2026-046

Concession Services

Issue Date: 8/21/2026

Questions Deadline: 9/10/2026 12:00 PM (CT)

Response Deadline: 9/17/2026 10:00 AM (CT)

Purchasing

Contact Information Contact: Ben Sutton Address: Purchasing

City Hall 142 N. Ohio Celina, TX 75009

Phone: (945) 362-9041 Email: bsutton@celina-tx.gov

Deadline: 9/17/2026 10:00 AM (CT) 2026-046Page 1 of 13 pages

Event Information Number: 2026-046 Title: Concession Services Type: Request for Proposal Issue Date: 8/21/2026 Question Deadline: 9/10/2026 12:00 PM (CT) Response Deadline: 9/17/2026 10:00 AM (CT) Notes:

The City of Celina (City) is seeking proposals from vendors for concession services at Old Celina Park.

Register for virtual bid opening HERE

Click HERE to register for the optional site visit

Billing Information Address: Accounts Payable

City Hall 142 N. Ohio Celina, TX 75009

Email: accountspayable@celina-tx.gov

Bid Activities

Week 1 Advertisement 8/21/2026

Week 2 Advertisement 8/28/2026

Optional Pre-Bid Site Visit 9/2/2026 9:00:00 AM (CT) Old Celina Park - 12670 FM 428.

South Parking Lot

Questions Deadline 9/10/2026

Bids Due 9/17/2026 10:00:00 AM (CT)

Council Presentation/Award 10/13/2026 5:00:00 PM (CT) Award amounts over $50,000 will be presented to City Council for approval. Council meetings are the 2nd Tuesday of the month.

Bid Attachments

Bid Notice - RFP.pdf Download

Bid Notice

Concession Services RFP 2026-046.pdf View Online

RFP 2026-046

Deadline: 9/17/2026 10:00 AM (CT) 2026-046Page 2 of 13 pages https://events.gcc.teams.microsoft.com/event/a48eae6a-6b62-4e0a-9283-583febd17fcb@b924faa7-d738-4b31-bf7e-2855b4b2b11e?source=copyLinkLegacyShareLinkDialog https://events.gcc.teams.microsoft.com/event/aa08ba81-7a6f-44a5-9aeb-a4652eea7bfa@b924faa7-d738-4b31-bf7e-2855b4b2b11e?source=copyLinkLegacyShareLinkDialog https://celinaebid.ionwave.net//extract.aspx?e=sv-LNyZwxmnfiv1Ac1hOZbszltUfDmK1E1cZZg0wSUQw0J760KwbqKocS-rbrzT0oMPTZPGr0s-Lp4wyYHnkGQ https://celinaebid.ionwave.net//VendorLanding.aspx?e=WzM8hQVFFmqq7M-LrDwSwfLutMld~afuyAXQSspiiQ-oRq4Af7aFUtuia6QoXuacwrtpVR~Qc52K2zw9ac4qEQ

Exhibit 1_General_Terms_&_Conditions.pdf View Online

General Terms & Conditions

Exhibit 2A - Insurance Requirements - General.pdf View Online

General

Exhibit 3 W9.pdf View Online

Exhibit_3_W9

Exhibit 4 CIQ.pdf View Online

Conflict of Interest

Exhibit 5 - Statement of Qualifications 2026-046.docx View Online

Statement of Qualifications

Exhibit 6 - Concession Operations Information.xlsx View Online

Exhibit 6 - Concession Operations Information

Section_00401-_Contractor_Compliance_Non Resident Bidder.pdf View Online

Section 00401 Non Resident Bidder Form

Requested Attachments

CIQ - Conflict of Interest (Attachment required)

Complete the CIQ form located in the Attachments Tab and upload here. If no conflicts exist please still complete boxes 1 and 7.

W9 (Attachment required)

Complete the W9 form located in the Attachments Tab and upload here. Please ensure that form is signed.

Statement of Qualifications (Attachment required)

Complete the SOQ form located in the Attachments Tab and upload here.

