergency work, the service tickets shall be mailed the following day to the Plants & Facilities Administrator for signature.

86. No vehicle use will be paid for in the normal course of transporting mechanics and materials to the job site. Contractor may submit a quotation for use of special vehicles. Contractor must obtain prior approval for payment of special vehicle use.

87. Under this contract, sub-contracting shall not be permitted without prior approval of the district. If the permission of the district is granted for the use of a sub-contractor, the incumbent contractor will be allowed to add 10% to the invoice from the sub-contractor for handling and accounting purposes.

88. All subcontractors must follow the prevailing wage schedule and submit prevailing wage reports with invoice.

89. Contractor shall be licensed by the County of Suffolk and local municipalities, where required and submit documentation upon award. All work must be done in accordance with the National Code, current edition, and all state and local codes.

90. The District reserves the right to assign its personnel to assist the contractor’s mechanics if they deem it to be in their best interest.

91. All labor shall be guaranteed for a period of one (1) year from date of acceptance. All parts and materials shall be guaranteed for a minimum of ninety (90) days or in accordance with manufacturer’s warranty if greater than ninety (90) days.

92. When new work is required, the contractor shall provide for approval a detailed drawing showing construction and method of installation.

93. Except for emergency work, the contractor will be required to submit a budget cost estimate before any work is started. On emergency work, the contractor must submit his budget cost estimate within forty-eight (48) hours after starting the job. Contractor may be required to furnish a “not-to-exceed” price for a specific project to enable the district to encumber funds for that work.

94. In the event work cannot be performed as per time schedule by the primary contractor, the secondary contractor will be called upon to perform at his quoted price, with no penalty to the primary contractor.

95. Contractor is to have all work done in the best workmanlike manner, and shall clean up and remove all debris and rubbish resulting from his work from time to time, as required or directed.

Upon completion of the work, the premises shall be left in a neat, unobstructed condition, the buildings broom clean, and everything in satisfactory repair and order.

96. Equipment, supplies and materials shall be stored at the site only upon the approval of the using agency and at the contractor’s risk. In general, such on-site storage should be avoided to prevent possible damage or loss of material.

97. Contractor shall perform work so as to cause the least inconvenience to the district and with proper consideration for the rights of other contractors or workmen. The contractor shall keep in touch with the entire operation and install his equipment promptly.

98. Installation shall also include the furnishing of any rigging necessary to move equipment into the building and the removal and resetting of any removable windows used for moving equipment into the building.

99. Contractor shall acquaint himself with conditions to be found at the site and shall assume all responsibility for placing and installing the equipment in the locations required.

100. Contractor shall furnish adequate protection from damage for all work and shall repair damages of any kind for which he or his work persons are responsible.

101. Contractor may not impose a fuel charge under any name.

102. The contractor shall furnish three (3) reliable references, which have received service from you similar in manner and scope to the specifications of this bid package. The Connetquot Central School District would prefer to see references from other public-school systems that would reflect requirements similar to ours.

103. Contractor must insure that his/her employees abide by the prohibition against smoking in school buildings or on school grounds.

104. Contractor must follow the rules and regulations of the school district. This includes but is not limited to employees displaying photo identification and wearing a name tag.

Prevailing Wage Laws –Article 8 Services – PRC TBC

105. The Successful Bidder shall comply with all applicable New York State labor laws as they pertain to payment of prevailing wage rates, as provided for in the New York State Labor Law, Section 220. The cost of such compliance shall be borne entirely by the Successful Bidder, who shall hold the District harmless from any claims, demands or penalties arising from the Successful Bidder’s failure to comply with the above.

106. All requests for payment shall include certified payrolls for all workers.

107. In the event the prevailing wage rate increases during the course of this contract, the Bid pricing shall remain firm.

108. The Connetquot Central School District has applied for and received a PRC number for this Bid; the

PRC number is included in the Bid Documents. The Successful Bidder shall comply with all current labor rates and all regulations for the entire duration of any contract resulting from any Bid award.

Current labor rates are available from the NYS Department of Labor via their website:

http://www.labor.state.ny.us/workerprotection/wp_index.shtm or by calling (516) 228-3915. It is the Bidder’s responsibility to obtain the required information from the Department of Labor. The School District assumes no responsibility for any changes to NYS DOL website or telephone access information.

109. Bidders currently on the NYS Labor Department debarred list will not be considered for award of the

Bid. By submitting a Bid, the Bidder is indicating to the School District that they are currently in good standing with the NYS Department of Labor.

