Bid Notice-Asbestos_ Lead-Based Paint_ Mold_ and Abatement Services.pdf

California Department of Corrections and Rehabilitation

Division of Administrative Services Office of Business Services Contracts Management Branch

INVITATION

FOR BID

Updated: December 2025

IFB Package Page 1 of 100

STATE OF CALIFORNIA

DEPARTMENT OF CORRECTIONS AND REHABILITATION

CONTRACTS MANAGEMENT BRANCH

6/25/2026

INVITATION FOR BID (IFB)

NOTICE TO PROSPECTIVE BIDDERS

ASBESTOS, LEAD-BASED PAINT, MOLD, AND ABATEMENT SERVICES

BID NUMBER C5613342-D

RETURN BID TO: CDCR-CMB-Non-IT-Service-Bids@cdcr.ca.gov Please see Bid Submittal instructions for CDCR’s new electronic bid submittal process.

You are invited to review and respond to this IFB C5613342-D, titled Asbestos, Lead-Based Paint, Mold, and Abatement Services Contract, Sierra Conservation Center (SCC) located at 5100 O’Byrne’s Ferry Rd.

Jamestown, CA 953327. In submitting your bid, you shall comply with the instructions found herein. In addition to those programs and preferences that are specified in this solicitation, Prospective Contractors are encouraged to consider programs and preferences that are available, such as those for the use of small businesses, disadvantaged businesses, disabled veteran businesses, and other businesses covered by State and Federal programs and preferences.

As required by Government Code 14838, the California Department of Corrections and Rehabilitation (CDCR) is required to meet the State’s twenty-five percent (25%) Small Business (SB) participation requirement. Certified SBs and micro-businesses (MB) are encouraged to submit bids. See Small Business Preference Program Section, in this IFB for requirements.

The designated contact person for this IFB is:

Contract Analyst: Nakia Breckenridge California Department of Corrections and Rehabilitation Email address: nakia.breckenridge@cdcr.ca.gov Phone: (279) 210-3741

Please note that no verbal information given will be binding upon CDCR unless such information is issued in writing as an official addendum.

Technical questions regarding this solicitation will be addressed in writing and accordance with the Questions and Answers portion of this IFB. See Letters of Inquiry Section for more details.

Sincerely, Nakia Breckenridge Contract Analyst

IFB Package Page 2 of 100

BID PACKAGE OVERVIEW

PROJECTED TIMETABLE

BIDDER QUALIFICATIONS AND LICENSING REQUIREMENTS

PROHIBITION ON TAX DELINQUENTS

BIDDER RESPONSIBILITIES & THE BID PACKAGE

BID SUBMITTAL

OPTIONAL BIDDERS’ WALK-THROUGH

LETTERS OF INQUIRY

PUBLIC BID OPENING

EXECUTIVE ORDER N-6-22 – RUSSIAN SANCTIONS

GENERATIVE ARTIFICIAL INTELLIGENCE (GenAI) DISCLOSURE

BASIS FOR AWARD

GENERAL PREVAILING RATE OF WAGES

PUBLIC WORKS CONTRACTOR REGISTRATION PROGRAM

AGREEMENT EXECUTION

EXTENSION OF TERM

DISABLED VETERAN BUSINESS ENTERPRISE (DVBE) PROGRAM

DISABLED VETERAN BUSINESS ENTERPRISE (DVBE) INCENTIVE

SMALL BUSINESS PREFERENCE PROGRAM

NON-SMALL BUSINESS PREFERENCE REQUEST

NONPROFIT VETERAN SERVICE AGENCY (NVSA) SMALL BUSINESS PREFERENCE

IDENTIFICATION OF CONTRACTORS, SUBCONTRACTORS, CONSULTANTS: SMALL/MICRO BUSINESS

AND DVBES

BIDDER PROVIDING FACILITY(IES)

Table of Contents

IFB Package Page 3 of 100

BID PACKAGE OVERVIEW

This IFB package contains the following documents (except as otherwise indicated).

Please note that you must comply with the requirements contained in all documents.

• Bid Submittal Checklist

• Bidder Acknowledgment/Certification (OBS 300)

• Sample Standard Agreement (STD 213)

• Scope of Work (Exhibit A)

• Service Report Sample (Exhibit A-1)

• Budget Details and Payment Provisions (Exhibit B)

• Public Works Rate Sheet (Exhibit B-1) Electronically downloaded bid package includes an Excel spreadsheet file in addition to the PDF version (for additional information, see Exhibit B-1, first paragraph).

• General Terms and Conditions (Exhibit C) This document is incorporated in this bid package by reference only and is available on the Internet at Standard Contract Language for Non-IT Services - GTC 02/2025.

• Special Terms and Conditions for Public Works (Exhibit D)

• CDCR 2301 PREA Policy Information for Volunteers and Contractors (Exhibit E)

• Standard Contractor Certification Clauses (CCC 04/2017)

• Payee Data Record (STD 204)

• Payee Data Record Supplement (STD 205)

• Supplement Vendor Payee Record Data

• GenAI Reporting and Factsheet (OBS 1000)

• California Civil Rights Laws Certification (OBS 1510)

• Sample Certificate of Insurance

• California DVBE Bid Incentive Instructions – Selecting Incentive Option

• Bidder Declaration (GSPD-05-105)

• Non-Small Business Preference Request and Subcontractor Acknowledgement (OBS 555)

• DVBE Declarations (DGS PD 843)

• DVBE Bid Incentive Request and Acknowledgement (OBS 554)

IFB Package Page 4 of 100

• Non-Collusion Affidavit (CDCR 1240)

• Public Works Additional Certification Clauses (OBS 1200)

• Payment Bond Sample (STD 807)

IFB Package Page 5 of 100

Invitation for Bid Contract Bid Number C5613342-D

PROJECTED TIMETABLE

The following dates are set forth for informational and planning purposes only and are subject to change.

