Bid Notice.pdf

Project Title Page 00 01 01 - 1 RFP Page 1 of (300)

DOCUMENT 00 01 01

PARKS PATHWAYS REHABILITATION PROJECT

PACIFIC HEIGHTS PARK

CIP PROJECT NO. 60007

MAYOR

Rico E. Medina

CITY COUNCIL

Marty Medina, Vice Mayor Tom Hamilton, Council Member

Michael Salazar, Council Member Sandy Alvarez, Council Member

CITY MANAGER

Alex D. McIntyre

COMMUNITY SERVICES DEPARTMENT DIRECTOR

Travis M. Karlen

567 El Camino Real San Bruno, CA 94066

Bid Release: Tuesday, September 22, 2026

Mandatory Pre-Bid Meeting: Tuesday, October 6, 2026, 10AM PDT Questions Due: Thursday, October 8, 2026, 12PM PDT

Bid Opening: Thursday, October 15, 2026, Time: 2PM PDT Tentative Award of Contract: Tuesday, October 27, 2026

COMMUNITY SERVICES DEPARTMENT

PARKS PATHWAY REHABILITATION PROJECT

Pacific Heights CIP Project No. 60007

Seals Page 00 01 07 - 1 RFP Page 2 of (300)

DOCUMENT 00 01 07

SEALS PAGE

Prepared By:

Dan Venezia, Parks Manager City of San Bruno, CA.

Reviewed By:

Camila Arcayena, PE Interim Senior Engineer

Civil Engineer No. 94921

Expires: June 30, 2027

Approved By:

Hae Won Ritchie, P.E.

City Engineer | Deputy Director of Public Works

Docusign Envelope ID: CC518E3A-4657-896E-8242-E777F5ECD455

9/22/2026

9/22/2026

9/22/2026

Table of Contents 00 01 10 - 1 RFP Page 3 of (300)

DOCUMENT 00 01 10

TABLE OF CONTENTS

PART 1

I.A. BID INFORMATION

00 01 01 Project Title Page 00 01 07 Seals Page 00 01 10 Table of Contents 00 10 00 Notice Inviting Bids 00 21 00 Instructions to Bidders 00 24 13 Scope of Bids 00 31 32 Geotechnical Data and Existing Condition

I.B. BID FORMS AND SUPPLEMENTS

00 41 00 Bid Proposal 00 41 70 Addenda Acknowledgement 00 43 13 Proposal Guarantee (Bid Bond) 00 43 36 Subcontractor List 00 45 13 Statement of Qualifications (SOQ) for Construction 00 45 14 Bidder Registration and Certification 00 45 19 Non-collusion Affidavit

I.C. CONTRACT FORMS AND SUPPLEMENTS

00 50 20 Bid Addendum 00 50 50 Notice of Intent to Award for Construction 00 51 00 Notice of Award 00 52 00 Contract Agreement 00 52 17 Agreement and Release of Any and All Claims 00 55 00 Notice to Proceed 00 61 13.13 Construction Performance Bond 00 61 16 Escrow Agreement for Security Deposits in Lieu of Retention 00 61 19 Maintenance and Warranty Bond 00 63 25 Substitution Request Form

I.D. CONTRACT CONDITIONS

00 72 00 General Conditions

Table of Contents 00 01 10 - 2 RFP Page 4 of (300)

PART II – GENERAL REQUIREMENTS

II.A. GENERAL REQUIREMENTS

01 10 00 Summary of Work 01 20 00 Measurement and Payment Procedure 01 26 00 Contract Modification Procedures 01 31 14 Coordination, Public Notification, and Project Requirements 01 31 19 Project Meetings 01 32 16 Progress Schedules and Reports 01 33 00 Submittal Procedures 01 41 00 Regulatory Requirements 01 42 16 Definitions 01 51 00 Temporary Facilities and Controls 01 56 36 Temporary Site Security and Safety 01 60 00 Product Requirements 01 71 13 Mobilization, Site Maintenance, and Demobilization 01 74 00 Cleaning 01 77 00 Contract Closeout

PART III – TECHNICAL SPECIFICATIONS

III.A. TECHNICAL SPECIFICATIONS

32 01 23 Hot Mix Asphalt Base Repair 32 12 16 Asphalt Paving 32 12 33 Crack Sealing 32 12 36 Slurry Seal 32 16 00 Curbs, Gutters, Sidewalk and Driveway

III.B. MAPS

Table of Contents 00 01 10 - 3 RFP Page 5 of (300)

PART I - PROCUREMENT AND CONTRACTING

REQUIREMENTS

I.A BID INFORMATION

Notice Inviting Bids 00 10 00 - 1 RFP Page 6 of (300)

DOCUMENT 00 10 00

NOTICE OF INVITING BIDS

Notice

The City of San Bruno (the “City”) will receive sealed bids on the proposal forms furnished by the City and in accordance with the plans and specifications on or before Thursday, October 15, 2026, at 2:00PM by the Office of the City Clerk, located at 567 El Camino Real, San Bruno, California 94066, for the following public work.

Project Descriptions

Pacific Heights Pathways asphalt loops within Pacific Heights Park at 3160 Longview Drive. The path is roughly a 1/5-mile loop around the park grounds that include play area, baseball diamond, and basketball court; it is used year-round by residents and non-residents, alike. For the purpose of this bid, Pacific Heights Park has been separated into upper and lower park.

Sections of these pathways are in disrepair due to root intrusion or settling. Segments of the pathways are in need of removal and reinstallation while other areas need to be crack sealed.

