Bid Invitation (94).pdf

RFP # 27-11-16

HVAC Supplies & Equipment

Issue Date: 9/22/2026

Questions Deadline: 10/1/2026 01:00 PM (CT)

Response Deadline: 10/14/2026 03:00 PM (CT)

Contact Information Contact: Robert Rodriguez Address: 312 West 5th Street

Weslaco, TX 78599 Email: rorodrig@wisd.us

Deadline: 10/14/2026 03:00 PM (CT) RFP # 27-11-16Page 1 of 8 pages

Event Information Number: RFP # 27-11-16 Title: HVAC Supplies & Equipment Type: Request for Proposal Issue Date: 9/22/2026 Question Deadline: 10/1/2026 01:00 PM (CT) Response Deadline: 10/14/2026 03:00 PM (CT) Notes: Weslaco ISD is currently accepting proposals for the above listed.

Proposals must be submitted Electronically thru IONWAVE; mailed or hand delivered packages will not be accepted.

All Proposals will be opened on the date and time specifically listed in this proposal.

Proposal Opening will be conducted virtually through the use of a Google meeting.

This virtual opening is available to the public at which time all proposals will be opened; during the opening only the vendor name and location will be read out loud.

Our electronic bid system ION Wave will not accept submittals after the published date and time. The proposal opening will be streamed through the use of a Google meets. The link will be posted on our website at www.wisd.us/resources/bids-and-proposals. Weslaco ISD is not responsible for proposals not meeting the deadline.

**Please contact Baldemar Garcia, Purchasing Director or Robert Rodriguez, Purchasing Specialist at Weslaco ISD Business Office (956)969-6572 if you have any questions or issues regarding this proposal.**

The awarding of the proposal will take place at the WISD public school board meeting. The Weslaco ISD School Board reserves the right to accept, reject any and/or all proposals, waive minor technicalities, or to award the proposal to the most responsible offeror which best serves the interest of, and provides the best value to, the District.

Links to Opening

By Video: https://meet.google.com/dfd-xtyx-zaj?authuser=0&hs=122

By Phone: (US)+1 845-293-2059

PIN: 693 500 981#

Bid Attachments

SECTION I -Standard Terms & Conditions.doc View Online

SECTION I Standard Terms and Conditions

Deadline: 10/14/2026 03:00 PM (CT) RFP # 27-11-16Page 2 of 8 pages https://weslacoisd.ionwave.net//VendorLanding.aspx?e=4kUKX6qMAxrvpNcBqdZRby0rgX9Ylt9vg6cbatZuUGsGrXm8nB1HHfyY1OzETp8TcFjiPuj822FC1ysq46pPZg https://weslacoisd.ionwave.net//VendorLanding.aspx?e=dNPzy7~B0wx90ZUsRXRBZxHy5M9OsP6fpgBt80TMeNI184FmpxVy~KkQRprAjLdjmGK0-loZ3P9~erRqSES-wg

SECTION II- General Description for HVAC Supplies and Equipment.docx View Online

SECTION II General Description for HVAC Supplies and Equipment

SECTION III EXCLUSIVE PROPOSAL TERMS.docx View Online

SECTION III EXCULSIVE PROPOSAL TERMS

SECTION IV -Ranking Criteria.docx View Online

SECTION IV - RANKING CRITERIA

SECTION V- References.docx View Online

SECTION V References

SECTION VI- Compliance form.docx View Online

SECTION VI Compliance Form

SECTION VII- Confidential Disclosure Statement.docx View Online

SECTION VII Confidential Disclourse Statement

SECTION VIII - Felony Conviction Notification.docx View Online

SECTION VIII Felony Conviction Notification

SECTION IX- Non Collusion & Debarment Statement.docx View Online

SECTION IX Non Collusion & Debarment Statement

SECTION X CONFLICT OF INTEREST FORM.pdf View Online

SECTION X CONFLICT OF INTEREST FORM

FORM 1295 CERTIFICATE OF INTERESTED PARTIES with instructions (3).pdf Download

Form 1295 Certificate of Interested Parties

HOUSE BILL89 VERIFICATION - UNSWORN (5).pdf Download

House Bill 89 Verification

SENATE BILL 252 CERTIFICATION - UNSWORN (6).pdf Download

Senate Bill 252 Certification

W9 Form with Instructions (4).pdf Download

W9 Form with Instructions

Signature Sheet.docx View Online

Signature Sheet

Requested Attachments

SECTION V SCHOOL DISTRICT REFERENCES

(Attachment required)

COMPLETE AND RETURN

SECTION VI - Compliance Form (Attachment required)

Complete and Return

SECTION VII - Confidential Disclosure Statement (Attachment required)

Complete and return

SECTION VIII - Felony Conviction Notification (Attachment required)

