Bid Invitation

REQUEST FOR PROPOSAL

FOR

On-Demand Student Tutoring

DOUGHERTY COUNTY SCHOOLS

SOLICITATION ID: 014-PUR-2023

Document Date: July 1, 2022

Logistical Services

Dougherty County School System

601 Flint Ave.

Albany, GA 31701

TABLE OF CONTENTS

CONTRACTUAL INFORMATION

SECTION 1: RFP INTRODUCTION 3

SECTION 2: GENERAL TERMS AND CONDITIONS 4-6

SECTION 3: BIDDER QUALIFICATIONS 6

SECTION 4: STANDARD CONTRACT CONDITIONS 7

SECTION 5: BACKGROUND CHECKS 7-8

SECTION 6: SPECIAL INSTRUCTIONS 8

ATTACHMENTS

ATTACHMENT A –DJEA POLICY AND STATEMENT OF ASSURANCE 9-11

ATTACHMENT B – DEBARMENT FORM 12-13

ATTACHMENT C – VENDOR INFORMATION FORM 14

ATTACHMENT D – VENDOR REFERENCE SHEET 15

ATTACHMENT E – ACKNOWLEDGEMENT 16

ATTACHMENT F – CERTIFICATION OF NON-COLLUSION 17

ATTACHMENT G & H – GA. SECURITY & IMMIGRATION COMPLIANCE 18-19

BID SUBMISSION CHECKLIST 20

PROPOSAL GUIDELINES 21-22

LOGISTICAL SERVICES

601 FLINT AVE.

ALBANY, GA 31702

014-PUR-2023

SECTION 1: RFP INTRODUCTION

The Dougherty County School System (DCSS) is soliciting proposals from a qualified vendor to provide live, on-demand tutoring for students. Proposals will be received until 11:00 a.m. on August 2, 2022.

Sealed proposals will be received by the Dougherty County School System at the time and place specified on the invitation at which time they will be publicly opened and read. Neither dating of proposal form nor placing in the mail by this date will meet requirements. Proposals will be received up to date and time stated. The Dougherty

County School System reserves the right to reject any and all proposals, any part of proposals, and to waive any and all informalities.

The Dougherty County School System, at its discretion and at no fee to the Dougherty County School System, may invite any vendor to appear for questioning during the evaluation of bids for the purpose of clarifying statements in the bid. The Dougherty County School System reserves the right to reject any or all bids; any part or parts of a bid, waive any technicalities/informalities, increase or reduce quantities, make modifications or specifications, and award any or all of the contract in a manner that is in the best interest of the Dougherty County School System.

ITEM(S): ON-DEMAND STUDENT TUTORING

CONTRACT TYPE: REQUEST FOR PROPOSAL

PERIOD: AUGUST 9, 2022 – JUNE 30, 2023

Q&A DEADLINE: JULY 15, 2022 @ 2:30 PM

BID OPENING: AUGUST 2, 2022 @ 11:00 AM

MAIL BIDS TO: HAND DELIVER OR MAIL ALL SECTIONS OF THE PROPOSAL TO:

Sharonda Thompson, Director of Logistical Services

601 Flint Ave.

Albany, GA 31701

MAILING ENVELOPES SHALL BE PLAINLY MARKED

“014-PUR-2023” WITH DATE AND TIME OF BID OPENING

All questions concerning this Request for Proposal must be submitted via email to purchasing@docoschools.org and include the subject line: “014-PUR-2023 Q&A”. Please note the Q&A deadline for this RFP is Friday, July

15, 2022 at 2:30 pm.

mailto:purchasing@docoschools.org

SECTION 2: GENERAL TERMS AND CONDITIONS

1. VENDOR’S ACCESS TO RFP INFORMATION: Vendors are advised to view the DCSS website on a weekly basis for a listing of solicitations. RFPs issued by the DCSS are posted on the DCSS web site at www.docoschools.org and the Georgia Procurement Registry at https://ssl.doas.state.ga.us/PRSapp/.

2. CORRECTION OF MISTAKES: All proposals must be ink or typewritten. No erasures permitted.

Mistakes may be crossed out and correction inserted adjacent. Corrections must be initialed in ink by person signing bid.

3. FACSIMILE OR TELEGRAPHIC OFFERS: An offer shall be submitted on the forms provided. A facsimile, telegraphic, or mailgram offer shall be rejected.

4. SIGNATURE ON PROPOSAL REQUIRED: All proposals must be signed with the firm or corporate name and by a responsible officer.

5. DELIVERY OF PRICE REQUEST: Offers received after the time and date stated on the RFP will be returned, unopened to the appropriate bidder, at bidder’s expense. Post marks or dating of documents will be given no consideration in the case of late submissions. If, however, a deliverer (UPS, Federal Express, US

Air, etc.) can provide documented proof as evidenced by the signature of a school district employee that substantiates the claim the proposal was delivered to the proper place prior to the time and date set for Bid

Opening and, through fault of school district personnel, the proposal did not get to the proper authority, the proposal will be considered. It is the bidder’s responsibility to ensure their proposal is delivered on time and to keep up with tracking information. Do not make any school district personnel the contact for receiving tracking alerts on your mailing.