The work includes, but is not limited to preparation of existing pathways, remove and repaving area with asphaltic concrete, crack fill and seal, shifting of pathway where necessary and installation of root barriers where necessary. All work items shall be constructed in accordance with the contract plans and specifications. Bidding Documents contain the full description of the Work.

Statement of Qualifications

Each Bidder shall be required to submit, in accordance with Document 00 21 00 (Instructions to Bidders) and Document 00 45 13 (Statement of Qualifications (SOQ) for Construction Work), a Statement of Qualifications.

Contract Time

All work under this contract shall be completed within 90 Working Days from the Notice to Proceed effective date. The City shall assess liquidated damages in the amount of $500 per Working Day for delays in completion of the project, as provided in the Contract Documents.

Required Contractor’s License(s)

The following licenses are required to bid on this contract:

• California Class “C-12” Earthwork and Paving Contractor or

Class “A” General Engineering Contractor Joint ventures must secure a joint venture license prior to award of this Contract.

Notice Inviting Bids 00 10 00 - 2 RFP Page 7 of (300)

Mandatory Pre-Bid Conference

The City will conduct a Mandatory Pre-Bid Zoom Conference on:

Date: Tuesday, October 6, 2026, 10 AM PDT Venue: Zoom Meeting ID 880 4957 2913 https://sanbruno-ca-gov.zoom.us/j/88049572913

Please RSVP by emailing: CSDContracts@sanbruno.ca.gov.

The Pre-Bid Conference is estimated to last approximately one hour.

Only those contractors who attend the Pre-Bid Conference will be allowed to submit bids for this project.

Procurement of Bidding Documents

Bidders may obtain bidding documents by contacting Barker Blue.

Physical copies may be obtained directly from:

Barker Blue Digital Imaging Phone: (650) 696-2100 Toll Free (866) 347-1011 Email to info@barkblue.com

Bidders shall be responsible for paying reasonable copying costs to obtain the Bidding Sections. Bidders may also view and obtain bidding documents electronically from City’s Bid Posting at https://www.sanbruno.ca.gov/Bids.aspx.

Instructions

Bidders shall refer to Document 00 21 00 (Instructions to Bidders) for required documents and items to be submitted in sealed envelopes for deposit at the Office of the City Clerk, 567 El Camino Real, San Bruno, California 94066, no later than the time and date set forth in Paragraph 1 above.

Bid Security

Cash, cashier’s check or certified check, payable to the order of the City of San Bruno, of not less than ten percent (10%) of the bid, or a bond in said amount payable to the City of San Bruno and signed by the Bidder and a corporate surety shall accompany the bid.

Bid Preparation Cost

Bidders are solely responsible for the cost of preparing their bids.

Substitution of Securities

The City will permit the successful bidder to substitute securities for any retention monies withheld to ensure performance of the contract, as set forth in Document 00 61 16 (Escrow Agreement For Security Deposits In Lieu Of Retention) and fully incorporated herein, in accordance with Section 22300 of the California Public Contract Code.

Notice Inviting Bids 00 10 00 - 3 RFP Page 8 of (300)

Prevailing Wage Laws

The successful bidder must comply with all prevailing wage laws applicable to the project and related requirements contained in the contract documents.

Substitutions

Bidders must base their bids on products and systems specified in the contract documents or listed by name in the addenda. Except as provided below, the City will consider substitution requests only for “or approved equal items.” Bidders wanting to use “or approved equal items” may submit Document 00 43 25 (Substitution Request Form) no later than 7 days after the issuance of the Notice of Award.

Reservation of Rights

The City specifically reserves the right, in its sole discretion, to reject any or all bids, to re-bid, or to waive inconsequential defects or minor irregularities in the bids not involving time, price or quality of the work.

Questions

Questions regarding the Project Plans or Specifications, bid process, and contractual issues may be directed to Dan Venezia, Project Manager at CSDContracts@sanbruno.ca.gov.

Bid Schedule

Bid Release Tuesday, Sept 29, 2026 Mandatory Virtual Pre-Bid Tuesday, Oct 6, 2026, 10AM PDT Deadline to Submit Q&A Thursday, Oct 8, 2026, 12PM PDT Bid Opening Thursday, Oct 15, 2026, 2PM PDT Tentative Award of Contract Tuesday, Oct 27, 2026

END OF DOCUMENT

Notice Inviting Bids 00 10 00 - 4 RFP Page 9 of (300)

THIS PAGE INTENTIONALLY LEFT BLANK

Instructions to Bidders 00 21 00 - 1 RFP Page 10 of (300)

DOCUMENT 00 21 00

INSTRUCTIONS TO BIDDERS

Receipt of Bids

In accordance with PCC 22037, the City of San Bruno will receive sealed bid proposals for the Parks Pathway Rehabilitation Project – Pacific Heights (Project No. 60007).

All bids must be delivered to the Office of the City Clerk, 567 El Camino Real, San

Bruno, California, no later than Thursday, October 15, 2026, at 2:00 PM.