IFB Available to Prospective Bidders June 25, 2026

Notification of Intent to Participate in Bidders’ Optional Walk-Through

July 6, 2026

Optional Walk-Through July 21, 2026, at 10:00AM (additional information provided below)

Letters of Inquiry Submission Date July 23, 2026

Submission of Bid July 25, 2026, by 11:00 AM

Public Bid Opening July 29, 2026, at 2:00 PM

Anticipated Date for Commencement of Services Upon Approval

Term End Date of Agreement June 30, 2029

BIDDER QUALIFICATIONS AND LICENSING REQUIREMENTS

Bidder qualifications and licensing requirements (if any) are specified below and/or in Exhibit A. Unless otherwise stated, the bidder shall meet all qualifications and licensing requirements at the time of the bid opening.

PROHIBITION ON TAX DELINQUENTS

Persons or companies identified as the largest tax delinquents by the Franchise Tax Board (FTB) or the Board of Equalization (BOE) under authority of Sections 7063 or 19195 of the Revenue and Taxation Code, shall be disqualified from the bidding process.

Pursuant to PCC §10295.4, contracts are void and unenforceable if a Contractor is included on tax delinquency lists.

(a) Notwithstanding any other law, a state agency shall not enter into any contract for the acquisition of goods or services with a contractor whose name appears on either list of the 500 largest tax delinquencies pursuant to Section 7063 or 19195 of the Revenue and Taxation Code. Any contract entered into in violation of this subdivision is void and unenforceable.

(b) This section shall apply to any contract executed on or after July 1, 2012.

BIDDER RESPONSIBILITIES & THE BID PACKAGE

Bidders are solely responsible for understanding the scope of work and all requirements, terms, conditions, evaluation criteria, etc., before submitting a bid. If the language is unclear or ambiguous, it is the bidder’s responsibility to request clarification or assistance before submitting a bid. Please note that no verbal information will be binding upon the State unless the State issues such information in writing as an official addendum. If the IFB is modified prior to the final bid submission date, the State will issue an addendum to all bidders that received a bid package.

Bidder shall provide rate(s) on Public Works Rate Sheet (Exhibit B-1). Bidder shall set forth rates in clear, legible figures in the spaces provided in Exhibit B-1. Failure to provide the required rates shall be cause for rejection of your bid.

NOTE:

1. Any quantities listed on Exhibit B-1 are CDCR’s estimates only and are offered as a basis for the comparison of bids. The State does not expressly or by implication agree that the actual amount of

IFB Package Page 6 of 100 work will correspond therewith and reserves the right to omit portions of the work as may be deemed necessary or advisable by the State.

2. In the case of a discrepancy between the Unit Price (e.g., Hourly Rate, Cost per Service) and Item Total (e.g., Hourly Rate x Hours Worked = Item Total), the Unit Price shall prevail. However, if the Unit Price figure is ambiguous, illegible, uncertain, or is omitted, the Item Total shall be divided by the estimated usage (e.g., Hours Worked) to determine the Unit Price. In the case of a discrepancy between the Basis of Award and the sum of the Item Totals, the sum of the Item Totals shall prevail.

All required documents listed in the Bid Submittal Checklist must be included within the bid package. No bid will be considered unless it is submitted with the CDCR Bidder Acknowledgement/Certification form (OBS 300) and Exhibit B-1 Public Works Rate Sheet and is in conformance with the submission requirements of this IFB. Additionally, a signed copy of all pages of the Contractor Certification Clauses (CCC) must be submitted to CDCR with the completed bid package. The State reserves the right to request clarification of any documents included with this bid.

The bid must be for the entire activity described herein. The State does not accept alternate contract language from a prospective Contractor. A bid with such language will be considered a counter proposal and will be rejected. Additionally, bids may be rejected if the bid proposal shows any alterations of form, additions not called for, a conditioned or incomplete bid, or erasures and/or irregularities of any kind. Any bid amounts changed after the amounts are originally inserted MUST be initialed through DocuSign by the bidder.

Failure to submit required documentation may result in the rejection of your bid.

BID SUBMITTAL

Bids must be submitted electronically, with all necessary bid submission documents in a clear, legible Portable Document Format (PDF), the documents are fully responsive and lack any deficiency, to CDCR- CMB-Non-IT-Service-Bids@cdcr.ca.gov no later than the time and date specified in the Projected Timetable. Any bid received in any other manner will NOT be considered. Bid submission time will be recorded using the electronic time stamp associated with receipt of the email submission. CDCR will provide an automated email response confirming receipt of each submission received showing the date and time the submission was received. If a confirmation receipt is not received, please contact CDCR- CMB-Non-IT-Service-Bids@cdcr.ca.gov to confirm your bid was received. Confirmation receipt is not a representation by CDCR that the submitted bid is responsive and complete.

Any electronic bid received after the Submission of Bid date and time specified in the Projected Timetable will NOT be considered. Bidders are ultimately responsible for ensuring timely receipt of their bid. It is recommended that Bidders submit bids at least one (1) hour in advance of the bid submission deadline to allow for confirmation of bid submission.