Complete and Return

Deadline: 10/14/2026 03:00 PM (CT) RFP # 27-11-16Page 3 of 8 pages https://weslacoisd.ionwave.net//VendorLanding.aspx?e=dNPzy7~B0wx90ZUsRXRBZxHy5M9OsP6fpgBt80TMeNI184FmpxVy~KkQRprAjLdjmGK0-loZ3P9~erRqSES-wg https://weslacoisd.ionwave.net//VendorLanding.aspx?e=x9AelwCMEXvqWYqIbpQImhlTW1edJiSxz21MOtMRLPWmwFUtHZ0zLOLQjvJoCP1DWUMhX1PuDVFM~Xtrwh1PFQ https://weslacoisd.ionwave.net//VendorLanding.aspx?e=C95bS0mtmGabdCCjQW85uuMb4iUW3Wx2JbFM7NiWh9BxoNZgQJaTyGAIc6ojnuO-x8zwe9U-QLA5X5YonZFP1w https://weslacoisd.ionwave.net//VendorLanding.aspx?e=fbrNdXTtR3CcRqHmirxaUJFhlrXiupscR~pwHDXXrydnHw7ZDKl9hfW~MyZVa0L3izGZtlAZIzchlY2nbPmS3g https://weslacoisd.ionwave.net//VendorLanding.aspx?e=2afmfxUA2y00AdhKu3hR33CqxLyW8Lc0qjJVroH2StaD~5uFI9aUSc92qnd2h9XnAPlRFHZYSjCB1VdpL8lqKQ https://weslacoisd.ionwave.net//VendorLanding.aspx?e=Ljy4b1c4D3GtLr0O9Z9z15fTtQOSanjf5970r4PK5plN5PcMSJd8zFtio~2Vuu4psZV8Evs3aHMQ16OnT-dASw https://weslacoisd.ionwave.net//VendorLanding.aspx?e=FcZI2G2MRIAQVw6VB8ZOUDyoEqDoqTkg0DPfND3UlSSH1o08QoPsVjZgth8Kf-sbMhTdr~-EHjF0ULFEXiV9mw https://weslacoisd.ionwave.net//VendorLanding.aspx?e=8t6WXImQc8dmFJjBW3td6I9sUxjwQv~O7rcO2mhomokJUncDUvYAOC3rvEsy5v1ZivreVCKgIJx0ys9fFYFZug https://weslacoisd.ionwave.net//VendorLanding.aspx?e=j0R~MRfqdmu2vB8SnEgVVLoYyDETv3DowP3al6AA3SgOWozENbQ2Mw~PqaxL~H32LWfTpNznkuS4yikhc9N-9g https://weslacoisd.ionwave.net//extract.aspx?e=Iofzmq~yZ4mUyy-amfPUwXLyKxlkOxIbJEQlMECrDPnBezxFnrszT4B3rKb5-tssdEi1us8ugJGttkNgXgn0UA https://weslacoisd.ionwave.net//extract.aspx?e=p59IZIDWAkZgHmmFWgVYflNwYPi0GXjwnCbjr9E~PZU9~yBx~aGsv6xXJgBlL0~a8I23u5mrjFKamEqaC7bgLQ https://weslacoisd.ionwave.net//extract.aspx?e=e2EyTuhWjckLMDeha9b2AHo4tOveLUzHV2tzf2j8ENnwDsiXd9uFmVa0ImAXQ1F2tD9e5stICwBXUO~~bH0IZQ https://weslacoisd.ionwave.net//extract.aspx?e=lVa0USNEjfa5LG-7d9Cn-0ga-lGWUtHMUBnbzof5lzCAbRhgEg~ncJlfhU1gbQjoVK2wtzz~IqWqpPLDHnIopA https://weslacoisd.ionwave.net//VendorLanding.aspx?e=j~RC2wEafCLfSAHWqEaC57REgqQ-6vBCZG8o58KyBhsIfzOUfebiyVzS4RRe~VAwq7H7lcYirBrhwGF1oZJiAQ

SECTION IX - Non Collusion & Debarment Statement (Attachment required)

Complete and Return

SECTION X Conflict of Interest (Attachment required)

Complete and Return

FORM 1295 CERTIFICATE OF INTERESTED PARTIES

(Attachment required)

Complete and Return

HOUSE BILL 89 VERIFICATION (Unsworn) (Attachment required)

Complete and Return

SENATE BILL 252 CERTIFICATION (Unsworn) (Attachment required)

Complete and Return

W-9 Form (Attachment required)

Complete and Return

Signature Sheet (Attachment required)

Complete and Return

Bid Attributes

1 DISCOUNT RANGE

IF A RANGE IS USED FOR THE DISCOUNT PERCENTAGE, THE LOWEST PERCENT OF THE RANGE WILL BE

USED IN THE PERCENTAGE PROCESS.