6. RETURN INSTRUCTIONS: Vendors must use the RFP form(s) without alterations. Vendors should make copies for their records. When applicable, the “Unit Price,” “How Packed,” and “Brand & Code Quoting” lines must be completed for each item. Proposals should be sealed in an envelope with the following on the outside: The school system’s name and address, the submitter’s company name, the RFP number, and the

RFP opening date and time as they appear on the cover sheet of this bid document. This is to assure that the proposal can be accurately registered upon receipt. You may clip and attached the label below.

7. UNIT PRICE PREVAILS: Unit price will prevail in case of conflict between unit and total price. All prices to be firm for the period specified in the “Invitation,” unless covered by an escalation clause.

ATTN: Sharonda Thompson, Director of Logistical Services

601 Flint Avenue

Albany, GA 31707

Bid: On-Demand Student Tutoring

RFP #014-PUR-2023

Due: 8/2/2022 @ 11:00 AM http://www.docoschools.org/ https://ssl.doas.state.ga.us/PRSapp/

8. INVOICES: All items listed are to be charged to the Dougherty County School System, P. O. Box 3170, Albany, GA 31702. Invoice date to be determined by the date of delivery unless otherwise agreed.

9. PUBLIC OPENING AND CONFIDENTIALITY: Bid openings are open to any bidder or interested member of the public. The information announced will vary with the nature of the procurement, but all accepted bids, at a minimum, will be identified at the time they are due. This is done to reduce the potential for collusion and favoritism and to foster public confidence in our procurement process.

Information conveyed during the bid opening is public record at the time of the bid opening. Afterwards, bids and other documents and information pertaining to the RFP, will be publicly available following the award of the contract. No files will be removed from the school district offices. An offeror who wishes to obtain a copy of the RFP tally sheet, should continue to check the DCSS web site for posting. The web address is http://www.docoschools.org.

The bid opening will also be streamed on the Zoom platform on August 2, 2022

@ 11:00 am. Please follow the URL below to join the meeting or copy and paste it into your browser.

https://zoom.us/j/8995235446

Meeting ID: 8995235446

Meeting Password: 652309

10. CORRECTNESS OF QUOTATIONS: Quotations shall be verified before submission, as quotations cannot be withdrawn after public opening. No proposal can be corrected after being opened. The Dougherty

County School System will not be responsible for errors or omissions on any Bid or to waive any informality in Bids and to accept or reject any items thereon.

11. DUTY TO EXAMINE: It is the responsibility of each offeror to examine the entire solicitation, seek clarification in writing, and check its offer for accuracy before submitting the offer. Lack of care in preparing an offer shall not be grounds for withdrawing the offer after the offer due date and time nor shall it give rise to any contract claim.

12. ADDENDA: If clarification of the specifications/instructions is required the request shall be made in writing by the Q&A deadline set forth on page 3 of the RFP. The school district will respond to material questions in the form of an addendum. All efforts will be made to provide any required addenda on the DCSS on-line web site located at www.docoschools.org, at least five days prior to RFP opening. However, in some rare cases it may be necessary to issue an addendum as late as the RFP opening date. It is a vendor’s responsibility to monitor the Dougherty County School Purchasing Department web site for addenda to solicitations, to incorporate the necessary actions into their proposal, and to acknowledge in their proposal submission of the receipt of the addenda. DCSS shall bear neither responsibility nor obligation for bidders’ failure to take into account a posted addendum. A proposal submitted without taking into account addenda that have been issued may be rejected as non-responsive.

13. RIGHTS AND REMEDIES: In lieu of canceling the purchase order, the DCSS may levy a charge for each day beyond the required completion date that the successful vendor fails to complete the services. Such charge is not a penalty, rather it is the agreed upon liquidated damages representing the estimated damages that will be incurred by the DCSS as a result of the vendor’s failure to complete the services as required.

http://www.docoschools.org/ https://zoom.us/j/8995235446

Partial completion on a purchase order will not exempt a vendor from this charge. DCSS further has the right, after or in lieu of assessing such charge, to terminate the purchase agreement.

14. MATERIAL SAFETY DATA SHEETS AND TECHNICAL DOCUMENTATION: The successful bidder shall submit copies of MSDS’s on any chemicals that may be utilized to perform the work associated with this RFP. The Dougherty County School System must approve the MSDS’s for each product, prior to its use within the DCSS.

15. DELIVERY PREPAID: It is understood that the bidder agrees to deliver prepaid, to an inside point or points of receipt, all items on which proposals are accepted, as indicated on the proposal form. All costs for delivery, drayage or freight are to be borne by the bidder.