Bid submissions with attached PDF documents in excess of forty (40) Megabytes in size risk being undeliverable. The State’s mail server may automatically reject excessively large emails. Bidder may submit multiple emails if file size exceeds forty (40) Megabytes. Multiple emails should be identified as follows: 1 of 3, 2 of 3, 3 of 3, etc.

The subject line of the electronic bid must be titled:

BID FOR C5613342-D- ASBESTOS LEAD-BASED PAINT, MOLD, AND ABATEMENT SERVICES

Bids that are not properly marked may be disregarded. Please see example below for further assistance.

The body of the email of the electronic bid must only contain the following:

IFB Package Page 7 of 100

DO NOT OPEN

BID NUMBER: C5613342-D

ATTENTION: Nakia Breckenridge

COMPANY NAME:

(See Sample Below)

In submitting a bid, the bidder accepts the terms and conditions expressed herein. Costs incurred for developing bids and in anticipation of award of the Agreement are the responsibility of the bidder and shall not be charged to the State.

Only an individual who is legally authorized to bind the proposing firm contractually shall sign all documents requiring a signature, and each document must bear one of the following DocuSign, or Adobe Acrobat Sign signature, or a scanned document of an original ink signature. An unsigned bid may be rejected.

A bidder may modify a bid after its submission by withdrawing the original bid and resubmitting a new bid prior to the bid submission deadline. Bidder modifications offered in any other manner, oral or written, will not be considered. A bid may be withdrawn from consideration by submitting a written withdrawal request to CDCR via email to CDCR-CMB-Non-IT-Service-Bids@cdcr.ca.gov, signed by the bidder or an authorized agent. Bids will not be opened until the Public Bid Open date and time. Once opened by the State, the submitted bid is binding and may not be withdrawn without cause.

All documents submitted in response to this IFB will become the property of the State and will be regarded as public records under the California Public Records Act (Government Code Section 7920 et seq.) and subject to review by the public.

OPTIONAL BIDDERS’ WALK-THROUGH

Notification of Intent to Participate in Bidders’ Walk-Through

Bidders and/or their representative(s) planning to attend the walk-through held on institution grounds must provide their driver’s license or DMV identification card number, date of birth, and complete name to secure a Gate Clearance for admittance. Please contact Joey Hart, Correctional Plan Supervisor at

(209) 984-5291 or email: joseph.hart2@cdcr.ca.gov or Kevin Buchanan, Correctional Plant Supervisor at (209) 984-5291 or email: kevin.buchanan@cdcr.ca.gov by the date indicated in the Projected Timetable of this IFB to arrange for your participation in the optional bidders’ walk-through.

Any interested bidder or bidder’s representative who requires reasonable accommodation to participate in the Walk-Through must contact the contract analyst identified in this package two (2) weeks before the scheduled walk-through to identify what reasonable accommodation(s) is required.

IFB Package Page 8 of 100

At the time of attendance at the bidders’ walk-through, bidders and/or their representatives will be required to bring their driver’s license or state DMV identification card to be admitted onto institution grounds.

NOTE: Bidders and/or their representatives will not be admitted onto institution grounds unless professionally and appropriately dressed in clothing distinct from that worn by incarcerated individuals at the institution. Specifically, blue denim pants and blue chambray shirts, orange/red/yellow/white/chartreuse clothing and/or yellow rainwear shall not be worn onto institution grounds. Contractors should contact the institution regarding clothing restrictions before any planned visit(s) to the institution to ensure the Contractor and/or their representatives are in compliance.

Additionally, electronic and communication devices such as pagers, cell phones, cameras/micro-cameras, and/or sound recording devices are not permitted on institution grounds and must be left in the bidder’s and/or their representative’s locked vehicle.

LETTERS OF INQUIRY

The purpose of these letters is to provide bidders the opportunity to ask questions and/or provide feedback to CDCR on the specifics of the IFB and/or DVBE requirements. While some input may be incorporated into the IFB, remarks and explanations submitted may not necessarily change provisions of the IFB. Any modifications to the IFB as a result of these inquiries will be documented by an addendum and forwarded to all bidders.

Any inquiries related to the specifics of the IFB and/or DVBE requirements, if applicable, be submitted by email to allow CDCR time to research and prepare a response. Bidders will still, however, have the opportunity to ask questions at the bidders’ walk-through. Submit your letter of inquiry via email by the date specified in the Projected Timetable directly to Nakia Breckenridge, Contracts Management Branch at E-mail: nakia.breckenridge@cdcr.ca.gov.

Inquiries received after this date will only be addressed at CDCR’s discretion.

PUBLIC BID OPENING

All bids received by the due date and time will be opened and read at a virtual public bid opening. Bids will be opened publicly over conference-call utilizing the call-in number below. The time of the public bid opening will be as outlined in the Projected Timetable.

Call-In Number: 1-916-701-9994 Passcode: 340347063#

At the time of the public bid opening, the dollar amount of each bid, claimed preference, and the name of each company bidding shall be read. The contract award is subject to a complete review of the entire bid proposal for compliance and adherence to the IFB requirements, verification of all calculations and claimed preferences, and compliance with DVBE Mandatory participation requirements, if applicable.

Final results may change as a result of formal bid evaluation.

Bid opening will be audio only with no opportunity for questions and answers.

Bid Results can also be requested by contacting the contract analyst listed in this solicitation following the public bid opening.

IFB Package Page 9 of 100

EXECUTIVE ORDER N-6-22 – RUSSIAN SANCTIONS

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. By submitting a bid or proposal, Contractor represents that it is not a target of Economic Sanctions. Should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Contractor’s bid/proposal any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State.