00-401 Non Resident Bidder Form (Attachment required)

Complete the Non Resident Bidder form located in the Attachments Tab and upload here.

Form 1295 (Attachment required)

Complete the form 1295 electronically and upload the signed form here. Instructions on how to do so can be found in the attributes.

Please visit the Texas Ethics Commission website or view answers to their frequently answered questions.

Proposed Menu (Attachment required)

Please upload a copy of your proposed menu. At a minimum, include the item, description, price, and size.

Sample Financial Report (Attachment required)

Please upload a sample financial report as required in section 2.7.1 of the specifications.

Deadline: 9/17/2026 10:00 AM (CT) 2026-046Page 3 of 13 pages https://celinaebid.ionwave.net//VendorLanding.aspx?e=InuVHtDy2gqZBd6BsiqQtc8toDEppLY-TFd-0AuZoaNYh2zxE~1zh2uij3pWyinIZX6HRYZzCjf38XiOc5ONgw https://celinaebid.ionwave.net//VendorLanding.aspx?e=tMV3M~fk5k4-jP~Bjv9ld2at0dtOoHP0GhOpiryTYT6Y4IsJmo4T41bmnvkIyTNz6ox0QLHin7e3APcyHZErcA https://celinaebid.ionwave.net//VendorLanding.aspx?e=kq2kCdUOFxdFJ8xPVX5b7ypvak3DeveXIZxFnBesVuzGU3ISiDXFrwcfmaGGnBloN2U4Z43oP1yt70uwBI0Wxw https://celinaebid.ionwave.net//VendorLanding.aspx?e=ktOJM3HFemmqzNa0SlWR51wQj5xem7ohlpI7M87JbNWGPsoWZRLcyR0SGcGGh6cm2q~JkOXaNMDMEg4QMtBItA https://celinaebid.ionwave.net//VendorLanding.aspx?e=hR6grvJoMJKCrH13gTwteGlhleX~uLYT9JmCPajpevV-CMZ0nHVHMYIVsWxvAZYJ8QHzR9gUkY33O34YVNjLTA https://celinaebid.ionwave.net//VendorLanding.aspx?e=ZGSLsI~ycbtM7sW4-tKLvaW-oNXwly6OSAfINNQjZUyKPl9H82CGO-VIg~8VW4gOmC7aDQ50c64fhQrZW0k~qQ https://celinaebid.ionwave.net//VendorLanding.aspx?e=9OUaGk9uP0Z319GZQ8MpuwcZ8Wco01WXKCsYa21030gOouYRXLlZrM2CN0RblTg1B-W42cg5~OahT736JEPpjg https://www.ethics.state.tx.us/resources/FAQs/FAQ_Form1295.php

Bid Attributes

1 Exceptions

Submission of exceptions to the City’s terms, conditions, or specifications will not automatically disqualify a response. The City reserves the right to evaluate all exceptions to determine whether they are material, acceptable, and in the best interest of the City. The City may negotiate, accept, or reject any proposed exception. Vendors are encouraged to clearly identify all exceptions in their submission so they may be appropriately reviewed

(Required: Maximum 4000 characters allowed)

2 Electronic Submission

The City strongly requests that bidders submit responses electronically. Electronic bidding eliminates errors, unnecessary work, and is friendlier to the environment.

3 Bid Acceptance

All bids will remain subject to acceptance for a period of 90 days.

4 Retracting Your Bid - Making Modifications after submission.

Modification to or Withdrawal of Submission

Submissions cannot be altered or amended after the submission deadline passes. Submissions may be modified prior to the deadline by retracting the response. To modify a submission prior to the submission deadline:

1. Log into your account, click the retract link at the top of the page.

Select "NO BID" if you are choosing not to re-submit; or Make the required changes and resubmit your response.

See the help section in the top right of the window for further details.

5 Local Preference Policy

The purpose of this policy is to comply with Sections 271.905 and 271.9051 of the Texas Local Government Code to allow for consideration of a bidder’s principal place of business in the award of a competitively bid contract.