16. AWARDS: A condition of the RFP is the vendor’s agreement to extend all pricing, terms and conditions quoted to any Dougherty County governmental entity.

17. LOCAL PREFERENCE: Definition - Dougherty County supplier shall mean a supplier who, at the date of the purchase or bid for supplies acquired under this policy, and for a period of 90 days or more prior thereto, maintains and has maintained an office and place of business physically located within Dougherty County, Georgia, who has at least two full time employees working at or out of said office and business location, and who holds a current City of Albany or Dougherty County business license. Where purchases are made by obtaining competitive quotations, or by a bidding process, whenever a Dougherty County supplier submits a quotation or a bid that is responsive and is within two percent or $2,500.00, whichever is less, of the lowest responsive bid or quote, the Dougherty County supplier shall be afforded the opportunity to match the bid or quote. Should the Dougherty County supplier agree to match the lowest responsible bid or quote, then the purchase shall be made from the Dougherty County supplier, provided such then the purchase shall be made from the Dougherty County supplier, provided such supplier is otherwise qualified.

SECTION 3: BIDDER QUALIFICATIONS/OBLIGATIONS

1. Before any proposal can be accepted, a bidder must be deemed qualified in the judgment of Dougherty County

School System officials to perform as required herein. A proposal may be rejected if a bidder fails to meet any one of the following qualifications:

a. RELIABILITY: A successful bidder must have a proven (or believable) record of service, particularly with respect to delivering all items on a regularly scheduled basis at favorable prices.

A distributor may be designated as unacceptable if the requirements listed herein have been previously violated and/or poor communications exist between the seller and the Dougherty

County School System.

b. ACCOUNTING PRACTICES: A successful bidder must clearly demonstrate to Dougherty

County School System officials his capability to provide accurate, reliable, and timely reports, in terms of invoices, statements, and credits.

c. DEBARMENT DISCLOSURE: If an offeror has been debarred, suspended, or otherwise lawfully prohibited from participating in any public procurement activity, the offeror shall disclose that information in its offer. Failure to do so shall result in rejection of its offer.

SECTION 4: STANDARD CONTRACT CONDITIONS

1. This contract shall be governed in all respects as to validity, construction, capacity, performance, or otherwise by the laws of the State of Georgia.

2. Contractors providing services under this Request for Proposal herewith assure the school system that they are conforming to the provisions of the Civil Rights Acts of 1964, as amended.

3. State Sales and Use Tax Certificate of exemption form will be issued upon request.

4. Deliveries against this contract must be free of excise or transportation taxes except when such a tax is part of a price and Dougherty County School System is not exempt from such levies. Excise tax exemption registration number may be used when required.

5. The contractor agrees to retain all books, records, and other documents relative to this agreement for three (3) years after final payment. The Dougherty County School System, its authorized agents, and/or State/Federal auditors shall have full access to and the right to examine any of said materials during said period.

6. By his signature on the face of this document, a bidder certifies that his proposal is made without prior understanding agreement, or connection with any corporation, firm, or person submitting a bid for the same materials, supplies, or equipment, and is in all respects fair and without collusion or fraud. The bidder certifies that he understands collusive bidding is a violation of Federal law and can result in fines, prison sentences, and civil damage awards. He further agrees to abide by all conditions of this proposal and certifies that he/she is authorized to sign this proposal for the bidder.

7. Prohibition against conflicts of interest, gratuities, and kickbacks. Any employee or any official of the

Dougherty County School System, elective or appointed, who shall take, receive any rebate, percentage of contract, money or other things of value, as an inducement or intended inducement, in the procurement of business, or the giving of business, for, or to, or from, any person, partnership, firm or corporation offering, bidding for, or in open market seeking to make sales to the Dougherty County School System shall be deemed guilty of a felony and upon conviction such person or persons shall be subject to punishment or a fine in accord with State and/or Federal laws.

SECTION 5: BACKGROUND CHECKS

1. The Board of Education shall require contractor and/or subcontractor who undertakes construction work or otherwise provides services on any Dougherty County School System campus to conduct a criminal background check on all employees who will be performing work on any Dougherty County School System campus. The background checks shall be reviewed by the Dougherty County Chief of Police, who shall have authority of refusal to allow any employee of any contractor to be on any campus of the Dougherty County School System until such time as the Superintendent or the Board acts.

2. No employee whose background check reveals conviction or pending charges for any of the following offenses at any time shall be allowed on any campus of the Dougherty County School System for any reason unless a waiver is obtained from the Board of Education Safety and Security Committee who will review such waivers on a case-by-case basis. The waivers must be filed within ten (10) days of any refusal to be allowed on campus.

