County of San Mateo

Request for Proposals (RFP) for County Office Building 1

Renovation and Modernization Work Package 2 (WP2)

Project (Project No. P33Z1)

Public Works - Capital Projects

RFP No. 2027-RFP-00118

RFP Contact: Roxanne Maquinana rmaquinana@smcgov.org

1. Introduction and Schedule

The County of San Mateo (the “County” or “SMC”) covers most of the San Francisco Peninsula. The region covers 744 mi and is home to nearly 800,000 residents and 20 incorporated cities. The County provides for the health and welfare of all people within its borders and serves as the local government for the unincorporated areas. Innovation thrives here in industries including bioscience, computer software, green technology, hospitality, financial management, health care, education and transportation. The

County prides itself on how that prosperity fosters its commitment to protecting and enhancing the health, safety, welfare and natural resources of the community.

1.1. Summary

The Department of Public Works (Department) is seeking a general contractor for the County Office

Building 1 Renovation and Modernization Work Package 2 (WP2) Project (Project No. P33Z1)

(Project). The anticipated construction is to be performed at 455 County Center, Redwood City, CA

94063. The work to be done consists, in general, of providing all labor, materials, tools, appurtenances, and equipment required as well as any other items and details not mentioned but required by the Contract

Documents and Project Specifications and as directed by the Director of Public Works or designee.

The target start date and term for the proposed services are subject to negotiation of a final agreement, through the completion of the Project. The Contract Time for completion of all the Work of the Project is

Two Hundred Four (204) calendar days, starting the day after the anticipated Notice to Proceed date, as defined as sufficiently complete in accordance with the Contract Documents and Project Specifications.

However, the Contract time for completion of all Level 1 Work, or work that impacts Level 1, is One

Hundred Two (152) calendar days, ending on May 9, 2027.

1.2. Background

The Department plans, designs, constructs, operates, manages and maintains all County-owned facilities to ensure they are safe and accessible to residents and clients of County agencies, the general public, and

County employees. The Department has a budget of approximately $200 million and is staffed with over

300 employees in five divisions: Administrative Services, Airports, Engineering and Resource Protection, Facility Services, and Road Services, supporting the 46 special districts governed by the Board of

Supervisors and administered by the Department.

1.3. Contact Information

Project Contact:

Roxanne Maquinana Program Services Manager Email: rmaquinana@smcgov.org Phone: (650) 363-4100

Procurement Contact:

Roxanne Maquinana Program Services Manager Email: rmaquinana@smcgov.org Phone: (650) 363-4100

Department:

Public Works - Capital Projects

Page 3 of 26 Release date of October 14, 2026

Department Head:

Tory Newman Director

1.4. Timeline

RFP Released October 14, 2026

Pre-Proposal Meeting (Mandatory) October 23, 2026, 10:00am meet outside of 455 County Center in the County

Center Courtyard

Deadline for Questions, Comments and

Contract Exceptions

November 2, 2026, 1:00pm

Question Response Deadline November 9, 2026, 1:00pm

Proposal Due Date and Time November 18, 2026, 1:00pm

Bid Opening (Non-Mandatory) November 18, 2026, 1:35pm

Microsoft Teams https://teams.microsoft.com/meet/22471912390803

30?p=jDNof3S6Q2afwQ8I0t Meeting ID: 224 719 123 908 033 0 Passcode: 7xR3o3Cf

Dial by Phone:

+1 628-212-0105 Phone Conference ID: 278 381 209#

Bid Evaluation Period 11/19/2026-11/30/2026

Issue Notice of Intent to Award November 30, 2026

Anticipated Contract Award Date December 8, 2026

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Anticipated Notice to Proceed December 8, 2026

2. Bid Requirements

2.1. Notice to Contractors

NOTICE IS HEREBY GIVEN that the Board of Supervisors of the County of San Mateo, State of

California, will receive sealed bids for the following construction contract:

County Office Building 1 Renovation and Modernization

Work Package 2 (WP2) Project (Project No. P33Z1)

455 County Center

Redwood City, CA 94063

Bids must be submitted in the bidder's package on the forms furnished and in accordance to the

Attachments section of this solicitation. The Contract Documents may be examined and/or downloaded at the County of San Mateo's Procurement website at https://procurement.opengov.com/portal/smcgov

(includes complete bid package) or through the Department of Public Works website.

The Project includes interior remodel of a portion of Level 1 and all of Level 2 including abatement, demolition and construction of non-load bearing partitions; suspended acoustic ceilings and lighting;

doors, frames and hardware; finishes; and mechanical, electrical and plumbing systems. The Work also includes modifications to systems with equipment and plumbing connections to be located in the

Basement. The Project also includes the following basis of design scopes: a fire alarm system and a fire suppression system for all of Level 1 and Level 2; an Audio Visual System and Equipment in Conference

Room 101; expanding the existing Access Control System to include new doors; and limited signage.

Bidders must be fully qualified, licensed (Class B - General Contractor), certified, and insured to perform the Work requested for the Project. All work performed must meet all current applicable laws and regulations. The Work to be performed consists, in general, of providing all labor, materials, tools, appurtenances, and equipment required, as well as any other items and details not mentioned above but required by the Contract Documents and as directed by the Director of Department of Public Works.