This application for local preference consideration does not mean that the City of Celina is limiting responses to the competitive bid process to only businesses located within the City limits. All bids are welcome and encouraged.

Vendors must submit an application with each solicitation. The decision to approve or deny consideration shall be at the discretion of the City Council.

Applications for local preference may downloaded from the City's Procurement website located here.

Deadline: 9/17/2026 10:00 AM (CT) 2026-046Page 4 of 13 pages https://www.celina-tx.gov/DocumentCenter/View/10233/Local-Preference-Policy-and-Application

6 Non-Collusion

I certify as the respondent and submitter for this solicitation that:

1. That I am the person responsible in my firm and named in this bid response for the price(s) and the amount of this bid.

2. The price(s) and amount of this bid have been arrived at independently and without consultation, communication or agreement with any other contractor, bidder or potential bidder.

3. Neither the price(s) nor the amount of this bid, and neither the approximate price(s) nor approximate amount of this bid, have been disclosed to any other firm or person who is a bidder or potential bidder and they will not be discussed before bid opening.

4. No attempt has been made or will be made to induce any firm or person to refrain from bidding on this contract, or to submit a bid higher than this bid, or to submit any intentionally high or noncompetitive bid or other form of complementary bid.

5. The bid of my firm is made in good faith and not pursuant to any agreement or discussion with, or inducement from, any firm or person to submit a complementary or other noncompetitive bid.

6. My firm, its affiliates, subsidiaries, officers, directors, and employees are not currently under investigation by any governmental agency and have not in the last four years been convicted or found liable for any act prohibited by the State of Texas or Federal Antitrust law in any jurisdiction, involving conspiracy or collusion with respect to bidding on any public contract.

I certify that the statement is accurate and true.

(Required: Check if applicable)

7 Insurance

By selecting the box below, I agree that I have read and understand the insurance requirements detailed in the Insurance Requirements document and that I have or will obtain the required insurance and maintain it for the duration of this contract. The City will register the winning bidder's insurance with MyCOI for verfication and tracking. When registration is complete, myCOI will request proof of insurance directly from your agent(s).

Work may not begin until contracts are in place, insurance verified and the purchase order and/or a notice to proceed issued.

Note:

1. It is critical that your email address and agents email are accurate.

2. Please add @mycoitracking.com to your safe sender list.

I agree and will maintain the required insurance.

(Required: Check if applicable)

8 Contact Person

Name and Title

(Required: Maximum 500 characters allowed)

9 Contact Person Phone

(__ __ __) __ __ __ - __ __ __ __ ext:

(Optional)

Contact Person Email

(Required: Email address)

Deadline: 9/17/2026 10:00 AM (CT) 2026-046Page 5 of 13 pages

Main Office Location

(Required: Maximum 1000 characters allowed)

Years in Business

(Required: Numbers only)

Office Location

Please list your corporate office location and any branch locations in Texas.

Business Name

Has your business operated under the same name? If no, under what former name has your organization operated?

Binding Official

The name of the binding official granted the power to execute agreements.

Binding Official Email Address

(Required: Email address)

Deadline: 9/17/2026 10:00 AM (CT) 2026-046Page 6 of 13 pages

Licensing

List jurisdictions and trade categories in which your organization is legally qualified to do business and indicate registration or license numbers, if applicable. Type N/A if not.

SB 252

By checking the box, you, the authorized representative for the submitting firm, certify that you have not and will not provide supplies or services to a foreign terrorist organization.

I certify that the statement is accurate and true.

(Required: Check if applicable)

HB 89 ISRAEL

By checking the box, you, the authorized representative for the submitting firm, certify that you have not and will not boycott Israel during the term of this contract.

I certify that the statement is accurate and true.

(Required: Check if applicable)

SB 13 Boycotting Energy Companies

In accordance with SB 13, I certify as the respondent and submitter for this solicitation that:

1. My firm does not boycott energy companies; and

2. My firm, if awarded this solicitation, will not boycott energy companies during the term of this contract.

I certify that the statement is accurate and true.