3. Murder, Felony Murder, Voluntary or involuntary Manslaughter, Kidnapping, Cruelty to Children in the 1st

Degree, Rape, aggravated Sodomy, Child Molestation or Aggravated Sexual Battery, Armed Robbery, Robbery by Force, Theft By Snatching or Theft by Intimidation, Bestiality, Necrophilia, Prostitution, Keeping a Place of Prostitution, Pimping, or Pandering, Statutory Rape, Arson, Aggravated Assault, Aggravated Battery.

4. In all other cases, the Chief of Police of the Dougherty County School System upon consultation with

Superintendent shall have discretionary authority to prohibit an employee from being on any Dougherty County

School System campus based on conviction(s) for offenses not listed above. Each matter shall be reviewed on a case-by-case basis.

5. Should any employee of a contractor or subcontractor who is currently engaged in construction work or providing any other service on a Dougherty County School campus be arrested for any of the above referenced charges he/she shall be suspended from working on any campus of the Dougherty County School System. He or she shall only be permitted to return to work on a Dougherty County School System campus if such charges are dismissed or result in an acquittal.

6. A copy of this policy should be provided to each contractor and subcontractor upon award of contract. Failure to comply may result in contract termination, ineligibility to bid on future contracts, and any other legal action the Board deems appropriate.

SECTION 7: SPECIAL INSTRUCTIONS

1. PROPOSAL COPIES: Bidder should supply one (1) original and (3) copies when submitting.

THE FOLLOWING ITEMS MUST BE SIGNED AND RETURNED ALONG WITH YOUR PROPOSAL:

Page 11 “STATEMENT OF ASSURANCE”

Page 12 “DEBARMENT FORM”

Page 14 “VENDOR INFORMATION FORM”

Page 15 “VENDOR REFERENCE SHEET”

Page 16 “ACKNOWLEDGEMENT”

Page 17 “CERTIFICATION OF NON-COLLUSION”

Page 18 “GEORGIA SECURITY & IMMIGRATION COMPLIANCE ACT FOR CONTRACTORS”

Page 19 “GEORGIA SECURITY & IMMIGRATION COMPLIANCE ACT FOR SUB-CONTRACTORS”

FAILURE TO COMPLETE, SIGN, AND/OR SUBMIT THESE DOCUMENTS MAY RESULT IN

DISQUALIFICATION OF YOUR PROPOSAL.

DJEA POLICY AND STATEMENT OF ASSURANCE

DOUGHERTY COUNTY SCHOOL SYSTEM

LOGISTICAL SERVICES

601 FLINT AVE.

P. O. BOX 3170

ALBANY, GA 31702-3470 (229) 431-1270

TO: Bidders

FROM: Sharonda Thompson, Director of Logistical Services

SUBJECT: Attached “DJEA POLICY” and “STATEMENT OF ASSURANCE”

The Dougherty County Board of Education has adopted a policy of Equal Opportunity for Competitively

Bid Purchases, including Construction.

Attached is a copy of this DJEA Policy.

Prior to award of any bid, vendors/contractors MUST provide assurance that their business will be conducted in accordance with this nondiscrimination policy.

Attached is a “Statement of Assurance” form, which MUST be signed and returned with your Bid.

Please note: FAILURE TO RETURN THE COMPLETED “STATEMENT OF ASSURANCE” MAY

CONSTITUTE REJECTION OF YOUR BID.

If you have questions regarding this requirement, please contact me at 229-431-1270.

EQUAL OPPORTUNITY FOR COMPETITIVELY BID PURCHASES, INCLUDING

CONSTRUCTION

1. It shall be the policy of the Dougherty County Board of Education to promote and insure equal opportunity for all persons, without regard to race, color, religion, sex, handicap, or national origin, employed by or seeking employment with vendors and/or contractors doing business with the Board. As a condition of doing business with the Board, each vendor and/or contractor shall furnish assurance that its business will be operated in accordance with the policy attached hereto and identified as a

Competitively Bid Contracts, Policy DJEA.

2. The following equal opportunity clause shall be deemed incorporated into every contract and agreement between the Board and any of its vendors and/or contractors:

The vendor/contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, handicap, or national origin. The vendor/ contractor shall take appropriate action to ensure that applicants are employed and that employees are treated during employment without regard to race, color, religion, sex, handicap, or national origin. Such action shall include, but shall not be limited to, the following: employment, upgrading, demotion, transfer, recruitment, layoff, termination, rates of pay or other forms of compensation, and training.

In the event of the vendor/contractors noncompliance with the nondiscrimination policy of the Board, any contract or purchase order may be canceled, terminated, or suspended, in whole or in part, and the vendor/contractor may be declared ineligible to transact further business with the Board.

3. All vendors and persons desiring to transact business with the Board are to provide assurance that their business will be conducted in accordance with this nondiscrimination policy and that such vendors and/or contractors agree to and shall abide by the equal opportunity clause set forth in this policy.

4. It is the further policy of the Board to insure equal opportunity for minority/women owned businesses and minority/women professionals with regard to all work, services, and supplies purchased by the Board and all construction projects undertaken by the Board which are competitively bid by the Board.