The Engineer’s estimate for the scope of work of this Project is $13,000,000 to $15,000,000.

The Contract Time for completion of all the Work of the Project is Two Hundred Four (204) calendar days, starting the day after the anticipated notice to proceed date, as defined as sufficiently complete in accordance with the Contract Documents and Project Specifications. However, the Contract Time for completion of all the Level 1 Work, or work that impacts Level 1, is One Hundred Two (152) calendar days, ending on May 9, 2027.

A Mandatory Pre-Bid Conference will be held at 455 County Center, 1st Floor, Room 101, Redwood

City, CA 94063, followed by a Project Site Visit/Job Walk. The Pre-Bid Conference is scheduled for

October 23, 2026 at 10:00am (Pacific Time). It is mandatory for interested contractors to attend the pre-bid conference, sign the attendance roster and visit the project site to become familiar with project. Bids

Page 5 of 26 Release date of October 14, 2026 will not be accepted from any prime contractor not present at the mandatory pre- bid conference as evidenced on the attendance roster.

Please review the Project Plans & Specifications in advance of the Mandatory Pre-Bid Conference and

Project Site Visit.

Questions regarding this project shall be submitted and only accepted through the County Office Building

1 Renovation and Modernization Work Package 2 (WP2) Project (Project No. P33Z1) solicitation on

OpenGov. Questions received at the pre-bid conference will be deferred and will need to be submitted through OpenGov to ensure all questions are addressed, answered and available for all proposers.

Bids will only be accepted through the County of San Mateo's eProcurement portal, OpenGov, on or before November 18, 2026 at 1:00pm (Pacific Time). No paper copies will be accepted. The bids will be opened through a webcast soon after the specified closing time. Bidders may participate in the public bid opening by visiting the Project solicitation and clicking on the Microsoft Teams

Online Bid Opening Webcast.

Bids shall be submitted using forms furnished in the solicitation. Copies of the forms are also attached to the Project Manual of the Construction Documents and shall be accompanied by a Bid Surety Bond. A bid surety bond will be required for the faithful performance of the contract in amount 100% of the amount of the bid.

The County of San Mateo, State of California, reserves the right to reject any and all bids, alternate bids, or unit prices and waive any irregularities in any bid received. No bidder may withdraw its bid for a period of ninety (90) days after the date set for the opening thereof.

Prospective bidders must be fully qualified, licensed, certified, and insured to perform the Work requested for the Project. All work performed must meet all current applicable laws and regulations.

Pursuant to Labor Code Sections 1770, et seq., the Director of the Department of Industrial

Relations has determined the general prevailing rate of wages in the County of San Mateo for each craft, classification, or type of workman needed to execute the contract. The prevailing rates so determined are based on an 8-hour day, 40-hour week, except as otherwise noted. Existing agreements between the Building Trades and the Construction Industry groups relative to overtime, holidays and other special provisions shall be recognized. It shall be mandatory upon the

Contractor and upon any sub- contractors under them, to pay not less than the said specific rates to all laborers, workmen or mechanics employed by them in the execution of this contract.

Pursuant to State Senate Bill SB 854 (Stat. 2014, Ch. 28), effective January 1, 2015:

A. No Contractor or Subcontractor may be listed on a bid proposal for a Department of Public

Works project (submitted on or after March 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5 (with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)).

B. No Contractor or Subcontractor may be awarded a contract for public work on a

Department of Public Works project (awarded on or after April 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5.

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C. This project is subject to compliance monitoring and enforcement by the Department of

Industrial Relations. All Contractors and Subcontractors must furnish electronic certified payroll records directly to the DIR Labor Commissioner (aka Division of Labor Standards

Enforcement).

Contractor and its subcontractor(s) agree to pay not less than prevailing rates of wages and be responsible for compliance with all the provisions of the California Labor Code, Article 2-Wages, Chapter 1, Part 7, Division 2, section 1770 et seq and section 1810 et seq. A copy of the prevailing wage scale established by the Department of Industrial Relations is on file in the office of the Director of Department of Public

Works, and available at www.dir.ca.gov/DLSR or by phone at 415-703-4774. California Labor Code section 1776(a) requires each contractor and subcontractor keep accurate payroll records of trades’ workers on all Department of Public Works projects and to submit copies of certified payroll records upon request.

This work is to be covered by the County of San Mateo's Project Labor Agreement (PLA) with the San

Mateo County Building and Construction Trades Council along with affiliated Unions and the signatory

Craft Unions. The PLA establishes the labor relations policies and procedures for the County, the

Contractor and subcontractors awarded contracts for the work and for the craft persons employed by the

Contractor or subcontractor while engaged in the work. See Attachments section for more information on the PLA and PLA amount thresholds. See Section 2.8 of the solicitation for additional information.

A payment bond and performance bond will be required pursuant to California Public Contract Code

Section 7103 and Section 10221 if a contractor is awarded a contract.

Liquidated Damages are $1000 per calendar day and shall be based on the Contract Times. Pursuant to

California Government Code Section 53069.85, Owner may withhold Liquidated Damages from payments to the Contractor as such damages accrue, or, at Owner’s discretion, withhold Liquidated

Damages from any payments due or that become due pursuant to the Contract, including Retention and final payment.