(Required: Check if applicable)

SB 19 Firearm and ammunition industries

In accordance with SB 19, I certify as the respondent and submitter for this solicitation that:

1. I am the person responsible in my firm and named in this bid response.

2. I do not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and

3. I will not discriminate during the term of the contract against a firearm entity or firearm trade association.

I certify that the statement is accurate and true.

(Required: Check if applicable)

Deadline: 9/17/2026 10:00 AM (CT) 2026-046Page 7 of 13 pages

Felony Conviction

State in the space provided one of the following:

1. My firm is a publicly held corporation, therefore this reporting requirement is not applicable.

2. My firm is NOT owned or operated by anyone who has been convicted of a felony.

3. My firm is owned or operated by the following individual(s) who has/have been convicted of a Felony. Include the individual(s) name and details of the conviction.

Risk 1: Taxes - Local

Has your business/company/organization fulfilled all of its obligations relating to the payment of City taxes, fees, or other obligations if applicable?

If no, please enclose details.

Risk 2: Taxes - State/Federal

Has your business/company/organization fulfilled all of its obligations relating to the payment of Federal and State taxes, fees, or other obligations?

If No, please enclose details.

Risk 3: Audit/Investigation

In the last five (5) years, has your business/company/organization, been or currently involved in any action, audit or investigation brought by any federal government agency or authority or by any state or local governmental agency? If yes, please enclose details.

Deadline: 9/17/2026 10:00 AM (CT) 2026-046Page 8 of 13 pages

Risk 4: Debarrment

In the last five (5) years, has your business/company/organization been debarred or suspended for any reason by any federal, state or local government or has refrained from bidding on a project due to an agreement with such governmental agency? If yes, please attach a full explanation.

Risk 5: Bonding

In the past five (5) years, has your business/company/organization had its surety called upon to complete any contract, whether government or private sector? If yes, please enclose details.

Risk 6: Licensing

In the past five (5) years, has your business/company/organization had a revocation, suspension or disbarment of any business or professional permit and/or license? If yes, please enclose details.

Risk 7 Contract Default

Has your business/company/organization ever defaulted on a contract for the general type of services/product being sought by the City?

If yes, please enclose details.

Risk 8 Contract Termination

Has your business/company/organization ever had a contract for the general type of services/product sought by the City terminated for non-compliance or inadequate performance? If yes, please enclose details.

Deadline: 9/17/2026 10:00 AM (CT) 2026-046Page 9 of 13 pages

Risk 9 Claims and Suits

Are there any judgments, claims, arbitration proceedings or suits filed or outstanding against your organization or its officers for the last five (5) years? If yes, please detail.

Risk 10 Claims and Suits

Within the last five (5) years, has any officer or principal of your organization ever been an officer or principal of another organization when it failed to complete a contract? If the answer is yes, please attach details.

Invoices

All invoices must reference the City of Celina's Purchase Order/Department Purchase Order number, department name, job site location, city employee requesting service, and a complete breakdown of charges. The breakdown on the invoice should be in accordance with the bid pricing. If applicable, invoices should provide clear detail and breakdown for labor (to include hourly rate and cost per hour), and mark-up on parts/materials should be provided on the invoice and extended (detail to show vendors cost, and then extended to show markup). All original invoices must be sent to accountspayable@celina-tx.gov.

Public or Private

Is your business publicly traded?

No Yes (Required: Check only one)

Ex-Parte Communication

To ensure the fair evaluation of a solicitation, the City prohibits communication (e.g., unsolicited) initiated by the Respondent to City personnel outside the Procurement Department during the solicitation and evaluation period.

The appropriate City designee will initiate communication between a Respondent and the City to obtain information or clarification needed to develop an accurate evaluation of the solicitation.

Ex parte communication may be grounds for disqualifying the offending Respondent from consideration for award.

Deadline: 9/17/2026 10:00 AM (CT) 2026-046Page 10 of 13 pages

Certificate of Interested Parties Electronic Filing Form 1295

In 2015, the Texas Legislature adopted house bill 1295, which added section 2252.908 of the Government Code.