Bid proposal must be submitted in two opaque sealed 10” x 13” envelopes labeled as follows:

OFFICE OF THE CITY CLERK

567 El Camino Real

San Bruno CA 94066

Bid Proposal For: Project No. 60007 Envelope “A” and Envelope “B”

Parks Pathway Rehabilitation Project Phase II – Pacific Heights

ENVELOPE A – BID SUBMITTALS

1) 00 41 00 Bid Proposals (Notarized)

2) 00 41 70 Addenda Acknowledgement

3) 00 43 13 Proposal Guarantee (Bid Bond), Cashier’s or Certified Check

4) 00 43 36 Subcontractor List

5) 00 45 14 Bidder Registration and Certificate

6) 00 45 19 Non-collusion Affidavit (Notarized)

ENVELOPE B – 00 45 13 STATEMENT OF QUALIFICATIONS (SOQ) FOR

CONSTRUCTION WORK

All bid envelopes will be time-stamped to reflect their submittal time. The City will reject all bids received after the specified time and will return such bids to the bidders unopened. Bidders must submit bids in accordance with this Document. Bidder’s failure to submit all required documents strictly as required entitles the City to reject the bid as non-responsive. Bidder shall provide written responses to any questions or requests for information made by the City as part of the bid evaluation process after submission of the bid.

1) Required California Business & Professions Code Licenses

2) Possess minimum of three (3) years of experience in the related field.

Instructions to Bidders 00 21 00 - 2 RFP Page 11 of (300)

3) List 5 construction projects for public agencies, totaling $250,000 or $1M combined.

4) Completed Questionnaire (Answered for Bidder and Key Personnel)

5) Attach Resumes of Proposed Key Personnel

6) Letter from Surety capability to provide required performance and payment bonds.

7) Audited and reviewed Financial Statements for 3 most recently completed fiscal year.

8) Audited and reviewed Financial Statements for 3 most recently completed fiscal year for Parent Company when applicable.

Bid Forms

The City will reject as non-responsive any bid not submitted on the required forms.

Bids must be complete and legible. Bidders must complete all bid items and supply all information required by the bidding documents. The City reserves the right in its sole discretion to reject any bid as non-responsive as a result of any error or omission in the bid. Bidders may not modify the bid forms or qualify their bids. Bidders must submit clearly and distinctly written bids. Bidders must clearly make any changes in their bids by crossing out original entries, entering new entries, and initialing new entries. The

City reserves the right to reject any bid not clearly written.

Bid Security

Bidders must submit with their bids either cash, a cashier’s check, or certified check from a responsible bank in the United States, or corporate surety bond furnished by a surety authorized to do business in the State of California, of not less than ten percent

(10%) of the total bid price payable to the City of San Bruno. All bidders choosing to submit a surety bond must submit it on the required form, Document 00 41 00 (Bid

Proposals). The City will reject as non-responsive any bid submitted without the necessary bid security.

The City may retain bid securities and bid bonds of all bidders for a period of 90 days after award or full execution of the contract, whichever occurs first. Upon full execution of the contract, and upon request by bidder, the City will return to the respective unsuccessful bidders their bid securities and bid bonds.

Subcontractors List

All bidders must submit with their bids the required information on all subcontractors in Document 00 43 36 (Subcontractor List) for those subcontractors who will perform any portion of the work, including labor, rendering of service, or specially fabricating and installing a portion of the work of improvement according to detailed drawings

Instructions to Bidders 00 21 00 - 3 RFP Page 12 of (300) contained in the plans and specifications, in excess of one half of one percent of the total bid, pursuant to Section 4104 of the Public Contract Code. Violation of this requirement may result in the bid being deemed non-responsive and not being considered.

Mandatory Pre-Bid Conference

In accordance with PCC 6610 - the City has scheduled the mandatory pre-bid meeting as follows:

DATE: Tuesday, October 6, 2026, 10 AM PDT

VENUE: Zoom Meeting ID 880 4957 2913 https://sanbruno-ca-gov.zoom.us/j/88049572913

Each bidder may be represented at the Pre-Bid Conference. All representative must sign in, listing their full name, title, and the company they represent.

a) The City reserves the right to schedule and organize the Pre-Bid Conference to minimize disruption to surrounding facilities and congestion. See Document 00 31

32, paragraph 5.1. Any bidder wishing to investigate subsurface conditions or otherwise conduct invasive investigations, explorations, test, or studies at this site shall schedule such examinations with the City by obtaining an approved

Encroachment Permit from the City’s Public Works Department prior to the investigation. An Encroachment Permit is not required for Bidders who intend only to observe site conditions and not conduct such examinations.

b) Bidders are encouraged to submit written questions in connection with the Pre-Bid

Conference. The City will transmit to all parties recorded as having received bidding documents such addenda as the City in its discretion considers necessary in response to written questions. Bidders shall not rely on oral statements. Oral statements will not be binding or legally effective.

Other Requirements Prior to Bidding

Submission of bid signifies bidder’s careful examination of the bidding documents and the complete understanding of the nature, extent, and location of the work to be performed. As a condition to bidding, bidder must complete tasks listed in Document

00 52 00 (Contract Agreement), Article 5. Submission of a bid shall constitute bidder’s express representation to the City that bidder has fully completed these tasks.

Existing Drawings and Geotechnical Data

Bidders may examine any available existing conditions information (e.g., record documents, specifications, studies, drawings of previous work on site) by giving the

Instructions to Bidders 00 21 00 - 4 RFP Page 13 of (300)

City reasonable advance notice, as well as applicable environmental assessment information (if any) regarding the project. Document 00 31 32 (Geotechnical Data and

Existing Conditions) applies to all supplied existing conditions information and geotechnical reports and all other information supplied regarding existing conditions either above ground or below ground. A copy of applicable Geotechnical Report(s) is available for review at the City Department of Public Services.

Addenda

Bidders must direct all questions about the meaning or intent of the bidding documents to City’s Department of Community Services, in writing. Interpretations Or clarifications considered necessary by the City in response to such questions will be issued by addenda mailed, faxed, or delivered to all parties recorded by the City as having received bidding documents.