2.2. Instructions to Bidders

General

A. Bids shall be received in accordance with the Contract Documents. Each Bidder shall carefully read the complete Contract Documents including these instructions.

B. Before submitting a bid, each Bidder shall attend the mandatory pre-bid meeting and visit the project site and evaluate all conditions and limitations involved thereon as no allowance will be made because of the lack of such examination and knowledge.

C. Contractors bidding to the County shall have a minimum five (5) years continuous experience as a prime contractor on projects in California of comparable quality, size, complexity, and type, multi-trade, $10,000,000-$20,000,000, municipal projects.

D. Contractors bidding to the County shall have completed as the prime three (3) projects of comparable quality, size, complexity and type, preferably in an operating facility, and the projects have been closed with respective authority-having-jurisdiction compliance.

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E. Contractor is legally authorized to do business in the State of California.

F. Asbestos abatement contractor shall possess a valid CA C-22 license, California certification for asbestos removal and abatement including CAL/OSHA registration number. Lead abatement requires CA Department of Public Health certification.

Hazardous material abatement activities shall comply with Vista Environmental Consulting

Hazardous Materials Survey Report bid documents dated 07/07/2024 for abating

Environmentally Regulated Material (ERM). Contractor shall have not less than three (3) years of experience on projects of similar size and complexity.

G. Subcontractors shall meet the above three requirements in C, D and F, as it pertains to their work.

H. Within three (3) business days of request by County, Contractor shall submit evidence of compliance to the above qualifications (C-F) and list of all project work performed, both complete and incomplete, within the previous three (3) years including the names and phone numbers of the Owners and Architects.

I. Within three (3) business days of request by the County, Contractor shall submit Superintendent’s qualifications with a minimum of three (3) years supervising projects of comparable quality, size, complexity, and type.

2.3. Construction Requirements

A. Permits: All work is subject to inspection and acceptance of the Authority Having Jurisdiction

(AHJ).

B. Differing Site Conditions: Contractor is advised the work will be performed in an existing structure.

C. Work shall be performed between the construction hours of 7:00AM to 5:00PM and after-hours, unless otherwise agreed upon between the County and Contractor. Work pertaining to concrete sawing or work exceeding 95 decibels shall be performed after hours.

D. Contractor is advised the facility will remain occupied and the County intends to maintain active utility operations specific to facility systems during construction. Existing systems and utility outages, and shutdowns shall be approved in advance by the County. Refer to Project

Specifications Volume I, Div 01.

E. Contractor to coordinate with the County regarding providing temporary construction barriers and public wayfinding signage for duration of project.

F. Schedule: Contractor’s attention is directed to the Contract Times and the requirement of the

Contractor to achieve substantial completion of the work within said time periods. Construction shall be completed within Contract Times defined as sufficiently complete in accordance with the

Contract Documents to allow the Owner to occupy or utilize for its intended use.

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G. Contractor shall be required to attend weekly construction project meetings with County and

County’s Representatives for the duration of the project. Contractor shall track meeting action items and provide updates per Contract Documents.

H. Contractor’s Personnel: Contractor shall submit within ten (10) working days from the execution of the Contract a list of names, addresses, and telephone numbers of key personnel who are to be contacted in case of emergencies on the job during non-working hour, including Saturdays, Sundays, and Holidays. Contractor shall update the list during the project and ensure the latest revision is posted in project office and provided to County Representatives.

I. All personnel who will have access to the work site may be required to wear photo identification issued by the County at all times.

2.4. Bid Submission

A. Bids shall be submitted in accordance with the Contract Documents. Bid documents shall be submitted on County forms provided in this solicitation and are to be properly and fully completed, including the designation of all subcontractors who will perform work or labor or render service on behalf of Contractor, in an amount in excess of one-half of one percent of the

Contractor's total bid. Bidders must complete and submit all of the following documents as required in Section 3. Technical Proposal with their bid. All proposals shall be submitted through OpenGov. Paper copies will not be accepted.

B. No bid will be considered which makes exceptions, changes, or in any manner makes reservations to the terms of the Contract Documents.

C. Unit Prices on all classes of work as specified or required shall be submitted. Additions to or deductions from the contract sum shall be based on these unit prices. However, none will be acceptable that are above and beyond a fair and just amount and may be subject to third party estimator verification and reasonable adjustment before the signing of the Contract or bid disqualification.

D. Each bid must give the full business address of the bidder and be signed by the bidder with his usual signature. Bids by partnerships must furnish the full name of all partners and must be signed in the partnership name by one of the members of the partnership or by any authorized representative, followed by the signature and designation of the person signing. Bids by corporations must be signed with the legal name of the corporation, followed by the name of the

State of incorporation and by the signature and designation of the president, secretary, or other person authorized to bind it in the matter. Corporations must furnish a Certificate attesting to the existence of the corporation. The name of each person signing shall also be typed or printed below the signature. When requested by the Owner, satisfactory evidence of the authority of the officer signing on behalf of the corporation shall be furnished.

E. No bid will be considered which is received after the date and time set for the deadline to receive bids as stated herein, as determined by County.