GENERATIVE ARTIFICIAL INTELLIGENCE (GenAI) DISCLOSURE

The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

Bidder / Offeror must notify the State in writing if it: (1) intends to provide GenAI as a deliverable to the State; or (2), intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts: (i) functionality of a State system, (ii) risk to the State, or (iii) Contract performance. For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) § 4986.2 Definitions for GenAI.

Failure to report GenAI to the State may result in disqualification. The State reserves its right to seek any and all relief to which it may be entitled to as a result of such non-disclosure.

Upon notification by a Bidder / Offeror of GenAI as required, the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the State.

Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.

BASIS FOR AWARD

The award of an Agreement, if it is to be awarded, will be made to the lowest responsible bidder whose bid complies with all requirements prescribed herein. In the event a bidder submits more than one (1) bid for the same institution/service under this bid process, the State shall select the lowest bid and reject all other bids from this bidder.

In the event of tie bids, except as provided in Government Code §14838(f), CDCR reserves the right to determine the bidder entitled to the contract award based on the percent of discount specified in Exhibit B-1, if applicable. If not applicable or if there is a discount tie, a coin toss or lot drawing will be used to determine the bidder entitled to the contract award. The coin toss or lot drawing will be officially witnessed and all affected bidders will be advised of the tiebreaker method and invited to attend.

The State is not required to award an Agreement and reserves the right to reject any and all bids and to waive any immaterial deviations in the bid. The State’s waiver of an immaterial deviation shall in no way modify the IFB document or excuse the bidder from full compliance with all requirements if awarded the Agreement.

IFB Package Page 10 of 100

GENERAL PREVAILING RATE OF WAGES

In accordance with the provisions of Section 1774 of the California Labor Code, the Contractor and any subcontractors shall conform to the general prevailing rate of wages as determined by the Director of the Department of Industrial Relations. Copies of the wage rate determinations or any amendments thereto issued by the Director of the Department of Industrial Relations are on file with CDCR.

PUBLIC WORKS CONTRACTOR REGISTRATION PROGRAM

The California Legislature has imposed a new registration requirement for contractors and subcontractors involved with public works projects. Senate Bill 854, passed in late June 2014, implemented a new registration program to fund the Department of Industrial Relations’ (DIR) monitoring and enforcement of prevailing wage laws.

Pursuant to Labor Code §1771.4, which imposes additional requirements when bidding and awarding public works contracts:

(1) This project is subject to compliance monitoring and enforcement by the DIR.

(2) The Department shall post or require the prime contractor to post job site notices, as prescribed by regulation.

(3) Each contractor and subcontractor shall furnish the records specified in Labor Code §1776 directly to the Labor Commissioner, in the following manner:

(A) At least monthly or more frequently if specified in the contract with the awarding body.

(B) In an electronic format prescribed by the Labor Commissioner, on the DIR’s internal website.

(4) The Department shall undertake those activities it deems necessary to monitor and enforce compliance with prevailing wage requirements. Contractor shall cooperate with the Department by providing such information as the Department may request to ensure the Contractor’s compliance with this law.

(5) No contractor or subcontractor may be listed on a bid proposal for a public works project (submitted on or after March 1, 2015) unless registered with the DIR pursuant to Labor Code section 1725.5 [with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)].

(6) No contractor or subcontractor may be awarded a contract for public work on a public works project (awarded on or after April 1, 2015) unless registered with the DIR pursuant to Labor Code section 1725.5.

(7) The contractor shall submit proof of registration with DIR to CDCR with bid proposal. The contractor shall be responsible to ensure all subcontractors are registered with DIR.

AGREEMENT EXECUTION

The Agreement will be executed only upon the State's acceptance of the Contractor's certificates of insurance, bonds, licenses, and permits, when such items are required. Should the Contractor fail to commence work at the agreed-upon date and time, the State, upon five (5) days written notice to the Contractor, reserves the right to terminate the Agreement.

The successful bidder shall enter into an Agreement with the State, which will be prepared on a State of California Standard Agreement (STD 213 form, sample attached) and shall include from this IFB Exhibits A, A-1, B, B-1, D, and E.

This Agreement will not include a copy of the Exhibit C, General Terms and Conditions for Private Contractors, which is incorporated into the Agreement by reference only on the STD 213. Exhibit C may be downloaded from the Internet at Standard Contract Language for Non - IT Services.

IFB Package Page 11 of 100

After award, the Standard Agreement will be forwarded to the Contractor for signature via DocuSign.

Upon receipt, the Contractor must sign the Agreement and return the Agreement with any required documentation in accordance with the time frame specified in the transmittal letter. In the event the State has not received the signed Agreement and the required documentation within the specified time frame, the award may be rescinded and awarded to the next lowest responsible bidder.

This Agreement is not valid unless and until approved by the Department of General Services, or, under its authority CDCR. The State has no legal obligation unless and until the Agreement is approved. Any work commenced by the Contractor prior to approval may be considered voluntary and the Contractor may have to pursue claim for payment by filing with the Department of General Services, Government Claims Program. When the Agreement is fully approved, a copy will be forwarded to you.

EXTENSION OF TERM

This Agreement may not be amended to extend the term except where necessary to complete performance of the original agreement and not to provide for additional services.