AMENDED:

DOUGHERTY COUNTY BOARD OF EDUCATION

ATTACHMENT A

COMPETITIVELY BID CONTRACTS

POLICY DJEA

STATEMENT OF ASSURANCE

The undersigned Vendor/Contractor provides this Statement of Assurance to the Dougherty

County School System wherein the undersigned acknowledges receipt and awareness of the above-captioned policy and agrees to observe and be bound by all applicable provisions contained therein. The undersigned submits this Statement of Assurance understanding that a failure to submit said Statement of Assurance may constitute a basis for rejecting the undersigned bid.

This ____ day of _____________________, 202__.

VENDOR/CONTRACTOR

(Print Name)

(Signature)

(Company Name)

Return with Proposal

ATTACHMENT B

This form is available electronically. OMB Control No. 0505-

Expiration Date: 04/30/2022

Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion AD-

1048 Lower Tier Covered Transactions

The following statement is made in accordance with the Privacy Act of 1974 (5 U.S.C. § 552a, as amended). This certification is required by the regulations implementing Executive Order 12549, Debarment and Suspension, and 2 C.F.R. §§ 180.300, 180.335, Participants' responsibilities. The regulations were amended and published on August 31, 2005, in 70 Fed. Reg. 51865-51880. Copies of the regulations may be obtained by contacting the Department of Agriculture agency offering the proposed covered transaction.

According to the Paperwork Reduction Act of 1995 an agency may not conduct or sponsor, and a person is not required to respond to a collection of information unless it displays a valid OMB control number. The valid OMB control number for this information collection is 0505-0027. The time required to complete this information collection is estimated to average 15 minutes per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. The provisions of appropriate criminal, civil, fraud, privacy, and other statutes may be applicable to the information provided.

(Read instructions on page two before completing certification.)

A. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency;

B. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal.

ORGANIZATION NAME

PR/AWARD NUMBER OR PROJECT NAME

NAME(S) AND TITLE(S) OF AUTHORIZED REPRESENTATIVE(S)

SIGNATURE(S)

DATE

In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its agencies, offices, and employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, religion, sex, gender identity

(including gender expression), sexual orientation, disability, age, marital status, family/parental status, income derived from a public assistance program, political beliefs, or reprisal or retaliation for prior civil rights activity, in any program or activity conducted or funded by USDA (not all bases apply to all programs). Remedies and complaint filing deadlines vary by program or incident.

Persons with disabilities who require alternative means of communication for program information (e.g., Braille, large print, audiotape, American Sign Language, etc.) should contact the responsible agency or USDA's TARGET Center at (202) 720-2600 (voice and TTY) or contact USDA through the Federal Relay Service at (800) 877-8339.

Additionally, program information may be made available in languages other than English.

To file a program discrimination complaint, complete the USDA Program Discrimination Complaint Form, AD-3027, found online at How to File a Program Discrimination

Complaint (https://www.ascr.usda.gov/filing-program-discrimination-complaint-usda-customer) and at any USDA office or write a letter addressed to USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint form, call (866) 632-9992. Submit your completed form or letter to USDA by: (1) mail:

U.S. Department of Agriculture, Office of the Assistant Secretary for Civil Rights, 1400 Independence Avenue, SW, Washington, D.C. 20250-9410; (2) fax: (202) 690-7442.

https://www.ascr.usda.gov/filing-program-discrimination-complaint-usda-customer https://www.ascr.usda.gov/filing-program-discrimination-complaint-usda-customer https://www.ascr.usda.gov/filing-program-discrimination-complaint-usda-customer https://www.ascr.usda.gov/filing-program-discrimination-complaint-usda-customer https://www.ascr.usda.gov/filing-program-discrimination-complaint-usda-customer https://www.ascr.usda.gov/filing-program-discrimination-complaint-usda-customer https://www.ascr.usda.gov/filing-program-discrimination-complaint-usda-customer https://www.ascr.usda.gov/filing-program-discrimination-complaint-usda-customer https://www.ascr.usda.gov/filing-program-discrimination-complaint-usda-customer https://www.ascr.usda.gov/filing-program-discrimination-complaint-usda-customer https://www.ascr.usda.gov/filing-program-discrimination-complaint-usda-customer

Instructions for Certification

1. By signing and submitting this form, the prospective lower tier participant is providing the certification set out on the reverse side in accordance with these instructions.

2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment.

3. The prospective lower tier participant shall provide immediately written notice to the person to whom this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

4. The terms “covered transaction”, “debarred”, “suspended”, “ineligible”, “lower tier covered transaction”, “participant”, “person”, “primary covered transaction”, “principal”, “proposal”, and “voluntarily excluded”, as used in this clause, have the meanings set out in the Definitions and Coverage sections of rules implementing Executive

Order 12549. You may contact the person to which this proposal is submitted for assistance in obtaining a copy of those regulations.