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F. Bid Opening Notice will be released through OpenGov soon after the hour set for bid opening as possible. The bid opening is open to bidders and the public.

G. No bid will be considered which is received after the time set for bid opening as determined by the County.

2.5. Contract Documents

Questions regarding the Contract Documents, such as discrepancies, conflicts, omissions, doubt as to meanings, or regarding scope of work shall be posted as a question in OpenGov. Inquiries must be received by the Authorized Contact Person by the deadline for questions. Inquiries will be answered in

OpenGov to all bidders of record if a response or written clarification is warranted in the opinion of the

Owner. The Owner will not be responsible for oral clarifications. Regarding questions on the Contract

Documents in the absence of written clarifications, Contractor is instructed to bid the more expensive method or materials.

2.6. Bonds and Insurance

Bid Bond:

Bids shall be accompanied a Bid Bond of not less than ten percent (10%) of the amount of the base Bid, plus all additive alternates as required. Bid bond must be completed and uploaded to OpenGov (refer to

Technical Proposal section). Original must be mailed to the Department of Public Works, 555 County

Center, 5th Floor, Redwood City, CA 94063 Attention: Roxanne Maquinana. The Surety on Bidder’s Bid

Bond must be an insurer admitted in the State of California and authorized to issue surety bonds in the

State of California. Bids submitted without necessary bid security will be deemed non-responsive and will not be considered.

Payment and Performance Bonds:

If contractor is awarded, two bonds, as itemized below and in the forms attached, shall be furnished by the successful bidder within ten calendar days after notification of award. The bonds shall be in the form of surety bonds issued by corporations duly and legally licensed to transact business in the State of

California, satisfactory to the County. Premiums for said bonds shall be paid by the Contractor and maintained at Contractor's expense during the period prescribed herein for the completion of the work to be done under the contract.

• A Performance Bond in amount of One Hundred Percent (100%) of the Contract amount to insure

County during construction and for the guarantee period after completion against faulty or improper materials or workmanship and to assure County of full and prompt performance of

Contract.

• A Payment Bond in amount of One Hundred Percent (100%) in accordance with the laws of the

State of California to secure payment of any and all claims for labor and material used or consumed in performance of this Contract.

Insurance:

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Workers' Compensation Insurance, Comprehensive General Liability Insurance, Motor Vehicle Liability

Insurance, Public Liability and Property Damage Insurance, and All Risk Property (Builder's?) Insurance and evidence thereof shall be furnished to the County and shall be maintained by the contractor as detailed in General Conditions.

2.7. Wage Rate Requirements

The Department of Industrial Relations has determined the general prevailing rate of wages in the County of San Mateo.

It shall be mandatory upon the Contractor and all of its subcontractors to pay not less than the said current prevailing wage rates to all laborers, workmen, or mechanics employed by them in the execution of a

Contract.

The Contractor is advised that, pursuant to State Senate Bill SB 854 (Stat. 2014, Chapter 28), effective

January 1, 2015, all contractors and subcontractors working on a contract for public work on a public works project (awarded on or after April 1, 2015) must furnish electronic certified payroll records to the

Labor Commissioner.

In accordance with the General Conditions, it shall be mandatory upon the Contractor and Subcontractors to pay not less than the said prevailing wage rates to all laborers, workmen, or mechanics employed by them in the execution of this Contract. When applicable, both Contractor and Subcontractor hereby agree to pay not less than prevailing rates of wages and be responsible for compliance with all the provisions of the California Labor Code, Article 2-Wages, Chapter 1, Part 7, Division 2, Section 1770 et seq and

Section 1810 et seq. A copy of the prevailing wage scale established by the Department of Industrial

Relations is on file in the office of the Director of Public Works, and available at www.dir.ca.gov/DLSR or by phone at 415-703-4774. California Labor Code Section 1776(a) requires each Contractor and

Subcontractor keep accurate payroll records of trades workers on all public works projects and to submit copies of certified payroll records upon County’s request.

The Contractor’s attention is further directed to the following requirements of State Senate Bill SB 854

(Stat. 2014, Chapter 28), effective January 1, 2015:

A. No Contractor or Subcontractor may be listed on a bid proposal for a public works project

(submitted on or after March 1, 2015) unless registered with the Department of Industrial

Relations pursuant to Labor Code section 1725.5 (with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)).

B. No Contractor or Subcontractor may be awarded a contract for public work on a public works project (awarded on or after April 1, 2015) unless registered with the Department of Industrial

Relations pursuant to Labor Code section 1725.5.

C. This project is subject to compliance monitoring and enforcement by the Department of Industrial

Relations.

The Contractor is further advised that, pursuant to State Senate Bill SB 854 (Stat. 2014, Chapter 28), effective January 1, 2015, all contractors and subcontractors working on a contract for public work on a

Page 11 of 26 Release date of October 14, 2026 public works project (awarded on or after April 1, 2015) must furnish electronic certified payroll records to the Labor Commissioner.