The addenda will be written and will be issued to each bidder to the address or fax number supplied to the City by the bidder. The City may not answer questions received less than 10 days prior to the date for opening Bids. Only questions answered by formal written addenda will be binding. Oral and other interpretations or clarifications will be without legal effect.

However, the City may, upon inquiry by the bidder, orally direct bidder’s attention to specific provisions of the contract documents which cover the subject of the inquiry.

In addition:

a) The addenda may also be issued to modify the bidding documents as deemed advisable by the City.

b) The addenda shall be acknowledged by number with signature in Document 00 41

00 (Bid Proposal) and shall be part of the contract documents. A complete listing of the addenda may be secured from the City.

Substitutions

Bidders must base their bids on products and systems specified in the contract documents or listed by name in the addenda.

a) Except as provided in paragraph 9.c below, the City will consider substitution requests only for “or approved equal” items. Bidders wanting to use “or approved equal items” may submit Document 00 43 25 (Substitution Request Form) no later than 7 days after the issuance of the Notice of Award. After that date, the City will not accept “or approved equal” substitution requests. To assess “or approved equal” acceptability of product or system, submittals of substitutions shall contain

Instructions to Bidders 00 21 00 - 5 RFP Page 14 of (300) the information required in Document 00 43 25 and set forth in Section 01 60 00

(Product Requirements) of the contract documents. Insufficient information will be grounds for rejection of substitution. The City shall, within a reasonable period of time, after having received a request for substitution, issue in writing its decision as to whether the proposed substitute item is an “or approved equal” item for compatibility to City systems, durability, or quality. The City’s decision shall be conclusive on all bidders.

b) Approved substitutions shall be listed in the addenda and become part of the contract documents.

c) Substitutions may be requested after submitting bids and Award of Contract only in accordance with Section 01 60 00 (Product Requirements) of the contract documents.

d) As a limitation on bidder’s privilege to substitute “or approved equal” items, the City has found that certain items are designed as City standards and certain items are designed to match existing items in use on a particular public improvement either completed or in the course of completion. As to such items, the City will not permit substitution. As a further limitation on bidder’s privilege to substitute items, the City has found that certain necessary items are only available from one source. As to such items, the City will not permit substitution.

Wage Rates

Copies of the general prevailing rates of per diem wages for each craft, classification, or type of worker needed to execute the contract, as determined by Director of the

State of California Department of Industrial Relations, are on file at the City’s office and are deemed included in the bidding documents. Upon request, the City will make copies available to any interested party. Also, the bidders shall post the applicable prevailing wage rates at the job site. The California Department of Industrial Relations is at http://www.dir.ca.gov/

Equal Employment Opportunity

Bidder shall comply with all applicable federal, state, and local laws, rules, and regulations in regard to nondiscrimination in employment because of race, color, ancestry, national origin, religion, sex, marital status, age, medical conditions, disability, or any other reason.

Plans

Complete sets of bidding documents must be used in preparing bids. The City assumes no responsibility for errors or misinterpretations resulting from use of

Instructions to Bidders 00 21 00 - 6 RFP Page 15 of (300) incomplete sets of bidding documents. The drawings in the bidding documents are reduced scale reproductions. The amount of reduction is indicated by a note or scale bar on the drawings. Copies of full-scale drawings, including individual drawings, may be obtained from the City for the cost of reproduction, plus shipping and handling. Full size drawings will only be made available to bidders who previously obtained a complete set of bidding documents. No return of full-size drawings is required, and no refund will be made.

Determination of Apparent Low Bidder

a) City will open each Bidder’s Envelope A at the time and place indicated in

Document 00 10 00 (Notice Inviting Bids), initially evaluate them for responsiveness, and determine an Apparent Low Bidder as specified herein. City will not open Envelopes B publicly, and except for the Apparent Low Bidder’s

Envelope B (or as otherwise provided in this Document 000 21 00), they will remain unopened.

b) Apparent Low Bid will be determined as provided in Document 00 41 00 (Bid

Proposal). All bidders are required to submit bids on all bid items, including any alternates.

c) For the Apparent Low Bidder only, City will open Envelope B and evaluate the

Apparent Low Bidder for responsiveness to the requirements of Document 00 4513 and for responsibility.

d) If Apparent Low Bidder is determined to be non-responsive or non-responsible, then City may proceed to the next Apparent Low Bidder’s Bid pursuant to any procedures determined in its reasonable discretion, and proceed for all purposes as if this Apparent Low Bidder were the original Apparent Low Bidder.

Evaluation of Bidder Responsibility

The City will evaluate bidder’s responsibility and compliance with the requirements of the contract documents. The City will notify Apparent Low Bidder in writing of any deficiencies found and will provide Apparent Low Bidder 00 21 00 - 6 Instructions to

Bidders the opportunity to respond in writing with reasonable clarifications, but will not allow any changes to the bid price and amount.