5. The prospective lower tier participant agrees by submitting this form that should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated.

6. The prospective lower tier participant further agrees by submitting this form that it will include this clause titled

“Certification Regarding Document, Suspension, Ineligibility and Voluntary Exclusion – Lower Tier Covered

Transactions”, without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions.

7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not debarred, suspended ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may, but is not required to check the Non-Procurement List.

8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal

Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment.

Form AD-10-18(1/92)

ATTACHMENT C

VENDOR INFORMATION FORM

Mailing Address (Please type or print. Complete all items)

Business Name: _____________________________________________________________

Address: ___________________________________________________________________

City, State, Zip: ______________________________________________________________

Phone: ___________________ Fax: ___________________ Email: __________________

Remittance Address (if different)

Business Name: _____________________________________________________________

Address: ___________________________________________________________________

City, State, Zip: ______________________________________________________________

Phone: ___________________ Fax: ___________________ Email: __________________

Other Vendor Information

Federal Business ID: _________________________ and UEI Number # ________________

Certification

Under penalty of perjury, I certify that:

1. The information stated in this application is factual and true, and

2. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me), and

3. I am not subject to backup withholding because (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding.

Certification Instructions: You must cross out Item 3 above if you have been notified by the IRS that you are currently subject to backup withholding because of under reporting interest or dividends on your tax return. For real estate transactions, Item 3 does not apply. For mortgage interest paid, the acquisition or abandonment of secured property, contributions to an individual retirement account (IRA), and generally payments other than interest and dividends, you are not required to sign the certification, but you must provide your correct TIN.

(Representative’s Signature) Date

Please type or print the Representative’s name

ATTACHMENT D

REFERENCE SHEET

(Please list businesses to whom you’ve provided similar services.)

Company AND Contact Person: _______________________________________________

Address: _________________________________________________________________

City, State and Zip: ________________________________________________________

Telephone: ________________Fax: _______________ E-Mail______________________

Company/Contact Person: ___________________________________________________

ATTACHMENT E

ACKNOWLEDGEMENT

I (WE) PROPOSE TO FURNISH AND DELIVER THE ITEMS AS LISTED IN THE PROPOSAL FORM

ACCORDING TO YOUR SPECIFICATIONS AND QUANTITIES AT THE INDICATED PRICES.

THIS PROPOSAL FORM CONSISTS OF INVITATION, GENERAL AND SPECIAL INSTRUCTIONS, AND

SPECIFICATIONS. WE UNDERSTAND THAT A COMPANY OFFICER’S SIGNATURE IS REQUIRED

AND, UNLESS THIS HAS BEEN DONE, OUR “REQUEST FOR PROPOSAL” MAY BE CONSIDERED

INCOMPLETE AND REJECTED THEREFORE.

I (WE), THE UNDERSIGNED, DO HEREBY UNDERSTAND AND ACCEPT THE INSTRUCTIONS AND

CONDITIONS UNDER WHICH THIS QUOTATION IS BEING SUBMITTED.

NAME OF COMPANY:

(COMPANY FEDERAL ID NUMBER) (E-MAIL ADDRESS)

(STREET ADDRESS) (CITY AND STATE) (ZIP)

PHONE: ( ) , FAX:

This acknowledgment must be properly signed and firmly attached to your bid. The acknowledgment becomes a part of your Bid and without it your Bid is not complete and will be subject to rejection.

Bidder acknowledges addendum(s): No 1___, No 2___, No 3___ (If Applicable) Bid No. _________

IF NOT BIDDING, PLEASE COMPLETE ABOVE, CHECK APPLICBLE BOX BELOW AND RETURN THIS PAGE

ONLY: (Please indicate No Bid with Bid Number on outside of envelope.)

VENDORS WHO DO NOT RESPOND IN ANY WAY (BY EITHER SUBMITTING A BID OR BY RETURNING THE

FORM BELOW) OVER A PERIOD OF ONE YEAR WILL BE REMOVED FROM THE CURRENT LIST.

(A) NO BID – Unable to bid at this time. Would like to receive future bids.

(B) NO BID – Remove from this product/service category.

(C) NO BID – Remove from Bidder’s List.

BY: ______________________________________ __________________________

(Officer’s Printed Name) (Title)

(Signature) (Date)

ATTACHMENT F

CERTIFICATION OF NON-COLLUSION

I certify that this Bid/Proposal is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a Bid/Proposal for the same materials, supplies, or equipment, and is in all respects fair and without collusion or fraud per the requirements of OCGA 50-5-67 (e).

I certify that this Bid/Proposal is made without prior understanding, agreement, or connection with any member of the government agency letting this public works contract and is in all respects fair and without collusion or fraud per the requirements of OCGA 36-91-21 (f).

I further certify that the provisions of the Official Code of Georgia Annotated 45-10-20 et. seq. have not and will not be violated in any respect.