2.8. Project Labor Agreement

On July 1, 2026, Resolution No. 081396 was adopted by the County of San Mateo requiring the use of

Project Labor Agreements (PLA) for covered County public works projects having an estimated project value. The Contractor is advised that, pursuant to the PLA, all contractors and subcontractors working on a contract for public work on a public works projects must comply with the PLA if the Project falls within the following threshold amounts:

• $3 million beginning July 1, 2026;

• $2.5 million beginning July 1, 2027;

• $2 million beginning July 1 2028; and

• $1 million beginning July 1 2029, as adjusted annually for inflation on each July 1st thereafter during the term of this Agreement based on the California Construction Cost Index

The intent of the PLA is to provide that the work bring full employment and economic benefit to the

County and its residents. With the PLA, the parties have established a framework for fair wages, hours and working conditions through which these goals may be achieved, and which will permit the utilization of the most modern, efficient and effective procedures for construction, assure a sufficient supply of skilled craft persons, and reduce or eliminate the causes of disruptions or interference with the work being performed.

Refer to the PLA in the Attachments section of the solicitation for additional information.

2.9. Non-Discrimination

The Contractor and all subcontractors with contracts over $5,000 must comply with the County

Ordinance No. 4026, Chapter 2.93 of the County of San Mateo Ordinance Code with respect to the provision on employee benefits; as set forth in the ordinance, such Contractor and subcontractors are prohibited from discriminating in the provision of employee benefits with a domestic partner and an employee with a spouse. A copy of the ordinance is included in this solicitation.

2.10. Contractor Employee Jury Service Ordinance

For contracts (including subcontracts) over $100,000, Contractor shall comply with the County Ordinance

No. 4324, Chapter 2.85 with respect to provision of jury duty pay to employees and have and adhere to a written policy that provides that its employees shall receive from the contractor, on an annual basis, no less than five days of regular pay for actual jury service in the County of San Mateo. The policy may provide that employees deposit any fees received for such jury service with the contractor or that the contractor deduct from the employees regular pay the fees received for jury service. A copy of the ordinance is included in this solicitation.

2.11. Recycling and Diversion of Debris from Construction and Demolition Ordinance

All Contractors with demolition contracts exceeding $5,000 in value; or construction contracts exceeding

$250,000 in value; or construction contracts consisting of at least

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2,000 square feet shall comply with the County Ordinance No. 4099, Chapter 4.105 of the County of San

Mateo Ordinance Code for with respect to construction and demolition debris. Refer to Document 00 62 63 Recycling and Diversion of Debris from Construction and

Demolition.

2.12. Proprietary Products and/or County Vendors

The County has found and determined that the following item(s) shall be used on this Project based on the purpose(s) indicated. Public Contract Code Section 3400(b): A particular material, product, thing, or service is designated by specific brand or trade name for the following purpose(s):

A. In order to match other products in use at other County of San Mateo facilities.

B. In order to obtain a necessary item that is only available from one source.

See Drawings and Specifications for specific project requirements.

2.13. Construction Management Software

The County utilizes Procore as its Project Management Information System. The Contractor shall use the

County's Procore account as the primary tool for all Project Management communication, documentation, and management workflows. As necessary, the County will provide the Contractor, its key personnel, and designated subcontractors with access to the County's Procore platform at no cost to the Contractor. The

Contractor is responsible for providing its own hardware and internet connectivity required to access the system. Failure or refusal to utilize the County's Procore platform in accordance with this Section may be deemed a material breach of contract and may result in the withholding of progress payments.

Unless otherwise directed in writing by the County, the Contractor shall input, track, and process all project-related documents through Procore, including but not limited to: Daily Logs, Requests for

Information (RFIs), Submittals, Meeting Minutes, Punch Lists, As-Built Drawings, Change Order

Requests (CORs), Potential Change Orders (PCOs), Applications for Payment, and Prime Contract

Variations.

3. General Conditions

3.1. Submission Deadline

Proposals must be electronically received by 1:00 pm, on Wednesday, November 18, 2026 via eProcurement system.

Allow sufficient time for the upload to complete by the Due Date and Time. Partial uploads will automatically terminate, and proposals will be rejected. The eProcurement system submission time will be the official submission time. The County will not be responsible for and may not accept proposals that are late due to slow internet connections or for any other failure of the eProcurement system.

NOTE: The County does not maintain the eProcurement system and is not liable for site failures or technical problems. To resolve technical issues, contact OpenGov Technical Support by using the real time chat located in the lower right hand corner of the screen, or via email at procurement-support@opengov.com https://procurement.opengov.com/portal/smcgov

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3.2. Pre-submission Registration

Organizations or individuals interested in responding to this solicitation must register online with the

County of San Mateo at:

• https://procurement.opengov.com/portal/smcgov

It is recommended that organizations complete this registration as soon as possible. The County will not be responsible for and may not accept proposals that are late due to a failure to register in the eProcurement system.

3.3. Submission via eProcurement Portal

Required Documents

Please refer to the Technical Proposal section for submittal documents and requirements.

Electronic Submissions

Include the proposer name and the RFP title and number in each filename. Submit proposals via the eProcurement website, allowing sufficient time for the upload to complete by the Due Date and Time. As noted above, the eProcurement portal submission time will be the official submission time, and partial uploads will automatically terminate, and proposals will be rejected. Contact eProcurement Portal with technical questions regarding this site.