DISABLED VETERAN BUSINESS ENTERPRISE (DVBE) PROGRAM

This IFB is exempt from the DVBE requirement. However, the State is committed to achieving legislatively established goals for the participation of DVBEs in all state contracting and seeks to use certified DVBE business whenever possible. Therefore, the State requests your voluntary participation in reporting any certified DVBEs, including yourself, that will be used in the performance of this

DISABLED VETERAN BUSINESS ENTERPRISE (DVBE) INCENTIVE

CDCR is committed to meeting and exceeding the three percent (3%) goal for Disabled Veteran Business Enterprise (DVBE) participation in State contracting activities, set forth in Military and Veterans Code

999. The DVBE Incentive Program applies to all contracting activities for services including public works, construction, services, leasing, materials testing, and other related contracts. The DVBE incentive is applied during the evaluation process and is only applied to responsive bids from responsible bidders proposing DVBE participation. This incentive is for bid computation only.

To be eligible for the DVBE incentive, the business must:

1. Complete DVBE Incentive Request and Subcontractor Acknowledgement form (OBS 554) and submit with bid proposal.

2. Have a completed DVBE application on file with DGS, OSDS by 5:00 p.m. on the date bids are due.

For certification and preference approval process information, contact the OSDS by telephone at (916) 375-4940 or access the OSDS Internet website at Apply For or Re-apply as Small Business, Disabled

Veteran Business Enterprise.

Award Based on Low Price

The incentive shall be equal to a bidder’s DVBE participation level (rounded to the nearest two decimal places).

IFB Package Page 12 of 100

DVBE PARTICIPATION LEVEL INCENTIVE APPLIED

1.0 - 1.99% 1%

2.0 UP TO 2.99% 2%

3.0 UP TO 3.99% 3%

4.0 UP TO 4.99% 4%

5.0 UP TO 5.99% 5%

1) The incentive is subject to a minimum of one percent (1%) and a maximum of five percent (5%) and will not exceed $500,000. Bids with DVBE participation of more than five percent (5%) will be calculated with a five percent (5%) incentive.

2) Bidders with DVBE participation of less than the required percentage listed in the solicitation will be deemed non-responsive and eliminated from any further participation.

3) The Small Business Preference (five percent (5%) up to $50,000) may be combined with the DVBE incentive but will not exceed a combined total of $500,000.

4) The DVBE incentive is computed from the lowest responsive and responsible bid price.

5) The Small Business Preference (five percent (5%) up to $50,000) may be combined with the DVBE incentive but will not exceed a combined total of $500,000.

6) The DVBE incentive is computed from the lowest responsive and responsible bid price.

SMALL BUSINESS PREFERENCE PROGRAM

Current law requires state departments to support the success of small businesses, including microbusinesses, in participation in contracting opportunities. CDCR is committed to supporting Small/Micro Business participation in state contracting and seeks to contract with certified Small/Micro Businesses whenever possible.

A Small/Micro Business enterprise is defined as a business certified by the Department of General Services (DGS), Office of Small Business and Disabled Veteran Business Enterprise Certification Services (OSDS) in which:

1. The principal office is located in California;

2. The officers are domiciled in California;

3. The business is independently owned and operated;

4. The business, with any affiliates, is not dominant in its field of operation; and

a. For Small Business, either:

(1) The business, together with any affiliates, has one hundred (100) or fewer employees and averaged annual gross receipts of $16,000,000 or less over the previous three years, or

(2) The business is a manufacturer with one hundred (100) or fewer employees;

b. For Micro Business, either:

(1) The business, together with any affiliates, has twenty-five (25) or fewer employees and averaged annual gross receipts of $5,000,000 or less over the previous three years, or

(2) The business is a manufacturer with twenty-five (25) or fewer employees.

Section 14835, et seq., of the California Government Code requires that a five percent (5%) preference be given to bidders who certify as a Small/Micro Business enterprise. The rules and regulations of this law are contained in Title 2, California Code of Regulations, Section 1896, et seq. A copy of the regulation is available upon request.

To claim the Small/Micro Business preference, which may not exceed $50,000 for any bid, your firm must:

1. Have a completed application (including proof of annual receipts) on file with the DGS, OSDS, by

5:00 p.m. on the date bids are due, and

IFB Package Page 13 of 100

2. Receipt of documents verified by such office.

Therefore, if you are a Small/Micro Business, but are not certified, it is to your advantage to become certified. For certification and preference approval process information, contact the OSDS by telephone at (916) 375-4940 or access the OSDS Internet website at Apply For or Re-apply as Small Business, Disabled Veteran Business Enterprise.

NON-SMALL BUSINESS PREFERENCE REQUEST

Pursuant to Title 2, CCR Section 1896, et seq., and GC Section 14838, et seq., a bid preference of five percent (5%) is available to a responsive non-small business claiming no less than twenty-five percent (25%), Small Business/Micro Business (SB/MB) subcontractor participation with one or more SB/MB enterprises. This preference is considered only if the tentative low bidder is not a certified SB/MB.

In granting the Non-Small Business Preference, no bid price will be reduced by more than $50,000. This preference cost adjustment is for bid evaluation purposes only and does not alter the actual cost offered by the bidder.

A non-small business is defined as a responsive/responsible bidder that is not certified by the DGS OSDS as a SB/MB enterprise.

To be eligible for the non-small business preference, the business prime vendor must complete and submit the Non-Small Business Preference Request and Subcontractor Acknowledgement form (OBS

555) with their bid proposal.