Bid Evaluation

The City reserves the right, in its sole discretion, to waive any inconsequential defects or minor irregularities in the bids. The City also reserves the right, in its sole discretion, to reject any or all bids and to re-bid the project. The City reserves the right, in its sole discretion, to reject any or all nonconforming, nonresponsive, unbalanced, or

Instructions to Bidders 00 21 00 - 7 RFP Page 16 of (300) conditional bids, and to reject the bid of any bidder if the City believes that it would not be in the best interest of the project to make an award to that bidder, whether because the bid is not responsive or the bidder is unqualified or of doubtful financial ability or fails to meet any other pertinent standard or criteria established by the City. For purposes of this paragraph, an “unbalanced bid” is one having nominal prices for some work items and enhanced prices for other work items.

a) In evaluating bids, the City will consider bidders’ qualification, whether or not the bids comply with the prescribed requirements, unit prices and other data, as may be requested in Document 00 41 00 (Bid Proposal) or prior to the Notice of Award.

b) Subject to any pre-qualification process for the bidders, the City may otherwise conduct reasonable investigations and reference checks of bidder, proposed subcontractors, suppliers and other persons and organizations, as the City deems necessary to assist in the evaluation of any bid. The City shall also have the right to communicate directly with bidder’s surety regarding bidder’s bonds.

c) Discrepancies between the multiplication of units of work and unit prices will be resolved in favor of the unit prices. Discrepancies between the indicated sum or any column of figures and the correct sum thereof will be resolved in favor of the correct sum. Discrepancies between written words and figures will be resolved in favor of the words.

d) Quantities stated in the bidding documents are approximate only and are subject to correction upon final measurement of the work and are subject further to the rights reserved by the City to increase or diminish the amount of work under any classification as advantages to design or as construction needs require.

e) Bids shall be deemed to include the written responses of the Bidder to any questions or requests for information of Owner made as part of Bid evaluation process after submission.

f) The City may determine whether a bidder is qualified, responsive or responsible in its sole discretionary judgment.

Award

If the contract is to be awarded, it will be awarded to the lowest responsible, responsive bidder. Such Award, if made, will be made within ninety (90) days after the opening of the Bid Proposals. Following completion of all required City procedures and receipt of all City approvals, the City will issue Document 00 51 00 (Notice of

Award) to the successful bidder.

Instructions to Bidders 00 21 00 - 8 RFP Page 17 of (300)

Bid Protest

Any bid protest must be submitted in writing to the City’s Public Works Department, Administration & Engineering (Attention: City Engineer), before 5:00 p.m. of the 5th calendar day following issuance of Document 00 50 50 (Notice of Intent to Award for Construction). Time of receipt will be determined by City staff. City will use reasonable efforts to deliver by email or facsimile a copy of the Notice of Intent to Award to all bidders who submitted Bid Proposals no later than the business day after issuance, although any delay or failure to do so will not extend the bid protest deadline described above.

a) The initial protest must contain a complete statement of the basis for the protest.

b) The protest must refer to the specific portion of the document that forms the basis for the protest.

c) The protest must include the name, address, and telephone number of the person representing the protesting party.

d) Only bidders who the City determines are otherwise responsive and responsible (i.e., other than as to the specific subject of the protest) are eligible to protest a bid; protests from any other bidder will not be considered. In order to determine whether a protesting bidder is responsive and responsible, City may evaluate all information contained in any protesting bidder’s Bid Proposal, and conduct the same investigation and evaluation as City is entitled to take regarding an Apparent Low Bidder.

e) The party filing the protest must concurrently transmit a copy of the initial protest document and any attached documentation to all other parties with a direct financial interest that may be adversely affected by the outcome of the protest.

Such parties shall include all other bidders who appear to have a reasonable prospect of receiving an award depending upon the outcome of the protest.

f) The procedure and time limits set forth in this paragraph are mandatory and are bidder’s sole and exclusive remedy in the event of a bid protest. Bidder’s failure to comply with these procedures shall constitute a waiver of any right to further pursue the bid protest, including filing a Government Code Claim or legal proceedings. A bidder may not rely on a protest submitted by another bidder, but must timely pursue its own protest.

Post Notice of Award Requirements

After Notice of Award is issued, the successful bidder must execute and submit the following documents as indicated below:

a) Submit the following documents to the City by 5:00 p.m. of the 10th day following the Notice of Award. Execution of the contract agreement by the City depends

Instructions to Bidders 00 21 00 - 9 RFP Page 18 of (300) upon approval of these documents, and any other document identified in the City’s

Notice of Award:

1. Document 00 52 00 (Contract Agreement): To be executed by successful bidder. Submit three originals, each bearing an original signature.

2. Document 00 61 13.13 (Construction Performance Bond): To be executed by successful bidder and surety, in the amount set forth in Document 00 61

13. Submit one original.

3. Document 00 61 13.16 (Construction Labor and Material Payment Bond):

To be executed by successful bidder and surety, in the amount set forth in

Document 00 61 13.16. Submit one original.

4. Insurance certificates and endorsements required by Document 00 72 00

(General Conditions) Article 4. Submit one original set.

5. Any other item described in Document 00 51 00 (Notice of Award).

b) The City shall have the right to communicate directly with Apparent Low Bidder’s proposed performance bond surety to confirm the performance bond. The City may elect to extend the time to receive faithful performance and labor and material payment bonds.

c) Successful bidder’s failure to submit the documents required herein, in a proper and timely manner, entitles the City to rescind its award, and to cause bidder’s bid security to be forfeited as provided herein.

Failure to Execute and Deliver Documents

If the bidder to whom the contract is awarded shall, within the period described in

Paragraph 18 of this Document 00 21 00, fails or neglects to execute and deliver all required contract documents and file all required bonds, insurance certificates, and other documents, the City may, in its sole discretion, foreclose on bidder’s deposit surety bond, or deposit bidder’s cashier’s check or certified check for collection, and retain the proceeds thereof as liquidated damages for bidder’s failure to enter into the contract documents. Bidder agrees that calculating damages the City may suffer as a result of bidder’s failure to execute and deliver all required contract documents would be extremely difficult and impractical and that the amount of bidder’s required bid security shall be the agreed and presumed amount of the City’s damages. In addition, upon such failure, the City may determine the next Apparent Low Bidder and proceed accordingly.