Conflicts between Certain Requirements

Prior to the submission deadlines and solely relating to a determination of the timeliness of questions, comments, and proposal submissions, information displayed on the eProcurement portal site will take precedence in the event of a discrepancy between that information and the information within the solicitation documents. For all other discrepancies, the information in the solicitation documents will take precedence.

Format

Documents should be created in the following format:

• Text should be Times New Roman (12-point minimum font size) and unjustified (i.e., with a ragged-right margin)

• Pages should have margins of at least one inch on all sides (excluding headers and footers)

• If the proposal is lengthy, a Table of Contents should be included.

• PDF format is preferred.

Errors in Proposals

The County will not be liable for any errors in proposals. Proposals may be rejected as unresponsive if they are late, incomplete, missing pages or information, or cannot be opened for any reason. The County may waive minor irregularities, but such waiver will not modify any remaining RFP requirements.

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3.4. Procurement Preference for Local Businesses and Local Non-Profits

The County of San Mateo has adopted a Procurement Preference for Local Businesses Ordinance (County

Ord. Code Ch. 2.89.) The purpose of this Ordinance is to promote a strong local economy by giving preference to local businesses, local non-profits, local small and micro businesses, and local small and micro non-profits in County procurements, to the extent consistent with the law and interests of the public. The County’s process for applying local preferences to competitive procurements is set forth in

County Ordinance Code Section 2.89.030. The Ordinance and exemptions (e.g. the ordinance will be exempt when all bids or proposals received are from Non-Profit Organizations) can be reviewed here:

Chapter 2.89 - PROCUREMENT PREFERENCE FOR LOCAL BUSINESSES | Code of Ordinances |

San Mateo County, CA | Municode Library

The requirements for bidders to establish eligibility for a local preference for this solicitation are detailed below in Section III (Submission Requirements) The Ordinance does not apply if a procurement is determined to be exempt (County Ord. Code sec. 2.89.050), and the County reserves the right to waive application of the Ordinance to this procurement if determined to be in the best interests of the County

(County Ord. Code sec. 2.89.060).

4. Submission Requirements

4.1. Submission Deadline

Proposals must be electronically received by 1:00 pm, on Wednesday, November 18, 2026 via eProcurement system.

Allow sufficient time for the upload to complete by the Due Date and Time. Partial uploads will automatically terminate, and proposals will be rejected. The eProcurement system submission time will be the official submission time. The County will not be responsible for and may not accept proposals that are late due to slow internet connections or for any other failure of the eProcurement system.

NOTE: The County does not maintain the eProcurement system and is not liable for site failures or technical problems. To resolve technical issues, contact OpenGov Technical Support by using the real time chat located in the lower right hand corner of the screen, or via email at procurement-support@opengov.com https://procurement.opengov.com/portal/smcgov

4.2. Pre-submission Registration

Organizations or individuals interested in responding to this solicitation must register online with the

County of San Mateo at:

• https://procurement.opengov.com/portal/smcgov

It is recommended that organizations complete this registration as soon as possible. The County will not be responsible for and may not accept proposals that are late due to a failure to register in the eProcurement system.

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4.3. Submission via eProcurement Portal

Required Documents

Please refer to the Technical Proposal section for submittal documents and requirements.

Electronic Submissions

Include the proposer name and the RFP title and number in each filename. Submit proposals via the eProcurement website, allowing sufficient time for the upload to complete by the Due Date and Time. As noted above, the eProcurement portal submission time will be the official submission time, and partial uploads will automatically terminate, and proposals will be rejected. Contact eProcurement Portal with technical questions regarding this site.

Conflicts between Certain Requirements

Prior to the submission deadlines and solely relating to a determination of the timeliness of questions, comments, and proposal submissions, information displayed on the eProcurement portal site will take precedence in the event of a discrepancy between that information and the information within the solicitation documents. For all other discrepancies, the information in the solicitation documents will take precedence.

Format

Documents should be created in the following format:

• Text should be Times New Roman (12-point minimum font size) and unjustified (i.e., with a ragged-right margin)

• Pages should have margins of at least one inch on all sides (excluding headers and footers)

• If the proposal is lengthy, a Table of Contents should be included.

• PDF format is preferred.

Errors in Proposals

The County will not be liable for any errors in proposals. Proposals may be rejected as unresponsive if they are late, incomplete, missing pages or information, or cannot be opened for any reason. The County may waive minor irregularities, but such waiver will not modify any remaining RFP requirements.

4.4. Procurement Preference for Local Businesses and Local Non-Profits

The County of San Mateo has adopted a Procurement Preference for Local Businesses Ordinance (County

Ord. Code Ch. 2.89.) The purpose of this Ordinance is to promote a strong local economy by giving preference to local businesses, local non-profits, local small and micro businesses, and local small and micro non-profits in County procurements, to the extent consistent with the law and interests of the public. The County’s process for applying local preferences to competitive procurements is set forth in

County Ordinance Code Section 2.89.030. The Ordinance and exemptions (e.g. the ordinance will be exempt when all bids or proposals received are from Non-Profit Organizations) can be reviewed here:

Page 16 of 26 Release date of October 14, 2026

Chapter 2.89 - PROCUREMENT PREFERENCE FOR LOCAL BUSINESSES | Code of Ordinances |

San Mateo County, CA | Municode Library

The requirements for bidders to establish eligibility for a local preference for this solicitation are detailed below in Section III (Submission Requirements) The Ordinance does not apply if a procurement is determined to be exempt (County Ord. Code sec. 2.89.050), and the County reserves the right to waive application of the Ordinance to this procurement if determined to be in the best interests of the County

(County Ord. Code sec. 2.89.060).