The law states that teh City may not enter into this contract unless the COntractor submits a disclosure of interested parties Form 1295 to the City at the time the Contractor submits the signed contract. The Texas Ethics Commission has adopted rules requiring the business entity to file Form 1295 electronically with the commission. The Contractor shall:

1. Log onto the State Ethics Commission website at:

https://www.ethics.state.tx.us/filinginfo/1295/

2. Register utilizing the tutorial provided by the State

3. Print a copy of the completed Form 1295

4. Sign the Form 1295 in Box 6

5. Attach the signed form to the response attachment tab of the solicitation

6. The City will acknowledge the form of the awarded bidder no later than 30 days after the Council award.

Acknowledge (Required: Check if applicable)

Background Checks

The vendor will perform background checks on all employees who will service this contract at no cost to the City.

The background checks must be completed within the past 3 months and include a criminal background check covering the past 7 years. This includes any locations the employee has lived in for the past five years and must include county, state, and federal checks. The background check must be run by one of our preferred vendors:

Sterling, First Advantage, Imperative, Intelius, or one approved by the City of Celina upon request. The City of Celina will reserve the right to decline the background check offered and issue a background check through their vendor. The cost of that background check will be charged to your company.

I agree (Required: Check if applicable)

State of Texas

My company is authorized to transact business in the State of Texas. If you are a sole proprietor and are not registered with the state please select "Sole Proprietor".

Go to the Texas Taxable Entity Search https://mycpa.cpa.state.tx.us/coa/

Enter the Tax ID or Entity Name or File Number

Select the "search" button

Select the "details" button next to your company's name

Check that the "Right to Transact Business in Texas" is active

I Agree

Sole Proprietor (Required: Check all that apply)

Right to Reject & Waive Technicalities

The City of Celina reserves the right to reject any and/or all responses, to waive technicalities, to re-advertise, or to proceed otherwise when the best interests of the City are realized.

ACH

All payments will be made via ACH. A form will be sent to the awarded vendor to complete. Payment terms are Net 30 unless otherwise specified by the City in this solicitation.

I agree to receive payments via ACH (Optional: Check if applicable)

Deadline: 9/17/2026 10:00 AM (CT) 2026-046Page 11 of 13 pages https://www.ethics.state.tx.us/filinginfo/1295/ https://mycpa.cpa.state.tx.us/coa/

System Access Disclaimer

It is the sole responsibility of the vendor to ensure timely access to the eProcurement system. The City is not responsible for any technical issues, system outages, connectivity problems, or other circumstances that may prevent timely submission of a response. Vendors are strongly encouraged to submit their responses well in advance of the deadline. Late submissions will not be accepted, regardless of the cause.

I acknowledge and accept the disclaimer (Required: Check if applicable)

Non-Appropriation

The City’s obligation to continue any contract resulting from this solicitation is contingent upon the availability and appropriation of funds. In the event funds are not appropriated for any fiscal year following the initial term, the City may terminate the contract without penalty or further obligation. Vendors will not be entitled to any compensation beyond the amounts already appropriated and authorized for services performed up to the date of termination.

Acknowledge (Optional: Check if applicable)

Deadline: 9/17/2026 10:00 AM (CT) 2026-046Page 12 of 13 pages

Supplier Information

Company Name:

Contact Name:

Address:

Phone:

Fax:

Email:

Supplier Notes

Undersigned affirms: 1. They have read and understood the requirements of this request; 2. They are duly authorized to sign and submit this response on behalf of the firm named in this submittal. 3. The proposal has not been prepared in collusion with any other proposer. The contents of the proposal as it relates to the pricing, terms, or conditions of this proposal have not been communicated by the undersigned nor by any employee or agent to any other person engaged in this type of business before the official opening of this proposal.

Print Name Signature

Deadline: 9/17/2026 10:00 AM (CT) 2026-046Page 13 of 13 pages