NONPROFIT VETERAN SERVICE AGENCY (NVSA) SMALL BUSINESS

PREFERENCE

Pursuant to Military and Veteran Code Section 999.50 et seq., Nonprofit Veteran Service Agencies (NVSAs) claiming Small/Micro Business preference and verified as such in the relevant category or business type, will be granted a preference of five percent (5%) of the lowest responsive bid, if the lowest responsive bid is submitted by a bidder not certified as a Small/Micro Business.

In granting Small/Micro Business preference to NVSAs, no bid will be reduced by more than $50,000.

The preference cost adjustment is for computation purposes only and does not alter the actual cost offered by the bidder.

To be eligible for the NVSA Small/Micro Business Preference, the business concern must:

1. request preference at the time of bid submission, and

2. must possess a valid certification prior to bid submission.

An SB/NVSA is not subject to the same standards as other certified Small/Micro businesses. SB/NVSA standards are identified in Military and Veterans Code Section 999.51(a) (3).

IDENTIFICATION OF CONTRACTORS, SUBCONTRACTORS, CONSULTANTS:

SMALL/MICRO BUSINESS AND DVBES

CDCR must identify all contractors, subcontractors, and consultants who will provide labor or render services in the performance of this Agreement and further identify whether any of the listed subcontractors and consultants are a certified Small/Micro business, or a certified DVBE. Therefore, the bidder must complete a Bidder Declaration (GSPD-05-105). If any changes occur in the submitted original GSPD-05-105, the Contractor shall notify the Office of Business Services (OBS), in writing within ten (10) working days of those changes, including any changes to Small/Micro business or DVBE status.

IFB Package Page 14 of 100

CDCR asks that you encourage any subcontractor(s) and/or consultant(s) not currently certified as a Small/Micro business or DVBE that may meet the certification requirements specified herein to become certified through the DGS, OSDS. Please provide those subcontractor(s)/consultant(s) the OSDS contact and certification information provided above.

If you are a certified Small/Micro business enterprise and fail to complete the Prime Contractor information of the CDCR Bidder Acknowledgement/Certification form (OBS 300), your business shall be classified as a large business, which will preclude your bid from receiving the five percent (5%) Small/Micro business preference and can cause incorrect reporting of Small/Micro business and large business participation by CDCR.

If you are a certified DVBE and fail to specify that information on the CDCR Bidder Acknowledgement/Certification form, (OBS 300) your business shall be classified as a large business, which will preclude your bid from receiving any range of the DVBE incentive and cause incorrect reporting of DVBE participation by CDCR.

BIDDER PROVIDING FACILITY(IES)

Bidders providing facility(ies) for their services must specify the complete address(es) of the facility(ies) where the services will be performed in the appropriate section on the Bidder Acknowledgement/Certification form (OBS 300) in the spaces provided.

The bidder hereby authorizes the State to insert the bidder’s facility(ies) as listed in the CDCR Bidder Acknowledgement/Certification form (OBS 300) into the contract Exhibit A Scope of Work.

IFB Package Page 15 of 100

BID SUBMITTAL CHECKLIST

ASBESTOS, LEAD-BASED PAINT, MOLD, AND ABATEMENT SERVICES

BID NUMBER C5613342-D

Use this checklist to ensure that the documents identified below are included in your company’s bid package. Place a check mark or “X” next to each document being submitted to the State. Failure to submit these documents may be cause for rejection of your bid. This checklist should also be returned with your bid.

A complete bid will consist of the documents identified below.

NOTE TO BIDDER: The company name identified on all documents submitted to the State (e.g., licenses, permits, certifications) must be identical to the company name written on the Bidder Acknowledgement/Certification (OBS 300). Failure to comply may cause delays in the award or result in the rejection of your bid.

_____ Bid Submittal Checklist (this checklist)

_____ Bidder Acknowledgement/Certification (OBS 300)

_____ Public Works Rate Sheet (Exhibit B-1) For the bidder’s convenience, Exhibit B-1 is an Excel spreadsheet file.

The spreadsheet(s) are password-protected and cannot be altered, except where highlighted. The bidder will enter figures or amounts into each of the highlighted cells and print the document.

_____ Payee Data Record (STD 204)

_____ Payee Data Record Supplement (STD 205)

_____ Supplement Vendor Payee Data Record Form

_____ Copy of valid California city or county business license (if applicable) or, if a corporation located within the

State of California, incorporation documents or letter from the Secretary of State or, if not a California business, an affidavit that business is in good standing with the state, province, or country in which business is headquartered.

_____ Copy of a current and valid California Contractors State License Board (CSLB) “C-22”- Asbestos Abatement

Contractor Specialty License or a “B” (General Building Contractor) License with a subcontractor who possesses the required “C-22” Specialty License.

_____ Copy of Contractor Certification Clauses (CCC 04/2017)

_____ California Civil Rights Laws Certification (OBS 1510), applicable to bids over 100,000.00

_____ GenAI Reporting and Factsheet (OBS 1000)

_____ Bidder Declaration (GSPD-05-105)

_____ DVBE Bid Incentive Request and Acknowledgement (OBS 554), if applicable.

_____ Non-Small Business Preference Request and Subcontractor Acknowledgement (OBS 555), if applicable.

_____ DVBE Declarations (DGS PD 843), if applicable.

_____ Proof of Registration with the Department of Industrial Relations (DIR)

IFB Package Page 16 of 100

_____ Non-collusion Affidavit (CDCR 1240)

_____ Public Works Additional Contractor Certification Clauses (OBS 1200)

_____ Attachment 1, Service Technician Proof of Training for each Service Technician providing services

For each Contractor’s employees providing asbestos removal services under this agreement, the Contractor shall provide the following:

_____ Proof of current Asbestos Hazard Emergency Response Act (AHERA) certification and training within the last 12 months for each of the Contractor’s employees.