5. Minimum Qualifications and Technical Proposal

5.1. Minimum Qualifications

5.1.1. Primary Contractor has a minimum five-year continuous experience as prime on projects of comparable quality, size, complexity and type, multi-trade, $10,000,000-

$20,000,000, Municipal projects.*

☐ Yes

☐ No

*Response required

5.1.2. License No., License Class and Expiration Date*

*Response required

5.1.3. Does Contractor have previous experience working in existing occupied facilities while performing hazardous material abatement*

☐ Please confirm

*Response required

5.1.4. At the time of bid, Contractors bidding shall have a staffed office within the County of

San Mateo or within 55 miles of 555 County Center, Redwood City, CA 94063*

☐ Please confirm

*Response required

5.1.5. Provide address of staffed office (Address, City, State, Zip)*

*Response required

5.1.6. The undersigned designates the address provided (Question 1.5) to be the office to which such notice of acceptance may be mailed or delivered*

If written notice of the acceptance of this bid is delivered to the undersigned within ninety (90) calendar days after the date of opening of the bids, or any time thereafter before the bid is withdrawn, the undersigned will, within ten (10) calendar days after the date of such mailing or delivering of such notice, execute and deliver a contract in the Form of Agreement present in the Contract Documents and give

Payment and Performance Bonds in the form provided in these Contract Documents.

☐ Please confirm

*Response required

Page 17 of 26 Release date of October 14, 2026

5.1.7. Company Business Type*

☐ Corporation

☐ Partnership

☐ Sole Proprietor

*Response required

5.1.8. If Contractor is a Partnership, please provide full names of all partners.*

*Response required

5.1.9. Before a contract is awarded, the County may, at its discretion, require from the proposed contractor evidence of its ability to faithfully, capably, and reasonably perform such proposed contract within the Contract Times and for the Contract

Amount, and may consider such evidence before making its decision on the award of such proposed contract.*

☐ Please confirm

*Response required

5.1.10. Time of Completion*

Contractor proposes, if awarded the Contract, to complete the entire work within Contract Times specified in the solicitation and Contract Documents

☐ Please confirm

*Response required

5.1.11. The County reserves the right to reject any and all proposals, to contract work with whomever and in whatever manner, to abandon work entirely, or waiver of any irregularities in receiving bids*

☐ Please confirm

*Response required

5.1.12. Insurance *

Contractor has required insurance coverage and shall maintain evidence of insurance in the contract documents throughout the duration of the contract.

☐ Please confirm

*Response required

5.1.13. Contractor is required to be registered with the Department of Industrial Relations*

Enter DIR Number and expiration date

*Response required

5.1.14. Please confirm your firm is registered with System for Award Management (SAM)*

SAM.gov

☐ Please confirm

Page 18 of 26 Release date of October 14, 2026

5.1.15. What is the registered Business Name and Unique Entity ID (UEI) No.?*

• UEI number can be obtained by registering your business through SAM.GOV

• Should you be in the process of obtaining your UEI number, please enter the digits ‘123’ temporarily for your response below in order to proceed with proposal. This temporary number should be replaced with the correct registration number for submission of the proposal.

*Response required

5.1.16. Contractor agrees to comply with Project Labor Agreement (PLA) per attached.

Contractor and subcontractors must submit completed Agreement to be Bound form*

Please download, complete, and upload the Agreement to Bound document, which can be located in the attached PLA

• San_Mateo_County_PLA_(execu...

*Response required

5.1.17. If awarded, the Prime Contractor agrees to use the Owner's web-based construction management software, Procore, for this Project.*

☐ Please confirm

*Response required

5.1.18. Within three (3) business days of request by County, Contractor shall submit evidence of compliance to the above qualifications and a list of all project work performed, both complete and incomplete, within the previous three (3) years including the names and phone numbers of the Owners and Architects.**

☐ Please confirm

*Response required

5.1.19. Within three (3) business days of request by the County, Contractor shall submit

Superintendent’s qualifications with a minimum of three (3) years supervising projects of comparable quality, size, complexity, and type.*

☐ Please confirm

*Response required

5.2. Technical Proposal

5.2.1. Stipulated Bid Form*

Download the Stipulated Sum Bid Form, complete, and upload.

• Stipulated_Sum_Bid_Form_P33...

*Response required

5.2.2. Bid Bond*

Download the Bid Security Form, complete and upload.

Page 19 of 26 Release date of October 14, 2026

Original must be mailed to the Department of Public Works, 555 County Center, 5th Floor, Redwood

City, CA 94063 Attention: Roxanne Maquinana.

• 00_61_16_Bid_Security_Form_...

*Response required

5.2.3. Non-Collusion Declaration*

Download the Non-Collusion Declaration, complete and upload.