Failure to Enforce http://www.labor.state.ny.us/workerprotection/wp_index.shtm

110. The School District’s failure to enforce at any time or for any period of time, the provisions of this contract shall not be construed to be a waiver of such provisions or the right to enforce each and every provision.

Severability

111. Should any provision of a contract arising from this Bid, for any reason, be judicially declared invalid and/or unenforceable, such declaration shall not affect the validity of the remaining provisions, which shall remain in full force and effect, as if the Contract had been executed with the invalid provision(s) eliminated.

Indemnification/Hold Harmless

112. The Bidder agrees to defend, indemnify and hold harmless the Connetquot Central School District and its officers, directors, agents or employees against all claims, costs, damages, and expenses, including attorney’s fees, judgments, fines and amounts arising from any willful act, error or negligence of the Bidder, its officers, directors, agents or employees in relation to the performance of the contract.

To the fullest extent permitted by law and to the extent claims, damages, losses or expenses are not covered by Bidder’s insurance purchased by the Bidder in accordance with the Insurance Requirements set forth in this Bid, the Bidder shall indemnify and hold harmless the Connetquot Central School District of Islip, participating school districts (if applicable) as identified in this Bid, and agents and employees of any of them from and against claims, damages, losses and expenses, including but not limited to attorney’s fees, arising out of or resulting from performance of the work described herein.

Saving Clause/Force Majeure

113. The successful Bidder shall not be held responsible for any losses resulting if the fulfillment of the terms of the contract shall be delayed or prevented by wars, acts of public enemies, strikes fires, floods, acts of God, or for any other acts not within the control of the successful bidder and which by the exercise of reasonable diligence is unable to prevent.

D. Affirmative Action

The District hereby notifies all proposers that it will affirmatively insure that any contract entered into pursuant to this advertisement, minority business enterprises will be afforded full opportunity to submit offers and will not be discriminated against on the grounds of race, color, national origin in consideration of the award. Proposers hereby agree that should the proposer be awarded this contract, or any portion of this contract, the proposer will not discriminate against any person who performs work thereunder because of race, religion, color, sex, national origin or ancestry.

E. Driving Directions

From Long Island Expressway (East or West) Take Exit 57 – Veterans Memorial Highway East to Ocean Avenue. Right on Ocean Avenue to #780.

The District Central Office is on the right (after the bus yard and before the Public Library).

From Sunrise Highway heading West Take Exit 48 – Locust Avenue. Continue on North Service Road to Ocean Avenue. Right on Ocean Avenue to #780. The District Central Office is on the left (just after the Public Library).

From Sunrise Highway heading East Take Exit 47 – Oakdale-Bohemia Road. Continue on the South Service Road straight through the first traffic light. Make a left at the second traffic light onto the bridge. Make a left over the bridge onto the North Service Road. Continue on North Service Road to Ocean Avenue. Right on Ocean Avenue to #780. The District Central Office is on the left (just after the Public Library).

II. Specifications

A. Scope

The Connetquot Central School District invites sealed bids for the provision of INTEGRATED PEST MANAGEMENT SERVICES Districtwide. The purpose of this bid is to establish pricing for INTEGRATED PEST MANAGEMENT SERVICES, as indicated within these specifications, for the Connetquot Central School District and any/all municipal and not for profit organizations authorized under the General Municipal Laws of the State of New York, to purchase any goods and/or services awarded as a result of this bid in accordance with the latest amendments to NYS GML 100 through 104. However, it is understood that the extension of such contract is at the discretion of the vendor and the vendor is only bound to any contract between the Connetquot Central School District and the vendor. Additionally, the District reserves the right to purchase any goods or services included as a part of this bid from any means legally available to it at any time.

B. Item Specifications/Instructions to Bidders

The Contractor shall adequately suppress indoor populations of rats, mice, cockroaches, ants including carpenter ants as occasional invaders, winged termite swarmer’s emerging indoors, incidental/occasional invaders entering from out-of-doors, and flies and other arthropod pests not specifically excluded from the contract. Populations of these pests that are located immediately outside of the specified buildings and pose a possible infestation problem to the specified buildings are included.