_____ Proof of current California Occupational Safety and Health Act (Cal/OSHA) Asbestos Abatement

Workers certification for each of the asbestos abatement workers.

_____ Proof of current AHERA Asbestos Contractor/Supervisor training certification for each of the project foreman.

For each Contractor’s employee providing lead removal services under this agreement, the Contractor shall provide the following:

_____ Proof of current California Department of Public Health (CDPH) certification and training within the last 12 months for each of the Contractor’s employees.

_____ Proof of current CDPH Lead Workers certification for each of the lead workers.

_____ Proof of current CDPH Lead Supervisor certification for each of the project foreman.

Copy of all of the following from the California Contractors State License Board (CSLB):

_____ A valid "C-22" Asbestos Abatement Contractor Specialty License or a "B" General Building Contractor License with a subcontractor who possesses the required Specialty License.

_____ A valid Asbestos Certification (ASB)

_____ A valid Hazardous Substance Removal Certification (HAZ)

NOTE TO BIDDER: In addition to the above, the Contractor shall furnish the following to CDCR upon award.

_____ Proof of Commercial General Liability

_____ Proof of Automobile Liability

_____ Proof of Workers’ Compensation, if applicable (If exempt, please cite the legal code that exempts you from this requirement.)

_____ Proof of Pollution Liability

_____ Two (2) Original Signed Payment Bonds – on the STD 807 Form.

IFB Package Page 17 of 100

IFB Package Page 18 of 100

IFB Package Page 19 of 100

TBB Bid Number C5613342-D California Department of Corrections and Rehabilitation (CDCR) Exhibit A Scope of Work

ASBESTOS, LEAD-BASED PAINT, MOLD, AND ABATEMENT SERVICES

1. INTRODUCTION

This is an Agreement in which the Contractor shall provide all labor, including travel and per diem, equipment, tools, parts, supplies, materials, Personal Protective Equipment (PPE), containment/de-containment, mobilization/demobilization, site cleanup, licenses, certifications and/or permits, and bond(s) necessary to provide cleaning, removal, transport and disposal of Asbestos Containing Material (ACM), Lead-Based Paint, Lead-Containing Paint, Mold and Abatement Services for the California Department of Corrections and Rehabilitation (CDCR), Sierra Conservation Center (SCC) located at 5100 O’Byrne’s Ferry Rd, Jamestown, CA 95327.

Work shall include, but not be limited to, floor tiles and mastic, roofing materials, thermal insulation, fireproofing, ceiling coatings and textures, wall interior and exterior surfaces, plumbing fixtures, above ground and below ground piping, underground tanks and exterior surfaces windowsills and frames, doors and frames, underground tanks and exterior surfaces including walkways, curbs, and paving encountered at SCC facility, involving demolition, removal, or repair of construction materials containing, asbestos, lead and mold.

Services included within this Agreement are for Asbestos, Lead-Based Paint, Mold, and Abatement Services found throughout the institution during regular operations and not in relation to any active projects managed by the Correctional Construction Mentorship (CCM) Program.

2. CONTRACTORS RESPONSIBILITIES

Work shall be provided on an "as needed" basis. All work shall be approved by the Institution Contract Liaison or designee prior to the actual work being performed. All asbestos, lead and mold work shall conform to all Federal, State, local laws and CDCR specifications governing the identification, preparation, testing, sampling, training, equipment, safety, monitoring, signing, fencing, removing and hauling and disposal of friable and non-friable asbestos, lead-based and lead-containing coatings and materials, and materials contaminated with mold.

The work to be conducted at the site includes the removal, transport, and disposal of the following asbestos, lead and mold contaminated materials from the project site:

1. Asbestos Containing Material (ACM), Regulated Asbestos Containing Material (RACM), Presumed Asbestos Containing Material (PACM) and Asbestos Containing Construction Material (ACCM), Lead-Based Paint (LBP), Lead-Containing Paint (LCP), and Mold Contaminated Containing Materials (MCCM).

2. All materials used for Work Area preparation.

3. All discarded personnel protective equipment (PPE).

4. All other potentially contaminated materials.

5. All asbestos, lead and mold materials and contaminated waste and debris.

The Contractor shall provide services upon telephone request from the Institution Contract Liaison or designee. The Contractor shall respond to requests for work within two (2) business days.

The Contractor shall hold CDCR harmless for claims, damages, losses, and expenses against CDCR, including attorney fees, arising out of or resulting from asbestos spills on the site or spills during transport to the disposal site.

IFB Package Page 20 of 100

Asbestos-Containing Materials

The Contractor shall make notifications in accordance prior to removal and disposal of ACM, RACM, PACM, and ACCM in accordance with all applicable regulations in all related areas of this Agreement including National Emission Standards for Hazardous Pollutants (NESHAP) notification when applicable, and California Occupational Safety and Health Administration 24 hour notification and (Cal/OSHA) Temporary Worksite Notification. Copies of all notifications shall be given to the Institution Contract Liaison or designee as part of the submittal package.

The Contractor shall inform the Institution Contract Liaison or designee of all subcontractors that will be used prior to performing work.

The Contractor shall provide two (2) copies of applicable Federal, State, County and local regulations. One (1) copy of each shall be posted at the job site, and one (1) copy of each is to be kept on file in the Data Binder.