I understand that collusive bidding is a violation of State and Federal law and can result in fines, prison sentences, and civil damage awards. I agree to abide by all conditions of this Bid/Proposal, and certify that I am authorized to sign this Bid/Proposal for the Bidder/Offeror.

The Bidder being sworn disposes and says, its agents, officers, or employees have not directly or indirectly entered into any agreements, participated in any collusion, or otherwise taken any action in restraint of free competitive bidding in connection with this bid.

Company Name: _______________________________________________________________

Address: ______________________________________________________________________

City: _______________________________ State: _________________ ZIP: ______________

Name: Title: ___________________________

Signature: Date: __________________________

Notary Public: _____________________________

________________________________________ (County), _______________________ (State)

(Apply Seal Here)

My Commission Expires: ____________________

Subscribed and Sworn Before Me On This _____ Day of ________________________, 20____.

ATTACHMENT G

CONTRACTOR AFFIDAVIT AND AGREEMENT

GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT

COMES NOW before me, the undersigned officer duly authorized to administer oaths, the undersigned Contractor, who, after being duly sworn, states as follows:

By executing this affidavit, the undersigned Contractor verifies its compliance with O.C.G.A. § 13-10-91 and

Georgia Department of Labor Rule 300-10-1 et al, stating affirmatively that the individual, firm, or corporation which is contracting with the Dougherty County Board of Education; Albany, Georgia, has registered with and is participating in a federal work authorization program [i.e., any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603], in accordance with the applicability provisions and deadlines established in O.C.G.A. § 13-10-91 and Georgia

Department of Labor Rule 300-10-1-.02].

The undersigned Contractor further agrees that, should it employ or contract with any Sub-Contractor(s) in connection with the physical performance of services pursuant to the contract with the Dougherty County Board of Education; Albany, Georgia, of which this affidavit is a part, the undersigned Contractor will secure from such Sub-Contractor(s) similar verification of compliance with O.C.G.A. § 13-10-91 and Georgia Department of

Labor Rule 300-10-1-.02 through the Sub-Contractor's execution of the Sub-Contractor Affidavit required by

Georgia Department of Labor Rule 300-10-1-.08, or a substantially similar Sub-Contractor Affidavit.

The undersigned Contractor further agrees to maintain records of such compliance and provide a copy of each such verification to the Dougherty County Board of Education; Albany, Georgia at the time the Sub-Contractor(s) is retained to perform such service.

EEV / Basic Pilot Program* User Identification Number: ______________________________________

Company Name: ______________________________________________________________________

Address: _____________________________________________________________________________

City: _____________________________ State: _____________________ ZIP: ____________________

Name: ____________________________________ Title: __________________________________

Signature: _________________________________ Date: __________________________________

Notary Public: _________________________, _______________________ (County), _____ (State).

This_______ Day of ___________________, 20___. My Commission Expires: ___________________

* As of the effective date of O.C.G.A. § 13-10-91, the applicable federal work authorization program is the

"EEV / Basic Pilot Program" operated by the U.S. Citizenship and Immigration Services Bureau of the U.S.

Department of Homeland Security, in conjunction with the Social Security Administration (SSA).

ATTACHMENT H

SUB-CONTRACTOR AFFIDAVIT

GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT

COMES NOW before me, the undersigned officer duly authorized to administer oaths, the undersigned Sub-

Contractor, who, after being duly sworn, states as follows:

By executing this affidavit, the undersigned Sub-Contractor verifies its compliance with O.C.G.A. § 13-10-91 and

Georgia Department of Labor Rule 300-10-1 et al, stating affirmatively that the individual, firm, or corporation which is engaged in the physical performance of services under a Contract with

___________________________________________________, Contractor, on behalf of the Dougherty County

Board of Education; Albany, Georgia, has registered with and is participating in a federal work authorization program [i.e., any of the electronic verification of work authorization programs operated by the United States

Department of Homeland Security or any equivalent federal work authorization program operated by the United

States Department of Homeland Security to verify information of newly hired employees, pursuant to the

Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603], in accordance with the applicability provisions and deadlines established in O.C.G.A. § 13-10-91 and Georgia Department of Labor Rule 300-10-1-

.02].

EEV / Basic Pilot Program* User Identification Number: ______________________________________

Company Name: ______________________________________________________________________

Address: _____________________________________________________________________________

City: _____________________________ State: _____________________ ZIP: ____________________

Name: ______________________________________ Title: ________________________________

Signature: ___________________________________ Date: ________________________________

Notary Public: ____________________________, _______________________ (County), _____ (State).

This_______ Day of _________________, 20___. My Commission Expires: ________________

* As of the effective date of O.C.G.A. § 13-10-91, the applicable federal work authorization program is the "EEV

/ Basic Pilot Program" operated by the U.S. Citizenship and Immigration Services Bureau of the U.S. Department of Homeland Security, in conjunction with the Social Security Administration (SSA).