I have read and acknowledge (Required: Check if applicable)

2 PERCENTAGE DISCOUNT

IF AWARDED THE PERCENTAGE DISCOUNT LISTED IN THIS PROPOSAL WILL BE APPLIED TO ALL PURCHASES RELATED TO APPROPRIATE CATEGORY LISTED IN THIS PROPOSAL THROUGHTOUT THE AWARDED PERIOD.

I have read and acknowledge (Required: Check if applicable)

3 DELIVERY

DOES YOUR COMPANY DELIVER?

Yes

No (Required: Check all that apply)

4 DELIVERY TIME

How many days for delivery once a purchase order has been issued?

(Required: Maximum 1000 characters allowed)

Deadline: 10/14/2026 03:00 PM (CT) RFP # 27-11-16Page 4 of 8 pages

5 DELIVERY MINIMUM

IS THERE A MINIMUM PURCHASE AMOUNT REQUIRED FOR DELIVERY?

YES

NO

IF YES, HOW MUCH AND PLEASE EXPLAIN

6 EMERGENCY ORDERS / DELIVERIES

DOES YOUR COMPANY MAKE EMERGENCY DELIVERIES IF REQUESTED?

YES

NO

IF NO WHAT WOULD BE THE AVERAGE RESPONSE TIME.

IS THERE AN ADDED COST FOR EMERGENCY DELIVERIES?

IF SO WHAT IS THE COST?

7 INVENTORY

DOES YOU COMPANY MAINTAIN A PARTS "ON HAND" INVENTORY?

Yes

No (Required: Check all that apply)

8 OEM INVENTORY

DOES YOUR COMPANY MAINTAIN OEM PARTS IN INVENTORY?

Yes

No (Required: Check all that apply)

9 BRANDS

List the brands you carry or can provide.

Deadline: 10/14/2026 03:00 PM (CT) RFP # 27-11-16Page 5 of 8 pages

SECTION I - STANDARD TERMS AND CONDITIONS

READ AND ACKNOWLEDGE

BY CHECKING THE BOX BELOW I AM ATTESTING TO SECTION I - STANDARD TERMS AND CONDITIONS

I have read and acknowledge (Required: Check if applicable)

SECTION II - GENERAL DESCRIPTION FOR HVAC SUPPLIES AND EQUIPMENT

READ AND ACKNOWLEDGE

BY CHECKING THE BOX BELOW I AM ATTESTING TO SECTION II - GENERAL DISCRIPTION FOR HVAC SUPPLIES

AND EQUIPMENT

I have read and acknowledge (Required: Check if applicable)

SECTION III - EXCLUSIVE PROPOSAL TERMS

READ AND ACKNOWLEDGE

BY CHECKING THE BOX BELOW I AM ATTESTING TO SECTION III - EXCLUSIVE PROPOSAL TERMS

I have read and acknowledge (Required: Check if applicable)

SECTION IV - RANKING CRITERIA

READ AND ACKNOWLEDGE

BY CHECKING THE BOX BELOW I AM ATTESTING TO SECTION IV - RANKING CRITERIA

I have read and acknowledge (Required: Check if applicable)

Bid Lines

1 LIST DISCOUNT ON: HVAC SUPPLIES. This is the discount that will be applied to the purchase price of all supplies.

(Response required)

Total: %

Item Notes: CONSISTS OF BUT NOT LIMITED TO PARTS, REFRIGERANT, INSULATION PRODUCTS, SMALL TOOLS, ETC.

Supplier Notes:

No bid

Alternate specification (Attach separate sheet)

Additional notes (Attach separate sheet)

2 LIST DISCOUNT - HVAC EQUIPMENT. This is the discount that will be applied to the purchase price of all HVAC Equipment.

(Response required)

Total: %

Item Notes: CONSIST OF BUT NOT LIMITED TO CONTROLS, AIR HANDLING

PRODUCTS, A/C CONDENSER, A/C BLOWERS, AIR HANDLERS ETC

(Attach separate sheet)

Additional notes (Attach separate sheet)

Deadline: 10/14/2026 03:00 PM (CT) RFP # 27-11-16Page 6 of 8 pages

3 LIST DISCOUNT: HVAC UNITS. This is the discount percentage that will be applied to purchase price of all complete HVAC Units purchased.

(Response required)

Total: %

Item Notes: CONSISTS OF BUT NOT LIMITED TO COMPLETE A/C UNITS, (COMPRESSOR, AIR HANDLER, BLOWERS AND ANY OTHER ITEM

NEEDED TO MAKE A UNIT FUNCTION).

(Attach separate sheet)

Additional notes (Attach separate sheet)

Deadline: 10/14/2026 03:00 PM (CT) RFP # 27-11-16Page 7 of 8 pages

Supplier Information

Company Name:

Contact Name:

Address:

Phone:

Fax:

Email:

Supplier Notes

By submitting your response, you certify that you are authorized to represent and bind your company.

Print Name Signature

Deadline: 10/14/2026 03:00 PM (CT) RFP # 27-11-16Page 8 of 8 pages