All costs of materials, supplies, PPE, tools, parts, and equipment used in asbestos abatement are included and covered by the square foot, cubic foot or linear foot pricing rates submitted by the Contractor.

The Contractor shall post required signs and barricades around the work area to alert of the exposure.

The Contractor shall erect critical barriers consisting of two (2) layers of

6-mil polyethylene.

The Contractor shall cover floors with two (2) layers of 6-mil polyethylene.

The Contractor shall cover walls with two (2) layers of 4-mil polyethylene.

The Contractor shall install High-Efficiency Particulate Air (HEPA) filtered negative air units and a 3-stage decontamination chamber.

All ACM shall be removed by hand, using wet method, using amended water, in the careful, deliberate manner to avoid excessive fiber release. While still wet, the material shall be double bagged. The material shall be placed into leak-tight approved containers for disposal and properly labeled.

All waste material shall be manifested as classified and transported to an approved landfill for disposal. A Generator number shall be provided prior to abatement.

The Contractor shall wet surface with a fine mist of water or water mixed with a surfactant before scraping to control and reduce generation of airborne particles. Wet methods should only be used with adequate safety controls including ground fault circuit interrupters, grounded and double-insulated tools, three-wire extension cords, nonconductive work shoes and gloves, and other appropriate electrical safety measures.

The Contractor shall encapsulate all "clean" areas after visual clearance inspection performed by Institution Contract Liaison or designee.

The Contractor shall remove and dispose of all critical barriers.

IFB Package Page 21 of 100

The Contractor shall demobilize and perform final job site cleaning.

Upon completion of each site or as required by the Institution Contract Liaison or designee, the Contractor shall provide Project Data Binder with complete documentation (including but not limited to the following: notifications to regulators, employee training, fit test and medical surveillance records, safety data sheets (SOS), waste manifests or weight tickets, personnel monitoring laboratory results and supervisor's daily logs) to the onsite Institution Contract Liaison or designee.

Lead-Based Paint and Lead-Containing Paint

The Contractor shall remove LBP and LCP by wet scraping and/or by any mechanical method that utilizes a HEPA exhaust control system; the used HEPA filter may be a hazardous waste. The Contractor shall wet scrape all loose, peeling, and flaking paint from surfaces, such as interior and exterior walls, doors, windowsills, and ceilings as preparation for painting by CDCR. The Contractor shall wash and HEPA vacuum all interior surfaces prior to beginning lead removal.

The Contractor shall wet surface with a fine mist of water or water mixed with a surfactant before scraping to control and reduce generation of airborne paint dust. Wet methods should only be used with adequate safety controls including ground fault circuit interrupters, grounded and double-insulated tools, three-wire extension cords, nonconductive work shoes and gloves, and other appropriate electrical safety measures.

The Contractor may, as an alternative, chemically remove LBP by applying an organic solvent or caustic material, and then scraping the dissolved LBP. It is important that scraping be done while the materials are still wet to prevent lead exposure. The paste may be re-wetted with water mist just before manual scraping. Any use of solvent or caustic materials must be pre-approved by the Institution Contract Liaison or designee.

Contractor must provide safety data sheets (SDS) for all products used in advance.

Remove all LCM using Lead Safe Work Practices established by Federal and State

Regulatory agencies.

The Contractor shall for interior work isolate the work areas as well as control emissions of airborne lead by sealing all openings to the outside (doors and windows) with heavy-gauge (6-mil), clear plastic sheeting. Containment areas may be ventilated with HEPA-filtered exhaust fans.

The Contractor shall comply with all applicable laws, rules, and regulations as administered by the California Department of Public Health, Cal/OSHA and any other applicable regulatory requirements. Exterior work, regulated areas must comply with all applicable laws, rules and regulation’s as administered by the CDPH, Cal/OSHA, and any other applicable regulatory requirements.

Include all costs of materials supplies, PPE, tools, parts and equipment used in lead abatement in the per hour pricing rates on the Exhibit B-1, Public Works Rate Sheet submitted by the contractor.

Upon completion of each project, or as required by the Institution Contract Liaison or designee, the Contractor shall provide in the Data Binder with complete documentation

IFB Package Page 22 of 100

(including but not limited to the following: notifications to regulators, employee training, fit test and medical surveillance records, safety data sheets (SDS), waste manifests or weight tickets, personnel monitoring laboratory results and supervisor's daily logs) to the onsite Institution Contract Liaison or designee.

Mold Contaminated Containing Materials (MCCM)

The Contractor shall perform MCCM abatement utilizing industry standard mold abatement techniques. Mold contaminated materials must be proven to be as asbestos and lead free, or those sections of the contract apply to the mold removal work.

Include all costs of materials, supplies, PPE, tools, parts and equipment used in MCM abatement in the per hour pricing rates submitted on the Exhibit B-1, Public Works Rate Sheet submitted by the contractor.

Upon completion of each project, or as required by the Institution Contract Liaison or designee, the Contractor shall provide the Data Binder with complete documentation (including but not limited to the following: notifications to regulators, employee training, fit test and medical surveillance records, safety data sheets (SDS), waste manifests or weight tickets, personnel monitoring laboratory results and supervisor's daily logs) to the onsite Institution Contract Liaison or designee.

3. QUALIFICATIONS

The Contractor must provide the Institution Contract Liaison or designee with proof of the required training for each of the personnel providing services upon request of the State.

The Contractor's employees who are engaged in asbestos removal work shall be Asbestos Hazard Emergency Response Act (AHERA) certified and shall show evidence of current…