Instructions to Bidders 00 21 00 - 10 RFP Page 19 of (300)

Modification of Commencement of Work

The City expressly reserves the right to modify the date for the commencement of work under the contract and to independently perform and complete work related to the project. The City accepts no responsibility to the contractor for any delays attributed to its need to complete independent work at the site.

Withdrawal of Bids

Bidders may withdraw their bids at any time prior to the bid opening time fixed in this

Document, only by written request for the withdrawal of the bid filed with the City at the City’s office. Bidder or its duly authorized representative shall execute a request to withdraw the bid. The submission of a bid does not commit the City to award a contract for the project, to pay costs incurred in the preparation of a bid, or to procure or contract for any goods or services.

Ineligible Contractors and Sub-Contractors

The City shall not accept a bid from a bidder who is ineligible to bid or work on, or be awarded, a public works project pursuant to California Labor Code Section 1777.1 or

1777.7. Bidders and the contractor who is awarded the project contract shall not utilize, or allow work by any subcontractor who is ineligible to bid or work on, or be awarded, a public works project pursuant to California Labor Code Section 1777.1 or

1777.7. (See California Public Contract Code Section 6109.) The California Division of Labor Standards Enforcement publishes a list of debarred contractors and subcontractors on the Internet at www.dir.ca.gov/DLSE/debar.html.

Public Records Act Requests

a) Per the Public Records Act, the City will make available to the public the bidder’s

Statement of Qualifications (if Envelope B is opened), all correspondence and written questions submitted during the bid period, all bid submissions opened in accordance with the procedures of this Document, and all subsequent bid evaluation information. All submissions that are not opened will remain sealed and eventually be returned to the submitter. Except as otherwise required by law, the

City will not disclose trade secrets or proprietary financial information submitted that has been designated confidential by bidder (including but not limited to the

SOQ). Any such trade secrets or proprietary financial information that a bidder believes should be exempted from disclosure shall be specifically identified and marked as such. Blanket-type identification by designating whole pages or sections shall not be permitted and shall be invalid. The specific information must be clearly identified as such.

Instructions to Bidders 00 21 00 - 11 RFP Page 20 of (300)

b) Upon a request for records regarding this bid, the City will notify bidder involved within 10 days from receipt of the request when the records will be made available for inspection. If the bidder timely identifies any “proprietary, trade secret, or confidential commercial or financial” information that bidder determines is not subject to public disclosure, and requests the City to refuse to comply with the records request, bidder shall take all appropriate legal action and defend the City’s refusal to produce the information in all forums; otherwise the City will make such information available to the extent required by applicable law, without restriction.

c) Information disclosed in the SOQ and the attendant submissions are the property of the City unless bidder makes specific reference to data that is considered proprietary. Subject to the requirements in the Public Records Act, reasonable efforts will be made to prevent the disclosure of information except on a need-to-know basis during the evaluation process.

Construction Payment Bond and Construction Labor and Materials Bond Surety

Documents 00 61 13.13 (Construction Performance Bond) and 00 61 13.16

(Construction Labor and Material Payment Bond) shall be executed by a surety insurer admitted in the State of California by the Department of Insurance. The City shall verify surety’s admission by either: (1) printing out information from the website of the

Department of Insurance confirming that the surety is an admitted surety insurer; or,

(2) obtaining a certificate from the County Clerk confirming that the surety is an admitted insurer. The City shall attach such verification to Documents 00 61 13.13 and Document 00 61 13.16.

Conformed Construction Documents

Following Award of Contract, the City may prepare a conformed set of contract documents reflecting addenda issued during bidding, which will, failing objection, constitute the approved set of contract documents.

Definitions

All abbreviations and definitions of terms used in this Document are set forth in

Document 01 42 16 (Definitions).

END OF DOCUMENT

Instructions to Bidders 00 21 00 - 12 RFP Page 21 of (300)

Scope of Bids 00 24 13 - 1 RFP Page 22 of (300)

DOCUMENT 00 24 13

SCOPE OF BIDS

Work Covered by Contract Documents

A. Work comprises of the construction of the City of San Bruno Park Pathway Paving

Project located in San Bruno, California.

B. The Work of this Contract comprises construction of all the Work indicated, described in the Specifications, or otherwise required by the Contract Documents.

C. Unless provided otherwise in the Contract Documents, all risk of loss to Work covered by Contract Documents shall rest with Contractor until Final Acceptance of the Work.

D. Cost of maintenance of systems and equipment prior to Final Acceptance will be considered as included in prices Bid and no direct or additional payment will be made therefor.

Bid Items

A. Any Bid item may be deleted from the Work and Contract Sum, in total or in part, prior to or after award of Contract without compensation in any form or adjustment of other Bid items or prices therefore.

B. Payment of all items is subject to provisions of Contract Documents, including without limitation Section 01 20 00 (Measurement and Payment Procedures).

C. For all Bid items, furnish and install all Work, including connections to existing systems, indicated and described in Specifications and all other Contract

Documents. Work and requirements applicable to each individual Bid item, or unit of Work, shall be deemed incorporated into the description of each Bid item

(whether Lump Sum or Unit Price).