BID SUBMISSION CHECKLIST

Failure to submit a complete bid may result in disqualification.

____ 1. One original and (2) copies of complete proposal.

____ 2. DJEA Policy Form completed (page 11)

____ 3. Debarment Form completed (page 12)

____ 4. Vendor Information Form completed (page 14)

____ 5. Reference Sheet completed (page 15)

____ 6. Acknowledgement Form completed (page 16)

____ 7. Certification of Non-Collusion (page 17)

____ 8. Georgia Security & Immigration Compliance Act (pages 18-19)

____ 9. Proposal

On-Demand Tutoring Service

I. Overview of Services

The Dougherty County School System seeks to contract with a vendor to provide personalized tutoring that helps students who require additional academic assistance and instruction in order to improve their academic performance. The successful proposer shall have a record of successful performance in improving educational outcomes. Rather than dictate the details of the program to be implemented through this procurement, we are providing guidelines for the type of program we envision but encourage vendors to structure their approach to create the best program for the students in the Dougherty County School System.

Expectations include the following:

1. Students in grades three through twelve (approximately 10,380 students) will receive unlimited, live, personalized academic support from qualified tutors on-demand.

2. Tutors will utilize effective tutoring strategies that improve student learning and academic performance in measurable ways.

3. Tutoring for individual students will be sustained over the course of the school year and during summer learning sessions.

4. Tutoring services in multiple content areas (i.e. English, math, reading, science, social studies, etc.)

5. Tutors are subjected to background checks.

6. Multilingual support with fluent and literate tutors who do not use online translation services.

7. Dedicated administrator and teacher consoles to view real-time student and teacher statistics offering insights on several metrics.

8. Company provides a dedicated customer success manager who is in regular contact with designated DCSS point(s) of contact.

9. File sharing/essay review function to submit and receive detailed feedback on written assignments (preferably within 24 hours).

10. Software integration with leading Learning Management Systems

11. Google Chrome plugin that enables users to access tutoring services directly through their Chrome window.

12. Whiteboard capability.

II. Term of Agreement

The initial term of the agreement will be for up to three (3) years, beginning on August 2022, or the award date, and ending on June 30, 2025. The Dougherty County School System, at its discretion, may extend the agreement for up to two additional periods of one (1) year each, if agreeable to both parties.

III. Credentials, Support, and Implementation Requirements

The organization must provide logistics in the form of pre-and post-program support to include registration materials, online facilitation, and participant evaluations.

IV. Proposal Contents

To standardize responses and simplify the comparison and evaluation of responses, all proposals must be organized and submitted in the format listed below. Straightforward, precise, and clear language is preferred over many pages of details and specifications. The DCSS reserves the right to request further information, contact client references, and require interviews with any responding firm.

1. Authentication Letter

Include a cover letter signed by an official authorized to solicit business and enter into contracts that summarizes the proposer’s interest in providing the service and demonstrates an understanding of the overall intent and requirements of the RFP. The cover letter shall include the name, address, email address, and phone number of person(s) authorized to represent the organization.

2. Company Background

Provide information on company background to include the following:

a. Organization’s local name, address, and phone number.

b. Contact person, phone number, and e-mail address.

c. Number of years in business.

d. Size of the organization (number of employees)

e. Name of person(s) that will be involved in the coordination and performance of tutoring services and their qualifications and experience in coordinating and managing the program under this contract.

3. Relevant Experience

a. Provide information on the organization’s background and experience in providing similar student tutoring programs.

b. Provide a minimum of two (2) references where your organization has provided similar services under contract. Include a description of the service that was provided, the number of students that were served through each program, and a contact person and contact information for each reference.

4. Methodology and Approach

Provide detailed information on the methodology and approach that demonstrates how your organization will provide and manage tutoring services that will meet the needs of students.

a. Include the proposed location for tutoring to take place and a description of how learning improvement and outcomes will be measured.

b. Include a description of support needed for successful performance of the contract from those outside your organization, and barriers that may impact successful performance.

c. Provide background information and qualifications and experience of personnel that will be performing work under this contract.

d. Describe how you will ensure the safety and protection of students being tutored.

e. Include an estimate of the number of students you can serve through this contract and provide a detailed description of your proposed fee structure.

V. Evaluation and Award Criteria

Proposals will be reviewed for responsiveness to this RFP by a Proposal Analysis Group (PAG) and evaluated based on the following factors. Factors are listed in order of relative importance.

After evaluations, and demonstrations (if applicable) are completed, the proposals will be ranked, and the award made to the firm whose proposal has been determined to be most advantageous to the DCSS. The PAG’s recommendation will be forwarded to the Dougherty

County Board of Education for final consideration and contract award.

1. Company Background and Relevant Experience

2. Methodology and Approach

3. Reference Responses

4. Cost