• 00_45_19_Non_Collusion_Form...

*Response required

5.2.4. Worker's Compensation Certification*

Download the Worker's Compensation Certification, complete and upload.

• 00_45_26_Worker's_Compensat...

*Response required

5.2.5. Jury Service and Wage Compensation*

Please download the below documents, complete, and upload.

• 00_45_29_Jury_Service_and_W...

*Response required

5.2.6. Equal Employment Opportunity Program*

Review EEO Program Supplemental General Conditions

Complete and upload the following documents:

• EEO Certification of Compliance

• EEO Contractor Report Form

• EEO Questionnaire

• EEO Declaration Form

• EEO_Program_Supplemental_Ge...

• 00_45_36.01_EEO_Certificati...

• 00_45_36.02_EEO_Contractor_...

• 00_45_36_03_EEO_Questionnai...

• 00_45_36.04_EEO_Contractor_...

5.2.7. Anti-Trust Law Questionnaire*

Page 20 of 26 Release date of October 14, 2026

Download the Anti-Trust Law Questionnaire, complete and upload.

• 00_45_46_Anti-Trust_Laws_Qu...

*Response required

5.2.8. Proposer shall comply with Waste Management Plan*

Review the Office of Sustainability's website for construction demolition and Recycling and Construction

Attachments https://www.smcsustainability.org/waste-reduction/construction-demolition/

☐ Please confirm

*Response required

5.2.9. References*

Provide three references including the name, address, and telephone number of recent clients (preferably other public agencies):

*Response required

5.2.10. Request for Substitutions

Complete if substitutions are reqeusted.

Download the form below, complete and upload.

• 00_49_18_Request_for_Substi...

5.2.11. Warranty Form

Please download the below documents, complete, and upload.

• 00_65_36__Warranty_Form_P33...

6. Evaluation and Selection Criteria

The proposals will be evaluated by a selection committee with relevant expertise. The County intends to evaluate the proposals generally in accordance with the criteria itemized below. Proposers with the highest scoring proposals may be interviewed by the committee to make the final selection.

No. Evaluation Criteria Scoring Method Weight (Points)

1. Lowest Responsive and Responsible

Bid

Scoring Method:

Points Based on Lowest Responsive and Responsible Bid

Weight (Points):

100 (100% of Total)

Reward Low Cost 100 (100% of Total)

Page 21 of 26 Release date of October 14, 2026

7. Instructions to Proposers

7.1. Instructions

Proposers are encouraged to attend a pre-proposal conference on Friday, October 23, 2026, at 10:00 am, to be held at meet outside of 455 County Center in the County Center Courtyard and site visit, following the pre-proposal conference. All questions will be addressed at this conference and any available new information will be provided at that time. If you have further questions regarding the RFP, please post them on the eProcurement portal.

The site visit will cover:

• Bid Requirements and Project Overview

7.2. Communications

A. As of the issuance date of this RFP and continuing until it is canceled or an award is made, no proposer or person acting on behalf of a prospective proposer may discuss any matter relating to the RFP with any officer, agent, or employee of the County, other than through eProcurement portal, to the Authorized Contact Person, or as outlined in the evaluation or protest procedures.

B. Proposers (including any agent, owner, employee, board members, or other such affiliates) shall not offer any gift, favor, or other personal benefit to any County officer or employee during the procurement process for this agreement, including during the solicitation period and contract negotiations.

Violation of the foregoing prohibitions may result in a proposer being found non-responsible and barred from participating in this or future procurements.

7.3. Contract Award

A. Award Procedure

Contract negotiations are neither an offer nor guarantee that a contract will be executed. A contract award, if any is made, will be to the responsive, responsible proposer offering the overall best value to the County for the services and goods described in this solicitation, or as applicable, for a specific portion of the services and goods described. Any agreement reached will be memorialized in a formal agreement using the attached template, executed by the appropriate authority.

B. Notice of Intent to Award

If a decision is made to take steps to enter into an agreement with one or more proposers, the

County will post a Notice of Intent to Award or otherwise notify proposers the remaining proposers of their non-selection. Notice may instead be provided by including approval of the agreement as an item on an agenda for a meeting of the Board of Supervisors.

C. Commencement of Performance

After all parties have signed the agreement, the County will notify the contractor and performance may proceed. Prior to execution of the agreement by the County, no County

Page 22 of 26 Release date of October 14, 2026 employee may authorize work under the agreement. Any work performed prior to the full execution of the Agreement may not be compensated.

D. Levine Act DisclosureThe Levine Act (California Government Code Section 84308) imposes certain requirements on parties contracting with the County of San Mateo related to campaign contributions to County “officers,” including elected County officers and candidates seeking elective office, who may participate in making a decision on certain County contracts. Elected

County officers in San Mateo County include: the San Mateo County Board of Supervisors, Assessor-County Clerk-Recorder, County Controller, Coroner, District Attorney, Sheriff, and Tax

Collector-Treasurer.Generally, under current County policy, approval by the Board of

Supervisors is required for any agreement for services above $200,000, and agreements for services below that threshold may be approved by Department heads.If your proposal is selected, you will be required to certify compliance with the Levine Act.As part of…