D. Mobilization/demobilization consists of furnishing transportation, labor, materials, equipment, and incidentals necessary to prepare the site of work accordance to project plans and as directed by the Engineer. This includes accomplishing all necessary schedule preparation, public notification, clearing and grubbing, cleaning, survey layout, fees, and permits; and establishment of bonds, insurance, dust control, storm water pollution prevention.

E. All Bid items shall include full compensation for furnishing Transportation Labor, Materials, Tools, Equipment, Excavation, Shoring, Backfill and Compaction, Scope of Bids 00 24 13 - 2 RFP Page 23 of (300)

Bypass Pumping. Traffic Control, Storm Water Pollution Prevention (SWPPP), Debris Removal and Disposal, and any other incidental costs necessary to complete in place as a fully functioning system in accordance with project plans, specifications, and permits.

Allowances

A. Allowance Work shall be done as Change Orders and as specified in Section 01

26 00 (Contract Modification Procedures). Identify Allowance Items (See

Document 00 41 00 – Bid Proposal) work on the Progress Schedules and on

Applications for Payment.

B. The Amount given on Document 00 41 00 under each Allowance Item is the sum of money set aside for each Allowance Item. These amounts shall be included in the Contract Sum on the Bid Form:

C. If the cost of Work done under any Allowance Item is less than the amount given on the Bid Form under that Allowance Item, the Contract Sum shall be reduced by the difference between the amount given in the Bid Form and the cost of Work actually done

D. Scope of Allowances: N/A

Alternates: [If Any]

Description of Base Bid Items and Basis of Payment

Bid Item No. 1 – Mobilization, Site Maintenance, and Demobilization

The lump sum price for this item shall consist of preparatory work and operations, including, but not limited to, those necessary for the movement of personnel, equipment, supplies, and incidentals to the project site; for the costs of obtaining bonds and insurance; for the cost of preparation, submission, and resubmission of submittals; and for the protection of existing park amenities including the play area, baseball diamond, and basketball court during construction. Payments for mobilization and demobilization will be made as follows:

A. When the total monthly partial payment estimate of the amount earned, not including the amount earned for mobilization/demobilization, is ten percent (10%) or more of the original contract amount, fifty percent (50%) of the contract item price for mobilization/demobilization will be included in the estimate for payment.

Scope of Bids 00 24 13 - 3 RFP Page 24 of (300)

B. When the total monthly partial payment estimate of the amount earned, including the amount earned for mobilization/demobilization, is ninety-five percent (95%) of the final contract amount, one hundred percent (100%) of the contract item price for mobilization/demobilization will be included in the estimate for payment:

Bid Item No. 2 – SWPPP Compliance

The Contractor shall prepare and submit a Storm Water Pollution Prevention Plan

(SWPPP) for the project to the Director or her designee for approval prior to commencing any work. The SWPPP shall be prepared in accordance with the requirements set forth in Technical Specification 01 51 00 – Temporary Facilities and

Controls, as well as in accordance with any requirements set forth in applicable City, County, State, and Federal regulations regarding stormwater management.

The lump sum price for this item shall include full compensation for preparation, submission, and re-submission of a Storm Water Pollution Prevention Plan (SWPPP) for approval by the Director or her designee. The lump sum price shall also include full compensation for furnishing all transportation, labor, materials, tools, equipment, and all incidental work for implementing the SWPPP for the project.

Bid Item No. 3 – Pathway Demolition and Removal

The unit price for this item shall consist of removal of existing failed asphalt pathway and underlying base rock/subgrade to a depth of 6 inches, off-haul of all demolition debris and spoils to a legal disposal site, and backfill of the excavated area as necessary to prepare the area for the Work described in Bid Item No. 4. This area is designated as the Pink Section on the Contract Drawings/Site Map.

Measurement and payment shall be per square foot shall include full compensation for furnishing transportation, labor, materials, tools, equipment, sawcutting or edge control, debris and spoils disposal, and all incidental work necessary to complete this item in accordance with the project plans and specifications.

Bid Item No. 4 – New Asphalt Pathway and ADA Asphalt Pad Construction

The unit price for this item shall consist of excavation of the designated area (existing lawn/native soil) to a depth of approximately 7 inches, off-haul or on-site stockpile of excavated material, grading and compaction of the subgrade, furnishing and installing

4 inches of compacted Class II base rock, and furnishing and installing 3 inches of compacted asphalt concrete, including the ADA-compliant asphalt pad and associated tie-ins. This area is designated as the Blue Section on the Contract Drawings/Site

Map.

Measurement and payment shall be per square foot and shall include full compensation for furnishing transportation, labor, materials, tools, equipment, base

Scope of Bids 00 24 13 - 4 RFP Page 25 of (300) rock, asphalt concrete, compaction, and all incidental work necessary to complete this item in accordance with the project plans and specifications, including applicable ADA accessibility requirements for cross slope and transitions.

Bid Item No. 5 – Remove and Replace Asphalt Pathway

The unit price for this item shall consist of removal of existing failed asphalt pathway to a depth of approximately 3 inches, off-haul of demolition debris to a legal disposal site, grading and compaction of the existing base, and furnishing and installing 3 inches of compacted asphalt concrete. This area is designated as the Red Section on the Contract Drawings/Site Map.

Measurement and payment shall be per square foot and shall include full compensation for furnishing transportation, labor, materials, tools, equipment, debris disposal, and all incidental work necessary to complete this item in accordance with the project plans and specifications.

Bid Item No. 6 – Basketball Court Asphalt Overlay

The unit price for this item shall consist of cleaning and preparing the existing basketball court surface, application of SS-1 liquid asphalt tack coat, and furnishing and installing 1.5 inches of compacted asphalt concrete overlay, with edges tapered for a smooth transition to adjoining asphalt grade. This area is designated on the

Contract Drawings/Site Map.