Populations of the following pests will be considered special services, separate from the specifications of this contract:

• Birds, bats, snakes and all other vertebrates other than commensal rodents;

• Termites, carpenter ants nesting within structures and other wood-destroying organisms;

• Mosquitoes and other free flying insects originating out of doors;

• Pests that primarily feed on outdoor vegetation;

• Fleas and ticks

The contractor shall furnish all supervision, labor, materials and equipment necessary to accomplish the surveillance, trapping, and pesticide application components of the INTEGRATED PEST MANAGEMENT (IPM) program. The Contractor shall also provide detailed, site specific recommendations for structural and procedural modifications necessary to achieve pest prevention.

The Contractor shall conduct a thorough, initial inspection of each building or site within the agreed upon number of working days after the effective date of the contract. The purpose of the initial inspection is for the Contractor to identify problem areas and any equipment, structural features, or management practices that are contributing to pest infestations. The initial inspection shall be conducted by a certified commercial supervisory applicator employed by the Contractor. Access to building space shall be coordinated with the Plant & Facilities Department at 631-699-0329.

1. Requirement

The Pest Control Plan shall consist of five parts:

(1) Proposed methods for control, including labels and Material Safety Data sheets (MSDS sheets) for all pesticides to be used. A list of types of rodent bait boxes, insect and rodent trapping devices, pest monitoring devices, and any other control devices or equipment should also be included;

(2) A proposed pest population level referred to as a predetermined tolerance threshold, if thresholds exist for the targeted pest;

(3) A service schedule for each building or site;

(4) A description of any structural or operational changes that would facilitate the pest control effort;

(5) A copy of the Commercial Pesticide Applicator Certificate for every Contractor's representative who will be performing on-site service under contract. It shall be the Contractor's responsibility to carry out work according to the approved Pest Control Plan for each building or site. The Contractor shall receive the concurrence of the District prior to implementing any subsequent changes to the approved Pest Control Plan, including additions or replacements to the pesticide list and to on-site service personnel.

2. Non-pesticide Products and Use

The Contractor shall use non-pesticide methods of control wherever possible. For example: sticky traps, trapping devices.

3. Pesticide Products and Use

The goal of INTEGRATED PEST MANAGEMENT SERVICES is to deliver effective pest control while at the same time reducing the volume and toxicity of pesticides used and human and environmental exposure to pesticides. When it is determined that a pesticide must be used in order to obtain adequate control, the Contractor shall employ the use of formulations and treatment techniques which minimize the amount of pesticides used and the potential exposure of people and the environment.

All practices, methods, recommendations, and ultimately actions by the prospective bidder must be in accordance with those established by Integrated Pest Management Program established by NYSED in partnership with Cornell University, which employs a “least toxic” approach to pest management in and around public schools and daycare facilities across NYS. The Connetquot Central School District expects the prospective bidder to have at least (3) years of experience providing integrated pest management services, planning, and program to a public school district in New York State which the District will verify based on provided references. The District reserves the right to disqualify a prospective bid based on a bidders inability to establish professional experience in implementing an (IPM) program and strict adherence to NYS IPM approach for public schools and daycare facilities. The scope and/or specifications of the bid are intended to be at least as stringent as the NYS IPM regulations. When/if there is a mismatch between this bid and practices prescribed in the IPM Manual as issued by NYS, the contractor is to assume the more stringent regulation unless provided written authorization by the district accordingly.

The Contractor shall be responsible for application of pesticides according to the product label. All pesticides used by the Contractor must be registered with the Environmental Protection Agency (EPA) and the state Department of Environmental Protection. Transport, handling and use of all pesticides shall be in strict accordance with the manufacturers label instructions and all applicable federal and state laws and regulations.

The Contractor will use the following pesticide use hierarchy as a guide to minimize the amounts of pesticides applied as well as the potential for exposure.

(1) Baits and Gels

Containerized and other types of bait formulations rather than sprays shall be used whenever possible, shall be placed out of the general view and in locations where they will not be disturbed by routine operations and/or in locations not accessible to children, pets, wildlife, and domestic animals, or in EPA-approved tamper-resistant bait boxes. Baits and gels are considered the standard choice for most spaces.

(2) Dusts in closed areas such as wall voids Dusts are the preferred pesticide product for treatment in such areas as, contrary to liquid products; they are not as directional when applied and affect a broader internal void area.

(3) Crack and crevice treatment using, in order of preference

(a) Wettable powders

(b) Microencapsulated products

(c) Emulsifiable concentrates

(d) Aerosols

As a general rule, if effective baits are not available for the targeted indoor pest, liquid, aerosol, or dust formulations shall be applied only as crack and crevice treatments with application devices specifically designed or modified for this purpose.