Measurement and payment shall be per square foot and shall include full compensation for furnishing transportation, labor, materials, tools, equipment, and all incidental work necessary to complete this item in accordance with the project plans and specifications.

-END OF DOCUMENT 00 24 13

Scope of Bids 00 24 13 - 5 RFP Page 26 of (300)

Geotechnical Data and Existing Condition 00 31 32 - 1 RFP Page 27 of (300)

DOCUMENT 00 31 32

GEOTECHNICAL DATA AND EXISTING CONDITIONS

1. Report and Information

1.1 Existence of Reports: City, its consultants, and prior contractors may have collected documents providing a general description of the Site and conditions of the Work. These documents may consist of geotechnical reports for and around the Site, contracts, contract specifications, tenant improvement contracts, as-built drawings, utility drawings, and information regarding Underground Facilities.

These reports, documents and other information are not part of the Contract Documents.

1.2 Inspection of Reports: Bidders may inspect geotechnical reports and information regarding existing conditions at the Site. These documents are available for review at the City’s Community Services Department, located at 3160 Longview Drive, San Bruno, CA 94066 and copies may be obtained for the cost of reproduction and handling upon Bidder’s payment for the costs. These reports, documents and other information are not part of the Contract Documents. Nevertheless, by submitting a Bid, Bidder accepts full responsibility for reviewing, knowing and understanding the contents of all of these materials.

1.3 Inclusion in Project Manual: Geotechnical reports may be included in the Project Manual and information regarding existing conditions may also be included in the Project Manual, but neither shall be considered part of the Contract Documents.1.4 Available Documentation: The following documentation is available for review through the City for this Contract: N/A

2. Use of Information on Existing Conditions

2.1 Aboveground Existing Conditions: Under no circumstances shall City be deemed to make a warranty or representation of existing aboveground conditions, as-built conditions, or other aboveground actual conditions verifiable by reasonable independent investigation. These conditions are verifiable by Bidder by the performance of its own independent investigation that Bidder must perform prior to bidding and Bidder must not rely on the information supplied by City regarding existing conditions. Bidder represents and agrees that in submitting its Bid, it is not relying on any information regarding existing conditions supplied by City.

2.2 Underground Facilities: Information supplied regarding existing Underground Facilities at or contiguous to the Site is based on information furnished to City by others (e.g., the builders of such Underground Facilities or others). Except as expressly set forth in this Document, City does not assume responsibility for the

Geotechnical Data and Existing Condition 00 31 32 - 2 RFP Page 28 of (300) accuracy, completeness or thoroughness of this information, and Bidder is solely responsible for any interpretation or conclusion drawn from this information.

Except as expressly set forth in this Document, City will be responsible only for the general accuracy of information regarding Underground Facilities, and only for those Underground Facilities that are owned by City. This express assumption of responsibility applies only if Bidder has conducted the independent investigation required of it and discrepancies were not apparent.

3. Limited Reliance Permitted on Certain Geotechnical Information

3.1 Geotechnical Data: Except as expressly set forth in this Document, City does not warrant, and makes no representation regarding, the accuracy or thoroughness of any geotechnical data. Bidder represents and agrees that in submitting its Bid, it is not relying on any geotechnical data supplied by City, except as specifically set forth herein.

A. Bidder may rely upon the general accuracy of the “technical data” contained in the geotechnical reports and drawings identified above, but only insofar as it relates to subsurface conditions, provided Bidder has conducted the independent investigation required of it and discrepancies were not apparent.

The term “technical data” in the referenced reports and drawings shall be limited as follows:

1. The term “technical data” shall include actual reported depths, reported quantities, reported soil types, reported soil conditions, and reported material, equipment, or structures that were encountered during subsurface exploration.

2. The term “technical data” does not include, and Bidder may not rely upon, any other data, interpretations, opinions or information shown or indicated in such drawings or reports that otherwise relate to subsurface conditions or described structures.

3. The term “technical data” shall not include the location of Underground Facilities.

4. Bidder may not rely on the completeness of reports and drawings for the purposes of bidding or construction. Bidder may rely upon the general accuracy of the “technical data” contained in such reports or drawings.

5. Bidder is solely responsible for any interpretation or conclusion drawn from any “technical data” or any other data, interpretations, opinions, or information contained in supplied geotechnical data.

Geotechnical Data and Existing Condition 00 31 32 - 3 RFP Page 29 of (300)

4. Investigations

4.1 Before submitting a Bid, each Bidder shall be responsible to obtain such additional or supplementary examinations, investigations, explorations, tests, studies and data concerning conditions (surface, subsurface, and Underground Facilities) at or contiguous to the Site or otherwise, which may affect cost, progress, performance or furnishing of Work or which relate to any aspect of the means, methods, techniques, sequences or procedures of construction to be employed by Bidder and safety precautions and programs incident thereto or which Bidder deems necessary to determine its Bid for performing and furnishing the Work in accordance with the time, price and other terms and conditions of Contract Documents. Bidders shall advise City in writing during the Bid period of any questions, suppositions, inferences or deductions Bidders may have for City’s review and response.

4.2 City has provided time in the period prior to bidding for Bidder to perform these investigations.

5. Access to Site for Investigations

5.1 During the Pre-Bid Site Visit(s), City will provide each Bidder access to the Site to conduct such examinations, investigations, explorations, tests, and studies, as each Bidder deems necessary for…